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Home My WebLink AboutCS 04-04 02 0 Ciú/ o~ REPORT TO COUNCIL Report Number: CS 04-04 Date: April 14, 2004 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Statement of the Treasurer Respecting 2003 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Recommendation: 1. It is recommended that Council receive for information the Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2003. Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that the Treasurer of every municipality shall, in each year, submit to the Council of the municipality, an itemized statement of the remuneration and expenses paid to each Member of Council. The statement must also include remuneration and expenses paid to any other person who has been appointed by Council to serve as a member of any body. Financial Implications: None Background: Over the last few years this report has evolved to include various categories of expenditures that have been interpreted to be required under the new Municipal Act and/or financial reporting requirements of the Province of Ontario or professional accounting bodies. While the old Act was rather vague, the new one clarifies some aspects but still leaves others open to interpretation. In the interests of Council wanting to provide clear and transparent reporting of these expenses as required under the Act, I have discussed the relevant section of the Act with several Treasurers in Durham, reviewed the report presented to Durham Region Council and consulted with representatives of the Ministry of Municipal Affairs. As a result changes have been incorporated in this year's report. The reference in the Act to "...expenses paid...to ..." has been interpretated to also include expenses paid on behalf of a Member of Councilor appointee. For example, assume two Councillors incur the same registration expense to attend the same conference. One puts in on his charge card and seeks reimbursement from the City Report CS 04-04 Date: April 14, 2004 021 Subject: Statement of the Treasurer Respecting 2003 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Boards Page 2 while the other has the City billed directly. There should be no difference in the reporting treatment due to the method of payment and this interpretation will accomplish that. It also complies with what I believe is the intent of the legislation. The report excludes expenditures that are corporate in nature, for example school awards, promotional items and photography, and that are not directly associated with any individual Councillor. Council receptions, Committee meeting expenses and City Hall administration and overhead expenses are also excluded. Payments made by Veridian Corporation to Pickering Council appointees to the Board have been included. This comes about as a result of a review of the Act and enquiries made to Veridian and its legal counsel. While the Act refers to expenses paid, it is silent as to paid by whom. Furthermore, the Act also stipulates that any body to whom a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year. This has been interpreted to mean that this information must be included in the Treasurer's report to Council. It is my understanding the Treasurers of Ajax and Clarington are also including this information in their reports to their respective Councils. Several other bodies to which Council makes appointments have also been included as an "other body" as required under the Act. However, the many community committees and groups that Councillors are appointed to have been excluded as, to the best of my knowledge, no remuneration or expenses are paid. The Remuneration and expenses of City of Pickering Regional Councillors are paid and reported separately by the Region of Durham. Attachments: 1. Remuneration and Expenses of Members of Council 2. Detailed Breakdown of 2003 Expenses 3. Remuneration and Expenses of Council Appointees 4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees Report CS 04-04 Date: April 14, 2004 022' Subject: Statement of the Treasurer Respecting 2003 Remuneration and Expense Payments to Members of Council and Council Appointees Page 2 Prepared By: Approved I Endorsed By: ~.e Avril Pay Audit Analyst - -------f ~ ~ ~ ~ Gillis A. Paterson Director, Corporate Services & Treasurer GAP:ap Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ¡, ;ì Th STATEMENT OF TREASURER MEMBERS OF CITY COUNCIL 2003 REMUNERATION AND EXPENSES Remuneration (1) Per Diems (2) Benefits (3) Severance Expenses (4) Travel ($) ($) ($) ($) ($) ($) Mayor W. Arthurs (Jan - Nov/03) 46,000 3,600 10,109 105,000 4,689 12,280 D. Ryan 3,942 - 577 - 91 1,246 49,942 3,600 10,686 105,000 4,780 13,526 Councillors K. Ashe (Dec/03) 1 ,454 - 103 - 437 605 M. Brenner 25,000 2,000 7,294 - 8,491 7,260 M. Holland 25,000 3,000 7,362 - 19,468 7,260 R. Johnson 25,000 2,000 7,293 - 19,484 7,260 B. Mclean 25,000 2,750 7,339 - 6,971 7,260 D. Pickles 25,000 2,750 7,345 - 13,430 7,260 D. Ryan (Jan - Nov/03) 23,077 2,000 4,493 - 1,113 6,655 149,531 14,500 41 ,229 - 69,393 43,560 NOTES TO MEMBERS OF CITY COUNCIL: (1) Authority: By-law 5999/02 Municipal Act, 2001 Section 283 Includes one third portion deemed tax free under Council Report Cl 30-03 Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. separately by the Region. Such amounts are reported (2) Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) Benefits include RRSP contributions in lieu of a pension plan, health and dental coverage, CPP and EHT costs (4) See detailed breakdown of expenses on Attachment 2 Grand Total ($) 181,678 5,856 187,534 2,599 50,044 62,090 61,037 49,320 55,785 37,338 318,213 ~ )7! n :r: 3: m Z .-i F ...,J d 7J fTl v "'"' -..J ~ ::t If; I (;:) ~ <::) f~ W c. ~ ~ r\~ ~ STATEMENT OF TREASURER MEMBERS OF CITY COUNCIL DETAILED BREAKDOWN OF 2003 EXPENSES Newsletter! Meals Outside Office Phones! Total Conferences Postaae Recpt/Prom Aaencies Supplies Internet Expenses ($) ($) ($) ($) ($) ($) ($) Mayor W. Arthurs (Jan - Nov/03) 1,723 - 2,268 - 44 653 4,689 D. Ryan - - - - - 91 91 1,723 - 2,268 - 44 745 4,780 Councillors K. Ashe (Dec/03) - - - - 55 382 437 M. Brenner - 3,099 668 - - 4,724 8,491 M. Holland 1,545 6,699 2,209 4,800 55 4,159 19,468 R. Johnson 1,027 3,480 3,255 4,800 433 6,489 19,484 B. McLean 1,067 1,032 734 650 421 3,066 6,971 D. Pickles 946 4,575 722 4,400 - 2,787 13,430 D. Ryan (Jan - Nov/03) - - 212 - - 902 1,113 4,586 18,885 7,799 14,650 965 22,509 69,393 ~ :.; ~ n I :s: fT, Z ;-!: I ,~...\ ; '- ;';., ,n 77 ;:) :;;.:: -1 +1: h tVj ~ -..( ¿ -+ tì ~~5 ATTACHMENT #~, TO REPOR r #t.~~ß ¥ "0 i STATEMENT OF TREASURER COUNCIL APPOINTEES 2003 REMUNERATION AND EXPENSES Remuneration $ Expenses (8) $ Total $ Committee of Adjustment (1) K. Ashe (Jan-Oct/03) C. Young T. Mohr M. Billinger (9) E. Newton (9) C. Braney (7) B. Utton (7) D. Johnson (7) 960 880 1,120 1,120 960 67 163 41 850 27 1,027 1,043 1,161 1,970 987 5.040 1.148 6.188 Fenceviewers/Property Standards Committee (2, 4) D. Mohr B. Young A. Burtney (9) M. O'Connor (9) P. Scott (9) G. Fernandes (9) R. Fleming (7) 40 40 40 40 80 80 Livestock Valuers (3) J. Laider A. Singh (7) S. Wideman (9) 898 898 540 540 1 .438 1 .438 APTA Board of Directors (5) W. Arthurs M. Brenner (9) D. Pickles (9) D. Ryan (7) fl'i>'C. U~...V Remuneration $ Expenses (8) $ Total $ Pickering Public Library Board (6) M. Holland D. Pickles D. Ryan Wm. Boyes H. Guscott J. Foster (left Nov./01) K. Rathee (Jan./02) (9) S. Steele S. Trepanier K. Ashe (7) D. McLean (7) K. Cummings (7) J. Duncan (7) P. Iwrin (7) J. Lucas (7) P. Savel (7) H. Van Leeuwen (9) 80 80 153 153 233 233 NOTES TO COUNCIL APPOINTEES: All payments are authorized under Council's adoption of the 2003 Current Budget. (1 ) Authority: By-law 5242/98 Municipal Act, 2001 Section 283 (2) Authority: By-law C-1 Municipal Act, 2001 Section 283 (3) Authority: By-law 6211/03 Municipal Act, 2001 Section 283 (4) Authority: By-law C-1 Building Code Act Section 15.6 (5) Authority: By-law 5873/01 Municipal Act, 2001 Section 283 (6) Authority: By-law 5784/00 Municipal Act, 2001 Section 283 (7) (8) Council appointees for new term commencing December 1, 2003 Expenses include conferences, travel and meeting expenses (9) Continuing member 027 ATTACH M ENT # L TO REPORT # ~ Y '0 i STATEMENT OF TREASURER COUNCIL APPOINTEES VERIDIAN CORPORATION BOARD OF DIRECTORS 2003 REMUNERATION AND EXPENSES Remuneration Expenses (4) Total $ $ $ Veridian Corporation (1,2) Board of Directors (3) W. Arthurs 7,833 7,833 M. Brenner (5) 2,125 2,125 R.Johnson 9,958 293 10,251 J. Mason 12,517 4,409 16,926 J. Randolph 9,808 9,808 R.Sutton 9,958 3,505 13,463 52.199 8.207 60.406 NOTES TO VERIDIAN CORPORA TON BOARD OF DIRECTORS: (1) The above information was provided by the Vice President, Corporate Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the calendar year therefore, the above expenses are for 12 months ending December 31,2003. (3) Appointed by Council under City of Pickering By-law 5784/00 (4) Expenses include conferences, meals and mileage (5) City's Interim Mayor upon W. Arthurs resignation