HomeMy WebLinkAboutPD 14-04
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: PO 14-04
Date: February 23, 2004
From:
Neil Carroll
Director, Planning & Development
Everett Buntsma
Director, Operations & Emergency Services
Subject:
West Rouge Canoe Club
Request for Extension of Lease Agreement with
Toronto and Region Conservation Authority
for Paddling Facility on West Spit of Frenchman's Bay
Recommendation:
1.
That the request of the West Rouge Canoe Club to extend its lease agreement
with the Toronto and Region Conservation Authority for the next three years on an
annual basis commencing with the period November 1,2003 to October 31,2006,
to accommodate a temporary compound on the west spit of Frenchman's Bay for
the storage, within trailers, of canoes and kayaks associated with the club's
paddling facility, be SUPPORTED by Council.
2.
That the City Clerk FORWARD a copy of Report PO 14-04 to the Toronto and
Region Conservation Authority.
Financial Implications:
lease extension.
No direct costs to the City are anticipated as a result of the
Executive Summary: In April 1994, the West Rouge Canoe Club (WRCC)
established a paddling facility on the west spit of Frenchman's Bay on lands owned by
the Toronto and Region Conservation Authority (TRCA). The "facility" comprises of two
trailers on wheels for the temporary storage of canoes and kayaks, and a parking area
for three to five cars (see Attachment #1). The facility was introduced with the
permission of TRCA, and the concurrence of City Council. Extensions to that approval
have been granted by Pickering Council and TRCA from 1995 through 2003. The
present lease agreement expired October 31, 2003. The City's approval for this
temporary accommodation is required due to the current "R4" zoning of the land, which
permits only residential use of the property.
Report PO 14-04
Date: February 23, 2004
Subject: West Rouge Canoe Club
Page 2
The WRCC have requested that TRCA extend their lease agreement
(see Attachment #2). On February 6, 2004, TRCA Executive Committee
recommended approval of lease extensions for the next three years on an annual basis
to the Toronto and Region Conservation Authority, ending October 31, 2006
(see Attachment #3).
Discussion: City staff has reviewed the request of the WRCC and have no
objection to three annual extensions of the lease agreement between the West Rouge
Canoe Club and the TRCA ending October 31, 2006. The paddling activity is
consistent with the environmentally friendly recreation activities, which are suitable for
the Bay, and with the current park operations.
TRCA is expected to keep the road serving the West Spit open for at least three years
in order to provide access to the leased Scudelari home, located on the eastern end of
the West Spit, maintaining continued access to the Canoe Club.
TRCA staff has also suggested that the City of Pickering, TRCA and the West Rouge
Canoe Club investigate opportunities for a permanent location for the West Rouge Canoe
Club consistent with TRCA/Pickering waterfront plans. The Municipal Property &
Engineering Division advise that they are currently working on a design for waterfront
areas adjacent to Frenchman's Bay, and are aware of the West Rouge Canoe Club's
interest in securing a permanent facility.
The Director, Operations & Emergency Services has no objection to the lease extension
request and has indicated that there should be no conflicts between waterfront trail
construction and operation of the paddling facility. He has also indicated that there have
been no complaints from residents or park users about these operations.
Attachments:
1.
2.
Facility Plan and Location Map
Letter from the Toronto and Region Conservation Authority staff, dated
November 12, 2003 conveying the request for lease extension from the West
Rouge Canoe Club.
Letter from TRCA conveying TRCA Executive Committee Recommendation
(from February 6, 2004 meeting).
3.
Report PO 14-04
Date: February 23,2004
Subject: West Rouge Canoe Club
Page 3
Prepared By:
Approved / Endorsed By:
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Steve Gaunt, MCIP, RPP
Planner"
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Lynda Taylor, IP, RPP
Manager, Development Review
Everett Bu
Director, Operations & Emergency Services
SG:ld
Attachments
Copy: Chief Administrative Officer
Director, Operations & Emergency Services
Recommended for the consideration of
Pickering City C iI
ATTP.CHMENT #, TO
RU vAT # PO /4 -04
Frenchman's Bay
-- - - - -;- --- -- -- --- -------- - ---- --- -----
eo c h P . ------------------
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------------------- en 0 de
- - --- ---- ----------- ----- - - - -- --- -- ------- ------
Location of
Existing
Trailers
City of Pickering
Planning & Development Department
DETAIL IN
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FRENCHMAN'S
BAY
N. Scudellari
1083 ßeachpoint Promenade
LAKE
ONTARIO
City of Pickering
Planning & Development Department
KEY MAP
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õñs ê,RÝaN iío n
for The Living City
November 12, 2003
CFN 26296
Mr. Steve Gaunt
Planning department
City of Pickering
One the Esplanade
Pickering, ON
L1V 6K6
REceIVED
NOV 1 2 2003
CITY OF PICKERING
¡ D PLANNING AND
I eVELOPMENT DEPARTMENT
Dear Mr. Gaunt:
Re:
Frenchman's Bay - West Rouge Canoe Club
Extension of Agreement
The West Rouge Canoe Club has requested an extension to their temporary licence agreement
for the next three years on an annual basis commencing with the period November 1, 2003 to
October 31, 2004.
We have enclosed all the approvals and documentation for the temporary licence agreement
approvals from early 2001.
Please note the correspondence of October 31 2000 to Linda Taylor suggesting the City of
Pickering and TRCA investigate a location for the West Rouge Canoe Club on a more
permanent basis. We should review this situation and the licence agreement extension with
Everett Buntsma to get his comments.
If you have any comments and suggestions as we proceed, please call the undersigned at
416-661-6600, extension 5243.
/:our; Irul , 961
/ jL r Fi 0, MCIP, RPP
VWaterfront Specialist
Watershed management Division
Ene!.
cc:
Lisa Valente - TRCA
5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca
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ATTACHMENT'
REPORT # PO
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for The Living City
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/'1-04
February 12, 2004
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CITY OF PICKERING
PICKERING, ONTARIO
Neil Carroll
Director of Planning and Development
City of Pickering
One The Esplanade
Pickering, Ontario L 1 V 6K7
RECEI'/ED
Dear Mr. Carroll:
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CITY OF PiCKERING
PLANNING & DEVELOPMENT
DEPARTMENT
Re:
West Rouge Canoe Ciub Temporary Licence
Agreement Extension - Nov. 1, 2003 to Oct. 31, 2006 '
On Friday, February 6,2004, Toronto and Region Conservation Authority's (TRCA) Executive
Committee recommended to the Authority approval of the West Rouge Canoe Club's request for an
extension to their temporary licence agreement for the period Nov. 1,2003 to Oct. 31,2006, as
follows:
THE EXECUTIVE COMMITTEE RECOMMENDS THAT the request to extend the temporary licence
agreement with the West Rouge Canoe Club for a paddling facility on Frenchman's Bay for the
next three years commencing November 1, 2003, be approved subject to conditions satisfactory
to Toronto and Region Conservation Authority (TRCA) staff and solicitor;
THA T the Authority's approval be subject to the City of Pickering Councifs concurrence with the
temporary licence agreement extension for the next three years;
THA T the appropriate TRCA officials be authorized and directed to take whatever action is
required in connection with the continuation of the West Rouge Canoe Club paddling facility on
TRCA lands, including the execution of appropriate documents;
AND FURTHER THA T the City of Pickering be so advised.
A copy of the Executive Committee's report is attached for your reference. Please note that the
Authority's approval to be considered on February 2th is subject to the City of Pickering Council's
concurrence.
We have also attached for your records the letter of notification sent to the Pickering Harbour
Company on the West Rouge Canoe Club's temporary licence agreement extension.
This report and recommendations have had the benefit of input from Operations and Emergency
Services - John McMullen and your staff - Steve Gaunt. Please contact the undersigned at
extension 5243 with any comments or questions. We look forward to Council's concurrence of the
West Rouge Canoe Club's continued use of the West Spit of Frenchman's Bay.
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5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca
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Yours truly -
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¡J4t¿o7 'ç.~i)¡:
Larry Field MSc.(PI.), RPP
Waterfront Specialist
cc: Everett Buntsma, Director of Operations and Emergency Services, City of Pickering
John McMullen, Parks Planner, City of Pickering
Steve Gaunt, Planner II, City of Pickering
Lori Colussi, Property Agent, Rentals and Administration, TRCA
Kathy Stranks, Supervisor, Board Member Services, TRCA
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for The Living City
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February 12, 2004
Mr. Harold Hough
President
The Pickering Harbour Company Limited
Executive Offices
591 Liverpool Road
Pickering Ontario
L1W 1R1
Dear Mr. Hough:
Re:
West Rouge Canoe Club's Temporary Licence
Agreement Extension
On Friday, February 6,2004, Toronto and Region Conservation Authority's (TRCA) Executive
Committee recommended to the Authority that a request from the West Rouge Canoe Club to extend
their temporary licence agreement to October 31, 2006 for their current site on the West Spit of
Frenchman's Bay be approved, as follows:
THE EXECUTIVE COMMITTEE RECOMMENDS THA T the request to extend the temporary licence
agreement with the West Rouge Canoe Club for a paddling facility on Frenchman's Bay for the
next three years commencing November 1,2003, be approved subject to conditions satisfactory
to Toronto and Region ConseNation Authority (TRCA) staff and solicitor;
THAT the Authority's approval be subject to the City of Pickering Councils concurrence with the
temporary licence agreement extension for the next three years;
THA T the appropriate TRCA officials be authorized and directed to take whatever action is
required in connection with the continuation of the West Rouge Canoe Club paddling facility on
TRCA lands, including the execution of appropriate documents;
AND FURTHER THAT the City of Pickering be so advised.
A copy of the Executive Committee's report is attached for your reference.
We request The Pickering Harbour Company's support for the continuation of the West Rouge
Canoe Club's use of their current location on the West Spit The conditions in the temporary licence
agreement remain unchanged.
If you have any comments or questions, please call the undersigned at 416-661-6600 ext. 5243.
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ATTACHMENT #- 3 TO
REFíJRl # PO ILl -0";'
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Larry Field, MSc.(PI.), RPP
Waterfront Specialist
cc: Neil Carroll, Director of Planning and Development, City of Pickering
Lori Colussi, Property Agent, Rentals and Administration, TRCA
Kathy Stranks, Supervisor, Board Member Services, TRCA
ATTACHMENT #- ~3 TO
RUGAl # PO ILf-()t.¡
TO:
Chair and Members of the Executive Committee
Meeting #1/04, February 6, 2004
FROM:
James W. Dillane, Director, Finance a,nd Business Development
RE:
FRENCHMAN'S BAY. WEST ROUGE CANOE CLUB
Licence Agreement Extension
CFN 26339
KEY ISSUE
To extend the temporary licence agreement with the West Rouge Canoe Club for the existing
location on the west spit of Frenchman's Bay in the City of Pickering for the next three years
commencing with the period November 1 , 2003 to October 31 , 2004.
RECOMMENDATION
THE EXECUTIVE COMMllTEE RECOMMENDS THAT the request to extend the temporary
licence agreement with the West Rouge Canoe Club for a paddling facility on
Frenchman's Bay for the next three years commencing November 1, 2003, be approved
subject to conditions satisfactory to Toronto and Region Conservation Authority (TRCA)
staff and solicitor;
THAT the Authority's approval be subject to the City of Pickering Council's concurrence
with the temporary licence agreement extension for the next three years;
THAT the appropriate TRCA officials be authorized and directed to take whatever action
is required in connection with the continuation of the West Rouge Canoe Club paddling
facility on TRCA lands, including the execution of appropriate documents;
AND FURTHER TI-:IAT the City of Pickering be so advised.
BACKGROUND
At Authority meeting #1/01, held on February 23, 2001, Resolution #A 19/01 was adopted as
follows:
THA T the request to extend the temporary licence agreement with the West Rouge
Canoe Club for a paddling facility on Frenchman's Bay for the next three years on an
annual basis commencing with the period November 1,2000 to October 31,2001 be
approved;
THA T the Authority's approval be subject to the Council of the City of Pickering's
concurrence with the extension to the temporary lease agreement;
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of.'f;! if PO -- 1'1-0'1
AND FURTHER THAT the appropriate Authority officials be authorized and directed to
take whatever action is required in connection with the continuation of the West Rouge
Canoe Club paddling facility on Authority lands, including the execution of appropriate
documents.
City of Pickering Council has supported in previous years the use of the lands on a temporary
basis by the West Rouge Club. Discussions with the City of Pickering Planning and
Development, and Operations and Emergency Services Departments have been held on the
request to extend the licence agreement for a further temporary period based on the results of
1994 to 2003 operations of the paddling facility by the West Rouge Canoe Club.
RATIONALE
The paddling facility is consistent with the environmentally-friendly recreation activities which
are suitable for the Bay and with the current park operations. This proved to be the case for
the operating seasons 1994 to 2003 with no objections from the residents and users of the
park.
The Director of Planning and Development for Pickering who is coordinating this request has
indicated their staff's support for the licence agreement extension for the next three years on an
annual basis.
The Acting Director of the Watershed Management Division has reviewed the proposal and is
in concurrence with the purchase of this property.
DETAILS OF WORK TO BE DONE
Approval from the City of Pickering to extend the temporary licence agreement for the next
three years running the period November 1, 2003 to October 31 , 2004 will be required. The
temporary licence extension request by the West Rouge Canoe Club will be considered by
Council at a meeting in March, 2004.
The Pickering Harbour Company will be notified of this licence agreement extension as owners
of the abutting lake bed of Frenchman's Bay.
The TRCA and the City of Pickering staff, along with the West Rouge Canoe Club will
investigate opportunities for a permanent location consistent with TRCA/Pickering waterfront
plans.
Staff, upon approval by the Authority, will prepare and execute the necessary documents for
the period November 1, 2003 to October 31 , 2004.
FINANCIAL DETAILS
The Club will continue to pay annually $500 rent for the next 3-year lease period.
The Club will continue to cover the costs of one portable toilet which will be accessible to park
users, and any additional costs deemed appropriate to cover the TRCA property taxes for the
site area.
ATTACHMENT # - 3 TO
REfJAl # PO /~ -Otf
The Club also agrees to assist TRCA with on-site clean-up and assist in monitoring any
activities deemed detrimental to the public's enjoyment of this area.
The Club will also maintain the trailers to the satisfaction of TRCA staff.
Report prepared by: Lori Colussi, extension 5303; Larry Field, extension 5243
For Information contact: Larry Field, extension 5243
Date: December 18, 2003
Attachments: 1
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