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HomeMy WebLinkAboutCL 02-04 REPORT TO COMMITTEE OF THE WHOLE 0'7 Report Number: CL 02-04 Date: January 2,2004 From: Bruce Taylor, AMCT, CMM City Clerk Subject: Alterations to Standing Committee Structure Recommendation: 1. That Clerk's Report CL 02-04 regarding alterations to the structure of the Standing Committees be received. 2. That the draft by-law to establish an Executive Committee to meet on the second and fourth Monday of each month at 7:30 p.m. and to establish a Management Forum to meet every third Monday at 1 :30 p.m. commencing on January 26, 2004 be enacted. Executive Summary: To abolish the current Standing Committee system and establish an Executive Committee to meet on the second and fourth Monday of each month at 7:30 p.m. and to establish a Management Forum to meet every third Monday at 1 :30 p.m. commencing on January 26,2004. Financial Implications: Not applicable Background: Council passed Resolution #69/01 on May 7, 2001 to initiate discussion on the establishment of a Standing Committee system and to provide for a review on the system within one year of being established. On June 25, 2001, Council passed Resolution #83/01, Item #12, to approve a Discussion Paper to be used as a basis for discussion with a Stakeholders Forum to be held during the month of July 2001 with the comments from that Forum to be provided to Council at its meeting of August 7, 2001. 08 Report CL 02-04 January 2, 2004 Subject: Alterations to the Standing Committee Structure Page 2 At its meeting of August 7, 2001, Council considered Clerk's Report CL 28-01 which set out the comments made at the Stakeholders Forum held on July 26,2001 and provided a draft by-law to establish a Standing Committee system based on the Resolution that was passed in May, 2001. I have attached for Council's information a copy of Clerk's Report CL 28-01. I would point out that the comments made at the Stakeholders Forum were more concerned with ensuring that agendas and development notices were made available to the public in sufficient time, that evening meetings continue and that Members of Council remain approachable and responsive than with the establishment of a Standing Committee system. Council passed By-law 5874/01 on August 7,2001 to establish a Standing Committee system that was comprised of a Planning Committee, a Committee of the Whole, a Finance Committee and an Operations Committee. The Planning Committee and the Committee of the Whole were comprised of all Members of Council while the Finance Committee and the Operations Committee were comprised of three Councillors each and the Mayor as ex-officio on both Committees. By By-law 5933/01 passed on December 17, 2001, the Finance Committee and the Operations Committee were merged and all Members of Council were required to sit on this Committee. An evaluation of the Standing Committee system, as envisaged by Resolution #69/01 passed on May 7, 2001, did take place at the Management Meeting held on November 17,2003 at Cullen Gardens. At that meeting, there was a consensus that although the proceedings of a Standing Committee should be somewhat less formal than a Council Meeting, decorum and structure must be maintained. Planning issues should be dealt with more than once per month and all Standing Committee meetings should be held in the evening in order to be more available to the public. There was also agreement that the current Finance & Operations Committee, which meets in the afternoon in the Main Committee Room, provides for a general management-style meeting that allows for informal and constructive dialogue between the Council and senior staff. It was suggested by Mayor Ryan at that meeting that in order to capture the comments of Members of Council, it would be prudent to revert back to the Executive Committee system whereby all Members of Council would meet on the second and fourth Monday of each month at 7:30 p.m. in the evening in the Council Chambers and deal with all items of a corporate nature with Planning items being the first items on the agenda. It was further suggested that a Management Forum be established to meet every third Monday at 1:30 p.m. in the Main Committee Room. The Management Forum would be comprised of all Members of Council and senior staff and the intent would be to allow informal discussion of current issues facing the municipality. Report CL 02-04 January 2, 2004 09 Subject: Alterations to the Standing Committee Structure Page 3 The Management Forum would be chaired by the Mayor, it would be open to the public, delegations would be allowed and agendas for this meeting would be published a week in advance in order to allow Members of Council and staff sufficient time to research an item scheduled for discussion at that meeting. The meeting schedule of the Management Forum would be advertised on the Community Page of the News Advertiser and the City's Website along with the meeting schedule of Council, the Executive Committee and other ad hoc committees. It is important to note that the Management Forum would not be considered a Special Council Meeting and although direction based on consensus could be given to staff at these meetings, any corporate decisions that may be agreed upon at a Management Forum would have to be formally considered at a regularly scheduled Council Meeting or a Special Council Meeting where proper notice has been given. Attached to this Report is a 2004 Legislative Calendar that sets out the schedule of Council, Executive Committee and Management Forum meetings as well as meetings of the Regional Council and standing committees and various holidays. Attachments: 1. 2. 3. Proposed 2004 Legislative Calendar Clerk's Report CL 28-01 Draft By-law .~ Attachments Recommended for the consideration of Pickering City Council J'J' :1 ,,/ SUN JANUARY, 2004 TUE WED THU FRI MaN 2 4 5 6 7 8 9 10 Regional Regional Regional Planning Works Health & Social Services 11 13 14 15 16 17 Regional Finance & Admin. 18 20 21 22 23 24 Regional Council 25 27 28 29 30 31 Regional Regional Regional Planning Works Health & Social Services FEBRUARY, 2004 SUN TUE WED THU FRI SAT 1 3 4 5 6 7 Regional Finance & Admin. 8 10 11 12 13 14 Regional Council 15 17 18 19 20 21 Regional Regional Regional Planning Works Health & Social Services 22 24 25 26 27 28 Regional Finance & Admin. 29 SAT 3 SUN MARCH, 2004 WED 3 Regional Council TUE THU 4 7 10 Regional Works 11 Regional Health & Social Services 14 21 28 31 Regional Works FRI 5 12 SAT 6 13 20 27 APRil, 2004 SUN MeN TUE WED THU FRI SAT 1 2 3 Regional Health & Social Services 4 6 7 8 10 Regional Finance & Admin. 11 14 15 16 17 Regional Council 18 21 22 23 24 Regional Regional Works Health & Social Services 25 28 29 30 Regional Finance & Admin. SUN MON TUE MAY, 2004 WED THU FRI SAT 1 2 5 6 7 8 Regional Council 9 12 13 14 15 Regional Regional Works Health & Social Services 16 19 20 21 22 Regional Finance & Admin. 23 26 27 28 29 Regional Council 30 JUNE, 2004 SUN MON TUE WED THU FRI SAT 1 2 3 4 5 Regional Regional Regional Planning Works Health & Social Services 6 8 9 10 11 12 Regional Finance & Admin. 13 15 16 17 18 19 Regional Council 20 22 23 24 25 26 Regional Regional Regional Planning Works Health & Social Services 27 29 30 Regional Finance & Admin. SUN JULY, 2004 WED MON TUE FRI 2 4 5 6 7 8 9 10 Regional Council 11 12 13 14 15 16 17 18 19 20 21 22 25 29 27 28 SUN AUGUST, 2004 TUE WED THU 3 4 5 1 8 9 10 11 12 15 16 17 18 19 23 30 FRI 6 13 20 22 23 24 25 26 27 28 Regional Regional Regional Planning Works Health & Social Services 29 30 31 SAT 3 24 31 SAT 7 14 21 SEPTEMBER, 2004 SUN MON TUE WED THU FRI SAT 1 2 3 4 Regional Finance & Admin. 5 7 8 9 10 11 Regional Council 12 14 15 16 17 18 Regional Regional Regional Planning Works Health & Social Services 19 21 22 23 24 25 Regional Finance & Admin. 26 28 29 30 Regional Council SUN MON OCTOBER, 2004 TUE WED THU FRI SAT 1 2 3 6 7 8 9 Regional Regional Works Health & Social Services 10 13 14 15 16 Regional Finance & Admin. 17 20 21 22 23 Regional Council 24 27 28 29 30 Regional Regional Works Health & Social Services 31 NOVEMBER, 2004 SUN TUE WED THU FRI SAT 2 3 4 5 6 Regional Finance & Admin. 7 9 10 11 12 13 Regional Council 14 16 17 18 19 20 Regional Regional Regional Planning Works Health & Social Services 21 23 24 25 26 27 Regional Finance & Admin. 28 30 DECEMBER, 2004 SUN MON TUE WED THU FRI SAT 1 2 3 4 Regional Council 5 8 9 10 11 Regional Regional Works Health & Regional Fin Social & Admin Services 12 15 16 17 18 Regional Council 19 22 23 'ITTACHMENT# ::. TOREPORT#£!:.. 02- 0<1- ~ 10 REPORT TO COUNCIL. FROM: Bruce Taylor, AMCT, CMM City Clerk DATE: July 27,2001 REPORT NUMBER: CL28-01 . SUBJECT: Proposed Standing Committee System RECOMMENDATION: 1. That Clerk's Report CL 28-01 regarding the proposed Standmg Committee System be received. 2. That the draft by-law attached to Clerk's Report CL 28.01 to amend By-law Number 3665/91 to implement the Standing Committee System and provide for rules of procedure be enacted. 3. That Councillors . and Finance Committee for a term to expire on November 30, 2003. be appointed to the 4. That Councillors . and be appointed to the Operations Committee for a term to expire on November 30, 2003. 5. That Resolution #210/96 passed on June 24, 1996 to provide for the establishment of a Standing Committee to be known as the Administration Committee be rescinded. ORIGIN: Resolution #83/01, Item #12, passed on June 25,2001 AUTHORITY: Section 102.1 (1) of the Municipal Act (creation of committees) Section 55(2) of the Mwùcipal Act (procedural by-law) FINANCIAL IMPLICATIONS: Not applicable EXECUTIVE SUMMARY: On June 25, 2001, Council passed a resolution to approve a Discussion Paper to be used as the basis for discussion with the Stakeholders Forum on the proposed Standing Committee System. This Report provides the comments fÌ'om the Stakeholders Forum and a draft by-law to formalize the Standing Committee System for implementation in September, 2001. 11 . C t.- Ó 2.' ,If.? , Reportìo Council C12S.MTTACHMENT # :( TO REPORT # Date: July 27, 200] - Subject: Proposed Standing Committee System Page 2 BACKGROUND: Council passed the following resolution at its regular meeting ofJune 25,2001: That Oerk's Report CL 26--01 dated June 21, 2001 regarding tbe proposed Standing Committee System be received; and l. That the draft Discussion Paper attached to the memorandum be approved and used as the basis for discussion with the Stakeholders Forum to be held during tbe month of July, 2001; and 2. That the Discussion Paper, along with comments made by the Stakeholders Forum, form the basis of a by-law to amend By-law Number 3665/91 (Procedural By-law) to implement the Standing Committee System; said by-law to be considered at the Council Meeting of August 7, 2001 for implementation in September, 2001; and 3. That a general invitation be placed on the Community Page and the Website for public participation at the Stakeholders Forum. The Stakeholders Forum was held on Thursday, July 26, 2001 at 7:00 p.m. in the Council Chambers. Ai; required by Resolution #69/01 passed on May 7, 2001, an invitation to participate in the Stakeholders Forum, along with a copy of the Discussion Paper, was sent to representatives of all the City's Community Associations and to 10 other persons who expressed an interest in this issue. Also, as directed in the above resolution, a general invitation was placed on the Community Page on July 11th, 18th and 25th and on the Website. A copy of the Discussion Paper is attached hereto for your infonnation. COMMENTS MADE AT THE STAKEHOLDERS FORUM The following persons were in attendance at the Stakeholders Forum held on July 26th: Martin Herzog, Liverpool West Community Association Angie Jones, Durham Conservation Ai;sociation Inc. Paul Savel, Altona West Community Association David Steele, PACT & Pickering Working Group Jacqueline Smart, PESCA Jackie Bonnell Tim & Judy Stapleton Peggy W1Imot Susan O'Neil, News Advertiser Councillor Brenner Councillor Holland Councillor McLean Neil Carroll, Director, Planning & Development Tom Melymuk, Division Head, Corporate Projects and Policies Bruce Taylor, City Clerk The following is a summary of the comments that were made with respect to the proposed Standing Committee System and associated issues: . The timing of the Stakeholders Forum and consideration of the Standing Committee System on August 7th is inappropriate because many residents are on vacation. All matters before Council are of public interest and should therefore be considered at a meeting in the evening when most residents can attend. . Report to Council CL 2g~aiT A C H ¡.;¡ E \' \ ~ RE?ORì # ~~à~:¡ J~;!~, 2001 Subject: Pr~posed Standing Committee System 12 Page 3 . Agendas for Council and committee meetings are currently not reaclùng the Community Associations until the day of the meeting. Agendas that are sent to the Community Associations should include all backup material. Concern that staff will loose its professional independence under a Standing Committee System. Notifications to the public of development applications should be circulated to a wider area. If the Standing Committee System is adopted, all meetings should start off being held in the evening and moved to a daytime meeting only after it has been shown that it is appropriate to do so. Planning Meetings should be held in facilities within the Ward to which a development application applies. If daytime meetings are established, Councillors will be required to become full-time and there will be a need to look at all aspects of Council remuneration. Council must examine the cost of staff time if daytime meetings are established. The issue of amalgamation and how it will affect the committee structure should be examined before adopting any fonn of committee system. Campaign donations should be noted on all Plamúng Reports if the proponent made such a donation. It has been stated that staffwill be more responsive under a Standing Committee System. Why are they not responsive now? . Residents who attended the Council Meeting on May 7, 2001, when the issue of the Standing Committee System was being considered, where confused about the proceedings and debate at that meeting. There is some concern that the Discussion Paper that was approved by Council on June 25th is different :&om what was originally proposed by Council on May 7th. There was a concern that residents may not be able to speak :&eely at a Standing Committee meeting. There has been a noticeable philosophical change by Council over the years to be more approachable to the public. A Standing Committee System could change that. Every resident must be given the opportwùty to attend a committee meeting even if experience shows that the meetings are not well attended. If daytime committee meetings are held, staff will be taken away :&om their jobs. Every Ward should be represented on a Standing Committee. . Concern about the public consultation process. The Discussion Paper does not indicate what Council or staff considers to be matters of public interest. At present, there are problems with addressing Council and the Committee of the Whole. At present, there are instances when items are discussed late in the evening and interested residents are too tired to stay for the discussion. Council should seek community input with respect to any changes to its compensation. Will certain ad hoc committees, such as the Audit Committee, be disbanded if the Standing Committee System is adopted? Daytime meetings tend to exclude resident input. When evaluating the Standing Committee System in one year, Council must ensure that it establishes objective comparators in order to carry out a proper evaluation. . . . . . . . . . . . . . . . . . . . . . . . . . AMENDMENT TO PROCEDURAL BY-LAW TO PROVIDE FOR STANDING COMMITTEES Attached to this Report is the draft by-law to amend By-law Number 3665/91 (procedural By- law) to provide for the establishment of the Standing Committees and rules of procedure that are specific to the Standing Committees. The main features of this draft by-law are as follows: 11') ! ..) , Report to Council CL 284>flACHì\fh:, '2.. c:: L ô1. - c."f RtF'Olfr # _D~~e: July 27,2001 Subject: Proposed Standing Committee System Page 4 . The Committee of the Whole shall be comprised of all Members of Council, the Chair of the Committee shall be rotated each meeting amongst the Councillors in alphabetical order, the Committee shall meet on the second Monday of each month and consider items that are not within the jurisdiction of the other Standing Committees and any matter referred to it by Council. The Planning Committee shall be comprised of all Members of Council, the Chair of the Committee shall be rotated each meeting amongst the Councillors in alphabetical order, the Committee shall meet on the second Monday of each month and consider items over which Council has any power under the Planning Act, any matter that is within the jurisdiction of the Department, Planning and Development and any matter referred to it by Council. The Finance Committee and the Operations Committee shall each be comprised of three Councillors and the Mayor as ex-officio, the Chair shall be appointed by the Committee and shall be rotated each year amongst the members who are Councillors, each Committee shall meet on the fourth Monday of each month and the Finance Committee shalI consider items that are within the jurisdiction of the Department, Corporate Services and the Operations Committee shall consider items that are within the jurisdiction of the Department, Operations and Emergency Services. Council shall retain the right to consider any matter without referring it to a Standing Committee. Council shall have the right to refer a matter to two or more Committees. Council shall have the right to withdraw a matter trom a Committee at any time. Council shall retain the right to appoint a special or ad hoc Committee to enquire into and report on any matter. Motions made at a Standing Committee will not require a seconder. There will be no limit to the number of times a Member of the Committee may speak: to a motion. No recorded votes will be taken at a Standing Committee Meeting. The rules for introducing new business or hearing delegations at a Standing Committee Meeting would be somewhat relaxed. The agendas and minutes of the Standing Committee Meetings shall be sent to all Members of Council. The recommendations made by a Standing Committee shalI be sent to the first Council Meeting following the meeting of the Standing Committee. The Standing Committees may call Special Meetings subject to proper notice being given. . . . . . . . . . . . . . APPOINTMENTS TO THE FINANCE AND OPERATIONS COMMITI'EE If Council wishes to implement the Standing Committee system in September of 200 1, it should make the appointments to the Finance and Operations Committees so that the members of these Committees can meet informally to detemúne the actual times and locations where they will be meeting, when they wish to have agendas prepared and other procedural issues. ATTACHMENTS: I. 2. Discussion Paper Draft By-law , Report to Council CL 28-6i\ I'. Subject: Proposed Standing Committee System '2- CL 0'1" (IV ;t,~-Da.te: July 27,2001 14 Page 5 ?~ .?f3ruce Taylor, City Clerk . Attachments Copy: Division Head, Corporate Projects and Policies Recommended for the consideration of Pickering City Council 0 , ATIAÖiMENT#..LTOREPORT#~ C>2 ::-ò,!- 15" ~ DISCUSSION PAPER , STANDING COMM1'ITEE SYSTEM . AS PROPOSED IN RESOLUTION #69101 PASSED ON MAY 1, 2001 PLANNING COMMI'ITE~ . The Planning Committee would be comprised of a1Ì M~ ~f Council and would meet o~ the second Monday of eaCh month in the evènÍßg except" during the mo~ of July and August when Council nonmilly recesses. The Chair of this Committee would rotate each meeting on an alphabetical b!iSÏs amongst the Couo:cillors. RecOmmendations ftom this Committee would be forwarded to the Councl1 Meeting hèl4 on the third Monday of each month for ratification." ' T~ Committee would consider all fonDS of development applications including zoDings, subdivisions.. Official Plan AmendJIJ.eJ1tS, Minister's Zoning Orders and various p~ studies. Currently, planning matters can be considered on the second and fourth Monday of each month. The proposed structur~ could, on occasion, cause a delay, in a development application proceeding through the process because the Plamúng Committee would be meeting only once per mo~. . The Statutory Public Information Meetings would continue to be held on the. tlúrd Thursday of each month: . COMMITfEE OF THE .WBOLE Resolution #69/01 provides for the establishment of three StandinS Committees to mirror the, three municipal departments. namely Corporate Services. Operations & Emergency' Services and Planòing & Development, .that were. Created in 2000 as a result of the" adriJinistrative reorganization. A committee :would sûU be required io cOnsider mattei:S ftom the CAOand the ' administrative divisions being Clerk's, Corporate Projects and Po1iåes, Human Resources and Legal Services an~ matters of a broad corporate interest " " " " ..../2 ATTACHMENT# .~ TOREPORT#~ '-'~-ô4 --2-- 16 A Committee of the Whole wquld be fonnal1y established to conSider matters ftom the Chief . Administrative Officer's Office, the administrative divisions, and matters of a broad corporate, interest. This Committee would meet on the same evening,as the PÌanning Committee, however, the agenda for the Planning Committ~ and the Committee of the Whole would be appropriately delineated to ensure !bat there is no quéStion that the two Committees are separate entities. , . FINANq!:,COl\W):TTEE AND ÚPERATIONS C~MMITTEE The Finance COmmittee and the O~ons Committee would meet on the fourth Monday, of eaeh month in the Main Committee Room. The Finance Committee would. meet at ,10:00 a.m. and it would be reasOnable to expect, tbatthe business of that Committee could be concluded in most cases befo~ nOon. The Operations Committee woUld meet at 1:00 p.m. which would allow for a longer meeting that would not need to' be . interrupted if there was a contentious issue. Recommendå.tions ftom the Finance Committee' and Operations Committee would be forwarded to the first Council Mèeting of èach month for ratification. . The Finance Committee and the Operations Committee would each have three members with the Mayor as ex-officio member. The Chair would rotate on an ànnuaJ basis which would allow each !J1ember of the committee to act as Chair. . TJús would mean that each Councillor would sit on two committees; all Councillors would sit on ' the Planning Committee and eal?h Councillor would sit on either the Finance Committee. or the' , Operations Committee. . MAITERS OF PUBLIC INTEREST Item #9 of ResoI!Jtion #69/01 sta.t,es that all Standing Committees will meet in the evening to ' discuss matters of public interest as determined through public consultati.on. It' is proposed that the Planning Committee will meet at 7;00 p.m. or 7:30 p.m. on the second Monday of each month and de!l1 with various development applications which are usually of most interest to the public. The Committee of the Whole will also be meeting on the second Monday of each month following the Planning Committee meetings and it is likely this cominittee that'would deal with governance issues, regulatory by-laWs, economic development matters and other.reJated issues that may be of interest to the public. Therefore, the Stakeholders Forum would nßed to determine,orly those mattèrs that could be considered, of public interest. that would be dealt .with. by the FinanCe Committee and the Operations Committèe. . ' . ' ...13 k- ¿' CI1.-Cf' ATTACHMI:N¡*_""""""-"'..!:::...l.-. ..., 17 --3-- It has. also been proposed that a!though Resolution #69/01 restticts the Stakeholders Forum. to detemúne matters of public interest, tlùs group may alSo pro\lÏde comments on the entire issue of . the Standing Committee system. REVIEW OF THE STANDING COMMITTE SYSTEM A review of the Standing Committee sYstem should be un!iertaken in the Spring of 2003. after being in place for approximately eighteen months. The conclusions reached and the decisions made on the future of the Standing Committee ~ would be more credible because they , would be based on aloriger period of time than the review after one,year sugg~ed in Resolution #69/01 and it would allow each of the members of the Operations Committee and the Finance Committee an opportunity to act as Chairoftbos~ Committees. REMUNERATION . . The iss~e of Members of Council receiving an honourarium based ~n committee m~bersJiip: as set out in Item #14 of Resolution #69/01 has been removed fur consideration. ATTACHMENT#"V f TO REPORT#"=:':':'" (,->1.. -- &f , RESOLUTION'#69/O1 PASSED ON MAY 7. 2001 18 1. That the Corporation of the City of Pickering's Executive Committee be replaced by three Committees of Cooncil, one fot, each of the three ,Municipal DepartIi1ei1ts - a Planning Conurûttee, an Operations Committee and a Finance and Corporatè SerVices Committee ' effective' June I, 2001; and ' 2, That there be a transition period effective June 1; 2001 until September 2001 whereby all .' Corporate matters would be dealt with through Ii Committee of the Whole that would repòrt to Council; and . 3. . . That the Co~ttee ()fthe Wh()le meet on'the 2- and 41b Monday of each month as setout on the meeting schedule; and That each Comniittee of Council be comprised of 3-4 members of Co~cil and that the Mayor of the City of Pickering sit ex~officio on all committees; and 4- . ~ every Member of Council be allowed to attend and vote at Planning Committee meetings regardless of their membersmp in that ,committee; and . 5. That each Member of Council may sit on 88 many lIS two cc;)Jnnii~ but is not required to have. membership in any comnnttee; and. .. 6. That all former ~ecutive Committee items.þe considered by the appropriate Committ~ of. Council to make recommendations to Council; and 7. . . That each committee meet Nch that two conunittees report to the. first Council meeting of the month and the. remaining committee report to the last Council meeting. of the month. . unless th!' Mayor, CAD or a majority of committee members by petition' 9all an emergency , meeting; and 8. That each comttee det~e its own meeting Schedüle so long JIll ample time is provided to consider and make recommendations back to Council for consideratión and so that it fits into the rotatÏ()D as .outlined in point 7, and . . That ~e Planning CoJJ1lllÌtU:e. Operations Committee and F~ and Corporate SerVices Conunittee meet in the eVening on all matters pertaining to pubüc in~rest as determined . through public consultation; and .' . 9. That staff of the Division of CorpÓ~e Projects &. Policy facilitate a Stakeholders Forum within the interim period with the comnmnity and Council to define matters èonsidered to be m~~w~~~ . Thi1t an mvitationbesent to, but not limited to, all individuals who have shown an intei"est through written comments with this item to participate in the StalÅ“holders Forum. . ...;/2 19 ATTACHMENT #1 TOiREPORT#£ <.J 2 ~ C)-I --2-- 10. That the membership of each Committee of Council be determined by Council no later than May 22,2001 for a term to expire November 31,2003; and . 11. That the membership of subsequent Committees of Council be d~ at the beginning of each new term of office in tandem with other committee appoinbnents; and . 12. That the. chBir of each Committee of Council rotate alphabetically every meeting among the Committee membership; and .. . , . . . 13. That Site Plan Committee be dissolved into the Planning Committee; and 14. That Members of.Council receive an honorarium pèr meeting not to exceed $2,500 per annum for each committee of which they are a member, and. . ' 15. Tbå.t at the end of one year of hnplementation of this new structure, CoU1Í.cil ~d senior staff . evaluate the success of the new structure as well as calculate the savings and efficiencies . tharhave resulted ftom the initiative. . ¡.,fTACHiy¡tj'" "j"....~- Ie REI;¡OKf#~!_, (/2 .- v"'¡ THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to amend By-law Number 3665/91 to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings. WHEREAS the Council of the Corporation of the City of Pickering enacted By-law Number 3665/91 on February 18, 1991 to govern the proceedings of Council, any of its committees, the conduct of its Members, and the calling of meetings; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. Section 5 of By-law Number 3665/91 is hereby deleted and the following is substituted therefore: 5. a) There shall be an Executive Committee, to be considered as a Standing Committee for the purposes of this By-law, to be organized as follows: i) The Executive Committee shall be comprised of all Members of Council. ii) The Committee shall meet on the second and fourth Monday evening of each month at 7:30 p.rn. in the Council Chambers. iii) The Chair of the Committee shall be rotated each meeting amongst the Members of Council, excluding the Mayor, in alphabetical order. b) The Executive Committee shall enquire into and report to Council on any matter within the jurisdiction of the City of Pickering and any other matter referred to it by Council. There shall be a Management Forum to be organized as follows: iv) i) The Forum shall be comprised of all Members of Council The Forum shall meet every three weeks at 1 :30 p.m. to commence on a date to be determined by the Mayor. ii) iii) The Forum shall be Chaired by the Mayor. The Management Forum shall be a venue for informal discussion on any matter within the jurisdiction of the City of Pickering. iv) 20 I , II .. ?l "I ¡¡,,\u-:,y.:~,- 3 n.., KE?Oìn '# c-c <:.~/2" 0'-1 -_..~ BY-LAW read a first, second and third time and finally passed this 19th day of January, 2004. David Ryan, Mayor Bruce Taylor, Clerk i I II I, II !: :' II Ii il II 'I I I I I I I I I I I,