HomeMy WebLinkAboutDecember 8, 2003Committee of the Whole Meeting
Agenda
Monday, December 8, 2003 at 7:30 p.m.
Chair: Councillor Brenner
ADOPTION OF MINUTES
Meeting of October 14, 2003
(11)
1.
DELEGATIONS
Nicole Rioux will address the Committee with respect to the rates charged by
APTA for using the Handi Transit.
(lU)
1.
MATTERS FOR CONSIDERATION
CLERK'S REPORT CL 29-03
APPLICATION FOR VARIANCE FROM SIGN BY-LAW
PAGE
1
REPORT OF THE MUSEUM ADVISORY COMMITTEE
YEARS 2001-2003
8
CLERK'S REPORT CL 28-03
APPOINTMENT TO ENFORCE PARKING BY-LAW
1792 LIVERPOOL ROAD, 575 STEEPLE HILL
1330 ALTONA ROAD AND 1750 ALLIANCE ROAD
15
CLERK'S REPORT CL 30-03
COUNCIL REMUNERATION
MINOR AMENDMENTS
TO BE CIRCULATED UNDER SEPARATE COVER
Committee of the Whole Meeting
Agenda
Monday, December 8, 2003 at 7:30 p.m.
Chair: Councillor Brenner
PROCLAMATION:
RACING AGAINST DRUGS, DURHAM WEEK - MAY 2-7, 2004
22
(IV) OTHER BUSINESS
(V) ADJOURNMENT
RECOMMENDATION OF THE
COMMITTEE OF THE WHOLE
DATE
MOVED BY
SECONDED BY
That the application dated November 3, 2003 submitted by John Byberg for a
variance to By-law 2439~87 (Signs) to permit a billboard sign on the south side of
Highway #7 immediately west of the east intersection of Highway #7 and
Concession 6 Road BE APPROVED.
OR
That the application dated November 3, 2003 submitted by John Byberg for a
variance to By-law 2439/87 (Signs) to permit a billboard sign on the south side of
Highway #7 immediately west of the east intersection of Highway #7 and
Concession 6 Road BE REFUSED,
REPORT TO
COMMITTEE OF THE WHOLE
Report Number: CL 29-03
Date: November 5, 2003
From:
Bruce Taylor, AMCT, CMM
City Clerk
Subject: Application for Variance from the Sign By-law
Recommendation:
That the application dated November 3, 2003 submitted by John Byberg for a variance
to By-law 2439/87 (Signs) to permit a billboard sign on the south side of Highway #7
immediately west of the east intersection of Highway #7 and Concession 8 Road BE
APPROVED.
OR
That the application dated November 3, 2003 submitted by John Byberg for a variance
to By-law 2439/87 (Signs) to permit a billboard sign on the south side of Highway #7
immediately west of the east intersection of Highway #7 and Concession 6 Road BE.
REFUSED.
Executive Summary:
An application for a minor variance from the Sign By-law has been submitted by John
Byberg to allow a billboard sign on the south side of Highway #7 in the hamlet of
Greenwood.
Financial Implications:
Not applicable
Report CL 29-03
Application for Variance from the Sign By-law
November 5, 2003
Page 2
3
Background:
Please be advised that John Byberg, as the owner of the Pepperberries Bistro, applied
for a permit to erect a billboard sign on the south side of Highway #7, immediately to the
west of the east intersection of Highway #7 and Concession 6 Road. The proposed
sign is three metres high and five metres wide and will be mounted three metres above
the ground.
Billboard signs are defined in By-law 2439/87 (Signs) as any sign used to advertise a
business, product or service not necessarily found or sold on the premises on which it is
located. This sign proposed by John Byberg is considered a billboard because it is
advertising a business that is located in the hamlet of Brooklin.
Also, billboards are only allowed in commercial, mixed commercial and industrial areas.
The Sign By-law specifically prohibits billboards in agricultural and residential areas
which is where the sign is purported to be located.
Staff are not able to approve this Sign Permit Application because the Sign By-law
prohibits billboards in agricultural and residential areas. However, Section 99(5) of the
Municipal Act states:
The municipality may authorize minor variances from the by-law (sign by-
law) if in the opinion of the municipality, the general intent and purpose of
the by-law are maintained.
I have attached for your information the following documentation:
1. An E-Mail dated November 3, 2003 from John Byberg submitting an
application for a variance from the Sign By-law.
A copy of the design of the proposed billboard sign showing the message that
will be on each side of the sign.
3. A map showing the location of the proposed billboard sign.
Attachments:
An E-Mail dated November 3, 2003 from John Byberg submitting an application
for a variance from the Sign By-law.
A copy of the design of the proposed billboard sign showing the message that
will be on each side of the sign.
A map showing the location of the proposed billboard sign.
Report CL 29-03
Application for Variance from the Sign By-law
November 5, 2003
Page 3
Bruce Taylor
City Clerk
Attachments
Recommended for the consideration of
Pickering City Council
Tho~ J. Oui~, Chi~ Ad~rat~~
T,a}/Ior, Bruce
From:
Sent:
To:
Subject:
John Byberg [johnbyberg@look.ca]
November 3, 2003 11:01 AM
Taylor, Bruce
Appeal of Sign Application
Dear Bruce,
My name is John Byberg and I own Pepperberries Bistro, a fine dining
establishment in Brooklin. I have applied for a sign to be put on Mr. Lees
property east of Greenwood, and I have been turned down from the city of
Picketing. MTO is on side with the signage. Mr Lee has agreed to the sign as
well. There are other large fully lit billboard signs on the Kings Highway.
One near the Paddock garage, and another on Dutchmasters land east of
Greenwood. Another is just west of Hwy 23 which has been put up within the
last 4 years. My sign will be well maintained as our restaurant has a
standard to uphold. Thanks Very Much for your consideration on this matter.
John Byberg
Catering. To/co.
lOkm ahead in Brooklin
~-----~:i~. West Side 10' x 16' Crezon Plywood
/What are you ~';j;¢ for Dinner?
East Side 10' x 16' CreZon Plywood
in.
8
RECOMMENDATION OF THE
COMMITTEE OF THE WHOLE
DATE
MOVED BY
SECONDED BY
That the Report of the Pickering Museum Village Advisory Committee dated
October 31, 2003 providing an overview of the activities of the Committee during
the years 2001-2003 be received.
THE PICKERING
MUSEUM VILLAGE ADVISORY COMMITTEE RE.~T
2001-2003
The Advisory Committee, through Councillor Bill McLean, would like to thank the
Mayor the City of Picketing and members of council for their continuing support and
sponsorship of Pickering Museum Village.
We believe that the work of this committee is very valuable and supportive of the
staff and volunteers of the Museum Village and all welcome this opportunity to serve the
community by acting on behalf of this incredible facility which displays and informs the
history of the Township of Pickering. We also gratefully acknowledge the support of the
staff of the .Department of Operations and .Emergency Services
At a recent meeting of the committee, along with representatives from three groups
of volunteers who are activelY apart of the program, we listed' the achievements of thiS term
of office, the ways in which we have partnered with other community groups and listed our
concerns and dreams for the future of Picketing Museum Village. A special addendum will
include recommendations to be considered by the 2004-2006 advisory committee.
Please note the bold printed Items represent Partnerships and/or priorities.
ACHIEVEMENTS
a) Site enhancements:
1. Front entrance - new roadway created, :new signage forsafety of children', blocking off
of roadway between schoOlhouse and Robert Miller Administration Building, new
chain link gate, work on walkways on site
2. lighting for schoolhouse - courtesy of Glendale Tennis club
3. new rooves on drive shed, beef ring
4. restoration of Bible Christian Chapel, with grant from Benjamin Moore Paints and support
of Pickering Museum Village Foundation, including Walls and floors, installation of
newly constructed period appropriate pews, wrought iron light fixtures created and
donated by Mark Puigmarti, cleaning and restoring Of'Brattleboro pump organ
5, soil survey of site re moving the Brougham Central Hotel to its new site, new water
softening system for hotel
6. painting of Miller-cole house and repair of windowsills and front porch
7, re-creation of OuthOuse & ChiCken COOp for Miller-ale house by Backwoods Players
8. in preparation for Hotel rest.o.r, atio.n: 2 studies r.e histo~ and archite~ral s.trengths of the
building, the moving ot ~ne cirive shed to its new ~ocatiOn - Pickering Museum
Village Foundation
.tO
b) Prooram initiatives:
1.March School break program supported by' Ontario'PowerGeneration-Pickering
Nuclear Division
2. Gardens- teaching garden and expanded peony and dye garden - Bloomers &
Britches
3. Workshop training for volunteers including those operated by Backwoods Players
for volunteers, especially in the area of first person interpretation
4. New special events:
i) Settlers at Sunset - first personal interpretation of pioneer life, this year with the
support~of Macintosh/Anderson Funeral Homein Oshawa
ii) Whodunit - with support of Partners in Crime- fundraiser for
Pickering Museum Village Foundation
ilo We are all Immigrants -a multiCul!ural heritage sharing opportunity co-
sponsored by City of Pickering s Equity and Race Relations Committee
c) Collections:
1. re-creation of one of our rugs from our collection - Ajax Hookers
2. re-creation of the Rebellion banner - volunteers and Greenwood Shuttlebugs
3. restoration of 1940's Claremont Fire truck - City Garage and Firefighters
4. added 1870's costumes to our collection with support of Backwoods Players and
Foundation
5. added matedal from Harry Foster's collection including record books, petitions and
documents from Pickering Township and Pickering News - courtesy of
Foundation
6. collections clerk has entered 400-500 items into data base and visual checks have been
done on all items in collection, including steam and gas area
7. computer equipment and digital camera purchased by Foundation
8. collections officer has written new standards documents which were approved by the
committee in October 2003 and has worked on clarifying provenance of artifacts
9. documents from several families have been received, including ones from the Brown/
Malcolm, Knox Family- including Bella Brown's diaries
2
d) Public Relations;
1. added The Voice in the Wilderness -Backwoods Players quarterly newsletter
2. articles re Multicultural event We are all Immigrants featured in Multicultural Durham,
Roland Rutland's community paper printed by News Advertiser
3. regularly scheduled press releases for special events, plus additional material provided
by Backwoods Players and Foundation - good support from NewsAdvertiser
4. staff consulted with Pickering City library in support of their virtual tour of Pickering
Museum Village available on the City's website
5. Backwoods Players have made presentations off site at City of Pickering's Artfest,
Canada Day, and a City staff presentation, Whitby Heritage Day
6. staff and volunteers in partnership with Durham Museum Association developed and
interpreted at special 125th Anniversary celebration of Canadian National
Exhibition as well other activities, including a map of all Durham museum distributed
throughout the region
7. staff regularly consults with other museums, including aprojected joint first person
interpretive program for Parkwood Museum in Oshawa
8. regular participation in February Heritage Week programs for the city
9. regular representation and advertisement in Pine Ridge Arts Council newsletter, as
well as Durham Regional Arts News, courtesy of John Arkelian
10. Bloomers and Britches - t-shirts as promotion
11. regular displays of artifacts in Pickering city hall showcase, including porcelain
thunder mugs, re-created rug, and at present the documents from the Harry Foster
cOllection
12. 2002 was a unprecedented year for revenue from filming.
3
12
ITEMS WHICH NEED FURTHER WORK
a) Physical;
-hotel/operation centre
-washrooms, kitchens
-lunchroom fac'~ity for school groups
-site drainage
-accessibility to all areas
-steam area- covers for engines outside, pad for saw, safety fencing
around shingle mill, splitter, etc, wiring for steam barn, getting
rid of red ants, contaminated materials
b) Prog_ram:
- additional staff to complement increased program requirements
- increase general admissions
- further promotion and use of Kids in Village summer program
c) Collection~:
-increase in storage space for climate control and other larger items
-increase in space for workshop for steam barn area
-creation of special ~firehall' to house fire equipment in collection
-creation of secure special hall to house travelling exhibits to
increase repeat visitors by individuals - these exhibitions
are frequently subsidized' by Ministry of Culture
d)-Public Relations;
- continue program re passes for city staff accompanying pay checks,
twSimilar prog_r.ams with local industry and designconnections
een specific programs and specific industnes,
e.g OPG and Steam activities, GM and Car show, Guides,
Brownies, Scouts with MUlticUltural event
-explore involvement with Brooklin Fair, Orono Fair and Ajax Fall.
Festival
-make a distinctive 'brand' for Pickerlng Museum Village and make
all materials follow the standard
4
Dreams for future activities re Pickerin_o Museum Village
1. Hotel - Operations Centre including commercial Kitchen and public
washrooms
2. More corporate involvement
3. Time extension for period of history displayed which might include an wartime house
from Ajax with its appropriate collections
4. Develop an apothecary garden, heritage rose garden, gardens at Hwy 7 entrance,
a full time historical hortJculturalist,, involvement in heritage seed, possibly a
green house to grow our own plants
5. Create an orientation centre which could include storage area, with reception centre,
washrooms and retail area
6. Create a work area for restoration and storage, and for props and costumes for
Backwoods Players
7. Steam barn open on a daily basis with visitor friendly attendants, include scale models
to demonstrate steam activity
8. Shed behind steam barn removed and new work area for steam area to be added
9. Plant more trees in meadow and plant grain plots
10. Advocate for additional staffing with increasing level of activity
11. Continue to do consistent promotion .in appropriate media
12. Continue to promote involvement with our multicultural neighbours
13
Please note that bold print items are priorities.
Respectfully submitted,
Laura Drake, Chair
Members of committee: Rose Cowan, Bill Weston, Bill Utton, Charles Stinson,
Lynn Vickers, Tom Mohr, Pat Dunnill, Wally Biemacki, Terry James
Councillor Bill McLean
City of Pickeirng staff participants: Stephen Reynolds, Marisa Carpino, Dave Marlowe,
Katrina Pyke
October 31, 2003
5
14
Recommendations to 2004-2006 Advisorv Committc;
(passed at final meeting of the 200.3 year, Oct(~ber 16, 20.03')
that representatives from our supporting volunteer groups( e.g. Backwoods Players,
Bloomers and Britches, and the Steam group).be invited as consultants to this
committee, along with professional staff as required
2. request that the clerk's office develop a strategy whereby non-active, appointed
members may be replaced so that committee can be maintained at a better
functioning .level-~perhaps an attendance policy should be.put.in place
3. the special events sub-committee develop a strategy to screen projected new events
and monitor promotions.
October 16, 2003
6
RECOMMENDATION OF THE
COMMITTEE OF THE WHOLE
DATE
MOVED BY
SECONDED BY
That the draft by-law to appoint two persons to enforce the Parking By-law
at 1792 Liverpool Road, 575 Steeple Hill and 1330 Alliance Road and two
persons to enforce the Parking By-law at 1750 Alliance Road, be
forwarded to Council for approval.
REPORT TO
COMMITTEE OF THE WHOLE
Report Number: CL 28-03
Date: November 3, 2003
From: Bruce Taylor
City Clerk
Subject:
Appointment to enforce the Parking By-law at 1792 Liverpool Road, 575
Steeple Hill, 1330 Altona Road and 1750 Alliance Road.
Recommendation:
That the draft by-law to appoint two persons to enforce the Parking By-law at
1792 Liverpool Road, 575 Steeple Hill and 1330 Altona Road, and two persons
to enforce the Parking By-law at 1750 Alliance Road, be forwarded to Council for
approval.
Executive Summary: Not Applicable
Financial Implications: None
Background: Correspondence has been received from Nemesis Security
Services Inc. requesting the appointment of two persons as By-law Enforcement
Officers for the purpose of enforcing the Parking By-law at 1792 Liverpool Road, 575
Steeple Hill and 1330 Altona Road.
Correspondence has also been received from Pickering Petro - Pass requesting the
appointment of two persons as By-law Enforcement Officers for the purpose of
enforcing the Parking By-law at 1750 Alliance Road.
Attachments:
Correspondence from Nemesis Security Services Inc.
Correspondence from Pickering Petro - Pass
Draft By-law
Report CL 28-03
Subject: Appointment of By-law Enforcement Officers
Date:
November 3, 2003
Page 2
Prepared By:
Debbie Kearns
Committee Coordinator
BT:dk
Attachments
Copy: Chief Administrative Officer
Approved / Endorsed By:
~ruce laylor
City Clerk
Recommended for the consideration of
Pickering City Council
Tho/m~s J. Ooi~n, Chef~ Admi~ve ~fficer
FROM
lg
NEMESIS SECURITY SERVICES INC FAX NO. : 416 pRs ~P~4 0~1~, I~ 2803 03::~PM
I ATTAOHMENTit TO REPORT
NEMESIS SECURITY SERVICES INC.
To Secure and Protect Since t9~
36 CROCKFORD BOULEVARD. TORONTO, ONTARIO. MIR..~C2 Phofle: (416) 285-5233 Fax: (416) 28~-0204
Toll Free: 1-888-604-2421
Monday, Oetober 06, 2003
City of Piokertng
By-Law office
Pickering Civic Complex
One The Esplanade
Picketing, Ontario
L1V-6K7
V~_FAX: s0s-42o~t~.8..,s,
Attention:
Re:
DEBBIE KEARNY. ADMINISTRA. ,T~ DEPT.
OFFlC .F~._. L~ST UPDA'r~
I am kindly requesting that the following Security Officers be authori~..ed to Issue
parking tickets at the Loblaws Store, located at 1792 Liverpool Road, 575 Steeple Hill
and 1330 Aitona Road. I have attached copies of their security guard Itceflce~.
Name Date of birth
DAVID J. ANNI$
GENC BUMCl
FEBRUARY 18, 1968
JUNE 26, 1970
I thank you for your anticipated co-operation in the above matter. I can be
reached at the above number, extension 206 if you have any questions or require any
additional information.
Mr. Peter S. Aires
President
have a mputa~on ~o protect"
'~905 420 7423 PICI~RING P PASS ~001
19
!'5
(qo5) W'7.o - 7 Wz $
To: C~
From: Pickering Petro - Pass
1437470 Ontario Limited
1750 Alliance Rd., Picketing, On.
L1W 3X2
(905) 420-7423
Re: Request for Authorization to issue city parking
violation tickets
This is to request authorization to issue city parking violation
tickets on our premises. This request is being forwarded to you
based on the fact that this is a truck stop and we are having
numerous violations that raise environmental and hygienic
concerns from tractors and trailers coming from across the border
and from all over the country. This authorization has been granted
to other Petro-Pass locations throughout the province.
We wish to have the authority so we can work together to further
keep our city clean and organized.
Thank you for your attention to this matter.
Yours Truly
Wijdan Karim
1437470 Ontario Limited
(905) 420-7423
I,ATTACHMENT #,,
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to appoint By-law Enforcement Officers for certain
purposes (Parking Regulation - 1792 Liverpool Road, 575 Steeple
Hill, 1330 Altona Road and 1750 Alliance Road).
WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
That the following persons be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 1792 Liverpool Road, 575 Steeple Hill and 1330 Altona Road:
David J. Annis
Genc Bumci
b) 1750 Alliance Road:
Wijdan Karim
Ali Abbas
The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
These appointments shall expire upon the persons listed in section l(a) ceasing
to be employees of Nemesis Secudty Services Inc. or upon Nemesis Secudty
Services Inc. ceasing to be an agent of 1792 Liverpool Road, 575 Steeple Hill or
1330 Altona Road, or whichever shall occur first.
BY-LAW read a first, second and third time and finally passed this 17th day of
November, 2003.
Maurice Brenner, Interim Mayor
Bruce Taylor, Clerk
2]_
22,
RECOMMENDATION OF THE
COMMITTEE OF THE WHOLE
DATE
MOVED BY
SECONDED BY
That Mayor Ryan be authorized to proclaim the week of May 2-7, 2004 as Racing
Against Drugs Durham Week.
A project of the
SUBSTANCE ABUSE
COUNCIl
ForYouth In Durham Region
November 17, 2003
Bruce Taylor,
City of Pickering Municipal Office,
1 The Esplanade,
Pickering, Ontario,
L1V 6K7
23
Dear Bruce Taylor;
Re: Proclamation of Racing Against Drugs, Durham Week; May 2-7, 2004.
On behalf of the Racing Against Drugs Steering Committee, a committee of the
Substance Abuse Council for Youth in Durham Region, I am asking you to help raise
awareness of the Racing Against Drugs, Durham event.
This event, developed by the RCMP, is an exciting initiative that encourages students to
adopt a healthy, drug-free lifestyle with a commitment to personal safety.
The Racing Against Drugs, Durham event is organized locally by a committee of the
Substance Abuse Council for Youth in Durham Region. One of the many strengths of this
program lies in the strong collaboration between personnel in education, police services,
community agencies, business and industry.
Over 36, 000 students, from the Durham District School Board and the Durham Catholic
District School Board have participated in this exciting and engaging event over the past 6
years. During the school year the students experience the Racing Against Drugs curriculum,
which addresses the expectations of the Ontario Curriculum - Health and Physical
Education Grade 5, in their classroom and will come together during the week of May 3-7,
2004 at the Racing Against Drugs, Durham Event. This coming year, approximately 6,200
grade five students will participate in Racing Against Drugs, Durham.
Over 25 agencies and businesses come together, during the week of the event, to a local
arena that has been transformed into an exciting racing environment. Students participate
at the various educational "Pit Stops" in activities relating to substance abuse prevention,
healthy lifestyles and personal safety.
We hope you can join us in strengthening our celebration of this worthwhile commitment to
our children's future by bringing this event to the attention of you newly elected Municipal
Council requesting that they proclaim the week of May 2-7, 2003 as RACING AGAINST
DRUGS DURHAM WEEK.
Thanking you in advance for your attention to this exciting endeavour.
"-..._L~i Martin, RN, BScN, Public Health Nurse
Racing Against Drugs Durham Steering Committee
Co Chair
REPORT TO
COMMITTEE OF THE WHOLE
Report Number: CL 30-03
Date: December 5, 2003
From:
Bruce Taylor, AMCT, CMM
City Clerk
Subject:
Council Remuneration
~ Minor Amendments
Recommendation:
1. That Clerk's RePort CL 30-03 respecting Council Remuneration and
Communications Policy be received.
=
That the draft by-law to implement the amendments with respect to
remuneration, per diem payments, life insurance and declaring one-third of
Council salary as expenses be forwarded to Council for enactment.
That Resolution #97/02, Item #2, to establish a Communications Policy be
amended by deleting Section 8(b) and substituting therefore the following:
8(b)
The City will cover the cost of preparing, printing and mailing newsletters,
neighbourhood letters and cooperative letters as well as the cost of
creating and maintaining a website. A budget per Councillor of $7,500 for
the first calendar year, $7,500 for the second calendar year and $6,000 for
the final calendar year of a term will be provided for these items. If the
budget is under spent in any given year, there will be no carry-forward of
dollars to subsequent budgets.
Executive Summary:
This Report summarizes the minor changes made to Council's salary, allowances and
benefits and the Communications Policy at the Orientation Session held on November
17, 2003.
Financial Implications:
There are minor financial implications that are set out in the body of the Report.
Report CL 30-03
Subject: Council Remuneration
December 5, 2003
Page 2
Background:
At an Orientation Session held on November 17, 2003, I reviewed with the Council-elect
the Salary, Allowances and Benefits available to Members of Council as well as the
Communications Policy. At that time, some suggestions for changes were made as
follows:
The steps for remuneration payable to the Mayor and Councillors were removed
and remuneration for all Members of Council will reflect the third step being
$60,000 per annum for the Mayor and $25,000 per annum for Councillors.
Councillors will be authorized to submit a claim for a per diem payment for
attending meetings, workshops or seminars without the authorization of the
Mayor.
Members of Council are eligible for a Life Insurance Policy and the amount of
insurance is two times the annual salary of the Member of Council. A question
was asked about the cost of increasing the life insurance to a fixed amount such
as $100,000 or $200,000. The cost implications are as follows:
PRESENT COST OF LIFE INSURANCE PER MEMBER:
Councillor $25,000 X 2 = $ 50,000 - Premium cost is $14.10/month
Mayor $60,000 X 2 = $120,000 - Premium cost is $33.84/month
PROPOSED COST OF LIFE INSURANCE PER MEMBER:
$100,000 Life Insurance Policy- Premium cost is $28.20/month
$200,000 Life Insurance Policy- Premium cost is $56.40/month
I would recommend that the Life Insurance benefit for Members of Council be
increased from double their annual salary to a fiat rate of $100,000 for
Councillors and $200,000 for the Mayor.
It is important to note that the cost of Life Insurance is reported as a taxable
benefit.
A question was asked if the method of contributions to a Register Retirement
Saving Plan could be examined to determine if there was some other method
that would provide addition tax benefits. The Treasurer has examined this issue
and has reported that the current method of contribution maximizes the tax
benefits available.
CORP0227-07/01
Report CL 30-03
Subject: Council Remuneration
December 5, 2003
Page 3
The budget for preparing, printing and mailing newsletters, neighbourhood letters
and cooperative letters as well as the cost of creating and maintaining a website
shall increase from $5,500 to $7,500 per Councillor for the first and second
calendar year of a term and from $4,000 to $6,000 for the third calendar year of a
term. This is a realistic reflection of all costs involved in the entire process of
newsletters and creating and maintaining websites.
At the November 17th meeting, Members of Council were reminded that the
following resolution was passed on May 21, 2002:
.... NOW THEREFORE it is the intention of the Council of the Corporation of
the City of Pickering that one-third of the remuneration paid to the elected
members of the Council and its local boards shall continue as expenses
incident to the discharge of their duties as Members of Council or local
boards.
Section 283(7) of the Municipal Act states as follows:
On or after December 1, 2003, a council shall review a by-law under
subsection (5) at a public meeting at least once during the three-year
period corresponding to the term of office of its members after a regular
election.
There was a suggestion made at the November 17th meeting that some
municipalities may not be passing a by-law to deem one-third of the salary of
Members of Council as expenses. I did conduct a limited survey of municipalities
in Durham and found that the Municipality of Clarington has already passed such
a by-law and the Town of Whitby will be considering such a by-law in early
January. I did not get responses back from the other municipalities.
I have included the provision in the attached draf~ by-law to deem one-third of
Council's salary as expenses in order for Members of Council to receive the
appropriate tax benefit.
Attachments:
1. Draft By-law
Prepared~ By:
City Clerk
CORP0227-07/01
Report CL 30-03
Subject: Coundl Remuneration
December 5, 2003
Page 4
Attachments
Copy: Director, Corporate Services & Treasurer
Division Head, Human Resources
Recommended for the consideration of
Pickering City Council
Thomas J. Quinn, Chief Administrative Officer
CORP0227-07/01
THE CORPORATION OF THE CITY OF PICKFRING
BY-LAW NO.
Being a by-law to amend By-law Number
5999/02 to provide remuneration and benefits
for Members of Council.
WHEREAS the Council of the Corporation of the City of Picketing enacted By-law
Number 5999/02 on June 24, 2002 to provide remuneration and benefits for Members
of Council; and
WHEREAS at a meeting held on November 17, 2003, Council has requested that
certain amendments be made to that By-law;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. Section 2(a) of By-law Number 5999/02 is hereby amended by deleting the
following:
The remuneration payable to the Mayor shall be as follows:
First year in office $54,000.00
Second consecutive year in office $58,000.00
Third and subsequent consecutive years in office $60,000.00
And substituting therefore the following:
The remuneration payable to the Mayor shall be $60,000 per annum.
Section 3(a) of By-law Number 5999/02 is hereby amended by deleting the
following:
The remuneration payable to a Councillor shall be as follows:
First year in office $22,000.00
Second consecutive year in office $24,000.00
Third and subsequent consecutive years in office $25,000.00
and substituting therefore the following:
The remuneration payable to a Councillor shall be $25,000 per annum.
Section 4(a)(iii) of By-law Number 5999/02 is hereby amended by deleting the
following:
attending a meeting, workshop, seminar or convention authorized by the
Mayor, by policy, such as ....
and substituting therefore the following
attending a meeting, workshop, seminar or convention such as ....
CORP0223~07t01
By-law Number 5999/02 is hereby amended by adding thereto the following
Section:
8. A Life Insurance Policy that is paid by the City of Picketing on behalf of
Members of Council in the following amounts:
Councillor - $100,000.00
Mayor- $200,000.00
By-law Number 5999~02 is hereby amended by adding thereto the following
Section:
Pursuant to Section 283(7) of the Municipal Act, 2001, one-third of the
remuneration paid to the elected members of the Council and its local
boards shall be deemed as expenses incident tothe discharge of their
duties as Members of Council or local boards.
Sections 1, 2 and 5 of this By-law shall take effect as of December 1, 2003.
BY-LAW read a first, second and third time and finally passed this 15~ day of
December, 2003.
David Ryan, Mayor
Bruce Taylor, Clerk