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HomeMy WebLinkAboutOctober 7, 2003 Council Mee1ting Minutes Tuesday, CÞctober 7, 2003 7:40 PM PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: E. Buntsma N. Carroll G. Paterson B. Taylor D. Kearns - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Committee Coordinator ADOPTION OF MINUTES Regular Meeting of September 15, 2003 ~ 1. Dave Martin, representing the Pickering Trans Canada Trail Task Force and the Ajax Trans Canada Trail Task Force, addressed Council with respect to the Trial throughout the City of Pickering. He thanked Councillor Brenner, the TRCA, Township of Uxbridge, Town of Ajax, staff and Committee Members for their involvement. He advised that this trail will be the longest in the world. 2. Nancy Listro, representing the Kinsale and Area Residents Association, addressed Council with respect to Kinsale Properties Limited, requesting that the by-law be carefully reviewed before making any changes to the zoning. She requested that the residents be kept informed of any movement on this property. - 1 - Council Meeting Minutes Tuesday, October 7, 2003 7:40 PM 3. Margaret Williamson, representing the Kinsale and Area Residents Association, addressed Council with respect to the Highway #7 Auto Wreckers. She questioned the rumour that an agreement was being considered since the OMB Appeal was withdrawn. She outlined the residents concerns and the infractions related to this property. 3. Andrea Maenza, representing Durham Children's Aid Society, addressed Council in support of their request to proclaim October, 2003 as Child Abuse Neglect and the week of October 20-26, 2003 as Foster Family Week. 4. Allan Knight, Board Chair, Ajax/Pickering Road Watch, provided Council with an update on Road Watch progress in our Community. He advised of the function of the committee and the process followed. He thanked the City of Pickering, the police, the Town of Ajax and businesses for their support of this program. III RESOLUTIONS Resolution #143103 - Appendix I Moved by Councillor Pickles Seconded by Councillor McLean That the Report of the Finance & Operations Committee dated September 22, 2003, be adopted. CARRIED Resolution #144/03 2. Moved by Councillor Johnson Seconded by Councillor Holland 1. That Report OES 35-03, CS 35-03 and OES 28-03, be received for information; and That Council endorse, in principal, the Region of Durham's Integrated Waste Management System consisting of a two or three stream collection of recyclables and two-stream collection of organics through the separation of kitchen (food waste) organics in the City of Pickering, and the Region be so advised; and - 2- Council Meeting Minutes Tuesday, October 7, 2003 7:40 PM 3. That the costs associated with the implementation of a kitchen organics collection program be identified and considered during the City's 2004 Budget deliberations; and 4. That Council request the Region of Durham to advise the City of Pickering of the financial impacts of receiving, processing and disposing of kitchen organics from the City of Pickering, and advise the City of the Region's long term strategy for securing a composting facility in Pickering prior to the implementation of a kitchen organics collection program in the City of Pickering. CARRIED Resolution #145/03 Moved by Councillor Ryan Seconded by Councillor Holland That Mayor Arthurs be authorized to make the following proclamation: "Child Abuse Neglect & Prevention Month" - October, 2003 "Foster Family Week" - October 20 to 26, 2003 CARRIED fJY) ßY-I-AWS That Councillor Ryan, seconded by Councillor Holland, took leave to introduce by-laws of the City of Pickering: By-law Number 6179/03 Being a by-law of The Corporation of the City of Pickering to amend the Payment of Property Taxes from ten monthly post dated cheque payments to eleven monthly electronic payments. - 3- Council Meeting Minutes Tuesday, October 7, 2003 7:40 PM By-law Number 6185/03 Being a by-law to amend by-law 2192/86 designating certain highway within the City of Pickering as through highway. CARRIED THIRD READING: Councillor Ryan, seconded by Councillor Holland, moved that By-law Numbers 6179/03 and 6185/03, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED v OTHER BUSINESS 1. Councillor Holland advised that Councillor McLean and himself attended a meeting with the Durham Board of Education concerning the traffic problems encountered on Liverpool Road near Pine Ridge Secondary School. He requested staff investigate solutions to the congestion problem that could be recommended to the Board. 2. Councillor Holland commented on the Communications Policy. Resolution #146/03 Moved by Councillor Holland Seconded by Councillor Ryan For Leave to Introduce a Motion concerning the Communications Policy. CARRIED -4- Council Meeting Minutes Tuesday, October 7,2003 7:40 PM Resolution #147103 Moved by Councillor Holland Seconded by Councillor Johnson That Resolution #97102, Item #2, to establish a Communications Policy for Members of Council, be amended in Section 8(e) by deleting the second bullet and substituting the following: A Councillors City-funded website shall be shut down on or before September 1 st in the year of a general municipal election. If the site is not shut down by September 2nd of that year, City IT staff will use their administrative status to shut down the site under the authority of the CAO. In the event that a Councillor is acclaimed, the said website may be reactivated on the day following the last day to withdraw a Nomination. CARRIED 3. Councillor Holland requested staff investigate the remedial measures and costs for the Hydro One spill. 4. The Director, Operations & Emergency Services, on behalf of staff, congratulated Mayor Arthurs on his success at the Provincial election and thanked him for his consistent support of staff. 5. The following matters were discussed prior to the regular meeting: a) Councillor Ryan advised of a charity event being held on Saturday, October 11th, at the West Shore Community Centre for a former resident of Pickering who has been diagnosed with a terminal illness. b) Councillor Holland requested Council's consideration of allowing a group of musicians who are presently performing in the Millennium Sq. to hold free of charge performances in the Council Chambers once a week during the winter months. c) Councillor Holland advised that the City of Pickering's Pilot Project will be considered by the new Regional Council. -5- Council Meeting Minutes Tuesday, October 7,2003 7:40PM d) The Director, Operations & Emergency Services distributed and discussed correspondence concerning Grafton Court and the Region's New Integrated Waste Diversion Program. e) The Director, Operations & Emergency Services advised of a conversation with Mr. Gary Peck concerning a land transaction. VI CONFIRMATION BY-LAW By-law Number 6186/03 Mayor Arthurs, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Regular Meeting of October 7, 2003. CARRIED VII ADJOURNMENT The Meeting adjourned at 8:50 PM DATED MAYOR CLERK - 6- Appendix I Finance & Operations Committee Report FOC 2003-7 That the Finance & Operations Committee of the City of Pickering having met on September 22,2003, presents its seventh report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 32-03 DURHAM REGION TRANS CANADA TRAIL CITY OF PICKERING ALIGNMENT 1. That Report OES 32-03 regarding The Final Report "TOWARD AN INTERIM ROUTE SELECTION, for The Durham Region Trans Canada Trail" be received; and 2. That Council support the recommended interim trail alignment as per the Task Force's recommendation. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 34-03 REMEDIATION OF AN URBAN IMPACTED WATERSHED AND LAGOON, FRENCHMAN'S BAY FINAL REPORT - JUNE 2003-09-12 1. That Report OES 34-03 regarding "Remediation of an Urban Impacted Watershed and Lagoon, Frenchman's Bay, City of Pickering, be received for information; and 2. That staff consult with various external agencies such as TRCA, MNR, DRO and MOE to discuss the report and next steps, in preparation for a Class Environmental Assessment to address remediation of Frenchman's Bay; and 3. That Council endorse, in principal, the acceptance of pursuing a flow balancing system for remediation of Frenchman's Bay; and therefore a) Direct staff to make the necessary changes to the Storm water section of Northeast Quadrant Development Guidelines including the deletion of the specific reference to the Bowood property, located on the south side of Kingston Road, west of Fairport Road, as the preferred location for a storm water management facility; and -7- Appendix I Finance & Operations Committee Report FOC 2003-7 b) Authorize the City Solicitor to advise the Solicitor for Bowood Properties and the Ontario Municipal Board of the City's changed position respecting the Bowood property. CORPORATE SERVICES REPORT CS 39-03 CHANGES TO THE PRE-AUTHORIZED PAYMENT PLAN 3. 1. That Report CS 39-03 concerning Changes to the Pre-Authorized Payment Plan, of the Director, Corporate Services & Treasurer, be received; and 2. That the attached By-law 6179/03 providing for the changes to the pre- authorized payment plan from ten monthly post dated cheques to eleven monthly electronic withdrawals; and 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary in order to ensure that the pre- authorized electronic payment plan is completed on a yearly basis; and 4. That the attached by-law, providing for the changes to the pre-authorized payment plan, be read three times and passed by Council; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 4. CORPORATE SERVICES REPORT CS 32-03 SECTION 357/358 OF THE MUNICIPAL ACT, 2001, AS AMENDED - ADJUSTMENT TO TAXES 1. That Report CS 32-03 concerning Section 357/358 of the Municipal Act, 2001, as amended - Adjustment to Taxes, of the Director, Corporate Services & Treasurer, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, 2001, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -8- Appendix I Finance & Operations Committee Report FOC 2003-7 5. CORPORATE SERVICES REPORT CS 37-03 CASH POSITION REPORT AS AT JUNE 30.2003 That Report CS 37-03, concerning Cash Position Report as at June 30, 2003 from the Director, Corporate Services & Treasurer, be received for information. CORPORATE SERVICES REPORT CS 31-03 FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION 6. That Report CS 31-03 concerning Formal Quotations - Quarterly Report for Information, of the Director, Corporate Services & Treasurer, be received and forwarded to Council for information. 7. LAND ACQUISITION That staff pursue the acquisition of land based on the verbal report provided. -9-