HomeMy WebLinkAboutSeptember 22, 2003Finance & Operations Committee
Meeting Agenda
Monday, September 22, 2003 at 1:30 PM
Chair: Councillor Pickles
(I)
ADOPTION OF MINUTES
Meeting of June 23, 2003
(11)
1.
PRESENTATION
A presentation will be made by Ted Galinis, General Manager, Ajax Pickering
Transit Authority, concerning the Second Quarter Performance Report for 2003.
(111)
1.
DELEGATIONS
The Chair shall ask if there are any persons who wish to address an item on the
agenda.
(IV) MATTERS FOR CONSIDERATION
PAGE
OPERATIONS & EMERGENCY SERVICES REPORT OES 32-03
DURHAM REGION TRANS CANADA TRAIL
CITY OF PICKERING ALIGHNMENT
1-17
=
OPERATIONS & EMERGENCY SERVICES REPORT OES 34-03
REMEDIATION OF AN URBAN IMPACTED WATERSHED
AND LAGOON, FRENCHMAN'S BAY
FINAL REPORT - JUNE 2003-09-12
t 8-29
CORPORATE SERVICES REPORT CS 32-03
SECTION 357/358 OF THE MUNICIPAL ACT, 2001, AS AMENDED
ADJUSTMENT TO TAXES
30-34
Finance & Operations Committee
Meeting Agenda
Monday, September 22, 2003 at 1:30 PM
Chair: Councillor Pickles
CORPORATE SERVICES REPORT CS 37-03
CASH POSITION REPORT AS AT JUNE 30, 2003
35-46
o
CORPORATE SERVICES REPORT CS 31-03
FORMAL QUOTATIONS
- QUARTERLY REPORT FOR INFORMATION
47-51
(V) STAFF ITEMS FOR DISCUSSION
(VI) OTHER BUSINESS
(VII) ADJOURNMENT
09 .
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
1. That Report OES 32-03 regarding The Final Report "TOWARD AN INTERIM
ROUTE SELECTION, for The Durham Region Trans Canada Trail" be received; and
2. That Council support the recommended interim trail alignment as per the Task
Force's recommendation.
092
PICKERiNG
REPORT TO
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 32-03
Date: September 9, 2003
From:
Richard Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject:
- Durham Region Trans Canada Trail - City of Pickering Alignment
Recommendation:
That Report OES 32-03 regarding The Final Report "TOWARD AN INTERIM
ROUTE SELECTION, for The Durham Region Trans Canada Trail" be received
and that;
Council support the recommended interim trail alignment as per the Task Force;s
recommendation.
Executive Summary: The Pickering/Ajax Trans Canada Trail Task Force have
completed the interim routing for the Trans Canada Trail through Pickering and Ajax
and seek Council support for the recommended route through the City of Pickering.
In selecting the interim route the Task Force researched relevant background
information, investigated and mapped all opportunities for trail routes, identified
property ownership, identified natural features to support trail development, as well as
sensitive areas to avoid, rated potential routes and identified interim routes and
optimum route.
The Task Force sought public lands that would support the trail, provide a quality
experience, support multiple users, and the best possible but least amount of on road
segments. The optimum route is considered the final and most appropriate route for
the Trans Canada Trail and the interim route is considered an acceptable route that can
be utilized immediately but needs improvement either based on location or quality of
trail. As much as possible the optimum Trans Canada Trail route should be off road
and meet the above-identified criteria.
Background: The Trans Canada Trail is a shared use recreational trail that will
eventually link every province in Canada.
The Uxbridge Conservation Alliance received a grant from Ontario Trillium Foundation
to route and implement the Trans Canada Trail through Pickering and Ajax and
Report OES 32-03
Subject: Durham Region Trans Canada Trail
Date:
September 9, 2003
Page 2
093
implement the trail through Uxbridge. The Conservation Alliance hired two staff
persons to manage the contract. The work plan that was developed contained three
components:
1. Implement the Uxbridge Trans Canada Trail
2. Route the Pickering/Ajax Trans Canada Trail
3. Implement the Pickering/Ajax Trans Canada Trail
The Pickering/Ajax Trans Canada Trail Task Force was formed to help select a route
and implementation strategy for each section of trail identified. The Pickering/Ajax
Trans Canada Trail Task Force is made up of Mike Bender, Toronto and Region
Conservation Authority; Maurice Brenner, Ward 1 Regional/Councillor; City of Pickering
Brian Buckles, Green Door Alliance; Bruce Johnson, and Andrew Jackson, Operations
& Environmental Services, Town of Ajax; Reg Lawrance, Ajax Resident and leader of
Take A Hike Club For Seniors; John McMullen, Coordinator, Landscape & Parks
Development, City of Pickering; Krista Pedersen, Durham Conservation Association;
Judy Sullivan, Greenwood Conservation Area Management Plan Advisory Committee;
and Karen Wianecki, Planning Solutions. The Task Force has completed the interim
routing for the trail through North Pickering and Ajax. Refer to the attached map and
the Report "Toward the Interim Route Selection" prepared by Teresa Johnson for a
further elaboration of the route.
The Trail enters Pickering at the Pickering/Ajax border within Greenwood Conservation
Area. After traveling through the Conservation Area the trail exits into City owned lands
and onto Concession Road 6 at the Pickering Museum Village. From the Museum the
route travels on road utilizing Concession Road 6, Paddock Road, Concession Road 7
and Sideline 12 to the Claremont Field Centre. The route travels through the
Claremont Field Centre to Concession Road 8, to Sideline 12 and to the
Pickering/Uxbridge Townline where the route joins the Uxbridge Trans Canada Trail
within TRCA's South Glen Major Property.
The next step for the Durham Region Trans Canada Trail, Pickering/Ajax alignment, is
the establishment of a committee to develop the implementation strategy.
Attachments:
Trans Canada Trail Map.
Letter of support from TRCA.
Final Report "TOWARD THE INTERIM ROUTE SELECTION for The Durham
Region Trans Canada Trail"
094
Report OES 32-03
Subject: Durham Region Trans Canada Trail
Date: September 9, 2003
Page 3
Prepared By:
~ Mc.M'~ lien '
rdi~ator,
~cape & Parks Development
Approved / Endorsed By:
Ri~,flard Holb~;'~-n, P. Eng.
~vision Hea~
I~tunicipal Property & Engineering
Director
Operations & Emergency Services
JFM
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
Thomas J. Quinn, Chief Administrative Officer
..ptember 9, 2003
Mr. John Mc. Mullen, OALA
Coordinator, Landscape & Parks Development
Operations and Emergency Services Department
Municipa! Property & Engineering Division
C?ty of Pickering
,~..,,,:,,.~j Civic ComP!ex
! Yhe Esplanade
Fic~ering, ON LiV 6K7
Dear Mr. McMullen:
Re: Trans Canada Trail-Route - East Duffins Creek Watershed
Further to your phone call' of September 8, 2003, I am writing to advise you that the Toron[o
and Region Conservation Authority (TRCA) supports the route alignment that the Trans
.~,r-.~ .... ,=~*~..~ Trail ~ as < Force has developed, connecting the Lake Ontario Waterfront to the Oak
F:iages. Moraine. I understand that Mike Bender, of our office, has been active on this Task
,~,.~, ce and !hat +h'' proposed route alignment follows the qeneral trail alignment proposed in
;:ne 2003 report,. '~t Watershed Plan/or the Duffins Creek and Carruthers Creek".
A report will be taken to the Public Use Advisory Board later this fall.
t ti~ank you and other Task Force members for their efforts planning this important trail
network.
Yours truly,
Gary S. Bowen
Duffins-Oarruthers Watershed Specialist
Watershed lvlanagement Division
i'4'.: ~) 66!-6600 ext 5385
M. Bender.' ' '~ '
,._~na~cape Architect, Resource Science, TRCA
..-.. Freeman, Acting Director, Watershed Management, TRCA
OOg
~?'~'~ACHMENT# ,3 TO REPORT# ~> ,,~
FINAL REPORT
TOWARD THE !NTEPJM ROUTE SELECTION
The Durham Region Trans Canada Trail
Prepared for:
The Pickering/Ajax Task Force
Prepared by:
Teresa Johnston
September 2003
...... TO REPORT#~x~u ~
Page 1
Section One: Introduction
In December 2001, the Uxbridge Conservation Association (UCA), in
collaboration with the Green Door Alliance, apPlied to the Ontario Trillium
Foundation for funding to route and implement the Trans Canada Trail in
Pickering/Ajax, and implement the trail (already routed) through Uxbridge. The
grant was awarded to the UCA in August 2002 for $56,843.60. The Durham
Region Trans Canada Trail Project (the project) is to take place over an 84-week
calendar period beginning in September 2002.
1.1 The Task Force
UCA hired two project staff persons, Dave Martin and Teresa Johnston, on a
part-time contract basis to manage and execute the Project. In September 2002,
Project Manager Dave Martin invited representation from key community groups,
stakeholders and interested persons to form the Pickering Ajax Task Force
(PATF). The task force was formed to steer the project and contribute to the
identification of opportunities, analysis of options, selection of the preferred
Interim Route and the implementation strategy.
The following were recruited: Mike Bender, The Toronto and Region
Conservation Authority; Maurice Brenner, Pickering Regional/City Counillor;
Brian Buckles, Green Door Alliance; Bruce Johnson, Manager and Andrew
Jackson, Landscape Architect both with the Design Services section of
Operations & Environmental Services, Town of Ajax; Reg Lawrance, Ajax
Resident and leader of Take A Hike Club For Seniors; John McMullen, OALA Co-
ordinator, Landscape & Parks Development, City of Pickering; Krista Pedersen,
Durham Conservation Association; Judy Sullivan, Greenwood Conservation Area
Management Plan Advisory Committee; and Karen Wianecki, Planning Solutions.
1.2 Objectives
The creation of the Trans Canada Trail in Durham Region will have a three-fold
benefit. First, trail use will promote physical fitness. This linear recreation facility
will be a Iow-cost measure with enormous payback in physical and mental well
being of the community. Second, the high-profile Trans Canada Trail will make
Uxbridge, Pickering and Ajax significant tourist destination, with important
economic spin-offs for the hospitality and retail business sectors. Third, the trail
will contribute to environmental protection and enhancement, in particular,
protection of the Duffins Creek Watershed.
Thus, the three primary objectives are:
· Creation of a world-class recreation asset to encourage physical fitness.
Page 2
Demonstration of an effective community development strategy based on
outdoor recreation and an environmental ethic of care.
Perpetual protection of a section of the natural environment in Uxbridge,
Pickering and Ajax, including the Duffins Creek Watershed.
1.3 Relevance of the Durham Region Trans Canada Trail
The Trans Canada Trail (TCT) is a shared-use recreation trail that will eventually
extend 17,250 km through every province and territory in Canada. It will be the
longest trail of its kind in the world. The TCT enters Uxbridge Township from the
northeast along the former CN railway line from Peterborough and Lindsay. In
1999, the UCA obtained funding in order to organize a community Task Force
that engaged in a consultation process to determine a proposed interim route for
the TCT through Uxbridge Township. The Task Force carried out this task in
1999 - 2000. Uxbridge Township Council formally approved the proposed route
(about 20 km long) in April 2000. The Durham Region Trans Canada Trail will be
routed south from the Pickering/Uxbridge Townline (the most southerly point of
the Uxbridge Trail) into the towns of Pickering and Ajax. The trail will link with the
Waterfront Trail at Lake Ontario.
Statistical analysis has shown that most trail use comes from local inhabitants.
The populations of Uxbridge, Pickering and Ajax in 2001 are 18,100, 90,600 and
76,000 respectively, for 184,700 residents who stand to be the primary
beneficiaries of a major new trail. However, because of its relative proximity, the
trail will also become a major destination for day trips and multi-day visits from
the entire Greater Toronto Area. The reason for this is the truly awesome natural
beauty of the areas traversed by the trail, and the large collection of publicly
owned lands in southern Uxbridge and northern Pickering. These public lands
primarily belong to Durham Region, the Toronto and Region Conservation
Authority and the federal government. As well, there is great synergy for this
project as the Town of Ajax completed the "Bicycle and Leisure Trail System
Plan" in 2001. The Ajax plan is already in the implementation stage and part of its
stated goal is to connect with regional and other municipal trails, and to link with
regional and provincial trail systems.
Relative gains include physical fitness for trail users, economic benefits for local
business persons, jobs and sustainable development for the community, and
protection and enhancement of the local environment. Linear recreation provides
sustained social and economic benefits for the host community. The trail in
Durham Region will provide a quality experience that will make visitors want to
come back.
Page 3
1.4 Trail Uses
The Trans Canada Trail is a multi-use trail that includes at least three uses out of
a selection of hiking, bicycling, cross-country skiing, horseback riding and
snowmobiling. The Interim and Optimum trail routes in Pickering and Ajax are
most conducive to equestrian, hiking, bicycling, and cross-country skiing.
Where the trail traverses private property (at this time, this is limited to the
property of the Toronto and Region Conservation Authority), use is determined
by the owner. In the case of the Duffins Marsh spur trail; Greenwood, and the
Claremont Field Centre, use has been limited to hiking and cross-country skiing.
Alternate routes are provided for equestrian and bicycling uses.
We do not propose to promote snowmobile or any other type of motorized
recreation vehicle use of the trail in Pickering or Ajax, but in the absence of
municipal prohibition, these uses cannot be precluded where the trail is on-road,
and where such uses are allowed by municipal bylaw.
099
0t0
Section Two: Approach
Page 4
Work began on the Project in September 2002. A work plan was prepared that
contained three components:
One:
Two:
Three:
Implementation of the Uxbridge Trans Canada Trail
Route selection for the Pickering/Ajax Trans Canada Trail
Implementation of the Pickering/Ajax Trans Canada Trail
This report deals with Component Two, which contains five stages as outlined
below:
Stage One: Getting Started
Identify key groups, stakeholders and interested persons
Form the volunteer Pickering/Ajax Tans Canada Trail Task Force (with a one-
year mandate to select the route for the trail in Pickering/Ajax and to lay the
groundwork for the subsequent implementation and operation of the trail).
Research and organize relevant and important information (maps, historical
and background information, relevant plans from municipal/regional planning
department, etc.).
Stage Two: Inventory Opportunities
Investigate and map all opportunities that could support the Interim and
Optimum trail routes and loop/spur trails.
Identify property ownership (especially public lands), easements, unopened
road allowances, etc.
· Identify and analyze future development projects that could potentially impede
or support a trail route.
· Identify natural features that will support trail development and sensitive
natural areas to avoid.
Stage Three: Identify Potential Routes
· Identify and discuss all reasonable broad trail corridors for consideration in
Stage Four.
· Rate potential corridors (look at implementation difficulty, time frame, costs,
etc.).
Page 5
01!
· Within the optimum corridor, evaluate possible variations along the route.
Stage Four: Select the Best Interim and Optimum Route
· Based on input and all factors to date, select the preferred Interim Route.
· Identify desirable improvements to the Interim Trail, which will lead to the
Optimum route over time.
· Develop Guidelines as tips to maximize involvement and initiative with trail
partners, community volunteers, and other involved stakeholders
· Prepare a Draft and Final Report along with final maps.
01°
Page 6
Section Three: Toward the Optimum Route
Two Pickering Ajax Task Force (PATF) meetings took place in October 2002.
PATF discussed approaches to investigating and evaluating potential
opportunities that could support the Interim and Optimum trail routes. It was
determined that the PATF would organize six walkthroughs between November
2002 and January 2003. The primary goal of the walkthroughs was to explore
on-foot and by car potential routes linking the Waterfront Trail in Ajax to the
Uxbridge Trans Canada Trail where it intersects the Uxbridge/Pickering
Townline. The areas to be explored were broken down into sections as follows:
· South Ajax: The Waterfront Trail at Rotary Park to Bayly Street.
· North Ajax: Bayly Street to the Greenwood Conservation Area (at Taunton
Road and Church Street).
· Greenwood Conservation Area (Taunton Road to Concession Road 5).
· South Pickering: Greenwood Conservation Area to the Claremont
Conservation Area (Concession Road 5 to Concession Road 7).
· Claremont Conservation Area (Concession Road 7 to Concession Road 8).
· North Pickering: Claremont Conservation Area to South Glen Major
(Concession Road 8 to Uxbridge Pickering Townline)'.
3.1 Overview of the proposed Interim Route:
The following is an overview of the proposed interim route as
explored by the walkthrough groups. Optimum routes as well as
potential loop/spur trails are discussed in greater detail in section
3.2.
The TCT enters the Town of Ajax from the Waterfront Trail in Rotary Park. The
major pedestrian bridge anchors this important trailhead across the dynamic
beach at the mouth of the Duffins Marsh Complex and the Rotary Pavilion and
Interpretive Centre that opened in 2001. The route follows the Town's "Bicycle
and Leisure Trail System Plan". In the plan, the primary trail is to be constructed
through the valley to link with boulevard road trails at Bayly Street and Westney
Road and to the GO Transit station to the north. The route continues north as a
boulevard trail and then joins the valley again, north of highway 401, to become a
greenway trail once more.
The trail travels north off-road through a portion of Duffins Marsh and then exits
onto Lake Driveway West. Curving northeast on Lake Driveway West until it
meets Westney Road and heads north to Bayly Street, turning west onto Bayly
Street and north again onto Church Street. The proposed multi-use interim route
follows the Millers Creek Trail System. This trail is part of the Town of Ajax's
"Bicycle and Leisure Trail System Plan." The route turns east onto Mill Street,
winding north through subdivisions, creek valleys and parkland to Taunton Road.
Page 7
(}13
The route crosses Taunton Road at the lights at Westney Road, moving north
along Westney and west into the Greenwood Conservation Area.
At this point, the route moves north across the existing trails within the
Greenwood Conservation Area. The trail exits onto Concession Road 5, jogs
east for approximately 200 metres and then heads north again through the
northerly section of Greenwood Conservation Area. Having reached this section
of the Conservation Area the trail is now in the City of Pickering.
After passing through the north boundary of the Greenwood Conservation Area,
the route (still off-road) passes on lands owned by the City of Pickering and exits
onto Concession Road 6 at the Pickering Museum Village. Exiting the Museum
on Concession Road 6, the route heads in a northerly direction for a short
distance, and crosses over Highway # 7 onto Paddock Road. The route follows
Paddock Road north, turns east onto to Concession Road 7, and jogs north
again onto Sideline 12.
The southwest corner of the Claremont Field Centre (formally known as the
Claremont Conservation Area) is at Concession Road 7 and Sideline 12. The
route will access the Field Centre from Sideline 12, north of Concession Road 7
and follow a north/south trail along the west side of the property to Concession
Road 8. The route moves east along Concession Road 8, and turns north on
Sideline 12 to the Uxbridge Pickering Townline. Here the route moves east along
the Townline, joining the Uxbridge Trans Canada Trail within TRCA's South Glen
Major property.
In selecting potential interim and optimum mutes the walkthrough group sought
out:
· Public lands that would support the Trans Canada Trail, provide a quality trail
experience, and support a variety of uses;
· Appropriate unopened road allowances that are still owned by the City of
Pickering and the Town of Ajax;
· The best possible, but least amount of on-road segments
The following detailed narrative of the potential optimum, interim
and spur/loop trails has been divided into six sections. It is based
on the descriptive journal of the walkthrough experience of the
Pickering Ajax Task Force. Comments and changes provided by
the Task Force are incorporated. As well, there is a brief descriptive
analysis of the areas explored. Please refer to the Map for each
route discussed.
014
Page 8
3.2-1 Ajax: Rotary Park to Greenwood Conservation Area
As introduced above, the trail enters Ajax from the Waterfront Trail at Rotary
Park. Three potential trails were explored for this area. The on-road routes are
part of Ajax's "Bicycle and Leisure Trail System Plan". The off-road route is a
footpath through Duffins Marsh that would serve as an excellent pedestrian-only
loop trail.
Duffins Marsh covers 41 hectares and serves as a transition zone between
Duffins Creek and Lake Ontario. This coastal marsh complex contains dynamic
sandy beaches with species indigenous to the Great Lakes shoreline and is
classified as an "environmentally sensitive area" as well as an "area of natural
scientific interest". Duffins Marsh is owned and managed by the TRCA.
However, the Town of Ajax has a management agreement with the TRCA
regarding the southerly section of Duffins Marsh through which the Ajax Trail
System is routed.
Optimum Route (multi-use)
A multi-use trail begins in Rotary Park, meanders north through Duffins Marsh.
After the trail exits onto Lake Driveway West the route is on-road from Lake
Driveway West, to north on Westney Road and then west on Bayly Street.
Design Services for the Town of Ajax, will be undertaking the design of the
Duffins South Trail in 2003 and this should clarify the preferred route for the TCT
through South Ajax. The "Bicycle and Leisure Trail System Plan" promotes the
use of both greenway trails and on-road routes to form an integrated system of
looped trails in support of the main valley trails. As has been noted, the on-road
options are available now although they need formal signing to recognize the
route.
From Westney Road, the route travels west along Bayly and then turns north at
Church Street. The route moves north along the east shoulder of Church Street,
passing under Highway 401, crossing to the west side of Church Street at Mill
Street (north of Highway 401). At this junction, the route moves mostly off-road.
Most of the trail route south of Kingston Road is already established through
repeated informal use. The path follows Duffins Creek, and portions pass through
the environmentally sensitive area of Major-Spink. An underpass is in place to
cross Kingston Road, and north of the underpass three Duffins Creek
overpasses, part of the Ajax Trail System, are to be in place by the end of April
2003. This newly constructed section of trail is scenic, diverse and interesting,
with cultural and natural history throughout. The Creek is wide and fast, with
steep embankments and cold water aquatic communities, including healthy self-
sustaining populations of rainbow and brown trout.
Page 9
015
The above off-road portion of the trail exits at Riverside Drive, south of Rossland
Road. At Rossland Road the route turns east following Rossland Road to
Church Street. From here, the route will move off-road through Haight Area and
Paulynn Park to an underpass at Taunton Road. The route then enters the
Greenwood Conservation Area.
Interim Route (multi-use)
Until the above optimum route is available for use, a multi-use interim route is
proposed that follows the Millers Creek Trail System. This trail is already part of
the Town of Ajax's "Bicycle and Leisure Trail System Plan." The Miller's Creek
Trail begins in Rotary Park, moves through Duffins Marsh to Lake Driveway
West, north on Westney Road to Bayly Street west. The trail heads north along
Bayly Street and turn east onto Mill Street. From Mill Street, the trail winds north
through subdivisions, creek valleys and parkland to Taunton Road. The route
crosses Taunton Road at the lights at Westney Road, moving north along
Westney and east into the Greenwood Conservation Area.
Off-Road spur trail (hiking, cross country skiing)
The following is recommended as a loop trail for pedestrian use only,
complimenting the above multi-use route implemented by the Town of Ajax. The
trail through Duffins Marsh between Bayly Street and the waterfront is
spectacular, a naturalists paradise. In addition, as a point of interest, this area is
immensely rich in natural and cultural history.
The north access to this trail is at the Duffins Creek underpass on the south side
of Bayly Street, west of Westney Road. Hiking south on the east side of Duffins
Creek from the underpass on Bayly Street, the trail follows an established fisher
path. This path follows the wide curves of Duffins Creek. There are several
transition zones making this route highly diverse and educational. The trail
passes through sparse scrub trees bordering industrial lands, to giant maples,
willows and cedar bush. The trail then shoulders large ponds and cattail
marshes. This route links up with Ajax's multi-use trail at a condominium complex
near Lake Driveway West. At this point, the hiker can travel south on the Ajax
trail system to either Rotary Park and the pavilion and bridge at the Waterfront
Trail; or onto Lake Driveway West, proceeding to Westney Road. As has been
discussed, the design work this year will utilize the valley route explored by PATF
as an option for consideration. The design process in Ajax addresses local
issues as well as evaluating the natural features of the area in consultation with
the Conservation Authorities. This assures that the route integrates well with the
surrounding neighbourhood and promotes the long-term protection of natural
heritage resources.
3.2-2 Greenwood Conservation Area: Taunton Road to Concession Road 6
The Greenwood Conservation Area is approximately 283 hectares. There are
large tracts of undisturbed forests attracting diverse wildlife that require interior
Page 10
habitat. Duffins Creek flows through the landscape, which is also home to the
only portion of the glacial Lake Iroquois shoreline not yet urbanized. The
Greenwood Conservation Area is located in the Town of Ajax and the City of
Pickering. The TRCA and the Town of Ajax have a management agreement for
the area.
There are many excellent routes through Greenwood Conservation Area. The
hiking/cross country skiing route is off-road, using trails within the Conservation
Area. The second on-road route offers a multi-use connection to the proposed
Trans Canada Trail at south and north points of the Greenwood Conservation
Area.
Off-Road Route (hiking, cross country skiing)
After crossing at the lights at Taunton and Westney Roads, the route moves
north along Westney Road, turning west into the Ajax section of Conservation
Area lands, just north of the Tracks. The route follows an established path north
through the interior of the conservation property, to Concession Road 5. The
route then travels east on the road for approximately 200 metres. On the north
side of Concession Road 5, there is a carpark and an access point to more trails
which head north through the Pickering section of Greenwood Conservation
Area. At the north boundary of the Greenwood Conservation Area, the trail
continues onto property owned by the City of Pickering. This route is very pretty
and the trail is easy to follow as it travels close to the west side of Duffins Creek,
eventually emerging at the Pickering Museum Village.
On-Road Route (multi-use)
The on-road route crosses Taunton Road at the lights at Westney Road. The
route follows Westney Road north and turns west onto Greenwood Road. The
route follows Greenwood Road north to Concession Road 6 to the Pickering
Museum Village.
3.2-3 South Pickering: Pickering Museum Village to Claremont Field
Centre
Paddock Road (multi-use)
The trail continues on Concession Road 6, crosses over Highway 7 and then
travels north on Paddock Road to Concession Road 7. Paddock Road is the best
connecting link between Greenwood Conservation Area and the Claremont Field
Centre. The route jogs east off Paddock 'Road onto Concession Road 7 for a
short distance (approximately 200 metres) and then turns north on Sideline 12.
The southwest corner of the Claremont Field Centre is at Concession Road 7
and Sideline 12.
Page 11
3.2-4 Claremont Field Centre
Claremont Field Centre is bounded by Concession 8 on the north, Westney Road
and Sideline 12, east and west respectively, and Concession 7 (Durham
Regional Road 31) on the south. The property is located on part lots 10, 11 and
12, Concession 7, in the Town of Pickering. It is 161 hectares (398 acres) owned
by the TRCA. The site includes a variety of habitats; fields and ponds, large
maple and beech forests, cedar lowlands as well as plantation forests. Duffins
Creek is quite wide with steep embankments. It has both cold current and
meandering beaver habitat.
Off-Road Route (hiking, cross country skiing)
This route accesses the Field Centre off Sideline 12, north of Concession Road
7. The trail follows a north/south route through the westerly section of the
property to Concession Road 8. The route moves west on Concession Road 8
and turns north onto Sideline 12.
On-Road Route (multi-use)
The on-road section stays on Sideline 12, jogging west onto Concession Road 8,
and then north again onto Sideline 12.
3.2-5 North Pickering: Claremont Field Centre to South Glen Major
Sideline 12 (multi-use)
Sideline 12 is a north/south gravel road that links Concession Road 8 (north
boundary of Claremont Conservation Area) and the Uxbridge/Pickering Townline
(0.8-km west of the access point to South Glen Major). Sideline 12 has the
benefit of "dead-ending" at both Concession Road 8 and the Uxbridge/Pickering
Townline. This makes it a less traveled and thus preferable route when
comparing it with other alternatives such as Westney Road. The 4-km
north/south stretch of Sideline 12 between Concession Road 8 and the Townline
is incredibly scenic, bounded by trees, horse farms, fields, ponds, hills and an
amazing distant view of Lake Ontario. Traffic is very light making it relatively safe
passage for hiking, cycling, and equestrian use.
The route turns east onto the Uxbridge Pickering Townline, following the
Townline into the South Glen Major. Here the Townline becomes an unopened
road allowance, linking with the Uxbridge Trans Canada Trail.
3.2-6 South Glen Major
Loop Trail (hiking, cross country skiing)
Site visits and consultation with TRCA has provided for a beautiful Trans Canada
Loop Trail that travels south off the Townline, circling between the Townline and
the unopened Sideline Road 8. The loop trail does not utilize Sideline Road 8
and stays entirely on TRCA property.
O18
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 34-03 regarding "Remediation of an Urban Impacted Watershed
and Lagoon, Frenchman's Bay, City of Pickering, be received for information; and
That staff consult with various external agencies such as TRCA, MNR, DFO and
MOE to discuss the report and next steps, in preparation for a Class Environmental
Assessment to address remediation of Frenchman's Bay; and
That Council endorse, in principal, the acceptance of pursuing a flow balancing
system for remediation of Frenchman's Bay; and therefore
a)
Direct staff to make the necessary changes to the Stormwater section of
Northeast Quadrant Development Guidelines including the deletion of the
specific reference to the Bowood property, located on the south side of Kingston
Road, west of Fairport Road, as the preferred location for a storm water
management facility; and
b) Authorize the City Solicitor to advise the Solicitor for Bowood Properties and the
Ontario Municipal Board of the City's changed position respecting the Bowood
property.
PICKERING
REPORT TO
FINANCE AND OPERATIONS COMMITTEE
Report Number: OES 34-03
Date: September 10, 2003
From:
Richard W. Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject:
Remediation of an Urban Impacted Watershed and Lagoon,
Frenchman's Bay, City of Pickering
Final Report - June 2003
Recommendation:
That Report OES 34-03 regarding "Remediation of an Urban Impacted
Watershed and Lagoon, Frenchman's Bay, City of Pickering, be received for
information and
That staff consult with various external agencies such as TRCA, MNR, DFO and
MOE to discuss the report and next steps, in preparation for a Class
Environmental Assessment to address remediation of Frenchman's Bay and
That Council endorse, in principal, the acceptance of pursuing a flow balancing
system for remediation of Frenchman's Bay, and therefore;
Direct staff to make the necessary changes to the Stormwater section of
Northeast Quadrant Development Guidelines including the deletion of the
specific reference to the Bowood property, located on the south side of
Kingston Road, west of Fairport Road, as the preferred location for a
storm water management facility; and
Authorize the City Solicitor to advise the Solicitor for Bowood Properties
and the Ontario Municipal Board of the City's changed position respecting
the Bowood property.
Executive Summary: Not Applicable
Financial Implications: At this time, there are no financial implications to receiving
the Final Report. Staff time and resources will be spent further investigating the merits
of a flow balancing system for Frenchman'.s Bay, and discussions with external review
agencies. The estimated cost to undertake a Class Environmental Assessment is
$80,000 to $100,000, which staff will propose in the 2004 Budget. A preliminary
estimate to construct a flow balancing system in Frenchman's Bay is in the $5 million to
$7 million range.
Report OES 34-03 Date: September 10, 2003
Subject: Remediation of an Urban Impacted Watershed and Lagoon,
Frenchman's Bay, City of Pickering
Final Report - June 2003
Page 2
Background: In June 2001, the University of Toronto in partnership with
McMaster University undertook a study of the Frenchman's Bay Watershed with
specific focus on Frenchman's Bay. The objective was to gather and analyze data to
determine the impact that urbanization has on the bay, determine the health of the bay,
and suggest a remediation solution. An interim report was completed in June 2002 and
the Final Report in June 2003.
The Final Report was distributed to the Mayor and members of Council in June. Staff
circulated copies to the Toronto and Region Conservation Authority (TRCA), the
Ministry of Natural Resources (MNR), the Department of Fisheries and Oceans (DFO)
and the Region of Durham's Health Department requesting comments by August 29,
2003. To date, only comments from Durham Region have been received. The
consultation process with external agencies will be carried out in the next several
months.
The City also requested a technical peer review of the report from an' engineering
consulting firm that specializes in storm water management. (Attachment #1). Aquafor
Beech Limited has experience in flow balancing systems and the Class Environmental
Assessment process. They have concluded that although a flow balancing system is
feasible for Frenchman's Bay, the potential impact of this system on the ecology of
Frenchman's Bay was not addressed. Furthermore, other alternative solutions, which
may be feasible, were not considered or evaluated.
A number of further steps will be required prior to implementing a flow balancing
system, namely:
1. Further preliminary discussion with external review agencies
2. Undertake a Class Environmental Assessment
3. Undertake detailed design of the preferred solution
4. Seek out funding alternatives, i.e.; grants, partnerships
5. Construction of the preferred solution
6. Monitoring and maintenance
Report OES 34-03
02t
Date: September 10, 2003
Subject:
Remediation of an Urban Impacted Watershed and Lagoon,
Frenchman's Bay, City of Pickering
Final Report - June 2003
Page 3
Should Council concur with the strategy presented above, staff will follow up and carry
on the process and necessary budgeting for required works. The acceptance of a flow
balancing system for Frenchman's Bay as a remediation solution to be pursued, means
that the City will no longer need to consider a storm water management facility for
Amberlea Creek on the land referred to as the "Bowood Property". This land is located
on the south side of Kingston Road, west of Fairport Road. Since there is no further
information to support the feasibility of a pond on the site, it is recommended that
consideration of the site be abandoned and the owner and the Ontario Municipal Board
be so advised, through the Solicitor for the City.
Attachments:
1. Technical Report from Aquafor Beech Limited
Prepared By:
Ric~t'~d W. Holb-9,/n,"P.-Eng.
D/iffision Head /
Municipal Property & Engineering
Approved / F_j3C._o_rsed BY:
Everett I~ul~sma
Director
Operations & Emergency Services
RH:ds
Attachments
l:\COUNCIL\OES34-03.docSep-03
Copy: Chief Administrative Officer
Director, Planning & Development
Solicitor for the City
Recommended for.tb.e_c.o~.s.i.~on of _ :~ :?,
Pick~ring City ~~~" ' !~i
Thomas J. Ouinn, C~ief Administrativ~er
08 September 2003
Operations & Emergency Services Dept.
City of Pickering
Pickering Civic Complex
1 The Esplanade
Pickering, Ontario
L1V 6K7
Project No. 64289P
Attention: Mr. Richard. W. Holborn. P.Eng
Re: Proposed Flow Balancing System - Frenchman's Bay
This letter will summarize:
· History of the flow balancing system;
Locations where they exist;
Effectiveness of the systems; and
· Technical feasibility of a flow balancing system in Frenchman's Bay
History_ of the Flow Balancing System (FBS)
The Dunkers Flow Balancing System (DFBS) was developed by Mr. Karl Dunkers,
Stockholm-Taby, Sweden, in the late 1970s.
The system is used to store and treat stormwater runoff by allowing pollutants contained
in stormwater to settle out naturally (ie: by gravity). In its basic form, the flow balancing
system consists of a series of floating cells (Figure 5.1). Each cell is comprised of
pontoons and curtains which store the flows. As polluted stormwater enters the DFBS,
lake water is displaced through an opening in the curtain. After the runoff ceases to enter
the facility, a pump is activated with conveys the flows to the receiving body of water.
The polluted water is, therefore, gradually replaced by the lake water and the system is
ready for the next runoff event.
The FBS has the potential to remove a significant (70 percent) of the pollutants that enter
the system. As the accompanying photos illustrate the systems are easy to construct and
install and typically can be integrated into the existing environment.
Locations where FBS exist
The initial FBS were installed in'Sweden in the 1970's. Three facilities were
installed. Three additional facilities exist in North America; one in New York City and
two in Toronto. The two facilities in Toronto are installed in the former municipalities of
Etobicoke and Scarborough.
025
The facilities range in size from about 5,000m3 to 40,000m3. The largest facility
is currently operating in Scarborough. The facility was designed by Aquafor Beech
Limited. Aquafor also undertook the technical feasibility, preliminary design and
construction supervision for the installation at the Scarborough site.
Effectiveness of the FBS
The Scarborough facility has been monitored by Environment Canada and MOE
as part of the SWAMP program. A report summarizing the effectiveness of capturing
pollutants from stormwater runoff is expected later this year. Initial discussions with one
of the provincial representatives involved with the monitoring program suggests that the
facility is performing as well, or better than anticipated. The design of the FBS in
Scarborough assumed that 70 percent of the pollutants entering the facility would be
captured. The removal rate is similar to that of a stormwater quality pond.
Technical feasibility ofa FBS in Frenchman's Bay
A conceptual plan for a Flow Balancing System in Frenchman's Bay has been
prepared and is attached to this letter.
Based on initial calculations it would seem that it is technically feasible to
construct a FBS within Frenchman's Bay. The technical feasibility was determined based
on the drainage areas ofDunbarton, Amberlea & Pine Creeks, the surface area available
within Frenchman's Bay and initial flow rates and pollutant levels as taken from existing
background reports.
The concept plan as shown would have flows enter the facility at three locations
(ie: the outlets of Amberlea, Pine and Dunbarton Creeks). Flows would be directed
through a series of cells to a singular outlet. The surface area of the facility is roughly
40,000 m2. In order of achieve a minimum depth of 2 m (this depth is required in order to
allow pollutants form stormwater to settle out) dredging of existing sediments would
have to be undertaken.
Should you have any questions please contact the undersigned.
Sincerely;
AQUAFOR BEECH LIMITED
David Maunder, M. Sc., P.Eng
Project Manager
DEM: jc
024
Figure 65
~sfing facility at Bluffers Park, S~rbereugh. A; pre.(~nstru~on (1992)
sh~ng outlet of c~mbined sewer and B; post-construct'ion (2003) sh~ng ~e
individual ponds that ma~ up ~e fadtl~ and increasing clarity of water in
outermost cells, C; Vlewof fa~ity, June 2003.
O26
ATTACHMENT#...._~~ TO REPORT#
Areal View of the City of Scarborough Flow Balancing System.
0,.7
E
ATTACHMENT#~/ '~ ~'
TO REPORT# Gic.. ~
._ _/,7'_ of
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
o
That Report CS 39-03 concerning Changes to the Pre-Authorized Payment Plan,
of the Director, Corporate Services & Treasurer, be received; and
That the attached By-law 6179/03 providing for the changes to the pre-authorized
payment plan from ten monthly post dated cheques to eleven monthly electronic
withdrawals; and
That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary in order to ensure that the pre-
authorized electronic payment plan is completed on a yearly basis; and
That the attached By-law, providing for the changes to the pre-authorized
payment plan, be read three times and passed by Council; and
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
PICKERING
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 39-03
Date: September 8, 2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Changes to the Pre-Authorized Payment Plan
Recommendation:
It is recommended that Report CS 39-03 of the Director, Corporate Services &
Treasurer be received; and that:
the attached By-law No. 6179/03 providing for the changes to the pre-authorized
payment plan from ten monthly post dated cheques to eleven monthly electronic
withdrawals;
the Director, Corporate Services & Treasurer be authorized to make any changes
or undertake any actions necessary in order to ensure that the pre-authorized
electronic payment plan is completed on a yearly basis;
the attached By-law, providing for the changes to the pre-authorized payment
plan, be read three times and passed by Council; and,
the appropriate officials of the City of Pickering be given authority to give effect
thereto.
Executive Summary: This report and the corresponding By-law will change the
City's current ten month post dated cheque Pre-Authorized Payment Plan or (PAP) to
an eleven month direct bank withdrawl (electronic) plan. This change was implemented
as a request from the various PAP users. In addition, taxation staff believe that by
moving to an eleven month plan, the City will be able to attract more PAP customers.
Financial Implications: The change from a ten to eleven month plan will result in a
small loss in interest income of approximately $2,800 per year. However, the interest
revenue loss can be offset by having more individuals participate in this program
thereby reducing internal cost and making the City's tax payment operations more
efficient.
Report CS 39-03
Subject: Changes to the Pre-Authorized Payment Plan
Date: September 8, 2003
Page 2
n32
Background: The City currently offers a ten month pre-authorized payment plan
(PAP). As of September 1st, 2003, the City had approximately 4,450 number of
participants. The attractive feature of the PAP plan is the fact that the property tax
payments are spread over ten months in contrast to four installments and these are
automatically transferred to the City's bank account from the taxpayers. Over the last
few years, many of the PAP users and non-users have asked for an eleven month plan.
Individuals who were not interested in the ten month plan stated that they would
seriously consider an eleven month plan. A taxpayer paying $300 per month will now
see their monthly payment reduced to $272.72 - a reduction of $27.27 or 9.1 per cent.
From a cash flow management perspective, PAP users assist the City by providing
property tax payments during non-tax payment months. In other words, in the
beginning of the year, PAP users have made three payments (January, February and
March 1) basically before the Cit~ receives its first payment of the year from its regular
installment around February 28"' of each year. Taxation staff believe that more
individuals will be willing to participate in our program due to the eleven payments and
therefore, this will assist with the cash flow cycle for the beginning of the year. In
addition, Whitby and Uxbridge also offer an eleven month payment plan.
The first six payments (January 1 to June 1) will be based on last year's property taxes.
The last five payments will accommodate or reflect any changes to the individuals
property taxes due to municipal budgetary increases.
Electronic PAP Program
When the City's PAP program was first introduced, (around 1996) the plan was based
on individuals providing taxation staff with ten post dated cheques. As technology
improved and with the introduction of "pre-authorized payment plans," approximately
98% of our PAP users are now using electronic banking where the City "debits" their
bank account once a month. There are now approximately 100 individuals who still
use the post dated cheque system. One of the changes to the PAP plan is to move
eventually everyone to the electronic pre-authorized system. However, taxation staff
realize that there may be a few individuals who are still not 100% comfortable with
electronic banking and therefore, staff will provide a one year adjustment period for
these few individuals.
Workinq Smarter
Post dated PAP cheques consume valuable staff time in contrast to the electronic PAP
system. By moving to an electronic PAP system, there will be savings of staff time from
the manual post dated cheque system. Post dated PAP cheques require the following
staff time: enter each cheque onto the tax data base, file cheques by appropriate
month and then forward the cheques three business days before month end to the
banks to be processed. Beside the extra staff time in processing manual post dated
cheques, there is also the possibility that the post dated cheques can be misplaced ora
Report CS 39-03
Subject: Changes to the Pre-Authorized Payment
Plan
Date:
September8,2003
Page 3
keying error. In addition, if a post dated cheque user moves away from the City, staff
would also have to mail back the remaining post dated cheques. With electronic-
banking, this step is not required.
Since 1998, the number of property taxpayers in the City has increased by
approximately 12%. In addition, since 1998, the Provincial Government has introduced
property tax reform which has increased the workload of staff by introducing new
programs such as: vacancy and charity property tax rebate program and Provincial
capping program. There has been no additional staff provided for the increase in
workload. The increase in taxation staff workload has been accommodated by
reviewing current business practices which has resulted in working more efficiently.
The eventual elimination of the post dated PAP cheques will provide additional taxation
staffing hours to be used to meet customer expectations and needs.
Attachments:
1. By-law to Amend Payment of Property Taxes.
Prepared By:
Stan Karwowsl(~
Manager, Finance & Taxation
Approved / Endorsed By:
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
Tho~a~ J'~Quin~ ChieCAdministr~ 'OfficerI
ATTACHHF. NT# / TO ~t~R,T# ~ 3~- ~_~
THE CORPORATION OF THE CiTY OF PICKERING
BY-LAW NO. 6179/03
Being a By-law of The Corporation of the City of Pickering to
Amend the Payment of Property Taxes from ten monthly post
dated cheque, payments to eleven monthly electronic payments.
WHEREAS the Council of The Corporation of the City of Pickering, enacted By-law
Number 354/76 On February 2, 1976 to provide for the payment and collection of
general taxes.
WHEREAS the Council of The Corporation of the City of Picketing enacted By-law
Number 4676/95 on October 2, 1995 to amend By-taw Number 354/76 to provide for
the provision of ten post-dated cheques; and
WHEREAS it-isthe intent of the Council of The Corporation of the City of Picketing to
amend the property tax payment By-law to allow for a change from the ten post-dated
cheques to eleven electronic payments.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
Section 6 of By-law 354/76, as amended by By-law 4676/95 is hereby amended
by deleting Section 6 of By-law 4676/95 and replacing it with:
Notwithstanding Clauses 3,4, and 5 above, and provided all taxes
.payable by the taxpayer in .any year prior to the current year, plus
all penalties and interest thereon, are paid in full, the Treasurer is
hereby authorized to accept eleven monthly electronic payments,
commencing January 1st and ending November 1st inclusive; the
first six electronic payments from January 1st to June 1st, will pay
the interim tax bill adjusted by an increase as determined by the
Treasurer for property re-assessment years and the second five
electronic payments dated July 1st to November 1st will pay the
final tax bill installment in five consecutive equal monthly part
payments. Failure by the taxpayer to pay any one monthly part
payment will invoke the penalty provisions as set out in Clause 4
of this By-law.
If any section or portion of this By-law is found by a court of competent
jurisdiction to be invalid, it is the intent of Council for The Corporation of the City
of Picketing that all remaining sections and portions of this By-law continue in
force and effect.
BY-LAW read a first, second and third time and finally passed this 7th day of October,
2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
035
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 32-03 concerning Section 357/358 of the Municipal Act, 2001, as
amended - Adjustment to Taxes, of the Director, Corporate Services &
Treasurer, be received; and
That the write-off of taxes as provided under Section 357/358 of the Municipal
Act, 2001, be approved; and
That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
PICKERING
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 32-03
Date: August 26,2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Section 357/358 of the Municipal Act, 2001, as amended
- Adjustment to Taxes
Recommendation:
It is recommended that Report CS 32-03 of the Director, Corporate Services &
Treasurer be received and that:
the write-off of taxes as provided under Section 357/358 of the Municipal Act,
2001 be approved; and,
the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Executive Summary: Not Applicable
Financial Implications: If approved, the write-off of taxes as contained in this report
represents a gross cost of $28,667.36 with a net cost to the City of approximately
$7,327.00, the balance being charged back to the Region of Durham and the School
Boards. Pickering's share of the costs will be charged to the 2003 Current Budget
allocation under General Government - Provision for Uncollectable Taxes. The 2003
budget provision is $316,304 and $64,808 including the above has been spent to-date.
Background: The Municipal Act provides the Treasurer with various tax tools
regarding the administration and collection of property taxes. Under the provisions of
the new Municipal Act, 2001, as amended, Section 357 of the Act (formerly Section
442) provides for the reduction of taxes due to fire, demolition, exemption, assessment
change or error and the tax reduction is applicable to the current year only. Section 358
of the Act, (formerly Section 443) allows for the reduction of taxes due to assessment
error and this section can be applied to property taxes for the two preceding years
(2001 and 2002).
.n 3 7
Report CS 32-03 Date:
Subject: Section 357/358 of the Municipal Act - Adjustment to Taxes
August 26, 2003
Page 2
MPAC clerical errors are the result of incorrect assessment values being placed on a
property at the beginning of the year, or an incorrect assessment value placed on a
supplementary assessment notice, issued later in the year. When the City of Pickering
acquires property, the property becomes exempt from taxation and therefore, the taxes
have to be cancelled, as reflected in the attached report. Demolitions, fire damage,
and other physical changes to a property, such as removing or filling in a swimming
pool, result in a reduction in assessment and taxes.
Attachments:
1. Section 357/358 Adjustment to Taxes
Prepared By:
~usan Aitkenh~d'd
Coordinator, Taxation Services
Approved / Endorsed By:
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
Th6m-~CS J. Qt~'Cn, Cl'i~'~"fe Admini~cer ~
ATTACHMENT Ct i TO REPORT
CiTY OF PICKERING
SECTION 3571368 ADJUSTMENTS TO TAXES
August, 2003
APP # NAME REASON FOR ADJUSTMENT YEAR
ROLL NUMBER CITY REGION
EDUCATION TOTAL
61102 *City of Plckering Became exempt from taxation 2002
61/02 *City of Picketing Became exempt from taxation 2003
81103 Invar Corporation Class change (commercial to industrial) 2002
66102 **City of Picketing MPAC clerical error - incorrect tax class 2001
66/02 **City of Pickering MPAC clerical error - incorrect tax class 2001
67/02 **City of Pickering MPAC clerical error - incorrect tax class 2002
67/02 **City of Pickering MPAC clerical error - incorrect tax class 2002
93~03 Darlene Hollins swimming pool filled in 2003
75~03 F. Riley & G. Borja demolition 2003
82/03 Lalanne Paton demolition 2003
80/03 Sherrie Gleed demolition 2002
80103 Sherrle Gleed demolition 2003
83/03 Sean/Kelly Greene demolition 2003
76103 ***City of Pickering M PAC error -s/b exempt from taxation 2003
94/03 Luis & Evelyn Caluste swimming pool filled in 2003
90~03 David & Phyllis Agg demolition 2003
95103 Herbert & Jacquelin Officer destroyed by fire 2003
100103 Dina Martins demolition 2003
99/03 Sheila Maltese demolition 2003
020-025-50100 1,065.83 2,074.31
020-026-60100 2,537.87 4,944.23
020-022-060t 1 83.58 t 62.67
030-011-16110 475.40 966.68
030-011 ~16110 -475.40 -966.68
030-011-16110 514.74 1,001.78
030-011-16110 -514.74 -1,001.78
010-026-27000 20.69 40.32
010-019-33900 307.84 599.72
010-039-08600 455.04 886.60
010-018-12900 158.49 308.45
010-018-12900 343.63 , 669.46
0t 0-021-16100 347.22 676.43
010-019-18705 604.94 1,178.53
010-027-06200 12.24 23.84
010-030-02800 322.16 627.62
010-021-21062 680.11 1,324.97
0t 0-040-13700 211.43 411.92
010-018-06400 175.93 342.75
1,068.98 4,198.72
2,379.16 9,867.25
219.52 465.77
511.23 1,953.31
-511.23 -1,953.31
511.23 2,027.75
-511.23 -2,027.75
19.38 80.39
288.10 1,195.66
425.85 1,767.39
157.40 624.34
321.60 1,334.69
324.94 1,348.59
566.14 2,:~49.61
11.45 47.53
301.50 1,251.28
636.50 2,641.68
197.88 821.23
164.65 683.33
7,327.00 14,271.72 7,668.64 28,667.36
Note: MPAC is The Municipal Property Assessment Corporation
* City of Pickering acquired property from Marinwood Holdings Ltd. Aug. 2/02 (1127 Bayly St)
** Tax class change resulted in no tax increase or decrease
*** City of Pickering purchased property on Voyager Ave. from Brydale Developments on Feb. 17100
039
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 37-03, concerning Cash Position Report as at June 30, 2003 from the
Director, Corporate Services & Treasurer, be received for information.
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 37-03
Date: September 9, 2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Cash Position Report as at June 30, 2003
Recommendation:
It is recommended that Report CS 37-03 from the Director, Corporate Services &
Treasurer be received for information.
Executive Summary: The attached schedules provide the City of Pickering's cash
position, continuity of taxes receivable, outstanding investments, development charges
collected and other development contribution information for the three months ended
June 30, 2003.
Financial Implications: The cash position of the Corporation for three months
ended June 30, 2003 was a net decrease in cash of $3,570,120 to $4,007,763.
Sources of Funds totalled $37,594,377 and Use of Funds totalled $41,164,497.
Background: The discussion below describes the purpose and the information
contained in each of the attached schedules.
Statement of Cash Position: Attachment 1 reflects the sources and uses of funds for
the second quarter of 2003. Subcategories have been identified to highlight those cash
transactions that are significant in nature or large dollar value transactions for the City
of Pickering.
Continuity of Taxes Receivable: Attachment 2 summarizes the tax related transactions
from April 1 to June 30, 2003 and provides the outstanding taxes receivable as at June
30, 2003. This balance represents all three levels of taxes billed, such as City, Region
and School Boards.
Outstandinq Investments: Attachment 3 reflects the short-term and long-term
investments for both the Current Fund and the Reserve Funds outstanding as at June
30, 2003.
041.
Report CS 37-03
Subject: Cash Position Report as at June 30, 2003
Date:
September 9, 2003
Page 2
Development Charqes Collected: Attachment 4 indicates the total development
charges for the City, Region and School Boards, as the City is responsible for collecting
development charges on behalf of all levels of government. The total amount collected
of $1,502,025 agrees with the balance indicated under Sources of Funds on
Attachment 1. However the remittance of development charges to the Region and
School Boards indicated under the Use of Funds is different than the total collected on
Attachment 4. This variance is a result of timing differences because payments to the
Region and School Boards are due 25 days following the month collected.
Other Development Contributions: Attachment 5 is provided to show other significant
development contributions that have been received.
Attachments:
Statement of Cash Position
Continuity of Taxes Receivable~
Outstanding Investments
Statement of Development Charges Collected
Other Development Contributions
Prepared By:
Avril Payne ~" '
Audit Analyst
Attachments
Copy: Chief Administrative Officer
Approved / Endorsed By:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Council ,,
04
ATTACHMENT #.L__TO REPORT #_¢';~ ~ 2 .~.~ City of Pickering
Cash Position Statement
for the three months ending June 30, 2003
June, 2003
sources of Funds:
Accounts Receivable collected $ 344,924
Development charges collected 1,502,025
Operating 6,973,971
Grants-in-lieu:
Federal 302,244
Provincial
Ontario enterprises 1,348,461
Municipal enterprises 617,678
Linear Properties 27,054
Federal specific grants
Ontario specific grants 20,105
Interest Income 332,144
Sale of land 5,000
Tax payments received 26,060,339
POA Revenue 60,433
Total $ 37,594,377
Use of Funds:
Operating and Capital Expenditures $ 10,289,261
Payroll 6,213,719
Region Levy 13,494,811
Regional portion of Dev. Charges 427,521
School Board Levies 9,598,162
School Board portion of Dev. Charges 84,064
APTA Funding 1,056,958
Total $ 41,164,497
Net Cash Increase (Decrease) $ (3,570,120)
FINANCIAL POSITION
Bank Balance Net Cash Bank Balance
April 1, 2003 Provided (Used) June 30, 2003
Current Fund $ 7,577,882 $ (3,570,120) $ 4,007,763
TOTAL $ 7,577,882 $ (3,570,120) $ 4,007,763
Note: Includes City, Region and School Boards
Cash Position 2nd quarter 2003.xlsNET CHANGES
() ~J 3 ATTACHMENT #~TO P,.EPOP, T #.C.,.~3 ? .~,0 3
o,l c',,I E ..-.,
,ir- ~-.
c: -.,.-'
"" 0
0
0
w
X
ID"
t-
0000000000
O000 O0 O000
0000000000
~ ~000~ ~ 0~
0000000000
~ ~ 000~ ~ ~ ~ ~
ZZZZZZZZZZ
:~,, ~%HMENT #~TO REPORT#?~ ~7 -o~B
0000
0000
0~
~000
~000
~000
~000
0~
~O, IC~Ic)
°l
ATTACHHENT# ~ TO P, EPOP,~#..~c~_~.~.~7_o~
I--
Z
AT72NCHMENT #.,SY._TO REPORT
City of Pickering
Other Development Contributions
For three months ending June 30, 2003
CONTRIBUTIONS:
Cash - In - Lieu of Parkland
TOTAL CASH-IN-LIEU OF PARKLAND
$134,479
$134,479
Cash Position 2nd quarter 2003.xlsOther Dev. Contrbtns
047
RECOMMENDATION OF THE
FINANCE & OPERATIONS COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report CS 31-03 concerning Formal Quotations - Quarterly Report for Information,
of the Director, Corporate Services & Treasurer, be received and forwarded to Council
for information.
REPORT TO FINANCE &
OPERATIONS COMMITTEE
Report Number: CS 31-03
Date: September 8, 2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Formal Quotations - Quarterly Report for Information
Recommendation:
It is recommended that report CS 31-03 of the Director, Corporate Services & Treasurer
be received and forwarded to Council for information.
Executive Summary: Council approved the Purchasing By-law on November 5,
2001 which includes a request to have a summary of contract awards arising from the
formal quotation process be forWarded to Council as information only on a quarterly
basis.
Financial Implications: Not applicable
Background: In accordance with Purchasing Policy item 04.06, a summary of
contract awards arising from the formal quotation process is provided herein for the
information of Council.
Formal Quotations Summary
April 1,2003 to June 30, 2003
Reference No. Description Vendor Pricing Date Awarded
Q2003-2 Cooperative Supply and LaFarge Various unit April 1,2003
Tender for delivery of Asphalt prices
Various various
Aggregates aggregate
materials
Q-16-2002 Materials Provision of AGS & Assoc Est. $6,000 April 1,2003
Testing materials testing
services
Q-16-2002 Materials Provision of AMEC Earth Est. $6,000 April 1,2003
Testing materials testingEnvironmental
servioes
04.q
Report CS 31-03 Date:
Subject: Formal Quotations - Quarterly Report for Information
September 8, 2003
Page 2
Reference No. Description Vendor Pricing Date Awarded
Q-16-2002 Materials Provision of Trow Est. $6,000 April 1,2003
Testing materials testing Consulting
services
'QWC-04-2003 Supply andSupply and 4 Wheel Drive $28,041.60 April 5, 2003
Delivery of delivery of two
Rotary 3-wheel 60"
Mowers outfront rotary
mowers
T-207-2003 Cooperative Provision of Superior Various unit May 5, 2003
Tender for catchbasin Catchbasin prices
Catchbasin cleaning Cleaning
Cleaning
W020-2002 Cooperative Supplyand Miller Paving Various unit May 1, 2003
Tender for delivery of liquid Ltd. prices
Liquid Calcium calcium chloride
Chloride
W02-2002 Cooperative Supply and Anco Various unit May 1,2003
Tender for delivery of flakeChemicals prices
Flake Calcium calcium chloride
Chloride
QWC-03-03 Supply & Supply and National $42,868.83 June 2, 2003
Delivery of delivery of Sanitation
Tenant Floor Tenant floor
Cleaning cleaning
Machines (5) machines
T-206-2003 Cooperative Supply and Vicdom Sand Unit price June 5, 2003
Tender for stockpile of & Gravel
Supply of Granular A to
Granular A Operations
Centre
T-206-2003 Cooperative Supply and Forsythe Unit price June 5, 2003
Tender for delivery of Haulage Ltd.
Supply and Granular A to
Stockpile of various
Granular A locations
C526-03 Cooperative Supply and Armtec Various unit June 17, 2003
Tender for delivery of prices
Supply and culvert
Delivery of
Culvert
T-280-2003 Cooperative Supply of Canadian Salt Various unit June 18, 2003
Tender for sodium chloride Co. Ltd. arices
Supply of
Sodium
Chloride
Report CS 31-03 Date:
Subject: Formal Quotations - Quarterly Report for Information
September 8, 2003
Page 3
Reference No. Description Vendor Pricing Date Awarded
C530-03 Cooperative Supplyand Matrex Various unit June 18, 2003
Tender for delivery of hot Company (for prices
Supply & mix, cold mix cold mix and
Delivery of Hotand high high
Mix, Cold mix performance performance
& High asphalt cold mix only)
Performance
Asphalt
C530-03 Cooperative Supply and Miller Paving Various unit June 18, 2003
Tender for delivery of hot Limited (for prices
Supply & mix, cold mix hot mix only)
Delivery of Hotand high
Mix, Cold mix performance
& High asphalt
Performance
Asphalt
CL2003-6 Cooperative Supply and Scugog Signs Various unit June 18, 2003
Tender for delivery of pricing
Traffic Signs various traffic
signs
Q-3-2003 Specialized Supply and McNab Bus Est. May 14, 2003
Services delivery of five Sales $433,000
Transit (5) specialized
Vehicles - services transit
APTA vehicles
QWC-14-03 Supply of Soil Supply and T. Arnts Various unit May 14, 2003
delivery of soil Supply prices
QWC-12-03 Supply of Sod Supply and Wintermere $14,925 May 14, 2003
delivery of sod Sod Growers
QWC-13-03 Rental of Supply and Jenco $7,800 May 16, 2003
Portable delivery of rental Equipment
Toilets portable toilets,
summer season
2003
Q-11- 2003 Baylawn Drainage project Royalcrest $14,750 June 10, 2003
Drainage - Baylawn Paving &
Avenue Construction
Ltd.
Q-12-2003 Pool Room Supply and Cobra Power $27,178 June 20, 2003
Lighting installation of Inc
pool room
lighting,
Pickering
051
Report CS 31-03 Date:
Subject: Formal Quotations - Quarterly Report for Information
September 8, 2003
Page 4
Reference No. Description Vendor Pricing Date Awarded
Recreation
Complex
Q-14-2003 Rubber Safety Supply and Ashton Brown $19,618.45 June 18, 2003
Flooring install rubber Page Contract
flooring, Interiors Inc.
Delaney Arena
Attachments: Not applicable
Prepared By:
Vera A. Felgem~cher
Manager, Supply & Services
GAP/vw
Copy: Chief Administrative Officer
Approved / Endorsed By:
A. Paterson
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Council , f
'Th~r~a~-J. Ou/nn, Chief Adminis'tr~ve O(ficer