HomeMy WebLinkAboutCL 20-03
RE PO RT TO
COMMITTEE OF THE WHOLE
Report Number: CL 20-03
Date: July 8, 2003
From:
Bruce Taylor, AMCT, CMM
City Clerk
Subject:
Composition of the City of Pickering Public Library Board
Recommendation:
1.
That Clerk's Report CL 20-03 regarding the composition of the City of Pickering
Public Library Board be received.
2.
That the draft by-law to provide for a Library Board of nine members be enacted.
3.
That the draft by-law to authorize the Chief Executive Officer of the Library
Board to call the first meeting of the Board of each new term be enacted.
Executive Summary:
To implement a recommendation of the Public Library Board be comprised of nine
persons.
Financial Implications:
Not applicable
Background:
Please find attached to this Report a letter dated July 7, 2003 from the Secretary
Treasurer of the Pickering Public Library Board advising that the Public Library Board
passed the following motion at its meeting of May 22,2003:
That the Board recommend to the City of Pickering that the Library Board
be comprised of 9 Board Members: 3 Councillors and 6 members-at-
large.
Report CL 20-03
Date: July 8, 2003
Subject: Composition of the Public Library Board
Page 2
The current Library Board is comprised of nine members of which three members are
Councillors, two members are appointed by the Durham District School Board, one
member is appointed by the Durham Catholic District School Board and the remaining
three members are Pickering residents who are appointed by Council.
As noted in the letter from the Secretary Treasurer of the Board, School Board
appointments are no longer required. It is also important to note that the number of
Members of Council appointed to the Board cannot form a majority of the Board.
The Public Libraries Act simply states that a public library board shall be composed of
at least five members appointed by the municipal Council. I believe that it would be
prudent for this Council to pass a by-law to provide for a Board that is comprised of
nine members, however, the composition of the Board should remain flexible so that
each new Council can decide on how many Council appointees it wishes on the new
Board. I will certainly make the Council that is elected in the 2003 general election
aware of the recommendation of the Board that it be comprised of three Councillors
and six residents.
It is important to note that at the May 22nd meeting of the Board, a committee was
established comprised of two Board members to report to the Board with
recommendations for publicizing and recruiting new Board members. I understand that
it is the goal of the Board to invite applications from a wide range of groups in order for
the Board to reflect the diverse demographics of the City of Pickering.
In addition to the efforts put forward by the Library Board, I am also required by the
Public Libraries Act to invite applications from residents.
Council should be aware of the following provisions of the Public Libraries Act that
regulate the composition and appointments to the Board:
. The Board shall be composed of at least five members.
. Members of Council cannot form a majority on the Board.
. The Board shall hold office for a term that is the same as the Council.
. The Clerk shall publish a notice in a newspaper of general circulation in the
municipality inviting applications from residents to sit on the Board.
. A Board member must be 18 years of age, a Canadian citizen and a resident of
the City of Pickering.
. Council must make appointments to the Board within 60 days of its Inaugural
Meeting.
. The current Board will continue to hold office until the Council makes its
appointments.
. If authorized by by-law, the Chief Executive Officer of the Board will call the first
meeting in each new term of the Board.
. The Board shall appoint a Chair at its first meeting.
CORPO227-07/01
Report CL 20-03
Date: July 8, 2003
229
Page 3
Subject: Composition of the Public Library Board
In order to implement the recommendation of the Board, I have attached a draft by-law
that provides for the Board to be comprised of nine members and a separate by-law
authorizing the Chief Executive Officer of the Board to call the first meeting. These two
by-laws will replace By-law Numbers 2120/85 and 2121/85 that provides for the
foregoing, however, the new by-laws will make reference to the updated Public
Libraries Act and reflect the change of name of Pickering from Town to City.
Attachments:
1.
2.
3.
Letter dated July 7, 2003 from Secretary Treasurer of Library Board
Draft by-law to provide for a Library Board comprised of nine members
Draft by-law to authorize the Chief Executive Officer of the Library Board to call
the first meeting of the Board of each new term.
Prepared By:
,/£/~
. ruce Taylor, AMCT, CMM
City Clerk
Attachments
Copy: Chief Executive Officer, Public Library Board
Recommended for the consideration of
Pickering City Council
,,'
CORPO227-07/01
ATTACHMENT # i TO REPORT # ~ '2 (j - 0 ..1
PICKERING PUBLIC LIBRARY
One, The Esplanade,
Pickering, Ontario LIV 6K7
Telephone (905) 831-6265 Fax (905) 831-8795
July 7, 2003
Mr. Bruce Taylor,
City Clerk,
The City of Pickering,
One The Esplanade,
Pickering, ON L 1V 6K7
Dear Mr. Taylor:
As you are aware, the Public Libraries Act was amended in November 2002. There is now
greater scope with respect to the size of the Board, and School Board appointments are no
longer required. With that in mind the Board has reviewed the legislation and has prepared a
recommendation to Council which is outlined in a motion passed by the Pickering Public Library
Board at the May 22nd Board meeting. The motion reads:
"That the Board recommend to the City of Pickering that the Library Board be comprised of
9 Board Members: 3 Councillors and 6 members-at-Iarge."
Please bring this motion to Council's attention. Thank you.
Your sincerely,
..
/ . , /7
( //.z.-C~ ~~
Cynthia Mearns, B.A., M.L.S.
Secretary Treasurer,
Pickering Public Library Board.
Mailing Address for Central Library and Branches: P,O. Box 368, Pickering, ON Canada Ll V 2R6
hfTACHMEf\n tf~TOREPORT#~ Z(j~ 03
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to establish the number of
members of The City of Pickering Public
Library Board
WHEREAS pursuant to Section 9(1) ofthe Public Libraries Act, RS.O. 1990, c. P.44, as
amended, a public library board shall be composed of at least five members appointed
by the municipal council; and
WHEREAS in a motion passed by the City of Pickering Public Library Board on May 22,
2003, it was recommended that the Board be comprised of nine members;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1.
The City of Pickering Public Library Board shall be composed of nine members
appointed by the Council of the Corporation of the City of Pickering.
By-law Number 2120/85 is hereby repealed.
2.
BY-LAW read a first, second and third time and finally passed this 28th day of July,
2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
CORPO223.07/01
,.JTACHMEI\n #. '3 _TO REPORT # Ct- 20 - (/")
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to authorize the Chief
Executive Officer of the City of Pickering
Public Library Board to call the first meeting
of the Board of each new term.
WHEREAS pursuant to Section 14(2) of the Public Libraries Act, RS.O. 1990, c. P.44,
as amended, a municipal Council may by by-law authorize the Chief Executive Officer
appointed under Section 15(2) thereof to call the first meeting of the public library board
in each new term;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1.
The City of Pickering Public Library Board's Chief Executive Officer, appointed
under Section 15(2) of the Public Libraries Act, RS.O. 1990, c. P.44, as
amended, is hereby authorized to call the first meeting of the Board in each new
term of the Board.
2.
By-law Number 2121/85 is hereby repealed.
BY-LAW read a first, second and third time and finally passed this 28th day of July,
2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
CORPO223-07/01