The URL can be used to link to this page

Home My WebLink AboutOES 23-03 CitJ¡ o~ REPORT TO COMMITTEE OF THE WHOLE 03 Report Number: OES 23-03 Date: May 28,2003 From: Richard Holborn, P.Eng. Division Head Municipal Property & Engineering Subject: Tender No. T-1-2003 - Tender for Rosebank Road Bridge Replacement And Road Reconstruction Recommendation: 1. That Report OES 23-03 regarding the Rosebank Road Bridge Replacement and Road Reconstruction be received and that; 2. Tender No T-1-2003 submitted by Dagmar Construction Inc. for the Rosebank Road Bridge Replacement and Road Reconstruction in the amount of $698,330 (7% GSTextra),fora totalof$747,213 and a net cost after G.S.T. rebate of $719,282 be accepted; 3. the total project cost of $794,293 including the tender amount, other associated project costs, and a total net project cost of $764,602, be approved; and, 4. Council authorize the Director, Corporate Services & Treasurer to finance the expenditures of the above mentioned project: a) as was included the Council approved 2001 and 2002 Capital Budget as follows: 2001 Ca et - Tax Lev $25,000 230,800 494,800 $750.600 b) as by transferring the following funds: Develo ment Char es Reserve Fund - Roads Develo ment Char es - Cit Share Reserve Fund $4,340 9,662 $14.002 Report DES 23-03 Date: May 28,2003 04 Subject: Tender T-1-2003 Tender for Rosebank Road Replacement and Road Reconstruction Page 2 Executive Summary: As part of the Capital Budget for 2001 the Rosebank Road Bridge Replacement and Road Reconstruction detail design and approvals was identified and approved as a project. A Request for Proposal RFP-4-2002 for Consulting Services was called and awarded to the firm of Chisholm, Fleming & Associates in July 2002. The detail design was completed in the Spring of 2003. As part of the Capital Budget for 2002, funds were budgeted and approved for the Rosebank Road Bridge Replacement and Road Reconstruction 0 n R osebank Road from Toynevale Road to Granite Court. Tender T-1-2003 for these works was issued on May 9, 2003 and closed on May 23, 2003. The submissions have been reviewed by the Municipal Property & Engineering Division and by the Manager, Supply & Services who recommend acceptance of the bid by Dagmar Construction Inc. Financial Implications: 1. Tendered Amount T -1-2003 G.S.T. Sub Total G.S.T. Rebate Total $698,330 48,883 $747,213 27,931 $719.282 SUMMARY AVAILABLE FUNDS: 2. Accou nt Project Code Amou nt $725,600 25,000 $75~ 2002 BUDGETED WORKS 2001 BUDGETED WORKS 2321-6003 02-2321-001-05 2321-6003 01-2321-001-01 FUNDS AVAILABLE Report OES 23-03 Date: May 28,2003 Subject: Tender T-1-2003 Tender for Rosebank Road Replacement and Road Reconstruction 05 Page 3 ESTIMATED PROJECT COSTING SUMMARY 3. T-1-2003 - Construction- Rosebank Road Bridge Replacement and Road Reconstruction $698,330 Associated Costs Material Testing Utility Relocations Consultant Fees for Bridge Associated Miscellaneous * Project Contingency Total G.S.T. Works 6,000 20,000 8,000 1,755 8.245 $742,330 51.963 $794,293 (29.691 ) ~ G.S.T. Rebate Total Gross Project Cost * These costs were incurred in 2002, as 4. Project Cost under (over) Approved Funds $( 14,002) The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report, and has recommended the sources of the additional required funding to cover the $14,002 shortfall. Background: Bids for Tender No T-1-2003 were received on Friday, May 23, 2003. Three (3) companies submitted bids at the time of closing. References as provided by t he low bidder Dagmar Construction Inc. are deemed acceptable by the Supervisor, Municipal Works. The Health and Safety policy, Confined Space Entry Policy and a list of personnel trained in Confined Space, and the CAD 7 form issued by Workplace Safety and Insurance Board, as submitted by Dagmar Construction Inc. have been reviewed by the Safety & Training Coordinator and deemed acceptable. Credit information as provided by Dun & Bradstreet for Dagmar Construction Inc. has been reviewed by the Senior Financial Analyst and in conjunction with staff's review of reference information and the bonding available on this project, is deemed acceptable. Upon careful examination of all tenders, and relevant documents received, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the low bid submitted by Dagmar Construction Inc. in the amount Report DES 23-03 06 Date: May 28,2003 Subject: Tender T1-2003 Tender for Rosebank Road Replacement and Road Reconstruction Page 4 of $698,330 (GST extra), and that the total project cost of $764,602 (net GST) be approved. This report has been prepared in conjunction with the Manager of Supply & Services who concurs with the foregoing. Attachments: 1. 2. 3. Location Map Records of Tenders Opened and Checked Supply & Services Memorandum PJßPared By: / A C.. ,/, ,,/>?,.. .-,/1;)'// /" /'\ ¡ tv<./t.L/!Jf' ><'/ r:) t/ ~ DarrèlrB. Selsky' " I /', Supervisor, Municipal Works Sérvices ~~ . þ"-vera A. Felgemacher it Manager, Supply & Services OS Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ~ " ,,;/ -'-"'" APP~~,~~/~d:~r~ By: /' (" \ '"", ,..-/ ,/ ,/,/--"",:.-:;:" //r \ ,/'_./" Everett Buntsma Director, Operations & Emergency Services Riqliard W. olborn DiVision Hed, Municipal Property & Engineering II #- ¡ , TO REPORT # oe 3 .:¿3-ò ~ I of ...L- O~¡ MUNICIP AL PROPERTY & ENGINEERING Attachment For Tender: T-Ol-2003 ROSEBANK ROAD AND BRIDGE r~OUR' ~ ~]'\~~~;:1 C . 1\ ""'-=-;1 ~~ l <~'::~l:;=;:;:'//Y-'/ //(// gl/ \ if"~ /i~11 J~.:~:t'J~c~;;, ,/ - '/// \ /// ,i/;' .,~-JI I ----ì AVEi'-IUE....-1 . J .' )_/~¡:;¡Þ\,'\~S/--'----~j <:-'/ 0 I ////'/""1- 1/, \ /,//"../"// - I::~~-\:>./------ ,I." / ;/) ,v ,".~ cL .--------/,"\-, / / ,- ',~ -, rPP,6í:"TIF,'" ì.F' :'::°,, SUBJECT--,,--'- L .""",. "', ":-1o;c~1' / C,Fi.--l.' ('-r-) [I - (-.;:--.---1 ~=-".o't /"'-"'\'^'{" """"' '" ," I L--, .,' AREA '/-'1) ,i/ i C 0 U R T I i Cr: --'\~ :f'Ò- "- , / (I I 0)/';::-' "--- J TO NEVA' E' U ROÞD ',.,- I:; :/ .- - ~. ~ , __')\~,2j 0/ / ,.~~--¡ ~ I ' 1 -~--§-I -I -'\ \' / ç/( C~.:")')' \-38 ; t~ II rl ~ ~ . \;(\.ì ') II /(1:) [~UC,,~ .. 0 l' ) I 0 « :-Iíf,P~- \:>;?, , -~~,~.l:\ f=J ~ I § J ~ ./;~,~'LE \_~'f-- ,:- / (í -=(, I ,- ~ 'r DR'VEI Li ðc~gyll 'l:-",!~?~~h '.-..,1 ~~~,~~l r ~) ! I -- í ) (; / ¡-"e-_> ,- LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Road reconstruction and bridge replacement Reconstruction of Rosebank Road from Toynevale Road to Granite Court Replacement of bridge over Petticoat Creek J:\sbookerlAttachments for Tenders\2003\T-O1-2003 - Rosebank Road & Bridge,doc CITY OF PICKERING RECORD OF TENDERS OPENED AND CHECKED Tender Description: Rosebank Road Bridge Replacement And Road Reconstruction Tender No.: T-1-2003 Date: Friday, May 23, 2003 Time: Approx.2:15pm <:¡ . , Elirpa Construction & Materials Bob Hendricksen Construction Ltd. Rutherford Contracting Ltd. ,) t /1 I '.,. .J Q :.ü: f- i:it: 0 ~.--I I- I. õ '~'....¡. --I +t 1- Z ¡U I:' ':j (JO --. '--' REPorn Ii' ()(::::: ';.)-ö l oL_".1., CORPORATE SERVICES DEPARTMENT OB' MEMORANDUM May 23, 2003 To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky / Supervisor, Municipal Works From: Vera A. Felgemacher Manager, Supply & Services Subject: Tender for Rosebank Road Bridge Replacement & Road Reconstruction Tender No. T - 1 - 2003 Tenders have been received for the above project. Thirteen companies (13) companies were invited to participate. An advertisement was placed in the Daily Commercial News, News Advertiser Community Page and on the City's Website all of which yielded interest from additional bidders. Nine (9) bidders picked up tendering documents for a non-refundable fee of $100.00 per set of which three (3) responded. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. Summary (PST included, GST included) Da mar Construction Inc. Elir a Construction & Materials Bob Hendricksen Construction Ltd. Rutherford Contractin Ltd. 747,213.88 832,104.81 857,502.60 Unable to Bid 747,213.88 832,104.81 857,501.75 t¡¡:p.'. np"¡',b O¿S "..' ,.,¡n,., n- ..c' "7 ' 2J ----L::::¿ O! --. "to Tender for Rosebank Road Bridge Replacement & Road Reconstruction Tender No. T-1-2003, May 23,2003 Page 2 Pursuant to Information to Bidders Item 21, the following are being requested of the low bidder for your review during the evaluation stage of this tender call: (a) a copy of the Confined Space Entry Procedure document to be used on this . project; (b) a list of employees trained in the Confined Space Entry Procedure who will be working on this project; (c) a copy of the Health & Safety Policy to be used on this project; (d) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (e) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (f) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; Please review the copies of the bids. Include the following items in your Report to Council: (a) if items (a) through (c) noted above, are acceptable to the Safety & Training Coordinator; (b) any past work experience Dagmar Construction Inc. including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of Dagmar Construction Inc. is not acceptable; and (i) related comments specific to the project. If you require further information, please feel free to contact e. I ¡ ! ~~ . /. Vera A. Felgemaéher Manager, Supply & Services /bt Attachments Copy for: Director, Operations & Emergency Services