HomeMy WebLinkAboutMarch 24, 2003 (Special)
~'Ú¡O~ ..
l;il
I I
Special Council Meeting Minutes
Monday, March 24, 2003
7:30 p.m.
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland
R. Johnson (left at 8:27 p.m.)
B. McLean
D. Pickles
D. Ryan
ALSO PRESENT:
1. J. Quinn
E. Buntsma
N. Carroll
G. Paterson
B. Taylor
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- City Clerk
~
1.
Pat Dunhill, representing the Pickering Museum Village Foundation, addressed
Council with respect to the 2003 Capital Budget for the Pickering Museum. He
stated that he is concerned that only $25,000 has been allocated for the
reconstruction of the Brougham Hotel and that this is not sufficient to bring that
building up to standard for use by staff and volunteers.
~
Resolution #38/03
Moved by Councillor Ryan
Seconded by Councillor Pickles
1.
That Report CS 05-03 regarding the 2003 Current and Capital Budgets from the
Director, Corporate Services & Treasurer, be received; and
5.
Special Council Meeting Minutes
Monday, March 24, 2003
7:30 p.m.
2.
That Report CS 05-03 of the Director, Corporate Services & Treasurer, be
approved; and
3.
That the 2003 Gross Current (Operating) Budget for City purposes in the amount
of $47,530,952 including capital expenditures from current revenues in the
amount of $2,238,692, less estimated current operating revenues of
$18,750,045 and one time transfers of additional funding of $2,758,380 resulting
in a net levy for City purposes of $26,022,572, which is approximately a 4.9
percent increase over 2002, be adopted; and
4.
a) That the City of Pickering's financial share of the 2003 Current & Capital
Budgets for the Ajax Pickering Transit Authority (APTA) , be approved as
follows:
Current Core
Capital Maintenance
Transitional
Net Capital
Total
$2,568,726
223,148
103,964
1,057.116
~
The Current Core Budget in the amount of $2,568,726, funded from the tax
levy, resulting in a revised tax levy of $28,591,253, be approved and the
"Transit Tax Levy" to be transferred from the Region of Durham to the City of
Pickering in the currently estimated amount of $1,521,000 be applied
towards: Capital expenditures in the amount of $1,057,116; Capital
maintenance in the amount of $223,148; the Transitional Core (Operating)
Budget in the amount of $103,964; and, the balance, currently estimated at
$136,772, be transferred to the Transit Reserve and the Treasurer be
authorized to fund Pickering's share of any over expenditure or shortfall in
revenue in APT A's operations by a transfer from the Transit Reserve; and
b) That any grant funding for transit purposes received by the City of Pickering
or APT A go towards the applicable capital or current expenditure and any
surplus in the City of Pickering's APTA funding being transferred to the
Transit Reserve to assist in funding future year's APT A Budgets; and
a) That the net levy adopted under Recommendations 3 and 4 above be
increased, currently estimated at $526,567, to reflect the decrease in property
tax revenues resulting from changes in property taxation policies by senior
Special Council Meeting Minutes
Monday, March 24, 2003
7:30 p.m.
levels of government and in a preliminary total tax levy of $29,117,820, be
approved; and
b) That the Director, Corporate Services & Treasurer present the 2003 final total
tax levy and the tax rates for adoption by Council when further information
regarding 2003 Tax Policy from the Region of Durham and the Province of
Ontario is available; and
6.
a) That the 2003 Capital Budget for the City of Pickering with a Gross
Expenditure of $9,071,058, be adopted as presented; and
b) That the following capital financing sources be approved as presented in the
2003 Capital Budget:
Transfer from Current Fund to Capital Fund
$2,238,692
Transfers from Reserves:
-Capital Equipment
96,400
Transfers from Reserve Funds
-Development Charges
-Development Charges - Old
-Parkland Development
-Public Works Services
-City Share Dev. Charges Projects
Debt - 5 yr
Debt -10 yr
Internal Loans
Dealer Financing
Donations
Other
817,635
186,100
487,000
1,117,255
675,900
2,775,000
321,071
53,000
212,500
90.505
~
c) That total external debt financing of $3,450,900 for the projects identified in
the 2003 Capital Budget and as indicated in this report in the amount of
$675,900 for a period not to exceed 5 years and: $2,775,000 for a period not
to exceed 10 years, be approved; and
10.
Special Council Meeting Minutes
Monday, March 24, 2003
7:30 p.m.
d) That projects identified in the 2003 Capital Budget as being financed through
the issuance of debt be subject to additional, specific approval by Council of
the expenditure and the financing before proceeding; and
e) That internal loans in the amount of $321,071 as indicated in this report be
approved; and
7.
That the Director, Corporate Services & Treasurer be authorized to transfer:
a) any surplus current operating funds at any year end in excess of $110,000 be
transferred to the Rate Stabilization Reserve; and
b) any funds necessary from the Rate Stabilization Reserve in order to ensure
that in any year the Current Budget results in a year end surplus of no less
than $110,000; and
8.
That effective January 1, 2003 the rate of reimbursement of expenses for travel
for City business purposes in personally owned vehicles be increased from 43.7
cents to 48 cents for the first 5,000 kilometres and from 40.4 cents to 42 cents
per kilometre thereafter and any allowances be increased by the same
percentage as the former; and
9.
a) That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, in order to ensure the budget,
the increase in taxes and the tax billing process is proper and complete; and
b) That any new Provincial and Federal Government funding announcements
for municipal government in the form of grants or new taxing authoritylpowers
that Council endorse that these new revenue sources be deemed where
applicable to be new revenue sources for the lower tier municipality and to be
applied to future Current & Capital budgets; and
That the Director, Corporate Services & Treasurer be authorized to close any
prior year's capital expenditure accounts, at his discretion, and to first apply any
excess funding to any over expenditure (in accounts utilizing the same source of
funds) and to secondly transfer any remaining excess funding back to the
original source of the funds; and
Special Council Meeting Minutes
Monday, March 24, 2003
7:30 p.m.
11.
That the provisions of the Municipal Act (s.299 and s.300), that require
municipalities to provide public notice regarding the improvements and barriers
to improvements in the efficiency and effectiveness of municipally delivered
services, be fulfilled by the service level standards provided in the detailed
program budget sections of the 2003 City Budgets and by compliance with the
Municipal Performance Measurement Program; and
12.
That the appropriate staff of the City of Pickering be given authority to give effect
thereto.
CARRIED
Recorded Vote:
Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor
Arthurs
Resolution #39/03
Moved by Councillor Ryan
Seconded by Councillor McLean
The Council of the Corporation of the City of Pickering hereby resolves to conduct a
closed meeting at 8:27 p.m. to discuss a matter of potential litigation.
CARRIED
Councillor Johnson declared an interest in the matter to be discussed by Members of
Council because he is the owner of the subject lands in Question and he left the room
and did not participate in any proceedings of Council from this point to the adjournment
of the meeting.
Resolution #40103
Moved by Councillor Ryan
Seconded by Councillor McLean
The Council of the Corporation of the City of Pickering hereby directs staff to appeal to
the Ontario Municipal Board the decision of the Committee of Adjustment made on
Special Council Meeting Minutes
Monday, March 24, 2003
7:30 p.m.
March 19, 2003 respecting Committee of Adjustment Application PICA 56/00 submitted
by R. & S. Johnson respecting lands in Part of Lot 8, Concession 9.
CARRIED
Recorded Vote:
Yes: Councillors Brenner McLean Ryan and Mayor Arthurs
No: Councillors Holland and Pickles
Absent: Councillor Johnson
Resolution #41/03
Moved by Councillor Ryan
Seconded by Councillor Pickles
That Council rise from this In Camera session at 9:25 p.m.
CARRIED
III
ADJOURNMENT
The Meeting adjourned at 9:26 p.m.
DATE
MAYOR
CLERK