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Home My WebLink AboutMarch 3, 2003 Council Meeting Minutes Monday, March 3, 2003 7:30 p.m. PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland B. McLean D. Pickles D. Ryan ALSO PRESENT: T. J. Quinn N. Carroll B. Taylor D. Kearns - Chief Administrative Officer (7 :00 PM to 7 :30 PM) - Director, Planning & Development - City Clerk - Committee Coordinator ABSENT: Councilor Johnson - Vacation ADOPTION OF MINUTES Regular Meeting of February 17, 2003 .un ~LEGA l]ONS 1. Dave Johnson, Chair of the Frenchman's Bay Festival Committee, addressed Council providing an overview of this year's Frenchman's Bay Festival scheduled for June 6th to 8th. He thanked Mayor Arthurs for being Honorary Chair of the Festival and requested Council to continue their financial support. He further requested the proclamation of June 6, 7 & 8 as Frenchman's Bay Festival Weekend and aJso the cJosmg of Liverpool Road south of AnnJand Sl for festival events. 2. Mary Dube, 13589 Durham Road 39, Zephyr, presented the "Flag of Love" to Council requested Council's adoption. She further requested that the flag be flown at the Pickering Civic Complex. - 1 - Council Meeting Minutes' Monday, March 3, 2003 7:30 p.m. Resolution #23/03 Moved by Councillor Holland Seconded by Councillor Ryan For Leave to Introduce a Motion concerning the "Flag of Love". CARRIED Resolution #24/03 Moved by Councillor Holland Seconded by Councillor Ryan That the "Flag of Love" be flown during the month of March. CARRIED (III) RESOLUTIONS Resolution #25/03 - Appendix #1 Moved by Councillor Pickles Seconded by Councillor Brenner That the Report of the Finance & Operations Committee dated February 24, 2003, be adopted. CARRIED Resolution #26/03 Moved by Councillor Pickles Seconded by Councillor McLean For Leave to Introduce a Motion concerning a request for exemption from the half load limit on Balsam Road CARRIED -2- Council Meeting Minutes Monday, March 3, 2003 7:30 p.m. Resolution #27/03 Moved by Councillor Pickles Seconded by Councillor McLean That pursuant to Section 110 of the Highway Traffic Act, the Request for Exemption submitted by Richard Rondeau from By-law Number 4399/94, as amended, respecting Sideline 4, south of Highway #7 be approved subject to the conditions set out in the memorandum of the Director, Operations & Emergency Services dated February 19, 2002. CARRIED .mo BY-LAWS That Councillor Holland, seconded by Councillor McLean, took leave to introduce by-laws of the City of Pickering: By-law Number 6104/03 Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law 1494/82, to implement the Official Plan of the City of Pickering, Region of Durham, Block 1, Plan 40M-1591, in the City of Pickering. (A 5/02) By-law Number 6105/03 Being a by-law to provide for the establishment of a Reserve Fund to be known as the Third Party/Developer's Contributions Reserve Fund. By-law Number 6106/03 Being a by-law to authorize the execution of an Agreement between the City of Pickering and Discovery Place Limited regarding the payment of development charges and cash in- lieu of parkland dedication for the Mclevin at Discovery Place on Part of lot 21, Concession 1, Pickering, designated as Part 2, Plan 40R-19316. CARRIED - 3- Council Meeting Minutes Monday, March 3, 2003 7:30 p.m. THIRD READING: Councillor Holland, seconded by Councillor McLean, moved that the report of the Committee of the Whole on By-law Numbers 6104/03, 6105/03 and 6106/03, be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED OTHER BUSINESS (V) 1. Councillor Holland advised that a public meeting will be held on March 18th concerning the direction in which the Region of Durham should be taking over the next couple of years. 2. The following matters were discussed prior to the regular meeting: a. The Chief Administrative Officer distributed correspondence concerning the Pickering Harbour Company Draft Plan of Subdivision, New Health Club Membership Sales Update, and the Habitat for Humanity development. b. The Chief Administrative Officer provided an update on the appeal by Barry Kaufman with respect to John Taylor Truck Sales Inc. c. The Chief Administrative Officer distributed correspondence concerning the Pickering Nuclear Generating Station Licence Amendments. d. Councillor McLean advised of a fund raising hockey tournament to take place on March 29th between the Toronto Police Force and Pickering Police Force. e. Councillor Pickles distributed a resolution and correspondence concerning a request for exemption from the half load limit on Balsam Road. f. Councillor Ryan thanked Council for their support in moving consideration of the budget from March 1ih to March 24th. -4- ,....... Council Meeting Minutes Monday, March 3, 2003 7:30 p.m. M.> CONFIRMATION BY-LAW By-law Number 6107/03 Councillor Ryan, seconded by Councillor Brenner, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of the Corporation of the City of Pickering at its Regular Meeting of March 3, 2003. CARRIED OOD ADJOURNMENT The Meeting adjourned at 7:53 p.m. -- DATED ~{9'"' 2..063 ~c-~ MAYOR ~ - - 5- Appendix I Finance & Operations Committee 2003-2 That the Finance & Operations Committee of the City of Pickering having met on February 24, 2003 presents its second report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 06-03 PARK NAME CHANGE REQUEST 1. That Operations & Emergency Services Report concerning Park Name Change Request, be received; and 2. That Council delete the name Progress Bay Front Park and establish the name of Progress Frenchman's Bay East Park for parkland located on Front Street and Frenchman's Bay. 2. CORPORATE SERVICES REPORT CS 09-03 TRIDEUOPTIONS FOR HOMES DEVELOPMENT FINAL PHASE 1200 THE ESPLANADE NORTH (EAST OF MILLE~DING) 1. That Report CS 09-03 of the Director, Corporate Services, concerning TridellOptions for Homes Development Final Phase, be received for information; and 2. That Council approve providing relief from the provisions of the 1987 Development Agreement respecting cash-in-lieu of parkland payment for the last phase of the development, being 1200 The Esplanade North, based on the same formula as was applied to the Millennium Apartment at 1 000 The Esplanade North, at an estimated cost of approximately $160,000 on the condition that City owned microwave equipment be accommodated on the roof of the new building; and 3. That Council support the application of Provincial Home Ownership Program Funding to this project subject to any future related municipal obligations being approved by Council; and 4. That Council support the payment of cash-in-lieu of parkland and the City's development charges be deferred until the above ground building permit for this property is issued or six months from the issuance of the below ground building permit, whichever occurs first; and -6- Appendix' Finance & Operations Committee 2003-2 5. That the attached By-law be read three times and passed by Council; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 3. CORPORATE SERVICES REPORT CS 10-03 AMENDMENT TO PURCHASING POLICY REGARDING CONSULTING SERVICES 1. That Report CS 10-03 of the Director, Corporate Services concerning Amendment to Purchasing Policy Regarding Consulting Services, be received for information; and 2. That the Purchasing Policy as approved by Council at its meeting on November 5, 2001 be amended to revise the delegation of authority for the engagement of consulting services as described in this report; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 4. CORPORATE SERVICES REPORT CS 15-03 CASH POSITION REPORT AS AT DECEMBER 31, 2002 1. That Report CS 15-03 from the Director, Corporate Services & Treasurer concerning Cash Position Report, be received for information. 5. CORPORATE SERVICES REPORT CS 02-03 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2003 1. That Report CS 02-03 of the Director, Corporate Services & Treasurer, concerning Confirmation of Comprehensive Crime Insurance for 2003, be received and forwarded to Council for information. - 7- Appendix I Finance & Operations Committee 2003-2 6. CORPORATE SERVICES REPORT CS 12-03 2003 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATION 1. That Report CS 12-03 of the Director, Corporate Services & Treasurer, concerning 2003 Annual Repayment Limit for Debt and Financial Obligation, be forwarded to Council for information. 7. CORPORATE SERVICES REPORT CS 11-03 ESTABLISHMENT OF THE THIRD PARTY/DEVELOPER'S CONTRIBUTIONS RESERVE FUND 1. That Report CS 11-03 of the Director, Corporate Services & Treasurer, concerning the Establishment of the Third Party/Developer's Contributions Reserve Fund, be approved; and 2. That Council approve the establishment of the Third Party/Developer's Contributions Reserve Fund; and 3. That the attached by-law be read three times and passed; and 4. That funds currently paid by Third Party/Developer's Contributions Reserve Fund for future capital commitments be transferred to this Reserve Fund and all such future payments be deposited in this fund; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 8. CORPORATE SERVICES REPORT CS 14-03 ANNUAL STATEMENT OF THE TREASURER ON THE 2002 REMUNERATION AND EXPENSE PAYMENT TO MEMBERS OF COUNCIL 1. It is recommended that Council receive for information the Statement of the Treasurer respecting Remuneration and Expense Payments to Members of Council and Council Appointees for the year 2002. - 8 - Appendix I Finance & Operations Committee 2003-2 9. CORPORATE SERVICES REPORT CS 16-03 ROTARY CLUB OF PICKERING WRITE-OFF OF UNCOLLECT ABLE ACCOUNT 1. That Report CS 16-03 of the Director, Corporate Services & Treasurer, be received; and 2. That the outstanding account receivable (donation) from the Pickering Rotary Club for the Millennium Trail in the amount of $100,000 be written off in 2003; and 3. That this net amount to be expensed of $85,686 be included in the annual Current Budget to be financed from the tax levy; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. - 9 -