The URL can be used to link to this page

Home My WebLink AboutCLK 05-26 Report to Executive Committee Report Number: CLK 05-26 Date: June 8, 2026 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: 2027 Committee and Council Meeting Schedule File: A-1440 Recommendation: 1. That Report CLK 05-26 regarding the 2027 Committee and Council Meeting Schedule be received; 2. That the 2027 Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to present the 2027 Committee and Council Meeting Schedule for approval. In accordance with Section 238(2) of the Municipal Act, 2001, S.O 2001, c.25, every municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings and the procedure by-law shall provide for public notice of meetings. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Foster an Engaged & Informed Community. 3.0 Financial Implications: There are no financial implications associated with this report or the adoption of the 2027 Committee and Council Meeting Schedule. 4.0 Discussion: The purpose of this report is to present the 2027 Committee and Council Meeting Schedule for approval. In accordance with Section 238(2) of the Municipal Act, 2001, S.O 2001, c.25, every CLK 05-26 June 8, 2026 Page 2 municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings and the procedure by-law shall provide for public notice of meetings. In the spirit of openness, transparency, and accountability, the adoption and posting of the annual Committee and Council Meeting Schedule is an important exercise to ensure as much advance notice is provided to the public for regular upcoming Standing Committee and Council Meetings. Section 05.02 of the Procedure By-law provides for all regular meetings of Council to be held on the fourth Monday of each month at 7:00 pm unless otherwise provided by resolution of Council. If a Council Meeting falls on a public or civic holiday, Council shall meet at the same hour on the next following day, which is not a public or civic holiday. Section 05.03 states the Executive Committee shall meet on the first Monday of each month at 2:00 pm, and the Planning & Development Committee shall meet on the first Monday of each month at 7:00 pm, unless otherwise provided by resolution of Council. If an Executive Committee and Planning & Development Committee Meeting falls on a public or civic holiday, the Committee shall meet at the same hour on the next following day, which is not a public or civic holiday. Section 06.05 states Statutory Public Meetings under the Planning Act, shall be held on the second Monday of each month at 7:00 pm. If a statutory public meeting under the Planning Act falls on a public or civic holiday, the meeting shall be held at the same hour on the following day, which is not a public or civic holiday. Every effort has been made to adhere to the above noted provisions of the Procedure By-law and any variances or adjustments are due to statutory holidays and/or significant events or dates that impact Members. Statutory holidays have been included on the Meeting Schedule for reference and the only meetings impacted by a statutory holiday in 2027 are the May Council Meeting, September Executive and Planning & Development Committee Meetings, and the October Statutory Public Meeting under the Planning Act. Education and Training Sessions, In-Camera Meetings, and other Special Council Meetings are not included in the Meeting Schedule. If required, these meetings can be called by the Mayor, or by petition of a majority of Members of Council in accordance with the provisions of the Procedure By-law. In keeping with prior years, the 2027 Committee and Council Meeting Schedule does not contemplate dates for an Executive Committee Budget Meeting. The budget process will follow the legislated requirements under Part VI.1 of the Municipal Act and the City’s Procedure By- law. Any meetings that are required pertaining to the annual budget will be scheduled as special meetings of Council in accordance with the Procedure By-law. In conclusion, staff are seeking Council approval of the 2027 Committee and Council Meeting Schedule included as Attachment 1 to this report. Once approved by Council, the meeting CLK 05-26 June 8, 2026 Page 3 dates will be posted on the City’s Event Calendar and circulated to Members of Council and staff in accordance with Standard Operating Procedures. Attachment: 1. 2027 Committee and Council Meeting Schedule Prepared By: Susan Cassel, City Clerk Approved/Endorsed By: Paul Bigioni, Director Corporate Services & City Solicitor SC:ks Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer SMTWTFS SM T WTFS SMTWTFS SMTWTFS 1 2 123456 123456 123 3 45678978 9 10 11 12 13 7 8 9 10 11 12 13 4 5678910 10 11 12 13 14 15 16 14 15 16 17 18 19 20 14 15 16 17 18 19 20 11 12 13 14 15 16 17 17 18 19 20 21 22 23 21 22 23 24 25 26 27 21 22 23 24 25 26 27 18 19 20 21 22 23 24 24 25 26 27 28 29 30 28 28 29 30 31 25 26 27 28 29 30 31 SMTWTFS SM T WTFS SMTWTFS SMTWTFS 1 12345 1231234567 2 3456786789101112 4 5678910 8 91011121314 9 10 11 12 13 14 15 13 14 15 16 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 16 17 18 19 20 21 22 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 23 24 25 26 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 31 30 31 SMTWTFS SM T WTFS SMTWTFS SMTWTFS 1234 1 2 123456 1234 5 67891011 3 45678978 9 10 11 12 13 5 67891011 12 13 14 15 16 17 18 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 19 20 21 22 23 24 25 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 26 27 28 29 30 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 31 Standing Committee Meetings (Executive Committee - 2:00 pm | Planning & Development Committee - 7:00 pm) Statutory Public Meeting under the Planning Act - 7:00 pm Council Meeting - 7:00 pm Statutory Holiday September October November December May June July August January February March April Legend 2027 Committee & Council Meeting Schedule $WWDFKPHQWWR5HSRUW&/.