HomeMy WebLinkAboutCS 14-26
Report to
Executive Committee
Report Number: CS 14-26
Date: June 8, 2026
From: Laura Gibbs
Director, Community Services
Subject:
Fire Station #2 Asphalt Resurfacing
Tender No. T2026-5
File: A 1440-001
Recommendation:
1. That the bid submitted by D. Crupi & Sons Limited in response to Request for Tender
T2026-5 for the Fire Station #2 Asphalt Resurfacing, in the amount of $305,280.00 (net
HST) or $338,999.99 (HST included) to be accepted;
2. That the total gross project cost of $396,630.00 (HST included), including the amount of the
tender, construction contingency, and other associated costs, and the total net project cost
of $357,178.00 (net HST) be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project cost of
$357,178.00 to be funded from the Facilities Reserve and Property Taxes as approved in
the 2021 and 2026 Capital Budgets, with the additional overage of $8,598.01 funded from
Facilities Reserve;
4. That the Director, Community Services be authorized to execute the CCDC-2, 2020
Stipulated Price Contract with the above-mentioned contractor pursuant to Request for
Tender No. T2026-5; and,
5. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1.0 Executive Summary:
The purpose of this report is to award D. Crupi & Sons Limited a construction contract and
related work for the asphalt resurfacing at Fire Station #2, located at 553 Kingston Road. This
work includes supply and installation of all labour, machinery, tools, apparatus, materials,
equipment, and other means of construction for the replacement of the existing asphalt and a
new concrete section as tendered through Request for Tender No. T2026-5. The existing
parking lot has reached the end of its serviceable life and requires replacement.
CS 14-26 June 8, 2026
Page 2
Request for Tender T2026-5 was advertised to the contractors pre-qualified under RFSQ2026-
2 on the City’s Bids & Tenders portal on April 17, 2026, and closed on May 11, 2026. Bid
submissions were received from two contractors.
Subject to receipt of all pre-conditions of award required in accordance with the bid
documents, to the satisfaction of the City, the lowest compliant bid submitted by D. Crupi &
Sons Limited in the amount of $305,280.00 (net HST) or $338,999.99 (HST included), is
recommended for approval. The total gross project cost is estimated to be $396,630.00 (HST
included) and the total net project cost is estimated at $357,178.00 (net HST).
2.0 Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of
Advocate for an Inclusive, Welcoming, Safe & Healthy Community.
3.0 Financial Implications:
1. Tender Amount
Tender T2026-5 $299,999.99
HST (13%) $39,000.00
Total Gross Tender Cost $338,999.99
2. Estimated Project Costing Summary
Tender T2026-5 $300,000.00
Testing and Inspection Costs (Construction Phase) $10,000.00
Additional Consulting Costs $5,000.00
Contingency (12%) $36,000.00
Total Project Cost $351,000.00
HST (13%) $45,630.00
Total Gross Project Costs $396,630.00
HST Rebate (11.24%) $(39,452.00)
Total Net Project Cost $357,178.00
CS 14-26 June 8, 2026
Page 3
3. Approved Source of Funds – Fire Services Capital Budget
Approved Code Source of Funds Funds Available Funds
Required
C10700.2101 Facilities Reserve
Property Taxes
Total
$347,972.95
$607.04
$348,579.99
$356,570.96
$607.04
$357,178.00
Project Cost under (over) approved funds by $(8,598.01)
4.0 Discussion:
The purpose of this report is to award D. Crupi & Sons Limited a construction contract and
related work for the resurfacing of the existing asphalt at Fire Station #2, located at 553
Kingston Road. The existing asphalt parking lot is at end of life and requires replacement.
Work will proceed gradually in two phases over the course of the summer and be coordinated
to minimize disruptions to Fire Services. Advanced notice will be provided prior to
commencement of work. As this is exterior work, weather will also be a factor.
Consulting costs included in the project costing summary exclude design and related fees
already awarded. An allowance for additional site visits has been included to ensure a high
degree of oversight and quality control and to avoid potential schedule impacts associated with
approvals if required. This work is critical for the ongoing operations of Fire Services, and extra
site inspections will help ensure that all work is completed in accordance with the contract
documents.
Request for Tender T2026-5 was advertised to the contractors pre-qualified under RFSQ2026-
2 on the City’s Bids & Tenders portal on April 17, 2026, and closed on May 11, 2026. Bid
submissions were received from two contractors. Subject to receipt of all pre-conditions of
award required in accordance with the bid documents, to the satisfaction of the City, the lowest
compliant bid submitted by D. Crupi & Sons Limited in the amount of $305,280.00 (net HST) or
$338,999.99 (HST included), is recommended for approval. The total gross project cost is
estimated to be $396,630.00 (HST included) and the total net project cost is estimated at
$357,178.00 (net HST).
Attachment: None.
Prepared By:
Arisa Marangos, Coordinator, Facilities Capital Projects
Dennis Yip, P.Eng., PMP®, CEM, LEED® AP, Manager, Facilities Capital Projects
Vince Plouffe, OAA, MRAIC, Division Head, Facilities Management & Construction
CS 14-26 June 8, 2026
Page 4
Approved/Endorsed By:
Laura Gibbs, MBA, MSc., Director, Community Services
Kayla Horne, CPPB, Supervisor, Procurement
Stan Karwowski, MBA, CPA, CMA, Director, Finance & Treasurer
LG:am
Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer