HomeMy WebLinkAboutCS 29-25Report to Council
Report Number: CS 29-25
Date: October 27, 2025
From: Laura Gibbs
Director, Community Services
Subject: Emergency Plumbing Repairs at Chestnut Hill Developments Recreation
Complex
File: A-1440-001
Recommendation:
1. That Report CS 29-25 regarding Emergency Plumbing Repairs at Chestnut Hill
Developments Recreation Complex be received for information.
Executive Summary: The purpose of this report is to notify Council of the emergency
repairs required at the Chestnut Hill Developments Recreation Complex (CHDRC). A
maintenance project undertaken during the annual pool shutdown revealed that the sanitary
plumbing line from the banquet hall kitchen, passing below the public change room, was not
properly connected to downstream plumbing. What was originally believed to be a broken pipe
requiring repair required much more extensive work, and the scheduled pool shutdown had to
be extended as a result.
A new connection solution was quickly developed and implemented, introducing a new sump
pit between the two sections of pipe to re-establish the required connection. Temporary works
have restored full service to the banquet hall kitchen and universal change room pending
delivery of required parts and equipment for completion of the permanent repair .
Smith & Long Ltd. has submitted a quote totaling $130,843.40 (HST included) for the
emergency repairs. This quote has been accepted in accordance with Section 12.01 of the
City’s Purchasing Policy (PUR 010) and Section 15 of the Purchasing Procedure (PUR 010
001). The total gross cost for the emergency repair is estimated at $146,545.00 (HST
included), with a net project cost of $131,968.00 (net HST).
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe &
Healthy Community.
Financial Implications:
1. Quotation Amount
Emergency Plumbing Repairs $115,790.62
HST (13%) 15,052.78
Total Gross Quotation Cost $130,843.40
CS 29-25 October 27, 2025
Page 2
2. Estimated Project Costing Summary
Emergency Plumbing Repairs $115,791.00
Contingency (12%) 13,895.00
Total Project Cost $129,686.00
HST (13%) 16,859.00
Gross Project Costs $146,545.00
HST Rebate (11.24%) (14,577.00)
Total Net Project Costs $131,968.00
3. Approved Source of Funds
Description
Source of Funds Account Code Funds Required
Emergency
Plumbing Repairs -
CHDRC
Emergency
Operational Needs
- Capital
11100.50351 $131,968.00
Total Funds
$131,968.00
In accordance with Purchasing Policy PUR 010, Section 12.01, in an emergency situation, staff
are permitted to obtain such goods and services as are necessary to respond to the
emergency . If the purchase amount exceeds $50,000.00, the Director must notify the
Treasurer and CAO and the Director shall submit a report of the incident to the appropriate
Committee and Council at the earliest possible time.
Discussion: The purpose of this report is to notify Council of the emergency repairs
required at the CHDRC. Planned maintenance repairs to a broken sanitary sewer line revealed
that the line was disconnected and the required repair work is much more extensive than
originally anticipated.
1. Emergency Repair
Staff scheduled repairs for the sanitary lines from the banquet hall kitchen during the annual
pool shutdown at CHDRC in early September 2025 due to a consistent blockage in the
banquet hall kitchen sinks. A camera survey of the affected drains confirmed the approximate
location of the blockage below the public change room, which appeared to be a break in the
pipe.
Once excavation began, it was revealed that the sanitary pipe in question was not connected
to the downstream line and that a much more extensive repair was required. A solution was
immediately devised, required engineering services engaged, and a building permit obtained.
The impacted sanitary line is approximately 2.4 meters below the floor in the public change
room .
CS 29-25 October 27, 2025
Page 3
The regularly planned annual pool shutdown at CHDRC was extended by two weeks to
implement a temporary solution and restore service to the banquet hall kitchen and public
change room, as both remained unusable until the pipe was repaired. A new sump pit had to
be provided as the incoming line was lower than the drain line to which it had to connect. An
adjacent washroom has been converted into a mechanical room to contain the sump pit and
eliminate any related risks or hazards to public enjoyment of the space. Four fully enclosed
public washrooms remain available in the public changerooms.
2. Procurement
In the event of an emergency, the Purchasing Policy permits the Manager, Procurement to
develop new supply arrangements. Staff followed the procedures outlined in Section 12 of the
Purchasing Policy , with the Director notifying the Treasurer and CAO of the emergency
purchase at the earliest possible time. Since this purchase exceeds $50,000.00 Council is
being notified.
Restoring service to the banquet hall and public change rooms were of the utmost importance
to minimize impacts to pending rentals, programming and service delivery.
As per Purchasing Policy, Section 12.01, the Community Services Department is notifying
Council of the emergency repair work being completed by Smith & Long Ltd. in the amount of
$130,843.40 (HST included). The total net project cost inclusive of contingency is estimated at
$131,968.00 (net HST).
Attachment: None
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Vince Plouffe, OAA, MRAIC Laura Gibbs, MBA, MSc.
Division Head, Facilities Management Director, Community Services
& Construction
Original Signed By
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
Original Signed By
Cathy Bazinet, CPPB, NIGP-CPP
Manager, Procurement
CS 29-25 October 27, 2025
Page 4
LG :vp
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer