HomeMy WebLinkAboutSeptember 29, 2025
Council
Meeting Minutes
Electronic Meeting
September 29, 2025 - 07:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor M. Nagy
Councillor D. Pickles
Councillor L. Robinson
Regrets:
None
Also Present:
M. Carpino - Chief Administrative Officer
K. Bentley - Director, City Development & CBO
S. Boyd - Fire Chief
S. Cassel – (Acting) Director, Corporate Services & City Clerk
J. Eddy - Director, Human Resources
L. Gibbs - Director, Community Services
K. Heathcote Director, City Infrastructure
R. Holborn - Director, Engineering Services
F. Jadoon - Director, Economic Development & Strategic Projects
S. Karwowski - Director, Finance & Treasurer
J. Litoborski – Division Head, Municipal Law Enforcement Services
V. Plouffe - Division Head, Facilities Management & Construction
N. Surti - Division Head, Development Review & Urban Design
C. Rose - Chief Planner
S. Marsh - Manager, Accounting Services
C. Whitaker - Manager, Sustainability & Strategic Environmental Initiatives
M. Edmond - Coordinator, Sustainability
1
R. Perera - Deputy Clerk
Call to Order/Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically.
Playing of O Canada
Mayor Ashe asked all Members of Council to rise for the playing of O Canada.
Moment of Reflection
Mayor Ashe called for a silent moment of reflection.
Indigenous Land Acknowledgment Statement
Mayor Ashe read the Indigenous Land Acknowledgment Statement.
Disclosure of Interest
5.1 Councillor Pickles – September 9, 2025 Special Council Meeting Agenda
Item 3.1 Confidential Memorandum from Chief Administrative Officer Re:
Potential Acquisition of Frenchman's Bay
A conflict of interest was declared under the Municipal Conflict of Interest Act
with respect to the September 9, 2025 Special Council Meeting Agenda Item
3.1 Confidential Memorandum from Chief Administrative Officer regarding the
potential acquisition of Frenchman's Bay, on the basis of the possible
involvement of an organization that he was affiliated with.
Councillor Pickles did not attend the Special In Camera Council Meeting on
September 9, 2025 and did not take part in the discussion or vote on this matter
5.2 Councillor Robinson - Corr. 37-25
A conflict of interest was declared under the Municipal Conflict of Interest Act
with respect to Item 9.1, Corr. 37-25, Integrity Commissioner’s
1.
2.
3.
4.
5.
Council Meeting Minutes
September 29, 2025
2
Recommendation Report Regarding Complaint Against Councillor Lisa
Robinson dated September 22, 2025.
Councillor Robinson stated that in accordance with Section 5 of the Municipal
Conflict of Interest Act, she reserved her right to take part in the discussion of
the matter, however, would not take part in the vote.
Adoption of Minutes
Council Minutes, June 23, 2025 (includes Confidential In Camera Minutes
under separate cover)
Special Council Minutes, July 15, 2025 (includes Confidential In Camera
Minutes under separate cover)
Special Council Minutes, July 30, 2025
Special Council Minutes, August 12, 2025 (includes Confidential In
Camera Minutes under separate cover)
Executive Committee Minutes, September 2, 2025
Special Council Minutes, September 2, 2025 (includes Confidential In
Camera Minutes under separate cover)
Special Council Minutes, September 9, 2025 (includes Confidential In
Camera Minutes under separate cover)
Special Council Minutes, September 22, 2025 (includes Confidential In
Camera Minutes under separate cover)
Resolution #831/25
Moved By Councillor Butt
Seconded By Councillor Cook
That the minutes, Items 6.1 through 6.8 be approved, save and except Item 6.1.
Carried
Presentations
6.
6.1
6.2
6.3
6.4
6.5
6.6
6.7
6.8
7.
Council Meeting Minutes
September 29, 2025
3
There were no presentations.
Delegations
There were no delegations.
Correspondence
Corr. 37-25
Jeff Abrams, Co-Principal and Janice Atwood-Petkovski, Co-Principal,
Principles Integrity, Integrity Commissioner for the City of Pickering
Re: Integrity Commissioner’s Recommendation Report
Regarding Complaint Against Councillor Lisa Robinson
September 22, 2025
Councillor Robinson declared a conflict on this item. (A conflict of interest was
declared under the Municipal Conflict of Interest Act with respect to Item 9.1, Corr.
37-25, Integrity Commissioner’s Recommendation Report Regarding Complaint
Against Councillor Lisa Robinson dated September 22, 2025. Councillor Robinson
stated that in accordance with Section 5 of the Municipal Conflict of Interest Act, she
reserved her right to take part in the discussion of the matter, however, would not
take part in the vote.)
J. Atwood-Petkovski, Co-Principal, Principles Integrity, appeared before Council via
electronic connection to provide opening remarks on the Recommendation Report
Regarding Complaint Against Councillor Lisa Robinson, September 22, 2025. J.
Atwood-Petkovski stated that this was the seventh report regarding Councillor
Robinson and that they were confident in their findings, included in the Report. J.
Atwood-Petkovski provided a high-level overview of the complaint as outlined in the
report. J. Atwood-Petkovski reminded Council that this was a disciplinary matter and
they should base their decision on how the recommendation fit against the findings
of the Report.
Discussion and a question and answer period ensued between Members of Council
and J. Atwood-Petkovski regarding:
whether Councillor Robinson’s subsequent appearances on the podcast were
taken into consideration when developing the recommendations in the Report;
•
whether the Municipal Act prohibited a Member of Council from commenting •
8.
9.
9.1
Council Meeting Minutes
September 29, 2025
4
on the evidence in an Integrity Commissioner recommendation report;
whether there was an alternative remedy to challenge the evidence presented
in the Report;
•
threats received by Members of Council resulting from Councillor Robinson’s
appearance on the podcast;
•
the complaint being the most egregious to date; and,•
the complaint being the seventh Integrity Commissioner recommendation
report involving Councillor Robinson.
•
Resolution #832/25
Moved By Councillor Nagy
Seconded By Councillor Cook
That the Report of the Integrity Commissioner, dated September 22, 2025, as
contained in Corr. 37-25, pertaining to Councillor Robinson be received; and,
1.
That in accordance with the Integrity Commissioner’s Report
recommendations, the salary remuneration paid to Councillor Robinson be
suspended for a period of 60 days starting on December 21, 2025 and ending
on February 18, 2026.
2.
Carried Unanimously on a Recorded Vote
Corr. 38-25
Thomas Street, Manager of Legislative Services/Deputy Clerk, Town of Ajax
Re: GO Lakeshore East Express Service
Brief discussion ensued between Members of Council regarding the temporary stop
in service still being in effect without a reinstatement date, and the motion calling for
action.
Resolution #833/25
Moved By Councillor Pickles
Seconded By Councillor Cook
That Corr. 38-25, from Thomas Street, Manager of Legislative
Services/Deputy Clerk, Town of Ajax, dated June 25, 2025, regarding GO
Lakeshore East Express Service, be received and endorsed; and,
1.
That a copy of this resolution be forwarded to The Honourable Doug Ford,
Premier of Ontario, The Honourable Prabmeet Sarkaria, Minister of
Transportation, Rob Cerjanec, MPP Ajax, John Henry, Regional Chair,
2.
9.2
Council Meeting Minutes
September 29, 2025
5
Regional Municipality of Durham, all lower tier Durham Region municipalities,
and Michael Lindsay, President & CEO, Metrolinx.
Carried
Corr. 39-25
Alexander Harras, Regional Clerk/Director of Legislative Services, Regional
Municipality of Durham
Re: Indexing of Regional Development Charges and Amendments to By-law
#39-2022 (Regional Transit Development Charges By-law) and By-law #42-
2023 (Region Wide Development Charges By-law)
Resolution #834/25
Moved By Councillor Brenner
Seconded By Councillor Pickles
That Corr. 39-25, from Alexander Harras, Regional Clerk/Director of Legislative
Services, Regional Municipality of Durham, dated July 28, 2025, regarding the
Indexing of Regional Development Charges and Amendments to By-law #39-2022
(Regional Transit Development Charges By-law) and By-law #42-2023 (Region
Wide Development Charges By-law), be received for information.
Carried
Corr. 40-25
Donna Delvecchio, Acting City Clerk, Legal and Clerks Services, Office of the
City Clerk, City of St. Catharines
Re: Elect Respect Pledge
Resolution #835/25
Moved By Councillor Cook
Seconded By Councillor Nagy
That Corr. 40-25, from Donna Delvecchio, Acting City Clerk, Legal and Clerks
Services, Office of the City Clerk, City of St. Catharines, dated July 30, 2025,
regarding the Elect Respect Pledge, be received and endorsed; and,
1.
That a copy of this resolution be forwarded to the Association of Municipalities
of Ontario, Ontario’s Big City Mayors, the Federation of Canadian
Municipalities, Mayors and Regional Chair of Durham, Durham MPs and
MPPs, Durham Regional Police, the Ontario Provincial Police and the Royal
2.
9.3
9.4
Council Meeting Minutes
September 29, 2025
6
Canadian Mounted Police.
Carried
Corr. 41-25
Amanda Banting, Deputy Clerk, Town of Goderich
Re: Town of Goderich’s Opposition to Bill 17, Protect Ontario by Building
Faster Act, 2025
Resolution #836/25
Moved By Councillor Cook
Seconded By Councillor Pickles
That Corr. 41-25, from Amanda Banting, Deputy Clerk, Town of Goderich, dated
August 1, 2025, regarding the Town of Goderich’s Opposition to Bill 17, Protect
Ontario by Building Faster Act, 2025, be received for information.
Carried
Corr. 42-25
The Corporation of the Municipality of West Nipissing
Re: Approve Resolution Requesting a Moratorium on Aerial Spraying of
Glyphosate in the Nipissing Forest
Discussion and a question and answer period ensued between Members of Council
and staff regarding:
whether Glyphosate was being sprayed in Pickering or elsewhere in the
Region; and,
•
the environmental and health risks associated with Glyphosate.•
Resolution #837/25
Moved By Councillor Pickles
Seconded By Councillor Cook
That Corr. 42-25, from the Corporation of the Municipality of West Nipissing, dated
August 12, 2025, regarding Approve Resolution Requesting a Moratorium on Aerial
Spraying of Glyphosate in the Nipissing Forest, be received for information.
Voters Yes No Abstain Conflict Absent
9.5
9.6
Council Meeting Minutes
September 29, 2025
7
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
Corr. 43-25
Susan Cassel, (Acting) Director, Corporate Services, City of Pickering
Re: 2024 Animal Services Annual Report
Resolution #838/25
Moved By Councillor Brenner
Seconded By Councillor Pickles
That Corr. 43-25, from Susan Cassel, (Acting) Director, Corporate Services, City of
Pickering, dated September 9, 2025, regarding the 2024 Animal Services Annual
Report, be received for information.
Carried
Corr. 44-25
Richard Holborn, Director, Engineering Services, City of Pickering
Re: Pickleball Noise Investigation Post-Installation Report
Shadybrook Park
A brief discussion ensued between Members of Council regarding:
the findings of the Report comparing pickleball noise to tennis noise;•
the Report offering valuable insight for future decision making by the City;•
concerns about the pickleball court being installed before a noise study was
conducted;
•
9.7
9.8
Council Meeting Minutes
September 29, 2025
8
the need to reconsider agreements with external parties to ensure they
included prompt exit clauses; and,
•
why the selected engineering firm was chosen despite lacking prior
experience with pickleball court noise.
•
Resolution #839/25
Moved By Councillor Brenner
Seconded By Councillor Cook
That Corr. 44-25, from Richard Holborn, Director, Engineering Services, City
of Pickering, dated September 18, 2025, regarding Pickleball Noise
Investigation Post-Installation Report - Shadybrook Park, be received; and,
1.
That Council support the key findings contained within the Report.2.
Carried Unanimously on a Recorded Vote
Report EC 07-25 of the Executive Committee held on September 2, 2025
Resolution #840/25
Moved By Councillor Butt
Seconded By Councillor Brenner
That Report EC 07-25 of the Executive Committee Meeting held on September 2, 2025 be
adopted, save and except Item 10.4, Report CS 23-25, Item 10.5, Report CS 24-25, Item
10.6, Report ENG 17-25, and Item 10.10, Report PLN 17-25.
Carried
Director, City Development & CBO, Report SUS 05-25
2024 Measuring Sustainability Report
Council Decision:
That Report SUS 05-25 regarding the 2024 Measuring Sustainability Report be
received for information.
Director, Corporate Services & City Solicitor, Report CLK 04-25
2026 Committee and Council Meeting Schedule
10.
10.1
10.2
Council Meeting Minutes
September 29, 2025
9
Council Decision:
That Report CLK 04-25 regarding the 2026 Committee and Council Meeting
Schedule be received;
1.
That the 2026 Committee and Council Meeting Schedule included as
Attachment 1 to this report be approved; and,
2.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations in this report.
3.
Director, Community Services, Report CS 22-25
Dorsay Community & Heritage Centre Public Art
Commission of Public Art
Council Decision:
That Council endorse that the commission of public art at the main entrance of
Dorsay Community & Heritage Centre be awarded to Hooman
Mehdizadehjafari;
1.
That Council authorize the Director, Finance & Treasurer to finance the net
project cost of $112,566.43 to be funded by a transfer from the Public Art
Reserve as approved in the 2025 Current Budget;
2.
That the Mayor and the City Clerk be authorized to execute the Letter of
Understanding between Hooman Mehdizadehjafari and the City of Pickering,
set out in Attachment 1, subject to minor revisions acceptable to the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and,
3.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
4.
Director, Finance & Treasurer, Report FIN 13-25
Investment Portfolio Activity for the Year Ended December 31, 2024
Ontario Regulation 438/97 under the Municipal Act, 2001
Council Decision:
That Report FIN 13-25 regarding Investment Portfolio Activity for the Year Ended
December 31, 2024 be received for information.
10.3
10.7
Council Meeting Minutes
September 29, 2025
10
Director, Finance & Treasurer, Report FIN 14-25
2024 Building Permit Stabilization Reserve Fund
Council Decision:
That Report FIN 14-25 regarding the 2024 Building Permit Stabilization Reserve
Fund be received for information.
Fire Chief, Report FIR 05-25
Supply and Delivery of a Fire Truck - Pumper Rescue Replacement
Quotation No. RFP2025-9
Council Decision:
That Quotation No. RFP2025-9 submitted by Dependable Truck & Tank
Limited for the supply and delivery of one Fire Pumper Rescue Apparatus in
the amount of $1,721,775.00 plus HST be accepted;
1.
That the total gross project cost of $2,312,856.00 (HST included) and the total
net project cost of $2,082,798.00 (net of HST rebate) be approved;
2.
That the Director, Finance & Treasurer be authorized to finance the total net
project cost in the amount of $2,082,798.00 to be funded from the Rate
Stabilization Reserve; and,
3.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
4.
Director, Community Services, Report CS 23-25
Community Association Licence Agreements
Amberlea Tennis Club
A brief discussion ensued between Members of Council regarding the findings of
the noise study outlined in Corr. 44-25 and the need to conduct public consultation
prior to approving the Agreements.
Resolution #841/25
Moved By Councillor Butt
Seconded By Councillor Brenner
That the Mayor and City Clerk be authorized to execute the
Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 to
1.
10.8
10.9
10.4
Council Meeting Minutes
September 29, 2025
11
this report, subject to minor revisions as may be required by the
Director, Community Services and the Director, Corporate Services & City
Solicitor; and,
That the appropriate officials of the City of Pickering be authorized to take
the necessary actions as indicated in this report.
2.
Motion Lost Unanimously on a Recorded Vote
Director, Community Services, Report CS 24-25
Community Association Licence Agreement
Pickering Pickleball Club
Resolution #842/25
Moved By Councillor Butt
Seconded By Councillor Brenner
That the Mayor and City Clerk be authorized to execute the Licence
Agreement with Pickering Pickleball Club submitted as Attachment 1 of this
report, subject to minor revisions as may be required by the Director,
Community Services and the Director, Corporate Services & City Solicitor;
and,
1.
That the appropriate officials of the City of Pickering be authorized to take the
necessary action as indicated in this report.
2.
Carried
Director, Engineering Services, Report ENG 17-25
Frenchman’s Bay Watersheds Stormwater Management Master Plan Update
Request for Proposal No. RFP2025-11
A question and answer period ensued between Members of Council and staff
regarding:
the high cost of the study and its expected deliverables;•
the list of completed and outstanding projects identified in the 2009 study,
along with measurable benefits gained from that study;
•
whether statistics were available to demonstrate climate change challenges;•
the experience of the selected proponent;•
confirmation that it had been 16 years since the last study was conducted;•
10.5
10.6
Council Meeting Minutes
September 29, 2025
12
best practices for advancing stormwater management, particularly in relation
to Frenchman’s Bay;
•
the recommended frequency for conducting stormwater management plans;•
the need for the study in light of Pickering’s growth;•
whether 16 years was too long to go without conducting a study; and,•
concerns about the high cost of the Study and the lack of supporting statistics
to justify its necessity.
•
Resolution #843/25
Moved By Councillor Butt
Seconded By Councillor Brenner
That the proposal submitted by Aquafor Beech Limited, in response to
Request for Proposal No. RFP2025-11 for the Frenchman’s Bay Watersheds
Stormwater Management Master Plan Update, in the amount of $481,782.72
(net HST) or $534,998.50 (HST included) be accepted;
1.
That the total gross project cost of $616,748.00 (HST included), including the
fee amount and other associated costs, and the total net project cost of
$555,401.00 (net HST) be approved;
2.
That Council authorize the Director, Finance & Treasurer to finance the total
net project cost of $555,401.00 as follows:
The sum of $499,861.00 to be funded by a transfer from the
Development Charges – Stormwater Management Reserve Fund as
approved in the 2025 Current Budget;
a.
The sum of $55,540.00 to be funded from Property Taxes;b.
3.
That the Director, Engineering Services be authorized to enter into and
execute the Form of Agreement with Aquafor Beech Limited pursuant to
Request for Proposal No. RFP2025-11; and,
4.
That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
5.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Council Meeting Minutes
September 29, 2025
13
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
Director, City Development & CBO, Report PLN 17-25
Proposed Indigenous Engagement Guide for Durham Region Area
Municipalities
A question and answer period ensued between Members of Council and staff
regarding:
whether Pickering already has an Indigenous Engagement Guide in place,
particularly related to planning and development;
•
how the proposed guide would differ from the Region’s existing action plan;•
what the guide would provide that the City does not currently have access to,
beyond the Region’s action plan;
•
why the City should invest in a regional plan rather than directing funds toward
Indigenous led initiatives or partnerships within Pickering;
•
what the expected deliverables of the guide would be;•
evidence that the consultant will engage with the Indigenous community;•
the extent of influence the City would have over the Guide given the cost
distribution amongst participating municipalities;
•
whether the City has previously encountered any issues with the Town of
Whitby; and,
•
whether staff had considered alternative options.•
Resolution #844/25
Moved By Councillor Butt
Seconded By Councillor Brenner
That Council authorize City staff to participate in the creation of an Indigenous
Engagement Guide for Durham Region area municipalities;
1.
That Council agree to financially support the creation of an Indigenous
Engagement Guide for Durham Region area municipalities:
Based on a funding formula of:
Whitby: 31%;i.
Ajax, Clarington, Oshawa, and Pickering: 15% each;ii.
Brock, Scugog, Uxbridge: 3% each;iii.
a.
2.
10.10
Council Meeting Minutes
September 29, 2025
14
To an upset limit of $25,000 for Pickering’s portion of the costs;b.
That Council authorize the Mayor and City Clerk to execute a cost sharing
agreement among the City of Pickering, and the other area municipalities, a
draft of which is included in Attachment 1, subject to any necessary, agreed
to, minor refinements; and,
3.
That the appropriate City of Pickering officials be authorized to take the
actions necessary to implement the recommendations in this report.
4.
Carried
New and Unfinished Business
Director, Corporate Services & City Solicitor, Report BYL 01-25
Short-Term Rental Licensing
A brief discussion ensued regarding whether the number of survey responses noted
in the report accurately reflects the views of Pickering residents.
Moved By Councillor Butt
Seconded By Councillor Brenner
That Report BYL 01-25 regarding the licensing and regulation of short term rentals
be received for information.
Carried later in the Meeting (See Following Motion)
Resolution #845/25
Moved By Councillor Brenner
Seconded By Councillor Butt
That the main motion be amended by adding the following as a new Item 2 and the
recommendation renumbered accordingly:
That staff be directed to monitor, on an ongoing basis, nuisance, noise, parking,
zoning, and other complaints received in respect of short-term rental properties, and
report back to Council by Q3 2026 with an update regarding the status of short-term
rentals and any recommendations related to the implementation of a licensing by-
law.
Carried
The Main Motion, as amended, was then before Council for Adoption
11.
11.1
Council Meeting Minutes
September 29, 2025
15
Resolution #846/25
Moved By Councillor Butt
Seconded By Councillor Brenner
That Report BYL 01-25 regarding the licensing and regulation of short term
rentals be received for information; and,
1.
That staff be directed to monitor, on an ongoing basis, nuisance, noise,
parking, zoning, and other complaints received in respect of short-term rental
properties, and report back to Council by Q3 2026 with an update regarding
the status of short-term rentals and any recommendations related to the
implementation of a licensing by-law.
2.
Carried
Chief Administrative Officer, Report CAO 15-25
Petticoat Creek Conservation Park
Discussions with Toronto Region and Conservation Authority
A question and answer period ensued between Members of Council and staff
regarding:
consultations held to date with the Toronto Region and Conservation Authority
(TRCA) and the outcomes of those discussions;
•
clarification that the TRCA was aware of this report being presented to
Council; and,
•
clarification on whether a management agreement exists between the City and
the TRCA for the waterfront trail system.
•
Resolution #847/25
Moved By Councillor Pickles
Seconded By Councillor Butt
That Report CAO 15-25 regarding discussions with Toronto Region and
Conservation Authority with respect to Petticoat Creek Conservation Park be
received for information.
Carried
Director, Community Services, Report CS 26-25
Concession Services in Arenas
11.2
11.3
Council Meeting Minutes
September 29, 2025
16
Chestnut Hill Developments Recreation Complex Arena Q2025-24, and Don
Beer Arena Q2025-23
A question and answer period ensued between Members of Council and staff
regarding:
the rent fee to be received in the first year for the arena, and why the report
highlights four-year totals when Council is only approving a one-year term with
an option to renew;
•
clarification that the agreement renewal is not automatic after the first year;•
reasons that may prevent renewal of the agreement;•
whether the City conducted a cost analysis to support concessions such as
utilities and minor maintenance;
•
whether the City is receiving market value;•
whether the service will align with scheduled tournaments; and,•
whether healthier food options will be available and if both cash and card
payment methods will be accepted.
•
Resolution #848/25
Moved By Councillor Pickles
Seconded By Councillor Butt
That Request for Quotation No. Q2025-23 for Operation of the Don Beer
Arena Concession submitted by Cashew and Clive Catering Inc. in the amount
of $81,036.00 (net HST) or $91,570.68 (HST included) be accepted;
1.
That Request for Quotation No. Q2025-24 for Operation of Chestnut Hill
Developments Recreation Complex Arena Concession submitted by Cashew
and Clive Catering Inc. in the amount of $51,728.00 (net HST) or $58,452.64
(HST included) be accepted;
2.
That the Mayor and City Clerk be authorized to execute the Don Beer Arena
Concession Licence Agreement set out in Attachment 1 to which Cashew and
Clive Catering Inc. be permitted to operate the Don Beer Arena Concession
for a one year term beginning October 3, 2025 and ending April 30, 2026,
subject to minor revisions acceptable to the Director, Community Services,
and the Director, Corporate Services & City Solicitor;
3.
That the Mayor and City Clerk be authorized to execute the Chestnut Hill
Developments Recreation Complex Arena Concession Licence Agreement set
out in Attachment 2 to which Cashew and Clive Catering Inc. will be permitted
to operate the Chestnut Hill Developments Recreation Complex Arena
Concession for a one year term beginning October 3, 2025 and ending April
4.
Council Meeting Minutes
September 29, 2025
17
30, 2026, subject to minor revisions acceptable to the Director, Community
Services, and the Director, Corporate Services & City Solicitor; and,
That the appropriate City officials be authorized to take the necessary actions
as indicated in this report.
5.
Carried
Director, Community Services, Report CS 28-25
Operations Centre Overhead Doors Emergency Repairs
Resolution #849/25
Moved By Councillor Pickles
Seconded By Councillor Butt
That Report CS 28-25 regarding Operations Centre Overhead Doors Emergency
Repairs be received for information.
Carried
Director, Economic Development & Strategic Projects, Report ECD 07-25
Independent Electricity Systems Operator Long Term 2 Energy Supply
Request for Proposals
Municipal Support Resolution – Dream Industrial
A brief question and answer period ensued between Members of Council and staff
regarding whether an independent engineer had signed off on the proposal and
confirmation that fire services would be consulted.
Resolution #850/25
Moved By Councillor Pickles
Seconded By Councillor Butt
That Council approve a Municipal Support Resolution, as required by the
Independent Electricity Systems Operator (IESO), for the rooftop solar panel
project proposed by Dream Industrial at 1725 McPherson Court (Property
Identification Number: 263290027);
1.
That the Mayor be authorized to sign the Prescribed Form of Municipal
Support Resolution (Attachment 1) on behalf of the Corporation of the City of
Pickering and that a copy of the signed Prescribed Form of Municipal Support
Resolution be forwarded to Dream Industrial; and,
2.
11.4
11.5
Council Meeting Minutes
September 29, 2025
18
That the appropriate City of Pickering officials be authorized to take the
necessary actions as indicated in the report.
3.
Carried
Director, Engineering Services, Report ENG 18-25
Skateboard Park Design & Build
Request for Proposal No. RFP2025-13
A question and answer period ensued between Members of Council and staff
regarding:
whether permission has been granted to build on Hydro One lands;•
whether the City’s total cost would exceed $1.3 million;•
inspection processes for the concrete finish to ensure safe and appropriate
materials are used;
•
whether the skatepark would be lit at night and what measures would be taken
to minimize disturbance to nearby homes;
•
whether Hydro One had conducted an assessment of the property and if
follow-up was planned regarding health and safety risks;
•
the need for assurance that strict oversight would be maintained and that any
costs arising from issues would be covered by the consultant;
•
lack of available information regarding potential hazards on Hydro One lands; •
costs related to the demolition of the existing Princess Diana Park skatepark
and construction of the new facility; and,
•
clarification that the total gross project cost was $1,064,460.00 and not
$1,064,579.00 as incorrectly noted in Recommendation #2 of the Report.
•
Resolution #851/25
Moved By Councillor Butt
Seconded By Councillor Cook
That Request for Proposal No. RFP2025-13 for the design and construction of
a community sized skateboard park as submitted by Radius Skateparks Inc. in
the amount of $849,696.00 (net HST) or $943,550.00 (HST included) be
accepted;
1.
That the total gross project cost of $1,064,460.00 (HST included), including
the proposal amount, a contingency and other associated costs, and the total
net project cost of $958,579.00 (net HST) be approved;
2.
That Council authorize the Director, Finance & Treasurer to finance the total 3.
11.6
Council Meeting Minutes
September 29, 2025
19
net project cost $958,579.00 for the Skateboard Park Design & Build as
follows:
The sum of $460,000.00 available budget in capital project C10320.2134
as approved in the 2021 and 2022 Parks Capital Budget be increased to
$479,290.00 and be funded by a transfer of funds from the Development
Charges City Share Reserve;
a.
The sum of $460,000.00 available budget in capital project C10320.2134
as approved in the 2021 and 2022 Parks Capital Budget be increased to
$479,289.00 and be funded by a transfer of funds from the Development
Charges Parks & Recreation Reserve Fund;
b.
That the Director, Engineering Services be authorized to execute the Form of
Agreement with Radius Skateparks Inc. pursuant to Request for Proposal No.
RFP2025-13;
4.
That Council authorize the demolition and removal of the existing skateboard
park in Diana, Princess of Wales Park and restoration of the site as required
by Hydro One Networks Inc. (HONI) upon completion of the new skateboard
park;
5.
That the Mayor and City Clerk be authorized to enter into an amending licence
agreement for Diana, Princess of Wales Park with HONI, to include the
subject hydro transmission corridor lands north of Kingston Road required for
the proposed skateboard park, parking area, and associated amenities; and,
6.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
7.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
Director, Engineering Services, Report ENG 19-25 11.7
Council Meeting Minutes
September 29, 2025
20
Playground Reconstruction & Equipment Replacement 2025
Request for Tender No. T2025-12
A brief question and answer period ensued between Members of Council and staff
regarding:
concerns regarding potential health and safety risks associated with building
on hydro one lands; and,
•
clarification that the total net project cost was $1,552,003.00 and not
$1,520,457.00 as incorrectly noted in Recommendation #3 of the Report.
•
Resolution #852/25
Moved By Councillor Butt
Seconded By Councillor Cook
That Request for Tender No. T2025-12 for the Playground Reconstruction and
Equipment Replacement 2025 as submitted by Gray’s Landscaping & Snow
Removal Inc. in the amount of $1,372,982.86 (net HST) or $1,524,637.02
(HST included) be accepted;
1.
That the total gross project cost of $1,723,431.00 (HST included), including
the proposal amount, a contingency and other associated costs, and the total
net project cost of $1,552,003.00 (net HST) be approved;
2.
That Council authorize the Director, Finance & Treasurer to finance the total
net project cost $1,552,003.00 as follows:
The sum of $99,058.00 available budget in capital project C10572.2509
(Lynn Heights Park playground) as approved in the 2025 Parks Capital
Budget be funded by a transfer of funds from the Parks Infrastructure
Replacement Reserve and the balance of the costs in the amount of
$95,689.00 be funded from the Community Sport and Recreation
Infrastructure Fund (CSRIF) grant;
a.
The sum of $88,144.00 available budget in capital project C10572.2510
(Bonita Park playground) as approved in the 2025 Parks Capital Budget
be funded by a transfer of funds from the Parks Infrastructure
Replacement Reserve and the balance of the costs in the amount of
$85,146.00 be funded from the CSRIF grant;
b.
The sum of $71,873.00 available budget in capital project C10572.2508
(Bayshore Tot Lot playground) as approved in the 2025 Parks Capital
Budget be funded by a transfer of funds from the Parks Infrastructure
Replacement Reserve and the balance of the costs in the amount of
$69,429.00 be funded from the CSRIF grant;
c.
The sum of $120,000.00 available budget in capital project C10320.2330 d.
3.
Council Meeting Minutes
September 29, 2025
21
(Chickadee Park playground) as approved in the 2023 Parks Capital
Budget be funded by a transfer of funds from the Parkland Obligatory
Reserve Fund and the additional amount of $45,846.00 required be
funded from a transfer of unspent funds from C10320.2315 (Martin’s Tot
Lot Playground) from the Parkland Obligatory Reserve Fund;
The sum of $250,000.00 available budget in capital project C10572.2410
(Whitevale Park playground) as approved in the 2024 Parks Capital
Budget be increased to $273,889.00 and funded by a transfer of funds
from the Parkland Obligatory Reserve Fund;
e.
The sum of $394,162.00 available budget in capital project C10572.2403
(Claremont Memorial Park playground) as approved in the 2024 Parks
Capital Budget be funded by a transfer of funds from the Casino
Reserve;
f.
The sum of $200,000.00 available budget in capital project C10572.2413
(Diana, Princess of Wales Park playground) as approved in the 2024
Parks Capital Budget be increased to $208,764.00 and funded by a
transfer of funds from the Casino Reserve;
g.
That the Mayor and City Clerk be authorized to enter into the Transfer
Payment Agreement with the Ontario Ministry of Sport to obtain funds from the
CSRIF;
4.
That the Director, Engineering Services be authorized to execute the Form of
Agreement with Gray’s Landscaping & Snow Removal Inc. pursuant to Tender
No. T2025-12; and,
5.
That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
6.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
Council Meeting Minutes
September 29, 2025
22
Director, Engineering Services, Report ENG 20-25
Proposed Traffic Controls – Burkholder Drive
Josiah Henson Public School
A brief question and answer period ensued between Members of Council and
staff regarding feedback received from residents highlighting the need for all-way
stops and timeframes for implementing traffic markings for the all-way stops.
Resolution #853/25
Moved By Councillor Pickles
Seconded By Councillor Butt
That the attached draft by-law be enacted to amend Schedule “1”, Schedule
“6”, Schedule “7”, Schedule “9” and Schedule “14” to By-law 6604/05 to
provide for the regulation of stopping and parking restrictions on highways or
parts of highways under the jurisdiction of The Corporation of the City of
Pickering, specifically to provide for traffic controls on Burkholder Drive in the
vicinity of Josiah Henson Public School; and,
1.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendation in this report.
2.
Carried
Fire Chief, Report FIR 06-25
Execution of the Durham Region 9-1-1 System Agreement
Resolution #854/25
Moved By Councillor Butt
Seconded By Councillor Pickles
That Report FIR 06-25, regarding the 9-1-1 System Agreement between The
Corporation of the City of Pickering and the Regional Municipality of Durham,
be received;
1.
That the Mayor and City Clerk be authorized to execute the 9-1-1 System
Agreement with the Regional Municipality of Durham and the City of Pickering,
as set out in Attachment 1 of this report, subject to such minor revisions as
may be required by the Fire Chief and the Director, Corporate Services & City
Solicitor; and,
2.
That the appropriate City of Pickering officials be authorized to take the
necessary actions to implement the recommendations in this report.
3.
11.8
11.9
Council Meeting Minutes
September 29, 2025
23
Carried
Director, City Infrastructure, Report INF 11-25
Hoover Bridge Replacement – Emergency Work
Request for Tender No. T2025-11
A brief question and answer period ensued between Members of Council and staff
regarding whether arrangements were made to accommodate residents living in the
area that needed the bridge to access their homes and whether heavy trucks would
be permitted to use the bridge.
Resolution #855/25
Moved By Councillor Pickles
Seconded By Councillor Butt
That Report INF 11-25 regarding the emergency replacement of the Hoover
Bridge be received for information;
1.
That Council approve the additional transfer from the Roads & Bridges
Reserve Fund in the amount of $466,895.00 for this emergency replacement;
and,
2.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendation in this report.
3.
Carried
Director, City Development & CBO, Report PLN 19-25
PTC Ownership Inc. (CentreCourt) – Request for Development Charges
Deferral and Phased Site Plan Approval
A brief question and answer period ensued between Members of Council and staff
regarding:
the total Development Charge (DC) revenue that the City would forego if the
City froze the 2023 DC rates for phase 2;
•
clarification that the shortfall would be absorbed by raised DC rates for future
projects;
•
the percentage the DC rates would be raised per unit to absorb the deferred
payment; and,
•
11.10
11.11
Council Meeting Minutes
September 29, 2025
24
concern regarding the phasing of the site plan approval.•
Resolution #856/25
Moved By Councillor Brenner
Seconded By Councillor Pickles
That Report PLN 19-25 regarding PTC Ownership Inc. (CentreCourt) –
Request for Development Charges Deferral and Phased Site Plan Approval be
received;
1.
That, pursuant to By-law 8190/25, as amended, Council authorize the Mayor
and City Clerk to execute a DC Deferral Agreement, subject to any necessary,
agreed to, minor refinements as determined by the Director, Finance &
Treasurer, the Director, Corporate Services & City Solicitor, and the Chief
Administrative Officer;
2.
That Council elects to accommodate PTC Ownership Inc.’s request for
Phased Site Plan approval, and directs the Director, City Development &
CBO, as follows:
to issue Site Plan Approval for Site Plan Application (S 10/23), with
Phase 1 (Towers 1 & 2) to be issued upon execution of a Site Plan
Agreement, and Phase 2 (Towers 3 & 4) to be issued at a later date,
subject to execution of a Site Plan Agreement;
a.
if Phase 2 is not advanced in a timely manner, Council authorize the
Director, City Development & CBO, to issue conditional Site Plan
Approval for the Phase 2 lands; and,
b.
3.
That the appropriate officials of the City of Pickering be authorized to take the
actions necessary to implement the recommendations of this report.
4.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Council Meeting Minutes
September 29, 2025
25
Carried on a Recorded Vote (6 to 1)
Motions and Notice of Motions
Elect Respect
A discussion ensued between Members of Council regarding:
the importance of a healthy democracy and maintaining respect during
differences in opinions and views;
•
the need to uphold respect toward staff to support talent retention;•
a lack of respect toward elected officials and staff contributing to voter
suppression and reduced candidate diversity;
•
the personal culture in Pickering should reflect safety, dignity, and respect;•
the motion being adopted at Regional Council;•
a growing trend of abuse and harassment occurring across all levels of
government;
•
the need to restore civil discourse;•
clarification that the motion is the official motion from the H.E.R. campaign;
and,
•
concerns raised about the motion being perceived as hypocritical.•
Resolution #857/25
Moved By Councillor Nagy
Seconded By Councillor Cook
WHEREAS, democracy is strengthened when all individuals can participate fully,
safely, and without discrimination, contributing to the well-being of their
communities;
And Whereas, democratic discourse and respectful debate are under pressure
across all levels of government, including municipal councils in Ontario;
And Whereas, elected officials are increasingly facing harassment, threats,
intimidation, and unsafe work environments, which undermine personal safety, deter
civic participation, and erode public confidence in democratic institutions;
And Whereas, social media platforms, while enabling legitimate discourse, have
also amplified abusive, discriminatory, or threatening behaviour, disproportionately
affecting women, racialized persons, Indigenous peoples, LGBTQ+ persons, and
persons with disabilities, discouraging many from seeking or remaining in public
office;
And Whereas, freedom of expression is a cornerstone of democracy and must be
safeguarded, even as we combat unlawful harassment, violence, and hate;
12.
12.1
Council Meeting Minutes
September 29, 2025
26
And Whereas, the Association of Municipalities of Ontario’s Healthy Democracy
Project has identified troubling trends in declining voter turnout and a reduction in
candidate participation at the municipal level;
And Whereas, grassroots and national initiatives such as Halton Elected
Representatives (H.E.R.) campaign and the Parliamentary Civility Pledge led by the
Canadian Association of Feminist Parliamentarians, demonstrate a growing
commitment to fostering respectful, safe, and inclusive environments in political life;
Now therefore be it resolved that the Council of The Corporation for the City of
Pickering:
Supports the principles of the Elect Respect pledge and commits to:
Treat all persons with dignity and respect in public, private, and online
spaces;
•
Reject and call out harassment, threats, unlawful discrimination, and
personal abuse;
•
Focus public debate on policies and ideas, rather than personal attacks
or identity-based commentary;
•
Build a culture of safety and inclusion, ensuring that individuals of all
genders, identities, backgrounds, races, sexual orientations, ages, and
abilities feel empowered to run for and serve in public office;
•
Call on relevant authorities to investigate and respond to threats or
harassment directed at elected officials, in accordance with applicable
laws;
•
Model accountability and integrity by holding ourselves and one another
to clear, transparent, and legally grounded standards of conduct;
•
Defend freedom of expression while actively opposing abuse and
intimidation in all forms;
•
1.
Encourages elected officials, political organizations, municipalities, and
members of the public to sign and support the Elect Respect pledge by
visiting: electrespect.ca; and,
2.
Directs that a copy of this resolution be sent to the Association of
Municipalities of Ontario (AMO), Ontario’s Big City Mayors, the Federation of
Canadian Municipalities (FCM), Members of Provincial and Federal
Parliament (MPPs and MPs), Durham Regional Police Services (DRPS), the
Ontario Provincial Police (OPP), the Royal Canadian Mounted Police (RCMP),
all municipalities in Ontario, Halton Elected Representatives (H.E.R.), and
Canadian Association of Feminist Parliamentarians.
3.
Carried Unanimously on a Recorded Vote
By-laws 13.
Council Meeting Minutes
September 29, 2025
27
Resolution #858/25
Moved By Councillor Butt
Seconded By Councillor Nagy
That By-law Numbers 8205/25 through 8207/25 be approved.
Carried
By-law 8205/25
Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and
parking, standing and stopping on highways or parts of highways under the
jurisdiction of the City of Pickering and on private and municipal property.
By-law 8206/25
Being a by-law to appoint Tariq Mahmood as Municipal Law Enforcement Officer for
the purpose of enforcing the by-laws of The Corporation of the City of Pickering.
By-law 8207/25
Being a by-law to exempt Blocks 231 to 233, Plan 40M-2710, Pickering from the
part lot control provisions of the Planning Act.
Confidential Council - Public Report
Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was
held at 6:30 pm in accordance with the provisions of the Municipal Act and Procedure By-
law to consider a matter pertaining to personal matters about an identifiable individual,
including municipal or local board employees. The matter discussed in closed session
pertains to a citizen appointment to the Heritage Pickering Advisory Committee.
Citizen Appointment to the Heritage Pickering Advisory Committee
(HPAC)
Resolution #859/25
Moved By Councillor Butt
Seconded By Councillor Cook
That Brigitte Sopher be appointed to the Heritage Pickering Advisory Committee for
a term ending on November 14, 2026, or until a successor is appointed.
Carried
13.1
13.2
13.3
14.
14.1
Council Meeting Minutes
September 29, 2025
28
Regional Councillor Updates
There were no updates from Regional Councillors.
Other Business
Councillor Nagy advised that she would be going on maternity leave but would
continue to monitor her email and be in attendance at some events.
•
Park Pathway Winter Maintenance
Discussion ensued between Members of Council regarding:
the need for winter maintenance due to safety concerns;○
the current lack of maintenance on some park pathways being due to
insufficient lighting and the pathway not leading to a municipal facility;
○
residents in Lynn Heights being informed that the park pathway was
included on the list of pathways to be maintained in winter;
○
enhancing accessibility and walkability; and,○
the initiative benefiting all wards and supporting future decision-making.○
○
•
Resolution #860/25
Moved By Councillor Nagy
Seconded By Councillor Brenner
That the Director, City Infrastructure, be directed to report back to Council, at its October
27, 2025 Meeting, regarding:
Providing winter control on six additional park pathways in the City of Pickering,
ideally 2 per ward including Lynn Heights Park; and,
1.
That the report include the current level of service for winter control on pathways
across the City, recommendations for improvements to meet minimum standards for
winter control if not currently met, and any potential budgetary impacts that may need
to be considered to increase the service level to include additional pathways.
2.
Carried Unanimously on a Recorded Vote
Councillor Robinson stated that she had sent a letter to the CAO and all Members of
Council regarding hot-in-place recycling as a road resurfacing option, noting its cost-
effectiveness, durability, and environmental benefits. Councillor Robinson added that
the program came with a three-year warranty and supported a local company in
Durham Region. Councillor Robinson indicated she would like a report from staff on
the matter and that she would look to provide that direction at a future meeting.
•
Councillor Robinson inquired about staff reviewing a fence erected by a homeowner •
15.
16.
Council Meeting Minutes
September 29, 2025
29
near 307 Tomlinson Court, backing onto Altona Road, which was causing concern
among neighbouring residents.
Councillor Robinson requested that Members of Council who attended the
Association of Municipalities of Ontario (AMO) conference, or any other trips relating
to City business, provide a report outlining the discussions and meetings held, in
order to better understand the value being brought back to the City.
•
Councillor Robinson gave Notice of the following Motions:
urgent safety improvements for Highway 401 on-ramp crossings;○
protecting community gardens against theft and Violence;○
creating a department of government efficiency;○
whistleblower protection;○
snow removal of windrows and sidewalks in Pickering;○
requesting the Federal Government to designate Antifa as a criminal terrorist
organization;
○
removing the land acknowledgment statement before meetings;○
asking the Federal Government to opt out of the Paris Accord;○
increasing the mail-out boundaries for public open houses;○
requiring all Members of Council and staff to have cameras on during virtual
meetings;
○
temporary parking allowance for St. Paul’s on the Hill Food Bank;○
terminating the City’s Integrity Commissioner Agreement;○
prohibiting fake social media accounts by staff, Council or contractors;○
stricter penalties for false/misleading staff reports;○
protecting municipal autonomy from external influence;○
rescinding the 2019 climate emergency declaration;○
ending Diversity, Equity & Inclusion (DEI) programming;○
prohibitions on accepting gifts or benefits by Council or staff;○
opposing the continuation of Strong Mayor Powers;○
expanding 50% recreation membership subsidy to Age 55+;○
implementing age restrictions for adult-themed events;○
ending city-endorsed drag events and PRIDE celebrations;○
banning non-governmental flag raisings at City Hall;○
reviewing/rescinding prior Council Decision on public art;○
using casino revenue for direct taxpayer benefits;○
environmental and safety review of Chestnut Hill Development Recreation
Complex;
○
changing the Executive Committee Meetings to evening hours for greater public
engagement;
○
a moratorium on additional cannabis retail stores;○
improving alcohol display and advertising standards to protect children;○
•
Council Meeting Minutes
September 29, 2025
30
accountability reports from all publicly funded trips taken by Councill Members
and staff; and,
○
supporting Provincial Government on the removal of speed cameras.○
Councillor Pickles inquired about the ongoing closure of Scott’s Bridge and whether
there were any updates from the City of Toronto on when the rebuilding and
reopening would occur and whether any consideration had been given regarding the
designation of the bridge as part of a nuclear safety route with the City’s Fire Chief.
Mayor Ashe noted that staff would issue a memorandum summarizing the
discussions to date with Mayor Chow's Office.
•
Councillor Brenner gave Notice of a Motion regarding reconsidering a portion of
Council Resolution #694/25, specifically Operative 3 of that Resolution, regarding
Shadybrook Pickleball Courts Noise and Community Disruption.
•
Councillor Brenner inquired about traffic calming measures in response to the
removal of speed cameras by the Province, with R. Holborn, Director, Engineering
Services, noting that it was too early in the process to determine alternatives.
•
Confirmatory By-law
Moved By Councillor Cook
Seconded By Councillor Nagy
That By-law 8208/25, to confirm the proceedings of the Sep 29, 2025 Council Meeting be
approved.
Carried
Adjournment
The meeting adjourned at 10:39 p.m.
Dated this 29th day of September, 2025.
Moved By Councillor Butt
Seconded By Councillor Robinson
That the meeting be adjourned.
Carried
17.
18.
Council Meeting Minutes
September 29, 2025
31
______________________________
Kevin Ashe, Mayor
______________________________
Susan Cassel, City Clerk
Council Meeting Minutes
September 29, 2025
32