HomeMy WebLinkAboutCS 25-25Report to
Executive Committee
Report Number: CS 25-25
Date: October 6, 2025
From: Laura Gibbs
Director, Community Services
Subject: Systems Furniture Standardization
File: A-1440-001
Recommendation:
1. That Council approve a five-year renewal of systems furniture and related accessories
supplied by Tayco Panelink Ltd. as an approved City -wide standard for furniture
installations; and
2. That the appropriate City of Pickering officials be authorized to take the necessary
actions indicated in this report.
Executive Summary: The purpose of this report is to seek approval for a five-year
renew al of systems furniture and related accessories supplied by Tayco Panelink Ltd. as an
approved City -wide standard for furniture installations, subject to annual review in accordance
with the established renewal process.
Through Resolution #323/20, as approved by Council on May 25, 2020, Tayco Panelink Ltd.
was approved as the City’s standard supplier of systems furniture and related accessories for
workstations and associated components. Council approved a five-year term for this
arrangement, subject to annual review and renewal, to ensure ongoing alignment with the
City’s operational needs and quality standards.
Since implementation in 2020, Tayco Panelink Ltd. furniture has been installed in multiple
facilities across the City requiring furniture upgrades or expansions. This standardization has
provided consistency in appearance, functionality, and compatibility, supporting both
ergonomic needs and space optimization while streamlining maintenance and repairs.
The original systems furniture inventory used in City buildings originating from the 1990’s had
long surpassed its service life and was no longer supported by manufacturers. Tayco Panelink
Ltd.’s modular, durable, and adaptable product line has allowed for efficient replacement,
expansion, and reconfiguration, while reducing operational disruption.
Staff recommend that Council approve the renewal of the City -wide systems f urniture
standardization of Tayco Panelink Ltd.’s products for an additional five-year term, subject to
annual review and confirmation.
CS 25-25 October 6, 2025
Page 2
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe &
Healthy Community ; and Lead & Advocate for Environmental Stewardship, Innovation &
Resiliency .
Financial Implications: There are no new financial implications. Furniture purchases will
continue to be made within approved budgets. Any single purchase exceeding $250,000 will
be reported to Council for information, in accordance with Purchasing Policy.
D iscussion: The purpose of this report is to seek approval for a five-year renewal of systems
furniture and related accessories supplied by Tayco Panelink Ltd. as an approved City -wide
standard for all future furniture installations, subject to annual review in accordance with the
established renewal process. The City obtains competitive pricing for these products through
an Ontario Education Collaborative Marketplace collaborative purchasing agreement, providing
access to multiple distributors and installers.
The City’s experience with Tayco Panelink Ltd.’s systems furniture over the past five years has
been positive, including installation at the Civic Complex, Fire Station #1 and Headquarters,
the Operations Centre, C hestnut Hill Developments Recreation Complex and satellite
administrative office facilities. The products have proven durable, with few deficiencies, and
offer a high degree of flexibility for evolving workspace needs. Tayco Panelink Ltd. is a
Canadian company with a local manufacturing base in Toronto, which continues to support
short lead times and reliable delivery.
Standardizing the purchase of systems furniture supports procurement efficiency, ensures
compatibility of proprietary components, and allows staff to respond quickly to space
reconfigurations and equipment failures. Without a furniture standard, mismatched and
incompatible furniture components result in inefficiencies, inconsistent appearance, and
additional costs, especially as workspaces are reconfigured to adapt to changing needs.
The City will continue to review the status of Tayco Panelink Ltd.’s products, prices, delivery
times, and workmanship annually to confirm the arrangement prior to each renewal. The five-
year term supports ongoing workstation planning and facilities renewal projects. Annual Capital
Budgets continue to include funding allocations for workstation replacement.
Staff recommend that Council approve the renewal of the City -wide systems f urniture
standardization of Tayco Panelink Ltd.’s products for an additional five-year term, subject to
annual review and confirmation.
Attachment:
1.Resolution #323/20
CS 25-25 October 6, 2025
Page 3
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Vince Plouffe, OAA, MRAIC Cathy Bazinet, CPPB, NIGP-CPP
Division Head, Facilities Management Manager, Procurement
& Construction
Original Signed By Original Signed By
Dennis Yip, P.Eng., PMP®, CEM, LEED® AP Stan Karwowski, MBA, CPA, CMA
(Acting) Division Head, Facilities Management Director, Finance & Treasurer
& Construction
Original Signed By
Laura Gibbs, MBA, MSc.
Director, Community Services
LG :vp
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer
Legislative Services Division
Clerk’s Office
Directive Memorandum
May 28, 2020
To: Marisa Carpino
Director, Community Services & Deputy CAO
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
May 25, 2020
Director, Community Services & Deputy CAO, Report CS 14-20
Systems Furniture Standardization of Tayco Panelink Ltd.
Council Decision Resolution # 323/20
1.That systems furniture and related accessories supplied by Tayco Panelink Ltd.
be established as an approved City-wide standard for all future furniture
installations;
2.That Patrick Cassidy & Associates Inc. be established as an approved broker for
Tayco Panelink Ltd. systems furniture;
3.That the term for this systems furniture standard be limited to a maximum of five
years, subject to annual renewal as per the established renewal process; and,
4.That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Please take any action deemed necessary.
Susan Cassel
Copy: Chief Administrative Officer
Director, Finance & Treasurer
Attachment 1 to Report CS 25-25