HomeMy WebLinkAboutSeptember 22, 2025 - Special Council
Special Council
Meeting Minutes
Electronic Meeting
September 22, 2025 - 03:00 PM
Chair: Mayor Ashe
Present:
Mayor K. Ashe
Councillor M. Brenner
Councillor S. Butt
Councillor L. Cook
Councillor M. Nagy
Councillor D. Pickles
Councillor L. Robinson
Regrets:
None
Also Present:
R. Holborn – (Acting) Chief Administrative Officer
S. Cassel – (Acting) Director, Corporate Services/City Clerk
A. MacGillivray - Council & Committee Coordinator
R. Perera – Deputy Clerk
Call to Order/Roll Call
The City Clerk certified that all Members of Council were present and participating
electronically.
Disclosure of Interest
No disclosures of interest were noted.
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In Camera Matters
Resolution #824/25
Moved By Councillor Robinson
Seconded By Councillor Cook
That Council move into closed session in accordance with the Municipal Act and the
Procedure By-law to receive advice subject to solicitor-client privilege, and to consider a
matter pertaining to litigation or potential litigation, including matters before administrative
tribunals, affecting the municipality. The matter being discussed in closed session pertains
to the Ontario Land Tribunal (OLT) appeal of Ward Boundary By-law 8196/25.
Carried
Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By-
law and the Council Code of Conduct.
Council took a brief pause to allow the livestream of the Meeting to be severed.
Confidential Memorandum from the (Acting) Director, Corporate
Services/City Clerk
Re: Appeal to the Ontario Land Tribunal (OLT) of Ward Boundary By-law
8196/25
- OLT File: OLT-25-000677
This portion of the meeting was closed to the public. Refer to the In Camera
meeting minutes for further information. [City Clerk has custody and control of the In
Camera minutes.]
Resolution #825/25
Moved By Councillor Robinson
Seconded By Councillor Cook
That Council rise and resume into the open session of the Special Meeting of
Council.
Carried
Council took a brief pause to allow the livestream of the Meeting to be resumed.
Confidential Special Council - Public Report
Mayor Ashe stated that during the closed portion of the meeting, Council considered a
matter pertaining to the Ontario Land Tribunal (OLT) appeal of Ward Boundary By-law
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Special Council Meeting Minutes
September 22, 2025
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8196/25. The matter was discussed in closed session to receive advice subject to solicitor-
client privilege, and to consider a matter pertaining to litigation or potential litigation,
including matters before administrative tribunals, affecting the municipality.
4.1 Confidential Memorandum from the (Acting) Director, Corporate
Services/City Clerk
Re: Appeal to the Ontario Land Tribunal (OLT) of Ward Boundary By-law
8196/25
- OLT File: OLT-25-000677
Resolution #826/25
Moved By Councillor Pickles
Seconded By Councillor Cook
That regarding the appeal of Ward Boundary By-law 8196/25, OLT File OLT-25-
000677, Council authorizes City staff to retain outside legal counsel and outside
experts, as may be required, to present and defend By-law 8196/25.
Voters Yes No Abstain Conflict Absent
Mayor Ashe X
Councillor Brenner X
Councillor Butt X
Councillor Cook X
Councillor Nagy X
Councillor Pickles X
Councillor Robinson X
Results 6 1 0 0 0
Carried on a Recorded Vote (6 to 1)
Confirmatory By-law
Moved By Councillor Butt
Seconded By Councillor Cook
That By-law 8203/25, to confirm the proceedings of the September 22, 2025 Special
Council Meeting be approved.
Carried
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September 22, 2025
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Adjournment
Moved By Councillor Butt
Seconded By Councillor Cook
That the meeting be adjourned.
Carried
The meeting adjourned at 3:31 p.m.
______________________________
Kevin Ashe, Mayor
______________________________
Susan Cassel, City Clerk
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Special Council Meeting Minutes
September 22, 2025
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