HomeMy WebLinkAboutFIR 05-25Report to
Executive Committee
Report Number: FIR 05-25
Date: September 2, 2025
From: Steve Boyd
Fire Chief
Subject: Supply and Delivery of a Fire Truck - Pumper Rescue Replacement
Quotation No. RFP2025-9
File: A-1440-001-25
Recommendation:
1.That Quotation No. RFP2025-9 submitted by Dependable Truck & Tank Limited for the
supply and delivery of one Fire Pumper Rescue Apparatus in the amount of $1,721,775.00
plus HST be accepted;
2.That the total gross project cost of $2,312,856.00 (HST included) and the total net project
cost of $2,082,798.00 (net of HST rebate) be approved ;
3.That the Director, Finance & Treasurer be authorized to finance the total net project cost in
the amount of $2,082,798.00 to be funded from the Rate Stabilization Reserve; and
4.That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to award Quotation No. RFP2025-9 for
the supply and delivery of a fire truck ± pumper rescue replacement. As approved in the 2025
Capital Budget, the Fire Services Department will require one pumper rescue apparatus to
replace City Vehicle 543, the 2010 Smeal pumper rescue apparatus, currently in service .
For the purpose of supplying this apparatus, a Request for Quotation No. RFP2025-9 was
advertised on the bids&tenders portal on April 23, 2025. Three proposals were received and two
of the proposals proceeded to the Stage IV ± Ranking and Negotiations.
The Evaluation Committee scored the quotations and established Dependable Truck & Tank
Limited as the highest ranking respondent. The total gross project cost is estimated to be
$2,312,856.00 (HST included) and the total net project cost is estimated at $2,082,798.00 (net of
HST rebate).
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support
a Connected, Well-Serviced Community; and Advocate for an Inclusive, Welcoming, Safe &
Healthy Community.
FIR 05-25 September 2, 2025
Page 2
Financial Implications:
1)Quotation Amount
Quotation No. RFP2025-9 $1,721,775.00
HST (13%) 223,831.00
Total Gross Quotation Cost $1,945,606.00
2)Estimated Project Costing
Quotation No. RFP2025-9 $1,721,775.00
Tools and Equipment (5340.2205.6178)
Contingency
Sub Total Cost
315,000.00
10,000.00
$2,046,775.00
HST (13%) 266,081.00
Total Gross Project Cost $2,312,856.00
HST Rebate (11.24%) (230,058.00)
Total Net Project Cost $2,082,798.00
3)Approved Source of Funds
Account Code
C10700.2501.504300
C10700.2501.504200
Source of Funds
Rate Stabilization Reserve
Rate Stabilization Reserve
Property Taxes
Total Funds
Available Budget
$1,785,000.00
315,000.00
$2,100,000.00
0.00
$2,100,000.00
Required
$1,762,254.00
315,000.00
$2,082,798.00
0.00
$2,082,798.00
Project Cost under/(over) approved funds by $17,202.00
This apparatus will require necessary tools and equipment that will require custom mounting and
fitting in order to ready it for service. A portion of the funds will be required for the purchase and
installation of this equipment.
Discussion: The purpose of this report is to award Quotation No. RFP2025 -9 for the supply
and delivery of a fire truck ± pumper rescue replacement. This pumper rescue apparatus, as
approved in the 2025 Capital Budget and bid under RFP No. RFP2025 -9, will be primarily
utilized to respond to emergency incidents throughout the City that include structure fires,
automobile accidents, medical emergencies, industrial alarms, and specialized rescues. It is
FIR 05-25 September 2, 2025
Page 3
designed to be highly maneuverable and carry specialized equipment, 1 ,900 liters of water, and
has a pump capacity rating of 7,000 liters per minute.
The estimated time to have this apparatus built and placed in-service is 18-months after the
successful rHVSRQGHQWLVDZDUGHG7KLVWLPH DOORZV3LFNHULQJ)LUH6HUYLFHV¶DQG City
Infrastructure staff to carefully oversee the construction of the apparatus and ensure it is fully
operational before it is deemed ready for service. This includes installing required tools and
equipment that have not been included in the purchasing contract, and trainin g City
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When the apparatus is ready for service it will be added to the Pickering Fire Services vehicle
fleet. It will replace City Vehicle 543, a 2010 Smeal pumper rescue apparatus. The 2010 Smeal
SXPSHUUHVFXH DSSDUDWXVKDVUHDFKHGLW¶V\HDUVHUYLFHOLIHDQG is due for replacement.
Specifications for this apparatus were developed based on consultation with Purchasing staff,
City Infrastructure staff, the Fire Services Joint Health & Safety Committee, and Training Division
staff. Submissions have been received to the proposal call, which closed on June 16, 2025 with
three respondents submitting quotations for this project.
Fire Services staff have reviewed the previous work experience of Dependable Truck & Tank
Limited, the references provided, and the bid is deemed acceptable. Dependable Truck & Tank
Limited has successfully completed previous projects with Pickering Fire Services that include
the 2023 Fire Pumper Rescue (FIR 01-23), the 2018 Fire Pumper Tanker (FIR 02-18) and the
2017 Fire Pumper Rescue (FIR 02-17).
This apparatus will require the purchase of specialized vehicle extrication equipment, rescue
saws, fire hose, nozzles, a ventilation fan, and various hand tools for emergency response.
Upon careful examination of all quotations and relevant documents received, the Fire Services
Department recommends the acceptance of the RFP submitted by Dependable Truck & Tank
Limited for RFP No. RFP2025-9 in the amount of $1,945,606.00 (HST included) and that the
total net project cost of $2,082,798.00 (net of HST rebate) be approved .
Attachment:
None
FIR 05-25 September 2, 2025
Page 4
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Jason Yoshida Steve Boyd
Deputy Fire Chief Fire Chief
Original Signed By Original Signed By
John Kavaratzis, B.A, CSCMP,SCMP Stan Karwowski, MBA, CPA, CMA
Senior Procurement Analyst Director, Finance & Treasurer
JY:jm
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer