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Home My WebLink AboutENG 17-25Report to Executive Committee Report Number: ENG 17-25 Date: September 2, 2025 From: Richard Holborn Director, Engineering Services Subject: Frenchman’s Bay Watersheds Stormwater Management Master Plan Update Request for Proposal No. RFP2025-11 File: A-1440 Recommendation: 1.That the proposal submitted by Aquafor Beech Limited, in response to Request for Proposal No. RFP2025-11 for the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update, in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) be accepted; 2.That the total gross project cost of $616,748.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $555,401.00 (net HST) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $555,401.00 as follows: a)The sum of $499,861.00 to be funded by a transfer from the from Development Charges – Stormwater Management Reserve Fund as approved in the 2025 Current Budget; b)The sum of $55,540.00 to be funded from Property Taxes; 4.That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with Aquafor Beech Limited pursuant to Request for Proposal No. RFP2025-11; and, 5.That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Executive Summary: The purpose of this report is to obtain approval to award Request for Proposal No. RFP2025-11 to Aquafor Beech Limited to undertake the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update. In 2009 the City completed the Frenchman's Bay Watersheds Stormwater Management Master Plan (FBWSWM) following the Master Planning Process Approach #1. Several recommended solutions have been implemented since the completion of Master Plan mainly addressing erosion and water quality issues within the watershed. A comprehensive update of the 2009 FBWSWM is required to review and revise the Master Plan to address future growth ENG 17-25 September 2, 2025 Page 2 and climate change challenges, while supporting the City’s objectives related to environmental protection, infrastructure resiliency, and community safety . Request for Proposal No. RFP2025-11 was posted on the City’s bids&tenders portal on May 1, 2025, and closed on June 9, 2025. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the two proposals received using criteria outlined in the bid document. The highest scoring proposal, submitted by Aquafor Beech Limited, in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) is recommended for approval. It is also recommended that the total gross project cost of $616,748.00 (HST included) which includes the fee amount and other associated costs, and the total net project cost of $555,401.00 (net HST) be approved. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. Financial Implications: 1.Proposal Amount Aquafor Beech Limited Fee Proposal $473,450.00 HST (13%) 61,548.50 Total Gross Proposal Amount $534,998.50 2.Estimated Project Cost Summary Aquafor Beech Limited Fee Proposal $473,450.00 Associated Costs TRCA Fees and Miscellaneous costs 25,000.00 Contingency (10%) 47,345.00 Sub Total – Costs $545,795.00 HST (13%) 70,953.00 Total Gross Project Cost $616,748.00 HST Rebate (11.24%) (61,347.00) Total Net Project Costs $555,401.00 ENG 17-25 September 2, 2025 Page 3 3. Approved Source of Funds – 2025 Current Budget Account Source of Funds Budget Required 10510.502230.0000 DC Stormwater Management $540,000.00 $499,861.00 Reserve Fund 55,540.00 60,000.00 Property Taxes Total $600,000.00 $555,401.00 Net Project Cost under (over) Approved Funds $44,599.00 As part of the 2025 Water Resources & Development Services Current Budget the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update project was approved with a total budget amount of $600,000.00 (net HST). Discussion: The purpose of this report is to obtain approval to award Request for Proposal No. RFP2025-11 to Aquafor Beech Limited to undertake the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update. In 2009 the City completed the FBWSWM Master Plan following the Master Planning Process Approach #1 in the Municipal Engineers Association's Municipal Class Environmental Assessment document (October 2000, as amended in 2007). The FBWSWM Master Plan dated April 2009 prepared by MMM Group was endorsed by Resolution #72/10 on April 19, 2010 through the approval of Report OES 04-10. The endorsement of the Master Plan was a commitment in principle to implementing watershed wide stormwater management controls through a recommended suite of projects, programs and policies designed to address issues related to flooding, erosion and poor water quality in Frenchman’s Bay and its contributing watersheds. The Master Plan identified $53.8 million (in 2009 dollars) of projects, programs and monitoring spanning a period of 25 years. Several recommended solutions have been implemented since the completion of Master Plan mainly addressing erosion and water quality issues within the watershed. The purpose of this study is to prepare a comprehensive update of the 2009 FBWSWM Master Plan. The FBWSWM Master Plan Update will evaluate the efficiency of the current stormwater management system and develop a preferred stormwater management strategy (Recommended Approach) considering future growth and climate change challenges. The FBWSWM Master Plan Update will recommend remedial measures towards achieving healthy watersheds and will identify and prioritize implementation works. The objectives of the Update should consider flood and erosion control, groundwater and surface water quality management, water balance/infiltration, natural heritage environment management and infrastructure, all in an integrated manner. The FBWSWM Master Plan Update will follow the Master Planning Approach 2 in accordance with the Environmental Assessment Act as per the Municipal Engineers Association Municipal Class Environmental Assessment document, October 2000, as amended in 2007, 2011, 2015 and 2023. The Update shall satisfy the requirements of Schedule B projects, which can then ENG 17-25 September 2, 2025 Page 4 proceed directly to detailed design and implementation (as required) and will identify any Schedule C projects for future studies. Request for Proposal No. RFP 2025-11 was posted on the City’s bids&tenders portal on May 1, 2025, and closed on June 9, 2025. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the two proposals received using criteria outlined in the bid document. The highest scoring proposal, submitted by Aquafor Beech Limited, in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) is recommended for approval. The total gross project cost, which includes the fee amount, a contingency, and other associated costs is estimated at $616,748.00 (HST included) and the total net project cost is estimated at $555,401.00 (net HST). Staff recommend acceptance of the proposal submitted by Aquafor Beech Limited for the FBWSWM Master Plan Update in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) and that the net project cost of $555,401.00 (net HST) be approved. Attachment: 1.Location Map Prepared By: Approved/Endorsed By: Irina Marouchko, P.Eng. Richard Holborn, P.Eng. Manager, Water Resources Director, Engineering Services Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer IM :mjh Recommended for the consideration of Pickering City Council Original signed by: Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: