HomeMy WebLinkAboutCS 18-25Report to Council
Report Number: CS 18-25
Date: July 15, 2025
From: Laura Gibbs
D irector, Community Services
Subject: Consulting Services for Design of New Fire Hall (Replacement of Fire Station #5)
RFP2025-7
File: A-1440-001
Recommendation:
1. That Request for Proposal No. RFP2025-7 for Consulting Services for the Design of a
new Fire Hall (Replacement of Fire Station #5), as submitted by ZAS Architects in the
amount of $590,208 (net HST), be accepted;
2.That the total gross project cost of $755,970 (HST included) for design and associated
costs, and the total net project cost of $680,774 (net HST) be approved;
3.That the Director, Finance & Treasurer be authorized to finance the net project cost of
$680,774 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer
from a 10 Year Internal Loan and the Casino Reserve;
4.That the Director, Community Services be authorized to execute the OAA_600-2021-A_
V1.2_Contract with the above-mentioned consultant pursuant to Request for Proposal
No. RFP2025-7; and,
5.That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in the report.
Executive Summary: The purpose of this report is to award professional consulting
services required for the design and associated costs required for the subsequent construction
of a new Fire Hall on the property located at 1521 Bayly Street, to replace the existing Fire
Station #5. The new site is located at the southeast corner of Bayly Street and Sandy Beach
Road.
The existing Fire Station #5 located at 1616 Bayly Street was originally constructed in 1969
and is reaching the end of its serviceable life. A new two-storey, two-bay, fire station with
matching operating capacity is being proposed to replace the existing facility, which has to be
located in accordance with response time requirements to maintain existing levels of service
for the surrounding areas. Building on a different site also ensures that the existing fire station
can continue to operate until it is complete, avoiding any interim impact to fire service
coverage.
Request for Proposal No. RFP2025-7 was advertised on the City’s bids&tenders portal on
March 26, 2025, and closed on April 28, 2025. Ten proposals were submitted.
CS 18-25 July 15, 2025
Page 2
The Evaluation Committee, consisting of staff from Community Services and Fire Services,
reviewed and evaluated submitted proposals based on each proponent ’s experience and
qualifications, similar or related projects, understanding of the project, and pricing.
A ll required pre-conditions of award have been received, reviewed and approved. The top
ranked proposal submitted by ZAS Architects, in the amount of $590,208 (net HST), is
recommended for approval. The total gross project cost is estimated to be $755,970, and the
total net project cost is estimated at $680,774 (net HST).
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community.
Financial Implications:
1. RFP Amount
RFP2025-7 $580,000.00
HST (13%) 75,400.00
Total Gross Project Cost $655,400.00
2. Estimated Project Costing Summary
RFP2025-7 $580,000.00
Permits & Approvals 20,000.00
Contingency 69,000.00
Total Project Cost $669,000.00
HST (13%) 86,970.00
Total Gross Project Costs $755,970.00
HST Rebate (11.24%) (75,196.00)
Total Net Project Cost $680,774.00
3. Approved Source of Funds – Operations Capital Budget
Approved
Code
Source of
Funds
Approved
Budget YTD Actuals +
Commitments
Balance
available
Funds
Required
C10700.2009
(2020)
Internal
Loan
$465,000.00 $63,176.36 $401,823.64 $180,774.00
C10700.2009
(2025)
Casino
Reserve
$500,000.00 $0.00 $500,000.00 $500,000.00
Total Funds $965,000.00 $63,176.36 $901,823.64 $680,774.00
CS 18-25 July 15, 2025
Page 3
Discussion: The purpose of this report is to award professional consulting services
required for the design and associated work required for the subsequent construction of a new
fire station on the property located at 1521 Bayly Street. The existing Fire Station #5, located
at 1616 Bayly Street, is reaching the end of serviceable life.
A new two-storey fire station with two-bay tandem vehicle garage will be needed to maintain
existing vehicle capacity. This size apparatus bay allows for up to four vehicles to be housed
on site. Living and sleeping accommodations for up to eight fire suppression staff , two crews of
four, will be provided.
The property was selected due to its proximity to current Fire Station #5, as it must service the
same geographic area and maintain relative response time targets. Override controls will be
required on the nearby intersection at Sandy Beach Road and Bayly Street. Vehicular access
off Sandy Beach Road is preferred, to avoid the challenges of access onto a main arterial road
and suits the orientation of the property.
The new facility will be designed as a sustainable building, striving to achieve Canada Green
Building Council Zero Carbon Building Design Certification, as well as compliance with the
objectives of the City’s 2024-2029 Corporate Energy Management Plan. Consideration of
Energy Use Intensity and Greenhouse Gas Intensity targets and climate change resiliency will
feature prominently.
Design work must commence immediately to maintain a tentative schedule that would see
construction awarded and commencing in 2026. The existing Fire Station #5 will remain fully
operational until construction of the new facility is complete, avoiding any disruptions to
existing levels of service.
Request for Proposal No. RFP2025-7 was advertised on the City’s bids&tenders portal on
March 26, 2025, and closed on April 28, 2025. Ten proposals were submitted. The Evaluation
Committee, consisting of staff from Community Services and Fire Services, reviewed and
evaluated submitted proposals based on each proponent’s experience and qualifications,
similar or related projects, understanding of the project, and pricing.
All required pre-conditions of award have been received, reviewed and approved. The top
ranked proposal submitted by ZAS Architects, in the amount of $590,208 (net HST), is
recommended for approval. The total gross project cost is estimated to be $755,970, and the
total net project cost is estimated at $680,774 (net HST).
Attachment: None
Project Cost under (over) approved funds by
$221,049.64
CS 18-25 July 15, 2025
Page 4
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Vince Plouffe, OAA, MRAIC Cathy Bazinet, CPPB, NIGP-CPP
Division Head, Facilities Management Manager, Procurement
& Construction
Original Signed By
Stephen Boyd
Fire Chief
Original Signed By
Laura Gibbs, MBA, MSc.
Director, Community Services
Original Signed By
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
LG :vp
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer