HomeMy WebLinkAboutENG 14-25Report to Council
Report Number: ENG 14-25
Date: June 23, 2025
From: Richard Holborn
Director, Engineering Services
Subject: Diana, Princess of Wales Park
Six Dedicated Outdoor Pickleball Courts
Request for Tender No. T2025-8
File: A-1440
Recommendation:
1.That Request for Tender No. T2025-8 for the Diana, Princess of Wales Park Pickleball
Courts as submitted by Zilli Construction Ltd. in the total tendered amount of $312,963.00
(net HST) or $347,531.50 (HST included) be accepted;
2.That the total gross project cost of $419,180.00 (HST included), including the tendered
amount, a contingency and other associated costs, and the total net project cost of
$377,485.00 (net HST) be approved;
3.That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $377,485.00 as approved in the 2025 Capital Budget to be funded by a transfer
from the Casino Reserve;
4.That the Director, Engineering Services be authorized to execute the Form of Agreement
with Zilli Construction Ltd. pursuant to Request for Tender No. T2025-8; and
5.That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to obtain Council authorization to
award Request for Tender No. T2025-8 for the construction of six dedicated pickleball courts
located at Diana, Princess of Wales Park, to Zilli Construction Ltd. The project, directed by
Resolution #360/23, #361/23 (Attachment 1), and approved in the 2024 and 2025 Capital
Budgets, has undergone thorough planning, including multiple drawing submissions and
conditional approvals from Hydro One Networks Inc. and Infrastructure Ontario.
Extensive public engagement revealed strong community support, with 93% of survey
respondents favouring the new courts, and minimal concerns about potential noise.
Environmental noise and site assessments confirmed the suitability of the location.
Request for Tender No. T2025-8, for the construction of six pickleball courts was advertised on
the City’s bids&tenders portal on Wednesday, May 14, 2025, and closed on Friday June 6,
2025, with 15 bidders responding. The lowest compliant bid of $312,963.00 (net HST) or
$347,531.50 (HST included) submitted by Zilli Construction Ltd. is recommended for approval,
ENG 14-25 June 23, 2025
Page 2
subject to the receipt and approval of all pre-conditions of award required in accordance with
the bid document.
Subject to the receipt and approval of all pre-conditions of award required in accordance with
the bid document, the Engineering Services Department recommends the acceptance of the
lowest compliant bid submitted by Zilli Construction Ltd. for Request for Tender No. T2025-8 in
the amount of $312,963.00 (net HST) or $347,531.50 (HST included) and that the total net
project cost of $377,485.00 (net HST) be approved.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community and to Advocate for an Inclusive, Welcoming,
Safe & Healthy Community.
Financial Implications:
1.Tender Amount
Request for Tender No. T2025-8 $307,550.00
HST (13%) 39,981.50
Total Gross Tender Amount $347,531.50
2.Estimated Project Cost Summary
Request for Tender No. T2025-8 $307,550.00
Associated Costs
Geotechnical Report
Materials Testing Allowance
HONI Review Fee
Environmental Noise Report
11,900.00
5,000.00
1,600.00
8,000.00
Construction Contingency (12%) 36,906.00
Sub Total – Costs $370,956.00
HST (13%) 48,224.00
Total Gross Project Cost $419,180.00
HST Rebate (11.24%) (41,695.00)
Total Net Project Cost $377,485.00
ENG 14-25 June 23, 2025
Page 3
3.Approved Source of Funds – 2025 Parks Capital Budget
Expense Code Source of Funds Approved Budget Required
C10320.2419
504700
Casino Reserve $1,150,000.00 $377,485.00
Total $1,150,000.00 $377,485.00
Net Project Cost under (over) Approved Funds $772,515.00
Discussion: The purpose of this report is to obtain Council authorization to award Request
for Tender No. T2025-8 for the construction of six dedicated pickleball courts located at the
south end of Diana, Princess of Wales Park, to Zilli Construction Ltd.
As part of the 2024 and 2025 Capital Budgets, funds were approved for the design, approvals,
and construction of an outdoor pickleball complex at Diana, Princess of Wales Park. The site
for the six new pickleball courts at Diana, Princess of Wales Park was chosen for its optimal
setback from residential communities, convenient access, and proximity to a gravel parking lot
that serves players who drive. While Village East Park was also considered, it would have
required removing a highly programmed soccer pitch; at Diana, Princess of Wales Park, only a
junior soccer pitch rarely programmed due to its location near the entrance driveway will be
displaced. The project includes the construction of six dedicated pickleball courts with fencing
and an asphalt pathway connecting to the gravel parking lot. The location map for the
proposed outdoor pickleball facility is provided in Attachment 2 to this report.
As directed by Resolutions #360/23 and #361/23 (Attachment 1), City staff and Hydro One
Networks Inc. (HONI) representatives have been engaged in ongoing dialog and drawing
review from our first submission of the concept drawings in March 2024 to submission of
construction drawings (4th submission) on April 1, 2025, where final HONI comments were
addressed. These drawings were circulated by HONI to their engineering staff as well as to
Infrastructure Ontario who is the landowner of the hydro corridor.
Following our 4th submission, conditional approval was given by HONI to commence
procurement as final approval is imminent. In the event there are any minor outstanding
comments or conditions to be addressed, those can be addressed prior to the construction
start date.
On March 17, 2025, HONI advised that since there is an existing license in place, all
improvements within the existing license would be documented via Terms & Conditions once
final approval is given. City Staff will review the Terms & Conditions upon receipt and confirm
our adherence, which will act as the formal approval to proceed within the existing licensed
area.
ENG 14-25 June 23, 2025
Page 4
Public engagement was undertaken to provide opportunities for feedback from residents about
the project and the location. An online survey was posted to Let’s Talk Pickering on January
20, 2025, and was available until February 16, 2025. The survey was promoted through the
City’s website and social media channels. Post cards (with webpage links and public
engagement dates) were distributed to approximately 2,000 households within the immediate
community. Two engagement sessions were held at Chestnut Hill Developments Recreation
Complex on January 21, 2025 (in the evening) and January 23, 2025 (in the afternoon) for
residents to provide input and speak directly with staff.
Survey results included 384 responses with 93% of respondents in favour of constructing
pickleball courts, and 89% of respondents in favour of the site location. Additionally, 95% of the
respondents did not have any concern about the noise generated from pickleball.
In addition to community engagement, Actinium Engineering was retained to conduct an
Environmental Noise Report to better understand the current site conditions and the impact
that six pickleball courts would have on the surrounding community. Following careful review of
the British Columbia Pickleball Guidelines in conjunction with our studies conducted by
Actinium Engineering, it is staff’s opinion that the south end of Diana, Princess of Wales Park
is suitable for outdoor pickleball courts due to the available open space for setbacks from
residential properties and its proximity to Pickering Parkway and Highway 401 which will assist
in masking the noise.
Request for Tender No. T2025-8, for the construction of six pickleball courts was advertised on
the City’s bids&tenders portal on Wednesday, May 14, 2025, and closed on Friday June 6,
2025, with 15 bidders responding. The lowest compliant bid of $312,963.00 (net HST) or
$347,531.50 (HST included) submitted by Zilli Construction Ltd. is recommended for approval,
subject to the receipt and approval of all pre-conditions of award required in accordance with
the bid document. The total gross project cost, which includes the tendered amount, a
contingency and other associated costs, is estimated at $419,180.00 (HST included) and the
total net project cost is estimated at $377,485.00 (net HST).
Subject to the receipt and approval of all pre-conditions of award required in accordance with
the bid document, the Engineering Services Department recommends the acceptance of the
lowest compliant bid submitted by Zilli Construction Ltd. for Request for Tender No. T2025-8 in
the amount of $312,963.00 (net HST) or $347,531.50 (HST included) and that the total net
project cost of $377,485.00 (net HST) be approved.
Attachments:
1. Resolutions #360/23 and #361/23
2.Location Map
ENG 14-25 June 23, 2025
Page 5
Prepared By: Approved/Endorsed By:
Jia Dhatt, BLA, OALA Associate Richard Holborn, P. Eng
Coordinator, Landscape & Parks Development Director, Engineering Services
Arnold Mostert, OALA Stan Karwowski, MBA, CPA, CMA
Manager, Landscape & Parks Development Director, Finance & Treasurer
Cathy Bazinet, NIGP-CPP
Manager, Procurement
AM:mjh
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:Original signed by:
Original signed by:
Original signed by:
Legislative Services Division
Clerk’s Office
Directive Memorandum
December 15, 2023
To: Richard Holborn
Director, Engineering Services
From: Susan Cassel
City Clerk
Subject: Direction as per Minutes of the Meeting of City Council held on
December 11, 2023
Director, Engineering Services, Report ENG 16-23
Dedicated Outdoor Pickleball Court Options – South Pickering
Council Decision Resolution #360/23, #361/23
Please take any action deemed necessary.
Susan Cassel
Copy: Director, Community Services
Chief Administrative Officer
1.That Report ENG 16-23 regarding dedicated outdoor pickleball court options in
South Pickering be received;
2.That staff be directed to continue discussions with the Toronto and Region
Conservation Authority with respect to possible arrangements for a dedicated
pickleball facility in the Petticoat Creek Conservation Park;
3.That staff be directed to continue negotiations with Hydro One with respect to
the possibility of dedicated pickleball facility in Diana Princess of Wales Park,
and that staff report back on their findings to Council no later than Quarter 2 of
2024;
4.That staff be directed to continue the investigation of a potential site for a
dedicated outdoor pickleball facility within South Pickering through the
Recreation and Parks Master Plan update, and to continue dialogue with the 1st
Pickering Pickleball Club regarding site selection and facility design; and,
5.That the appropriate officials of the City of Pickering be authorized to take the
necessary actions as indicated in this report.
Attachment 1 to Report ENG 14-25
Attachment 2 to Report ENG 14-25