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HomeMy WebLinkAboutJune 9, 2025 - Special Council1 Special Council Meeting Minutes Electronic Meeting June 09, 2025 - Immediately Following the Executive Committee Meeting Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor D. Pickles Councillor L. Robinson Regrets: Councillor M. Nagy Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor J. Flowers - Chief Executive Officer, Pickering Central Library L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk J. Halsall - Division Head, Finance K. Heathcote - Division Head, Capital Projects & Infrastructure V. Plouffe - Division Head, Facilities Management & Construction C. Rose - Chief Planner A. Mitchell - Manager, Employee Services Special Council Meeting Minutes June 09, 2025 2 A. Mostert - Manager, Landscape & Parks Development J. Bekramchand - Senior Budget & Financial Analyst R. Kumar - Senior Financial Analyst, Development Charges and Capital Management R. Perera - Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically, save and except for Councillor Nagy. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations (Statutory Public Meeting) There were no delegations for the Statutory Public Meeting Item 4.1, FIN 07-25. 4. Statutory Public Meeting 4.1 Director, Finance & Treasurer, Report FIN 07-25 Statutory Public Meeting Regarding Proposed 2025 Development Charge By-law and Background Study A statutory public meeting was held in accordance with the Development Charges Act, 1997. S. Karwowski, Director, Finance & Treasurer, appeared before Council via electronic connection and introduced S. Stephen, Partner, Watson & Associates Economists Ltd. S. Karwowski stated that upon Council approval of Report FIN 07- 25, staff would be bringing the final Development Charges (DC) and Community Benefit Charges (CBC) by-laws to the June 23, 2025 Council Meeting for approval. S. Stephen, Partner, Watson & Associates Economists Ltd., appeared before Council to speak to the City's Development Charges background study and Community Benefits Strategy. Through the aid of a PowerPoint presentation, S. Special Council Meeting Minutes June 09, 2025 3 Stephen stated that the public meeting was a statutory requirement under the Development Charges Act and the meeting intended to review underlying components of the community benefits strategy. S. Stephen noted that the City had updated their DC and CBC studies to reflect updates to the increase in demand for service and anticipated development and provided information on the next steps in this process. S. Stephen further spoke to the methodology of the DC study and the CBC strategy, growth forecast in Pickering, anticipated DC and CBC costs, DC and CBC calculations, municipal best practices, and DC policies. A question and answer period ensued between Members of Council, staff, and S. Stephen regarding: • clarification on whether the CBC only applied to buildings that contained a minimum of five stories and a minimum of ten residential units; • clarification regarding the DC rate structure for Seaton; • DC rates in a municipality that does not have any expectations for growth; • clarification that DCs were important in a community like Pickering that was growing rapidly to support the required infrastructure to accommodate the growth; and, • the impact of having a standardized DC rate for all of Ontario and whether this would affect Pickering more than other municipalities. Resolution # 752/25 Moved By Councillor Cook Seconded By Councillor Brenner 1. That Report FIN 07-25 regarding the Statutory Public Meeting for the proposed 2025 Development Charge By-law and Background Study be received; 2. That Council receive the City of Pickering – Development Charges Background Study prepared by Watson & Associates Economists Ltd. dated April 23, 2025 for information; 3. That all submissions made at the June 9th, 2025 Public Meeting or received in writing from the public by June 6, 2025 be referred to staff and to Watson & Associates Economists Ltd. for consideration in preparation of the final Development Charge recommendations and By-law for Council’s consideration on June 23, 2025; and, 4. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. Special Council Meeting Minutes June 09, 2025 4 Carried 5. Delegations (Matters for Consideration) There were no delegations. 6. Matters for Consideration 6.1 Director, Community Services, Report CS 17-25 Ontario Power Generation Canada Day Agreement Use of Kinsmen Park Resolution # 753/25 Moved By Councillor Cook Seconded By Councillor Brenner 1. That the Director, Community Services be authorized to execute the Temporary Licence Agreement set out in Attachment 1 for the use of Kinsmen Park for the Canada Day Celebration on July 1, 2025; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 6.2 Director, Engineering Services, Report ENG 13-25 Waterfront Trail Reconstruction Alex Robertson Park Resolution # 754/25 Moved By Councillor Brenner Seconded By Councillor Robinson 1. That Council approve the change in scope of work to Tender No. T-2024-7, Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot construction contract, awarded to Rutherford Contracting Ltd in the amount of $165,839.00 (HST included); 2. That Council authorize the Director, Finance & Treasurer to finance the scope of work change from the contingency approved by Council (ENG 15-24, Special Council Meeting Minutes June 09, 2025 5 Resolution #567/24) for Beachfront Park Master Plan (Phase 1 Implementation); and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 7. Confirmatory By-law Moved By Councillor Cook Seconded By Councillor Butt That By-law 8186/25, to confirm the proceedings of the June 9, 2025 Council Meeting be approved. Carried 8. Adjournment Moved By Councillor Butt Seconded By Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 5:48 p.m. Dated this 9th day of June, 2025. Kevin Ashe, Mayor Susan Cassel, City Clerk