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HomeMy WebLinkAboutJune 9, 20251 Executive Committee Meeting Minutes Electronic Meeting June 09, 2025 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor D. Pickles Councillor L. Robinson Regrets: Councillor M. Nagy Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd – Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner K. Heathcote - Division Head, Capital Projects & Infrastructure V. Plouffe - Division Head, Facilities & Construction Management A. Mitchell - Manager, Employee Services C. Whitaker - Manager, Sustainability & Strategic Environmental Initiatives M. Edmund - Coordinator, Sustainability R. Perera - Deputy Clerk Executive Committee Meeting Minutes June 09, 2025 2 1. Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically, save and except for Councillor Nagy. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations 3.1 Shaun Collier, Chair, Garry Cubitt, Vice Chair, John Fahey, Member, Karen Fisher, Member, Durham Regional Police Service Board and Peter Moreira, Chief of Police, Stefanie Finateri, Superintendent, Durham Regional Police Service Re: Durham Regional Police Service 2024 Community Policing Report S. Collier, Chair, G. Cubitt, Vice Chair, J. Fahey, Member, K. Fisher, Member, Durham Regional Police Service Board, P. Moreira, Chief of Police, and S. Finateri, Superintendent, Durham Regional Police Service (DRPS), appeared before the Committee via electronic connection to speak to the DRPS 2024 Community Policing Report. Through the aid of a PDF Presentation, S. Collier spoke about responsibilities of the DRPS under the Community Safety and Policing Act (CSPA). S. Collier stated that there were new requirements under the CSPA which provided more focus on training and education, the need for more equipment, preparation of strategic and diversity plans, new codes of conduct, and expansion of the definition of “adequate and effective”. S. Collier further noted that the current areas of focus for the DRPS included the 2024 Strategic Plan, financial and capital resources, and community engagement. S. Collier also listed current community safety issues, DRPS Board meeting details, and a list of resources and documents available on their website. A question and answer period ensued between Members of the Committee ,S. Collier, P. Moreira, and S. Finateri regarding: • whether the DRPS would receive provincial funding to mitigate additional costs under the CSPA; • update on the status of hiring and onboarding additional officers; • whether there had been any advancements to address the issue of repeat Executive Committee Meeting Minutes June 09, 2025 3 offenders who were released on bail; • whether there was any update on the recent murder that occurred in Pickering; • information on benefits and improvements made to the community with the increase to the police budget that was provided this year; • whether all police officers received training on all the community issues; • after hours service levels at the Durham West Division Station and the process to file complaints; • recent City Council Meetings where extra police officers were deployed to address safety concerns and the process around the deployment of additional officers; and, • expectations of DRPS as it relates to municipal governance with respect to community safety and well-being. 3.2 David Rogers, Deputy Site Vice President, Pickering Nuclear, Luca Ceccato, Senior Vice President, Nuclear Projects, Analiese St. Aubin, Senior Manager, Corporate Relations & Projects, Ontario Power Generation Re: Ontario Power Generation Pickering Nuclear Generating Station Annual Update D. Rogers, Deputy Site Vice President, Pickering Nuclear, L. Ceccato, Senior Vice President, Nuclear Projects, A. St. Aubin, Senior Manager, Corporate Relations & Projects, Ontario Power Generation (OPG) appeared before the Committee via electronic connection to speak to the OPG Pickering Nuclear Generating Station Annual Update. Through the aid of a PDF presentation, D. Rogers stated that Pickering units 1 to 4 were shut down as of 2024, and that units 5 to 8 were licenced to continue operating until 2026. D. Rogers stated that as demand for electricity grows, cost effective energy measures would be implemented to support the province’s future growth. D. Rogers further spoke about the Pickering Refurbishment plan timelines and community engagement initiatives. A question and answer period ensued between Members of the Committee, D. Rogers, L. Ceccato, and A. St. Aubin regarding: • whether OPG could do a town hall with the Pickering community in the fall; • the impact to the community with the decommissioning of units 5 through 8 in December 2026; Executive Committee Meeting Minutes June 09, 2025 4 • action that had been taken to address safety concerns of the Pickering Casino; • details of the deep-water intake that took place in Pickering last summer; • whether there would be any activity within units 1 to 4 during the decommissioning stage; • whether Members of Council could have a tour of the Pickering sites; • how the City and OPG could collaborate to better communicate on any ongoing upgrades to the Pickering sites; • when OPG would anticipate fuel starting to leave the sites; and, • confirmation whether all due diligence had been conducted on the partnership with CANDU (Canada Deuterium Uranium) energy. 4. Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 10-25 Pickering Heritage & Community Centre Project Update Tender No. T2023-12 – Milestone Report #3 Brief discussion ensued regarding the request to Durham Region Transit for the installation of a bus stop near the Pickering Heritage & Community Centre. Moved By Councillor Butt Seconded By Councillor Pickles 1. That Report CAO 10-25 regarding the Pickering Heritage & Community Centre Project Update be received; 2. That staff be directed to issue a formal request to Durham Region Transit for the provision of a bus stop in proximity to the Pickering Heritage & Community Centre; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried 4.2 Director, Community Services, Report CS 11-25 Lest We Forget Remembrance Crosswalks Update Executive Committee Meeting Minutes June 09, 2025 5 A question and answer period ensued between Members of the Committee and staff regarding: • whether the crosswalk would be painted, the type of paint or other material that would be used, and the timeframe for the implementation; • the two designs and where they would be installed in Pickering; • whether any concerns raised by the Legions had been addressed; • whether there was a broader community engagement done; • the long-term maintenance costs and whether it would require future operating funds; • how long the artwork would last based on similar crosswalks in other municipalities; and, • who would be responsible for the maintenance of the crosswalks. Moved By Councillor Butt Seconded By Councillor Cook That Report CS 11-25 regarding Lest We Forget Remembrance Crosswalks Update be received for information. Carried Unanimously on a Recorded Vote 4.3 Director, Community Services, Report CS 12-25 Consulting Services for Mechanical Improvements at Chestnut Hill Developments Recreation Complex A brief question and answer period ensued between Members of the Committee and staff regarding: • whether the existing plumbing issues would be addressed through this Report; and, • whether the closure of the swimming pool would result in any conflicts with scheduled swimming competitions. Moved By Councillor Butt Seconded By Councillor Pickles 1. That RFP2025-5 for Consulting Services for Mechanical Improvements at Chestnut Hill Developments Recreation Complex submitted by Bouthillette Parizeau Inc. (BPA) in the amount of $188,764.80 (net HST) or $209,615.00 Executive Committee Meeting Minutes June 09, 2025 6 (HST included) be accepted; 2. That the total gross project cost of $420,640.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $378,799.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $378,799.00 to be funded from the Facilities Reserve, CCBF (FGT) and Property Taxes as approved in 2020 and 2022-2025 Capital Budgets; 4. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-5; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 4.4 Director, Community Services, Report CS 13-25 Beverage Vending Machine Services Provider Request for Quotation No. Q2024-34 A question and answer period ensued between Members of the Committee and staff regarding: • the type of vending machines being proposed and whether there would be more variety in the products being offered compared to what is currently available; • the locations where the vending machines would be placed; • whether the contract was specifically for electronic vending machines; • whether some facilities would have more than one vending machine; • whether there were any nutritional guidelines that the City needed to adhere to with respect to vending machines and whether healthy food options would be available; and, • whether Council would receive updates on monthly sales and revenues from the vending machines. Moved By Councillor Brenner Seconded By Councillor Cook 1. That the quotation submitted by Break Time Vending Services, in response to Request for Quotation No. Q2024-34 for Beverage Vending Machine Services Executive Committee Meeting Minutes June 09, 2025 7 Provider, offering commission of 54% of sales be accepted; 2. That the Director, Community Services be authorized to execute a Vending Services Agreement with Break Time Vending Services; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Community Services, Report CS 14-25 Whitevale & District Residents’ Association Licence Agreement Renewal A brief question and answer period ensued between Members of the Committee and staff regarding: • the nature of the licence agreement with the Whitevale & District Residents’ Association and that the facilities were being well used by the community with respect to hosting events; and, • clarification that the buildings were suitable for the community to host events. Moved By Councillor Pickles Seconded By Councillor Butt 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement for a five year term commencing July 1, 2025 and ending June 30, 2030 with Whitevale & District Residents’ Association for the operation of the Whitevale Arts & Culture Centre and the Whitevale Community Centre including the Mary Christian House, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take necessary actions as indicated in this report. Carried 4.6 Director, Community Services, Report CS 15-25 Electric Vehicle Charging Stations Pilot Project A question and answer period ensued between Members of the Committee Executive Committee Meeting Minutes June 09, 2025 8 and staff regarding: • information on the net revenue and losses for 2024 and how the losses were being addressed with the program being a pilot project; • whether level 2 chargers would be removed from the program to address the losses; • whether there was a plan for cost recovery; • whether the electrification of City vehicles was being considered; • the lifespan of each of the EV charging units; • whether it was appropriate for Pickering taxpayers to subsidize this service when not everyone owned an electrical vehicle; • the possibility of the EV chargers competing with other electrification needs in public buildings and how that would be managed; • whether there was data to demonstrate a need for EV charging stations in public spaces; • concerns regarding the installation of EV chargers in public spaces including loss of revenue, most EV owners already having EV chargers at their homes, and the City having used three different vendors; • the City's approach regarding EV chargers being consistent with addressing changing demographics; • clarification that the EV charging stations were not a burden to the municipal taxpayers and that it was not a free service; • clarification that the grant monies provided were specific to EV charging stations; • the convenience that EV charging stations in public spaces would offer to residents; and, • how many EV chargers could be placed on a street prior to it becoming a risk to electricity stability in the community. Moved By Councillor Brenner Seconded By Councillor Butt That Report CS 15-25 regarding the City’s electric vehicle charging stations pilot project be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Executive Committee Meeting Minutes June 09, 2025 9 Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1 Carried on a Recorded Vote (5 to 1) 4.7 Director, Community Services, Report CS 16-25 Mt. Zion Community Centre Association Licence Agreement Renewal Moved By Councillor Butt Seconded By Councillor Pickles 1. That the Mayor and City Clerk be authorized to execute the Licence Agreement for a two year term commencing July 1, 2025 and ending June 30, 2027 with Mt. Zion Community Centre Association for the operation of the Mt. Zion Community Centre, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, Engineering Services, Report ENG 10-25 Proposed Community Safety Zone Liverpool Road Moved By Councillor Cook Seconded By Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule “14” to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering to provide for a Community Safety Zone on Liverpool Road, from Bushmill Street/Linwood Street to Halsey Lane; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Committee Meeting Minutes June 09, 2025 10 Carried 4.9 Director, Engineering Services, Report ENG 11-25 Proposed Parking and Stopping Restrictions, Various Locations Amendment to the Traffic and Parking By-law 6604/05 Moved By Councillor Brenner Seconded By Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule “1”, No Stopping, and Schedule “2”, No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of stopping and parking restrictions on portions of Eyer Drive, Craighurst Court and Zents Drive; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.10 Director, Engineering Services, Report ENG 12-25 Road Servicing Agreement with Ontario Power Generation Inc. Sandy Beach Road and Montgomery Park Road A question and answer period ensued between Members of the Committee and staff regarding: • information regarding the end product and the project completion timeframe based on the Agreement; • why the Agreement was specific to the east side as opposed to the west side; • whether there would be markings for bike lanes and bike safety areas; • clarification that the City would ensure that the road was up to City standards and maintain some level of oversight during construction; • whether there was an opportunity to put in a crosswalk to facilitate a safe crossing at Sandy Beach Road and Alyssum Street; • whether the City could consider the installation of a multiuse path postconstruction; • sending out notifications to residents regarding the work being done; Executive Committee Meeting Minutes June 09, 2025 11 • whether the City was able to proceed with the utility relocations, culvert design, and the property acquisition; • the need for a mechanism to ensure safe crossings; • the level of authority that was provided to OPG through the Agreement; • whether there were any penalties to OPG for not meeting the requirements set out in the Agreement; and, • whether the City was able to terminate the agreement. Moved By Councillor Brenner Seconded By Councillor Cook 1. That the City of Pickering enter into a Road Servicing Agreement with Ontario Power Generation Inc. to facilitate the design, approvals and construction for the rehabilitation of Sandy Beach Road from south of Bayly Street to Montgomery Park Road, and the reconstruction of Montgomery Park Road from Sandy Beach Road to approximately 400m east and south of McKay Road; 2. That the Mayor and City Clerk are hereby authorized to execute the Road Servicing Agreement between the City of Pickering and Ontario Power Generation Inc. in substantially the same form as attached to this report, subject to revisions acceptable to the Director, Engineering Services, the Director, City Infrastructure and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1 Carried on a Recorded Vote (5 to 1) Executive Committee Meeting Minutes June 09, 2025 12 4.11 Director, City Development & CBO, Report SUS 03-25 Local Enhancement and Appreciation of Forests Tree Planting Program Update and Extension A brief question and answer period ensued between Members of the Committee and staff regarding: • whether staff had explored opportunities to offer this incentive to businesses; and, • whether offering the incentive to businesses could increase the tree ratio in the City. Moved By Councillor Butt Seconded By Councillor Cook 1. That Report SUS 03-25 regarding an update on Local Enhancement and Appreciation of Forests Backyard Tree Planting program results, and the proposed extension be received; 2. That the Mayor and City Clerk be authorized to execute a two-year extension to the joint agreement between the Region of Durham, the Local Enhancement and Appreciation of Forests organization, and participating municipalities, as set out in Attachment 1 of this report, to deliver the tree planting program from July 1, 2025, to June 30, 2027, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor; 3. That appropriate City staff be directed to take the necessary actions as indicated in this report; and, 4. That staff report back on program results and proposed next steps at the conclusion of the agreement term. Carried 4.12 Director, City Development & CBO, Report SUS 04-25 2024 Sustainable Year-in-Review A brief question and answer period ensued between Members of the Committee and K. Bentley, Director, City Development & CBO, regarding whether the City could look at installing cameras, with K. Bentley stating that it would need to be considered by the Corporate Services department as a law enforcement measure. Executive Committee Meeting Minutes June 09, 2025 13 Moved By Councillor Butt Seconded By Councillor Cook That Report SUS 04-25, regarding the 2024 Sustainable Pickering Year-in-Review, be received for information. Carried 5. Member Updates on Committees There were no updates from Members on Committees. 6. Other Business • Councillor Cook gave Notice of a Motion regarding Bill 5. • Councillor Brenner asked staff for an update on the tender and construction timelines for the pickleball courts at Diana Princess of Wales Park, with R. Holborn, Director, Engineering Services, advising that the City had received approximately 15 bids at the close of the tender and that a report would be presented to Council at the June 23, 2025 Council meeting to award the tender. R. Holborn further stated that following Council approval of awarding the tender, a meeting between staff and the contractor would be scheduled to discuss construction timelines. • Councillor Brenner gave Notice of a Motion regarding requesting the Province to undertake a review of the Strong Mayor Powers legislation. 7. Adjournment Moved By Councillor Cook Seconded By Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 4:54 p.m.