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Home My WebLink AboutFebruary 18, 2025 Page 1 of 6 Minutes/Meeting Summary Cultural Advisory Committee February 18, 2025 7:00 pm Main Committee Room/Hybrid Attendees: L. Gibbs, Director, Community Services D. Thompson, Cultural Advisory Committee S. Ramoutar, Cultural Advisory Committee Member M. McFarland, Cultural Advisory Committee Member Z. Kazi, Cultural Advisory Committee Member S. Barillaro, Cultural Advisory Committee Member A. Palmer, Cultural Advisory Committee Member J. Dushanthi, Cultural Advisory Committee Member D. Davis, Cultural Advisory Committee Member J. Baricuatro, Cultural Advisory Committee Member S. Almeida-Schroen, Cultural Advisory Committee S. Barakov, Coordinator, Public Art V. Karakian, Supervisor, Museum Services C. Farrell, Supervisor, Cultural Services J. St. Amant, Coordinator, Cultural Services (Staff Liaison) E. Tayles, Conservator, Community Services Araya Migwans, Clerk, Culture and Recreation (Recording Secretary) Absent: M. Nagy, City Councillor, Ward 2 K. Roberts, Manager, Cultural Services K. Bradley, Special Advisor, Community Initiatives Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order J. St. Amant welcomed members of the Cultural Advisory Committee (CAC) and called the meeting to order. J. St. Amant puts forth motion to have the PACE Committee as a standing item on the agenda. Moved by M. McFarland. All in favour. There were no additional questions. Carried. 2. Review and Approval of Agenda Page 2 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) D. Thompson put forth a motion for adoption of the current agenda as circulated. Moved by M. McFarland. Cultural Advisory Committee Meeting current Agenda for March 18, 2025. 3. Disclosures of Interest There were no disclosures of interest to matters on the agenda. 4. Approval of the Previous Minutes D. Thompson put forth a motion for the adoption of the minutes as circulated. Moved M. McFarland. Cultural Advisory Committee Meeting Minutes February 18, 2025. Carried. 5. Presentations/Delegations There were no delegations for this meeting. 6. General Business 6.1 – Appointment of Chair/Vice Chair Prior to commencing the Cultural Advisory Committee Meeting, J. St. Amant proposes to select the Chair and Co-Chair for the 2024 – 2026 Term. M. McFarland nominates D. Thompson as Chair and S. Almeida as Vice Chair. Moved by D. Davis. All in favour. There were no additional questions. Carried. 6.2 – CAC 2024 Year End Report / 2025 Work Plan J. St. Amant provides a brief update regarding the CAC 2024 Year End Report / 2025 Work Plan as the Work Plan needs to be adopted by April 2025. J. St. Page 3 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Amant will be submitting the report to the Clerks Office for review prior to the May 2025 Council Meeting. Moved by M. McFarland. All in favour. There were no additional questions. Carried. 6.3 – Pickering Museum Village – Deaccession List 2024 The following item was deferred until later in the meeting. After circling back, E. Tayles provided a brief overview of the Pickering Museum Deaccession List for 2024. E. Tayles is seeking endorsement, as the following memo will be going to Council for approval. The Deaccession List contains the museums artifacts that need to be relocated prior to the construction of Pickering Heritage and Community Centre. The Museum Staff have carefully reviewed the artifact collections in various storage locations and identified a number of artifacts that are in poor condition, do not meet the Museum’s mandate, have no provenance, or are parts of larger artifacts no longer part of the Museum’s collections. J. Dusanthi poses the question as to how the artifacts are disposed of. E. Tayles advises that the artifacts are carefully looked at to find a new home first, then go to auction as a backup plan. If the artifacts still do not find a location, they will be disposed of. A. Palmer asks if the artifacts’ data is collected and displayed online. E. Tayles responds, stating the following artifacts on the Deaccession List is maintained online and retained as per the collection policy. Moved by M. McFarland. All in favour. There were no additional questions. Carried. Page 4 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 6.4 – Public Art Award – 25th Anniversary Banners – for endorsement S. Barakov is seeking endorsement for the 25th Anniversary Banners. Based on the Call to Artist issued on November 12, 2024 – 16 submissions were received. After deliberation, the final artist selected for this project was given to the artist Taylor De Nobrega. The installation will take place March 2025, and installed at the exterior wall of CHRDC and the exterior wall of City Hall facing Glenanna Road. M. McFarland inquires if the artist will be considering the diversity of Pickering. S. Barakov responds, stating that the artist is in agreeance to include more diversity. J. Dusanthi inquires to the accuracy of the representation of Indigenous Cultures and communities in Pickering, as the following log houses may be questioned in the process. V. Karakian suggests with her knowledge of the Wigwams Indigenous communities have used in the past. S. Barakov responds, stating he will follow up with the artist with feedback and responses of the Cultural Advisory Members. Moved by M. McFarland. All in favour. There were no additional questions. Carried. 6.5 – Public Art Award – Commemorative Public Art for Paul White – for endorsement S. Barakov is seeking endorsement for the Commemorative Public Art for Paul White. Based on the Call to Artist issued on December 10, 2024 – 6 submissions were received. After deliberation, the final artist selected for this project was given to the artist John R. Vickers. The installation will take place in June 2025 and installed at Fairport Community Park. D. Thompson inquires if there will be a change to the name of ‘Butterfly Garden’ after the art piece is installed. S. Barakov responds, stating there will be Page 5 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) no change as the art piece is to enhance the garden. The location was put through Council in 2024 – and will not conflict with current infrastructure. Moved by D. Thompson. All in favour. There were no additional questions. Carried. 6.6 – Public Art Award – Commemorative Public Art for Sigrid Squire – for endorsement S. Barakov is seeking endorsement for the Commemorative Public Art for Sigrid Squire. Based on the Call to Artist issued on December 3, 2024 – 8 submissions were received. After deliberation, the final artist selected for this project was given to the artist J. A. Fligel. The installation will take place during the week of ArtFest – May 19, 2025. The art piece will be installed at the Bicentennial Garden on 1867 Valley Farm Road. Moved by D. Thompson. All in favour. There were no additional questions. Carried. 6.7 – Public Art – Lest We Forget Remembrance Crosswalks: Public Art Commission – for review J. St. Amant provides a brief overview for the Public Art – Lest We Forget Remembrance Crosswalks: Public Art Commission, pending CAC endorsement during the May 2025 meeting. Based on the Directive from November 25, 2024, Resolution #616/24 Council directed through the Office of the CAO, that City staff consult with the Royal Canadian Legion Branches #606 and #483 on the suitability and design to be used for the installation of two “Lest We Forget” crosswalks, funded from the Public Art Reserve. The installations are scheduled to be installed for Fall 2025. M. McFarland inquires if there will be a protective coat on the installation. J. St. Amant states that this Page 6 of 6 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) installation has a 3-5 year lifespan and will be vinyl wrapped. 6.8 - Pickering Arts Culture Engagement (PACE) Subcommittee – Update M. McFarland shared a brief overview regarding the PACE Committee’s meeting. S. Barillaro had created a Cultural Participation Survey with various questions and had asked for feedback. C. Farrell advises a meeting will be held in regard to Cultural Fusion and has asked the PACE Committee to attend. Moved by D. Thompson. All in favour. There were no additional questions. Carried. Action: J. St. Amant to share survey with the Cultural Advisory Committee. 7. Correspondence There was no additional correspondence to report. 8. Other Business There was no additional business to report. 9. Next Meeting – April 15, 2025 10. Adjournment Moved by all. Carried. Meeting Adjourned: 8:55 pm Copy: Director, Community Services