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Home My WebLink AboutINF 03-25Report to Council Report Number: INF 03-25 Date: May 26, 2025 From: Brian Duffield Director, City Infrastructure Subject: Asphalt Resurfacing on Various City Streets Tender No. T2025-4 File: A-1440 Recommendation: 1. That the bid submitted by 1108575 Ontario LTD O/A Kon-Strutt Construction in response to Request for Tender No. T2025-4 for Asphalt Resurfacing on Various City Streets, in the amount of $2,509,862.00 (net HST) or $2,787,091.00 (HST included) be accepted; 2. That the total gross project cost of $3,237,785.00 (HST included), including the tendered amount, geotechnical investigation reports, material testing, contingency and other associated costs, and the total net project cost of $2,915,727.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,915,727.00 as approved in the 2025 Capital Budget from the Building Faster Fund (BFF) Reserve Fund, on the condition that the City receives the grant funding related to achieving its 2024 housing targets; and the default funding strategy would have the projects funded by a transfer from Roads & Bridges Reserve Fund; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: The purpose of this report is to award Request for Tender No. T2025-4 for Asphalt Resurfacing on Various City Streets. As part of the 2025 Engineering Roads Capital Budget, the following ten locations were approved for asphalt resurfacing: • Creekview Circle – from Downland Drive to Petticoat Lane • Rosebank Road – from Gillmoss Road to Dahlia Crescent • Sunrise Avenue – from West Shore Boulevard to Breezy Drive • Storrington Street – from Walnut Lane to Listowell Crescent • Echo Point Court – from Glenanna Road to North Terminus • Greenburn Place – from Fifth Concession Road to North Terminus • Linwood Street – from Bridle Path (west leg) to Parkdale Street • Lodge Road – from Fieldlight Boulevard to Poppy Lane • Fairview Avenue – from Browning Avenue to South Terminus • Vistula Drive – from Batory Avenue to Elvira Court INF 03-25 May 26, 2025 Subject: Asphalt Resurfacing on Various City Streets Page 2 • Garvolin Avenue – from Modlin Road to Krosno Boulevard Fairvew Avenue was reconstructed in 2023 and the surface lift of asphalt from Browning Avenue to South Terminus was included in the 2025 Engineering Capital Budget. This work was included in Request for Tender No. T2025-4 due to similarity in scope. Request for Tender No. T2025-4 was advertised on the City’s Bids&Tenders portal on March 12, 2025, and closed on April 11, 2025 with six bids submitted. The lowest compliant bid submitted by 1108575 Ontario LTD O/A Kon-Strutt Construction in the amount of $2,466,451.90 (net HST) or $2,787,090.65 (HST included), is recommended for approval. The total gross project cost is estimated to be $3,237,785.00 (HST included), and the total net project cost is estimated at $2,915,727.00 (net of HST rebate). Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community Financial Implications: 1. Tender Amount Tender T2025-4 $2,466,451.90 HST (13%) 320,638.75 Total Gross Tender Cost $2,787,090.65 2. Estimated Project Costing Summary Tender No. T2025-4 $2,466,452.00 Geotechnical Investigation Reports 31,400.00 Materials Testing Provincial Building Faster Fund (BFF) Sponsor Signage 69,297.80 2,173.00 Contingency (12%) 295,974.00 Total Project Cost 2,865,296.80 HST (13%) 372,489.00 Total Gross Project Costs $3,237,785.00 HST Rebate (11.24%) (322,059.00) Total Net Project Cost $2,915,727.00 INF 03-25 May 26, 2025 Subject: Asphalt Resurfacing on Various City Streets Page 3 3. Approved Source of Funds – Engineering Services Capital Budget Expenditure Account Source of Funds Funds Available Funds Required C10570.2505 C10570.2506 C10570.2508 C10570.2509 C10570.2511 C10570.2512 C10570.2513 C10570.2514 C10570.2515 C10570.2516 C10570.2517 Total Funds BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund BFF Reserve Fund 498,333.98 450,080.18 477,405.53 341,320.38 202,664.68 586,556.64 425,381.29 557,695.99 73,090.93 421,752.45 466,036.62 $4,500,318.67 361,439.00 356,083.00 184,274.00 257,437.00 117,946.00 326,838.00 310,150.00 380,039.00 31,639.00 227,624.00 362,258.00 $2,915,727.00 Net project cost (over) under approved funds $1,584,591.67 When Finance staff were developing the funding strategy for the 2025 Capital Budget, BFF dollars were introduced to reduce the funding challenges for 2025 and capital forecast. During the budget development stage, finance staff analyzed the City’s current housing target activity in comparison to the Provincial housing target. Based on this analysis, finance staff introduced the use of BFF dollars for the 2025 Capital Budget. This funding strategy was explained in the 2025 Financial Housekeeping Report (FIN 02-25). The Province has not yet announced the City's BFF allocation, but it's expected in the coming weeks with the announcement of 2024 BFF grant funding recipients. Discussion: The purpose of this report is to award Request for Tender No. T2025-4 for Asphalt Resurfacing on Various City Streets to 1108575 Ontario LTD O/A Kon-Strutt Construction. As part of the 2025 Engineering Roads Capital Budget, the following asphalt resurfacing locations were approved as construction projects: • Creekview Circle – from Downland Drive to Petticoat Lane • Rosebank Road – from Gillmoss Road to Dahlia Crescent • Sunrise Avenue – from West Shore Boulevard to Breezy Drive • Storrington Street – from Walnut Lane to Listowell Crescen • Echo Point Court – from Glenanna Road to North Terminus • Greenburn Place – from Fifth Concession Road to North Terminus • Linwood Street – from Bridle Path (west leg) to Parkdale Street • Lodge Road – from Fieldlight Boulevard to Poppy Lane INF 03-25 May 26, 2025 Subject: Asphalt Resurfacing on Various City Streets Page 4 • Fairview Avenue – from Browning Avenue to South Terminus • Vistula Drive – from Batory Avenue to Elvira Court • Garvolin Avenue – from Modlin Road to Krosno Boulevard As part of the 2016 Road Needs Study endorsed by Council through Resolution #374/17, these streets have been identified and recommended for resurfacing improvements. The 2016 Road Needs Study is used by staff as a resource document for identifying and planning maintenance, rehabilitation and reconstruction strategies, programs and projects for all Pickering roads. The roads selected for asphalt resurfacing in 2025 align with the priorities of the 2016 Road Needs Study. Request for Tender No. T2025-4 was advertised on the City’s Bids&tenders portal on Wednesday, March 12, 2025, and closed on Friday, April 11, 2025 with six bids submitted. The lowest compliant bid of $2,509,861.00 (net HST) or $2,787,090.00 (HST included) submitted by 1108575 Ontario LTD O/A Kon-Strutt Construction is recommended for approval. The total gross project cost which includes the tendered amount, a construction contingency, and other associated costs is estimated at $3,237,785.00 (HST included) with an estimated total net project cost of $2,915,727.00 (net HST). Through RFSQ2023-1 Roster Category of Geotechnical Investigation and Inspection Services Master Framework Agreement, the geotechnical investigation and inspection services under associated costs have been awarded to GHD. Reference for 1108575 Ontario LTD O/A Kon-Strutt Construction have been reviewed and are deemed acceptable by the Division Head, Capital Projects & Infrastructure. In conjunction with staff’s review of the Contractor’s previous work experience, the tender is deemed acceptable. Upon careful examination of all tenders and relevant documents received, the City Infrastructure Department recommends acceptance of the lowest compliant bid submitted by 1108575 Ontario LTD O/A Kon-Strutt Construction for RFT No. T2025-4 in the amount of $2,787,090.65 (HST included), and that the total net project cost of $2,915,727.00 (net of HST rebate) be approved. Attachment: 1. Location Map Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Kevin Heathcote, P.Eng. Brian Duffield Division Head, City Infrastructure Director, City Infrastructure INF 03-25 May 26, 2025 Subject: Asphalt Resurfacing on Various City Streets Page 5 Original Signed By: Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement Original Signed By: Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer KH:bd Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer T2025-4 – Asphalt Resurfacing on Various City Streets Page 1 of 6 Location Maps Project Area No. 1 – Creekview Circle Creekview Circle – from Downland Drive to Petticoat Lane. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. Project Area No. 2 – Rosebank Road Rosebank Road – from Gillmoss Road to Dahlia Crescent. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. Attachment 1 to Report INF 03-25 T2025-4 – Asphalt Resurfacing on Various City Streets Page 2 of 6 Project Area No. 3 – Sunrise Avenue Sunrise Avenue – from West Shore Boulevard to Breezy Drive. The proposed work includes asphalt resurfacing. All existing concrete barrier curbs shall be removed and replaced with new concrete curbs and gutters. Project Area No. 4 – Storrington Street Storrington Street – from Walnut Lane to Listowell Crescent. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. T2025-4 – Asphalt Resurfacing on Various City Streets Page 3 of 6 Project Area No. 5 – Echo Point Court Echo Point Court – from Glenanna Road to North Terminus. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. Project Area No. 6 – Greenburn Place Greenburn Place – from Fifth Concession Road to North Terminus. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters that are deficient shall be removed and replaced as required. T2025-4 – Asphalt Resurfacing on Various City Streets Page 4 of 6 Project Area No. 7 – Linwood Street Linwood Street – from Bridle Path (west leg) to Parkdale Street. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. Project Area No. 8 – Lodge Road Lodge Road – from Fieldlight Boulevard to Poppy Lane. The proposed work includes asphalt resurfacing. All existing concrete barrier curbs shall be removed and replaced with new concrete curbs and gutters. T2025-4 – Asphalt Resurfacing on Various City Streets Page 5 of 6 Project Area No. 9 – Fairview Avenue Fairview Avenue – from Browning Avenue to South Terminus. The proposed work includes concrete curb, maintenance hole and catch basin frame adjustments, surface asphalt placement and pavement markings. Project Area No. 10 – Vistula Drive Vistula Drive – from Batory Avenue to Elvira Court. The proposed work includes asphalt resurfacing. All existing concrete barrier curbs shall be removed and replaced with new concrete curbs and gutters. T2025-4 – Asphalt Resurfacing on Various City Streets Page 6 of 6 Project Area No. 11 – Garvolin Avenue Garvolin Avenue – from Modlin Road to Krosno Boulevard. The proposed work includes asphalt resurfacing. All existing concrete barrier curbs shall be removed and replaced with new concrete curbs and gutters.