HomeMy WebLinkAboutCS 10-25Report to Council
Report Number: CS 10-25
Date: May 26, 2025
From: Laura Gibbs
Director, Community Services
Subject: General Contr acting Services for Redman House Restoration
Tender No. T2025-6
File: A-1440-001
Recommendation:
1.That the bid submitted by Icon Builders Inc. in response to Request for Tender No.
T2025-6 for General Contracting Services for Redman House Restoration, in the amount
of $592,070.21 (net HST) or $657,467.90 (HST included) be accepted;
2.That the total gross project cost of $843,918.00 (HST included), including the amount of
the tender, construction contingency, and other associated costs, and the total net project
cost of $759,974.00 (net HST) be approved;
3.That the Director, Finance & Treasurer be authorized to finance the net project cost of
$759,974.00 to be funded as approved in the 2018, 2021, 2022 and 2024 Capital Budget
as follows:
a.The sum of $121,289.00 to be funded by the Rate Stabilization Reserve;
b.The sum of $516,560.00 to be funded by the GICB grant;
c.The sum of $88,000.00 to be funded by the Facilities Reserve;
d.The sum of $34,125.00 to be funded by Property Taxes;
4.That the Director, Community Services be authorized to execute the CCDC-2, 2020
Stipulated Price Contract with Icon Builders Inc. pursuant to Request for Tender No.
T2025-6; and
5.That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in the report.
Executive Summary: The purpose of this report is to award General Contract Services
for Redman House Restoration, located on the lower site of the Pickering Museum Village at
3550 Greenwood Road. The restoration work includes restoration of architectural elements,
building envelope, reconstruction of the existing barrier-free access ramp, structural repairs,
interior work, demolition, mechanical, electrical, and information technology as tendered
through T2025-6. Renovation is required to maintain the Redman House as a public program
space, with renovated amenities including a program kitchen, program room, public
washrooms, and to provide office and break room space for staff that run programs at the
museum . Renovation work will maintain the aesthetic of the historic character of the building.
CS 10-25 May 26, 2025
Subject: General Contracting Services for Redman House Renovation Page 2
Request for Tender No. T2025-6 was advertised on the City’s Bids & Tenders portal on March
19, 2025, and closed on April 22, 2025. Bid submissions were received from 11 contractors. All
required pre-conditions of the award have been received and approved; therefore, the lowest
compliant bid submitted by Icon Builders Inc. in the amount of $592,070.21 (net HST) or
$657,467.90 (HST included), is recommended for approval. The total gross project cost is
estimated to be $843,918.00 (HST included), and the total net project cost is estimated at
$759,974.00 (net of HST rebate). A significant portion of the total project cost is funded by the
Green and Inclusive Community Buildings (GICB) federal grant program.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe &
Healthy Community .
Financial Implications:
1. Tender Amount
Tender T2025-6 $518,830.00
Tender T2025-6 (Optional Prices) 63,000.00
HST (13%) 75,637.90
Total Gross Tender Cost $657,467.90
2. Estimated Project Costing Summary
Tender T2025-6 including Optional Prices $581,830.00
Testing and Inspection Costs
Additional Consulting and Costs
20,000.00
25,000.00
Contingency (20%) 120,000.00
Total Project Cost 746,830.00
HST (13%) 97,088.00
Total Gross Project Costs $843,918.00
HST Rebate (11.24%) (83,944.00)
Total Net Project Cost $759,974.00
3. Approved Source of Funds – Community Services Capital Budget
Approved Code Source of Funds Funds Available Funds Required
C10250.2210 Rate Stabilization $85,519.00 $85,519.00
C10250.2210 GICB Grant 516,560.00 516,560.00
C10250.2210 Facilities Reserve 88,000.00 88,000.00
C10250.2106 Property Taxes 34,125.00 34,125.00
C10250.2104 Rate Stabilization 358,800.00 35,770.00
Total $1,083,004.00 $759,974.00
CS 10-25 May 26, 2025
Subject: General Contracting Services for Redman House Renovation Page 3
Project Cost under (over) approved funds by
$ 323,030.00
All project costs will be allocated and consolidated under C10250.2210 (Redman House
Restoration). The funding from C10250.2104 (PHCC Site Preparation) and C10250.2106
(Museum Site Accessibility) will be consolidated under C10250.2210.
Discussion: The purpose of this report is to award General Contract Services for Redman
House Restoration, located on the lower site of the Pickering Museum Village at 3550
Greenwood Road. The Redman House Program Centre serves as the main facility on the
lower site of the museum property for delivery of programs and amenities, including
washroom s, kitchen, eating and meeting spaces. Half of the building is of heritage construction
(ca. 1840). It was renovated and expanded with an addition in 2004. Having served as the
heart of museum operations since that time, many major components of the building are
heavily worn and require restoration or replacement.
Staff submitted an application to the Green and Inclusive Community Buildings (GICB)
program in accordance with Report CS 28-21 (Resolution #629/21) securing $516,560.00 in
funding for the project. Conditions of the GICB grant require general energy efficiency retrofits
to the building. These will be achieved through upgrades to both mechanical and electrical
systems and components, roof replacement and localized improvements to building
assemblies. Accessibility improvements will prioritize replacement of the existing ram p, which
must be relocated to prevent further damage to the building’s foundations. Energy
improvements for this facility also align with targets set by the City’s Corporate Energy
Management Plan.
Work will commence in July and be coordinated to minimize disruptions to the lower museum
site with a target completion date in January 2026. Funding agreements with GICB were
extended due to the impact of the COVID-19 pandemic on the original project schedule, but all
funds must be expended by March 2026. As this project includes exterior work, weather will
also be a factor. Additional c onsulting costs have been included in the project cost estimate as
an allowance for additional site visits to ensure a high degree of oversight and quality control
during the work, and in case concealed conditions are discovered.
A higher-than-normal construction contingency has also been included due to the heritage
construction nature of the building. It is common to encounter unforeseen and non-standard
materials and assemblies in historic buildings. The additional funds will avoid any potential
project delays should such conditions be encountered.
Request for Tender No. T2025-6 was advertised on the City’s Bids & Tenders portal on March
19, 2025, and closed on April 22, 2025. Bid submissions were received from 11 contractors.
Icon Builders Inc. is the lowest compliant bid and is recommended for award in the amount of
$592,070.21 (net HST) or $657,467.90 (HST included), subject to the receipt and approval of
all pre-conditions of award required in accordance with the bid document.
The total gross project cost is estimated to be $843,918.00 (HST included), and the total net
project cost is estimated at $759,974.00 (net of HST rebate).
CS 10-25 May 26, 2025
Subject: General Contracting Services for Redman House Renovation Page 4
Attachment: None.
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Vince Plouffe, OAA, MRAIC Cathy Bazinet, CPPB, NIGP-CPP
Division Head, Facilities Management Manager, Procurement
& Construction
Original Signed ByOriginal Signed By
Dennis Yip, P.Eng., PMP®, CEM, LEED® AP Laura Gibbs, MBA, MSc.
Manager, Facilities Capital Projects Director, Community Services
Original Signed By
Stan Karwowski, MBA, CPA, CMA
Director, Finance & Treasurer
LG :dy
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer