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Home My WebLink AboutApril 29, 2025 Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor B. Duffield - Director, City Infrastructure J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk V. Plouffe - Division Head, Facilities & Construction Management N. Robinson - Deputy Fire Chief R. Perera - Deputy Clerk J. Currie - Legislative Coordinator E. Knox - Community Safety & Well-Being Advisor 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. 2. Playing of O Canada Mayor Ashe asked all Members of Council to rise for the playing of O Canada. 3. Moment of Reflection Mayor Ashe called for a silent moment of reflection. Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 2 4. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 5. Disclosure of Interest 5.1 Councillor Brenner declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 15.2, Canadian Union of Public Employees, Local 129 Collective Bargaining Ratification, as he has a family member who is a member of CUPE Local 129. 5.2 Councillor Cook declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 15.2, Canadian Union of Public Employees, Local 129 Collective Bargaining Ratification, as she has a family member who is a member of CUPE Local 129. 6. Adoption of Minutes Resolution #701/25 Moved by Councillor Cook Seconded by Councillor Butt Council Minutes, March 24, 2025 Executive Committee Minutes, April 7, 2025 Planning & Development Committee Minutes, April 7, 2025 Special Council Minutes, April 22, 2025 Carried 7. Presentations There were no presentations. 8. Delegations 8.1 Andrew Scott, Mattamy Homes Re: Report PLN 09-25 Draft Plan of Subdivision Application SP-2023-02 Zoning By-law Amendment Application A 05/23 Seaton TFPM Inc. Part of Lots 21 and 22, Concession 5 Seaton Community Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 3 Due to technical issues, this agenda item was heard during Item 11.1, Report PLN 09-25. 9. Correspondence 9.1 Corr. 03-25 Elaine Knox, Community Safety & Well-Being Advisor, City of Pickering Re: Community Safety and Well-Being Advisory Committee 2024 Year End Report & 2025 Work Plan Resolution #702/25 Moved by Councillor Brenner Seconded by Councillor Nagy That Corr. 03-25 from Elaine Knox, Community Safety & Well-Being Advisor, City of Pickering, dated April 29, 2025, regarding the Community Safety and Well-Being Advisory Committee 2024 Year End Report & 2025 Work Plan, be received for information. Carried 10. Report EC 04-25 of the Executive Committee held on April 7, 2025 10.1 Chief Administrative Officer, Report CAO 04-25 Community Safety and Well-Being Advisory Committee - Revised Terms of Reference Council Decision: 1. That Report CAO 04-25 regarding the approval of revised Terms of Reference for the Community Safety and Well-Being Advisory Committee be received; 2. That the revised Terms of Reference for the Community Safety and Well- Being Advisory Committee, as set out in Attachment #1 to this Report, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.3 Director, Engineering Services, Report ENG 05-25 Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 4 Proposed All-way Stop Sapphire Drive and Azalea Avenue/Kingpeak Crescent Council Decision: 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Sapphire Drive and Azalea Avenue/Kingpeak Crescent; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.4 Director, Engineering Services, Report ENG 06-25 Chickadee Stormwater Management Pond Cleanout and Dixie Estates 2 Stormwater Management Pond Cleanout Projects Consulting and Professional Services for Detailed Design Council Decision: 1. That Council approve retaining T.Y.Lin International Canada Inc. for consulting and professional services for the preparation of the detailed designs of the Chickadee Stormwater Management Pond Cleanout Project and the Dixie Estates 2 Stormwater Management Pond Cleanout Project, in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above $50,000.00; 2. That the proposals submitted by T.Y.Lin International Canada Inc. for consulting and professional services for the preparation of the detailed design of the Chickadee Stormwater Management Pond Cleanout and the Dixie Estates 2 Stormwater Management Pond Cleanout projects, in the combined amount of $113,141.85 (net HST) or $125,639.05 (HST included) be accepted; 3. That the total gross project cost of $144,837.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $130,430.00 (net HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $130,430.00 as follows: Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 5 a) The sum of $60,000.00 to be funded from the Stormwater Management Reserve Fund as approved in the 2025 Capital Budget be increased to $65,375.00; b) The sum of $60,000.00 to be funded from the Stormwater Management Reserve Fund as approved in the 2025 Capital Budget be increased to $65,055.00; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.6 Director, Engineering Services, Report ENG 08-25 Proposed Parking and Stopping Restrictions, Various Locations Amendment to the Traffic and Parking By-law 6604/05 Council Decision: 1. That the attached draft by-law be enacted to amend Schedule “1”, No Stopping, and Schedule “2”, No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of stopping and parking restrictions on portions of Alpine Lane, Beaton Way, Pebble Court and Tanzer Court; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.8 Director, City Development & CBO, Report PLN 08-25 Authorization to Modify the Term of a Memorandum of Understanding Pre-Review of Design Drawings for Detached Additional Dwelling Units Council Decision: 1. That the Mayor and City Clerk be authorized to modify the Memorandum of Understanding (MOU) between the City of Pickering and the Town of Whitby, by retroactively extending the term of the MOU to June 30, 2025, as set out in Appendix I to this report, for the sharing of resources to enable the preparation of pre-reviewed design drawings for detached Additional Dwelling Units, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, the Director, City Development & CBO, and the Chief Administrative Officer; Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 6 2. That the Mayor and City Clerk be authorized to further modify the term of the MOU between the City of Pickering and the Town of Whitby, as may be required in the future; and, 3. That appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to the recommendations in this report. Resolution #703/25 Moved by Councillor Brenner Seconded by Councillor Butt That Report EC 04-25 of the Executive Committee Meeting held on April 7, 2025 be adopted, save and except, Item 10.2, Report CS 03-25, Item 10.5, Report ENG 07-25, and Item 10.7, Report FIN 05-25. Carried 10.2 Director, Community Services, Report CS 03-25 Deaccession of Museum Artifacts 2025 Artifact Deaccession List A question and answer period ensued with staff regarding: • why issues cited during the 2023 deaccession process were still reoccurring; • whether the City had a pest control contractor and whether the pest control mechanisms being used were effective; • the current policy for handling duplicate artifacts; • who determined that restoration was not a viable option for the artifacts; • the percentage of artifacts that were included in the deaccession process in 2023; • how often artifacts were examined to see whether they qualified for deaccession; • whether deaccession was more cost effective than restoration; • the rationale for gathering artifacts with missing information; and, • protocols which would be in place moving forward to mitigate issues cited for deaccession. Resolution #704/25 Moved by Councillor Brenner Seconded by Councillor Butt Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 7 1. That the deaccession of museum artifacts, as set out in Attachment 1, be endorsed; and, 2. That the staff be authorized to take the necessary actions as indicated in the report. Carried 10.5 Director, Engineering Services, Report ENG 07-25 Urban Forest Study Update and Tree Canopy Cover Assessment A question and answer period ensued between Members of Council and staff regarding: • when the findings of the study would be presented to Council and the next steps that would follow the completion of the study; • the timelines for tree planting and concerns that it was too far into the future; • how trees that were damaged during a storm were being tracked by the City; • ways to encourage residents to contact the City upon coming across a damaged tree to assist with tracking; • whether the staff report included any reference to protecting the rural characteristic of Cherrywood; • whether the study would look at Cherrywood; • whether the environmental findings from the study could justify rezoning or redevelopment in Cherrywood; • whether alternate price proposals were considered for the study and whether the cost was inflated; • whether any independent verification would be done on the work to be completed by the Toronto and Region Conservation Authority (TRCA); • whether the cost of the study would decrease if rural landowners denied access onto their properties; • whether the City already had baseline tree canopy information from satellite images and why that information was not reviewed first; • whether there was any evidence that climate change had damaged any trees; • why the work was not being done by staff or existing City consultants; • whether there was any guarantee that the rural character of Cherrywood would be maintained; • the importance of the study and consequences of not doing this study; Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 8 • clarification regarding the intent of the study being to review the existing tree canopy; • clarification that any potential public consultation process would reiterate the information already presented in the staff report; and, • clarification that the study was looking to retain as many trees as possible. Resolution #705/25 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council approve retaining the services of the Toronto and Region Conservation Authority to update the Urban Forest Study and complete a Tree Canopy Cover Assessment, in accordance with the City’s Purchasing Policy, Appendix 1, item 8; 2. That the proposal submitted by Toronto and Region Conservation Authority to update the Urban Forest Study and complete a Tree Canopy Cover Assessment, in the amount of $201,140.00 (HST included) be accepted; 3. That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority to update the Urban Forest Study and complete a Canopy Cover Assessment, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 4. That the total gross project cost of $221,254.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $199,246.00 (net HST) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $199,246.00 from the 2025 Current Budget, to be funded from Property Taxes; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook No: Councillor Robinson Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 9 Councillor Nagy Councillor Pickles Mayor Ashe 10.7 Director, Finance & Treasurer, Report FIN 05-25 Asset Management Data Governance Policy & Procedure A brief question and answer period ensued with staff regarding: • whether the report was related to Seaton; • whether the report could be deferred since the Seaton Recreation Complex and Library project was recently paused; and, • whether the Seaton Recreation Complex and Library should be built prior to approving this report. Resolution #706/25 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report FIN 05-25, regarding the Asset Management Data Governance Policy & Procedure, be received; 2. That the Asset Management Data Governance Policy (FIN 120) & Procedure (FIN 120-001), set out in Attachments 1 and 2 respectively, be approved; 3. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to make any interpretations of the Asset Management Data Governance Policy & Procedure, make rulings that will allow the conduct of business to proceed, and to take any actions necessary to this effect; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11. Report PD 03-25 of the Planning & Development Committee held on April 7, 2025 11.1 Director, City Development & CBO, Report PLN 09-25 Draft Plan of Subdivision Application SP-2023-02 Zoning By-law Amendment Application A 05/23 Seaton TFPM Inc. Part of Lots 21 and 22, Concession 5 Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 10 Seaton Community A. Scott, Mattamy Homes, appeared before Council via electronic connection and stated that he was available for questions regarding Report PLN 09-25. There were no questions from Members of Council. Resolution #707/25 Moved by Councillor Pickles Seconded by Councillor Nagy 1. That Draft Plan of Subdivision SP-2023-02, submitted by Seaton TFPM Inc., to permit a residential plan of subdivision on lands being Part of Lots 21 and 22, Concession 5, as shown on the Applicant’s Draft Plan of Subdivision, Attachment 4 to Report PLN 09-25, be endorsed; 2. That the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2023-02, as set out in Appendix I to Report PLN 09- 25, be endorsed; and, 3. That Zoning By-law Amendment Application A 05/23, submitted by Seaton TFPM Inc., to implement the Draft Plan of Subdivision SP-2023-02 be approved, and that the draft Zoning By-law Amendment, as set out in Appendix II to Report PLN 09-25, be finalized and forwarded to Council for enactment. Carried 11.2 Director, City Development & CBO, Report PLN 10-25 Draft Plan of Subdivision SP-2022-03 Zoning By-law Amendment A 08/22 Draft Plan of Condominium CP-2022-04 The Brock Zents Partnership 2660, 2670 & 2680 Brock Road (Southwest corner of Brock Road and Zents Drive) Resolution #708/25 Moved by Councillor Pickles Seconded by Councillor Nagy Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 11 1. That Draft Plan of Subdivision Application SP-2022-03, submitted by The Brock Zents Partnership, to establish one block for a residential condominium development, one environmental block, and one public road, as shown in Attachment 3 to Report PLN 10-25, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and, 2. That Zoning By-law Amendment Application A 08/22, submitted by The Brock Zents Partnership, to permit a residential condominium development consisting of a mix of townhouse dwellings, on lands located at the southwest corner of Brock Road and Zents Drive, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix II to Report PLN 10-25, be finalized and forwarded to Council for enactment prior to the Director, City Development & CBO issuing final site plan approval. Carried 12. Reports – New and Unfinished Business 12.1 Director, Community Services, Report CS 06-25 Consulting Services for Geotechnical and Hydrological Reports and Environmental Investigation for Seaton Recreation Complex & Library A question and answer period ensued between Members of Council and staff regarding: • whether a soil test would be conducted when the Seaton Recreation Complex and Library were being constructed; • why the City was undertaking this work when the Seaton Recreation Complex and Library project was recently paused; • rationale for incurring costs to conduct studies for lands that the City did not currently own; • potential impact should Council decide not to move forward with the Seaton Recreation Complex and Library project; • the design work that was being conducted on the subject lands with Council not having approved the project; • whether the City would be liable if the fill added by the builder was not up to standard; • how conducting this work did not undermine Council’s decision to pause the Seaton Recreation Complex and Library project; • deferring the work to the same time the financial information pertaining to the Seaton Recreation Complex and Library project was being considered; Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 12 • whether the land agreements that the City currently had pertaining to Seaton clarified that the land would be transferred to the City and whether it would be filled prior to the land transfer; • clarification that the purpose of the study was to ensure that the fill was appropriate to protect the City’s interests; • whether staff were in support of proceeding with the site preparation work; • next steps should the studies find unfavorable conclusions; and, • whether the land agreements included any provisions that would prevent the City from owning the lands. Resolution #709/25 Moved by Councillor Butt Seconded by Councillor Brenner 1. That the quotation submitted by DS Consultants Ltd. in response to Request for Quotation No. Q2025-9 for Geotechnical and Hydrological Reports and Environmental Investigation for the Seaton Recreation Complex & Library, in the amount of $130,253.00 (net HST) or $144,640.00 (HST included) be accepted; 2. That the total gross project cost of $144,640.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $130,253.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $130,253.00 as approved in the 2020, 2021 and 2024 Capital Budget as follows: a. The sum of $76,884.00 to be funded by a transfer from the DC – Parks & Recreation Services Reserve Fund; b. The sum of $13,768.00 to be funded by a transfer from the DC – Library Reserve Fund; c. The sum of $39,601.00 to be funded by a transfer from the Seaton FIA Reserve Fund; 4. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Quotation No. Q2025-9; and, Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 13 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 12.2 Director, Community Services, Report CS 09-25 New Vehicle Storage Shed at the Operations Centre Tender No. T2025-1 Resolution #710/25 Moved by Councillor Cook Seconded by Councillor Brenner 1. That the bid submitted by Gerr Construction Limited in response to Request for Tender No. T2025-1 for the construction of the New Vehicle Storage Shed at the Pickering Operations Centre, in the amount of $3,124,032.00 (net HST) or $3,469,100.00 (HST included) be accepted; 2. That the total gross project cost of $4,011,500.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $3,612,480.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $3,612,480.00 to be funded from the Operations Centre Reserve Fund as approved in the 2023 and 2024 Capital Budgets; 4. That the Director, Operations be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Tender No. T2025-1; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 14 Carried 12.3 Director, Economic Development & Strategic Projects, Report ECD 03-25 Licence Agreement with Open Studio Art Café Seasonal Patio on City Owned Lands Resolution #711/25 Moved by Councillor Cook Seconded by Councillor Nagy 1. That Council approve the Draft Licence Agreement for the temporary use of City Property, adjacent to 617 Liverpool Road, to operate a seasonal patio between the City of Pickering and Open Studio Art Café, from May 1, 2025 until November 30, 2025; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and OSAC, in the form as attached to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the Director, Corporate Services & City Solicitor and the Director, Economic Development & Strategic Projects; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 12.4 Director, Finance & Treasurer, Report FIN 06-25 2025 Tax Rates and Final Tax Due Dates Resolution #712/25 Moved by Councillor Nagy Seconded by Councillor Cook 1. That Report FIN 06-25 regarding the 2025 tax rates and final tax due dates be received; 2. That the 2025 tax rates for the City of Pickering be approved as contained in Schedule “A” of the By-law attached hereto; Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 15 3. That the tax levy due dates for the Final Billing for all taxable properties, excluding Payment in Lieu of Taxes (PIL) properties, be July 29, 2025 and October 29, 2025, thereby providing property owners one additional month to pay their taxes for the final two tax due dates without incurring late penalties or interest charges; 4. That the tax levy due dates for the Final Billing for all PIL properties be June 25, 2025 and September 25, 2025; 5. That staff be directed to write to Pickering’s MPP, requesting that the Education Act, as it relates to the timing of municipal levy payments to school boards, be amended to reflect those instances where municipalities decide to defer their property tax payment due date(s) as a result of the current economic uncertain environment, and that the deferral of property tax payments match the required municipal school board payments; 6. That the attached By-law be approved; 7. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 8. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried 12.5 Director, City Infrastructure, Report INF 01-25 Wilson Bridge Replacement (Bridge 7002) Request for Tender No. T2025-2 A brief question and answer period ensued between Members of Council and staff regarding: • whether signage would be placed on the site with details regarding timelines and the work that was being done; • whether barriers to the site would be installed; • the need for the signage to include a contact number to report issues related to construction; and, • next steps for the Joseph Street Reconstruction and Drainage Improvements project. Resolution #713/25 Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 16 Moved by Councillor Pickles Seconded by Councillor Butt 1. That the bid submitted by Esposito Bros. Construction Ltd. in response to Request for Tender No. T2025-2 for Wilson Bridge Replacement, in the amount of $1,990,291.00 (net HST) or $2,210,129.43 (HST included), be accepted; 2. That Council award the contract administration and construction inspection for Request for Tender No. T2025-2 Wilson Bridge Replacement to Greer Galloway Group Inc. in the amount of $102,538.35 (HST included); in accordance with the Purchasing Policy Section 10.03 (c) as the assignment is above $50,000.00; 3. That the total gross project cost of $2,661,318.00 (HST included), including the tendered amount, contract administration and inspection services, a contingency, and other associated costs, and the total net project cost of $2,396,600.00 (net HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $2,396,600.00 as follows: a. The sum of $2,000,000.00 as approved in the 2025 Capital Budget be increased to $2,396,600 and be funded from the Building Faster Fund Reserve Fund; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 12.6 Director, City Infrastructure, Report INF 02-25 Joseph Street Reconstruction and Drainage Improvements Request for Tender No. T2025-3 Resolution #714/25 Moved by Councillor Pickles Seconded by Councillor Butt 1. That the bid submitted by Wyndale Paving Co. Ltd in response to Request for Tender No. T2025-3 for Joseph Street Reconstruction and Drainage Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 17 Improvements, in the amount of $344,938.00 (net HST) or $383,039.49 (HST included) be accepted; 2. That the total gross project cost of $555,214.00 (HST included), including the tendered amount, a construction contingency and other associated costs, and the total net project cost of $499,987.00 (net HST) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $499,987.00 as approved in the 2023 Roads Capital Budget, to be funded from the OCIF Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 12.7 Director, City Development & CBO, Report PLN 11-25 5113 Brock Road (Claremont) Reissue of Notice of Intention to Designate a Property under Part IV, Section 29 of the Ontario Heritage Act Resolution #715/25 Moved by Councillor Nagy Seconded by Councillor Pickles 1. That Council reaffirm its decision of November 25, 2024, to designate the property municipally known as 5113 Brock Road (Claremont), known as the G.M. Forsyth House, as a property of cultural heritage value or interest under Part IV, Section 29 of the Ontario Heritage Act; 2. That Council direct staff to reissue and serve a revised Notice of Intention to Designate the property in accordance with the notification requirements of the Ontario Heritage Act; 3. That should no Notice of Objection be received by the City Clerk within 30 days of the publication of the revised Notice, the designation by-law be brought forward to Council for enactment in accordance with Section 29(8) of the Ontario Heritage Act; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 18 Carried 13. Motions and Notice of Motions 13.1 Pickering’s Response to U.S. Tariff Threats A discussion and a question and answer period ensued between Members of Council and staff regarding: • adverse effects of tariffs to the City, local businesses, and the entire community; • the need to advocate to exclude key materials from tariffs that municipalities rely on; • the need to form a united front with other municipalities and to strengthen efforts to reduce the reliance on imported goods; • the Motion being in keeping with views of both the Provincial and Federal governments; • the rationale for bypassing Council’s normal oversight when no formal directive was passed by the Federal or Provincial governments to municipalities; • whether there would be any financial impact to the City; • mechanisms that would be put in place to ensure public reporting and how over expenditures would be reported to Council; • concerns that the motion was retaliatory and that the City was embarking on expenditures without obtaining Council approval; and, • the importance of the Motion in protecting Canadian businesses. Resolution #716/25 Moved by Councillor Butt Seconded by Councillor Brenner WHEREAS, the trade between Canada and the United States (the “U.S.”) has driven decades of sustained economic growth, creating jobs and prosperity for Canadians; And Whereas, the tariffs previously announced by President Trump against Canada and the new tariffs announced by the U.S. administration on April 2, 2025, against 180 countries could have significant adverse effects on the global economy resulting in either decreased growth or a recession that in turn would have significant adverse effects on the local Pickering economy including possible job losses; Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 19 And Whereas, the application of tariffs by the U.S. government and the reciprocal tariffs introduced by the Canadian Government will have negative results for the City of Pickering, particularly in terms of increased costs for goods sourced from the United States; And Whereas, local, provincial, and federal leaders are encouraging Canadians and Canadian municipalities to prioritize Canadian goods and services; And Whereas, the City of Pickering is committed to supporting local businesses and recognizing that the City of Pickering has significant purchasing power through its planned capital projects and planned projects and infrastructure investments which can be leveraged to support local and national businesses during the economic period of uncertainty; And Whereas, the City of Pickering remains committed to supporting local businesses and protecting jobs for Pickering residents; And Whereas, the City of Pickering recognizes the importance of adhering to current trade agreements signed by Canada, including the Canada European Trade Agreement (CETA) and other relevant international trade agreements; And Whereas, the Canada-United States-Mexico free trade agreement does not apply to municipal procurement, making it possible for municipalities to adopt strategies that prefer Canadian and other non-U.S. goods and services to those of the U.S.; Now therefore be it resolved that the Council of The Corporation of the City of Pickering requests: 1. That the City of Pickering align its procurement strategies with any legislation or direction to municipalities that may be issued formally by the federal or provincial government in response to tariffs imposed by the U.S., to support a unified, cross-Canada approach that effectively leverages the considerable buying power of municipalities to support a broader trade and economic strategy in Canada; 2. That the City of Pickering calls on the Federal and Provincial governments to take action to remove inter-provincial trade barriers between provinces as a response to U.S. tariffs and support Canadian businesses; 3. That Council directs staff to adopt procurement strategies that prioritize Canadian and other non-U.S. goods and services over those of the U.S., where feasible; Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 20 4. That City Departments conduct a thorough review of purchased goods and services to ensure, where possible, Canadian or Non-American goods, services or product standards are adopted; 5. That the City of Pickering will engage, through the Economic Development & Strategic Projects Department, with local businesses and stakeholders to understand the potential impacts of proposed tariffs and to collaborate on strategies to strengthen the local economy; 6. That the Director Finance & Treasurer be directed to approve amendments to the City’s Purchasing Policy thresholds that would allow City staff more flexibility to support local businesses, particularly for low-dollar purchases of goods and services, and directly solicit bids from domestic suppliers, where applicable, while ensuring continued compliance with the Canadian Trade Agreements; 7. That the Director Finance & Treasurer be delegated authority to approve contract extensions in situations where negotiating an extension is favourable to obtaining bids, during this time of uncertainty, or where supply or pricing is likely to be impacted, and that this delegated authority be in effect for the duration of the 2025 budget year; 8. That the Director Finance & Treasurer be delegated authority to approve additional financing, specifically related to tariffs and retaliatory issues where current contracts or bids come in over budget or require an increase, that would otherwise require Council approval unless the additional funding relies on reserves or reserve funds, and that this delegated authority be in effect for the duration of the 2025 budget year; and, 9. That a copy of this resolution be forwarded to The Right Honourable Mark Carney, Prime Minister of Canada, The Honourable Doug Ford, Premier of Ontario, all Durham MPs, all Durham MPPs, and Durham Region Council. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 21 14. By-laws 14.1 By-law 8176/25 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 14.2 By-law 8177/25 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 14.3 By-law 8178/25 Being a By-law to amend City Consolidated Zoning By-law 8149/24, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part Lots 21 and 22, Concession 5, City of Pickering (A 05/23) (Seaton TFPM Inc.) 14.4 By-law 8179/25 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2025 and to establish the Tax Rates necessary to raise such sums and to establish the final due dates for all realty tax classes. 14.5 By-law 8180/25 Being a by-law to amend the Municipal Accommodation Tax By-law 8161/25 Resolution #717/25 Moved by Councillor Brenner Seconded by Councillor Nagy That By-law Numbers 8176/25 through 8180/25 be approved. Carried 15. Confidential Council – Public Report Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 22 Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was held at 5:45 pm in accordance with the provisions of the Municipal Act and Procedure By-law to receive advice subject to solicitor-client privilege, and to consider matters relating to a proposed or pending acquisition or disposition of land by the municipality and labour relations or employee negotiations. The matters discussed pertained to a purchase of land and the collective bargaining ratification for CUPE Local 129. Carried 15.1 Director, Corporate Services & City Solicitor, Confidential Report LEG 04-25 Re: Purchase of Land required for a Multi-use Pedestrian Path and Fire Hydrant forming part of the Walnut Lane Extension Resolution #718/25 Moved by Councillor Nagy Seconded by Councillor Cook That the Director, Corporate Services & City Solicitor be authorized to proceed with the acquisition of Part 1, Plan 40R-32660, being a parcel of land adjacent to Walnut Lane, in accordance with the provisions contained in Confidential Report LEG 04-25. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson Carried 15.2 Confidential Memorandum from the Director, Human Resources Re: Canadian Union of Public Employees, Local 129 Collective Bargaining Ratification Having previously declared a conflict of interest, Councillor Brenner and Councillor Cook did not vote on the following item. Resolution #719/25 Moved by Councillor Robinson Seconded by Councillor Nagy Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 23 That the Memorandum of Settlement, April 14, 2025, between The Corporation of the City of Pickering and the Canadian Union of Public Employees, Local 129 be ratified, and the Director, Human Resources be authorized to take the necessary actions. Carried 16. Regional Councillor Updates There were no Regional Councillor Updates. 17. Other Business 17.1 Councillor Pickles gave Notice of a Motion regarding increasing Ontario Works and Ontario disability support program payments. 17.2 Councillor Robinson gave Notice of a Motion regarding providing temporary parking allowance for St Paul's on the Hill Community Food Bank. 18. Confirmatory By-law By-law 8181/25 Councillor Nagy, seconded by Councillor Cook moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of April 29, 2025. Carried 19. Adjournment Moved by Councillor Robinson Seconded by Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 9:01 p.m. Dated this 29th day of April, 2025. Council Meeting Minutes April 29, 2025 Electronic Meeting – 7:00 pm Chair: Mayor Ashe 24 Kevin Ashe, Mayor Susan Cassel, City Clerk