HomeMy WebLinkAboutINF 02-25Report to Council
Report Number: INF 02-25
Date: April 29, 2025
From: Brian Duffield
Director, City Infrastructure
Subject: Joseph Street Reconstruction and Drainage Improvements
Request for Tender No. T2025-3
File: A-1440
Recommendation:
1. That the bid submitted by Wyndale Paving Co. Ltd in response to Request for Tender
No. T2025-3 for Joseph Street Reconstruction and Drainage Improvements, in the
amount of $344,938.00 (net HST) or $383,039.49 (HST included) be accepted;
2. That the total gross project cost of $555,214.00 (HST included), including the tendered
amount, a construction contingency and other associated costs, and the total net project
cost of $499,987.00 (net HST) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $499,987.00 as approved in the 2023 Roads Capital Budget, to be funded from
the OCIF Reserve Fund; and,
4. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is obtain Council approval to award
Request for Tender No. T2025-3 for Joseph Street Reconstruction and Drainage
Improvements to Wyndale Paving Co. Ltd. As part of the 2023 Roads Capital Budget, Joseph
Street Reconstruction and Drainage Improvements (from Franklin Street to Old Brock Road)
was approved as a construction project.
Request for Tender No. T2025-3 was advertised on the City’s bids&tenders portal on Tuesday,
February 18, 2025, and closed on Thursday, March 20, 2025 with 18 bidders responding. The
lowest compliant bid of $344,938.00 (net HST) or $383,039.49 (HST included) submitted by
Wyndale Paving Co. Ltd. is recommended for approval. The total gross project cost which
includes the tendered amount, a construction contingency, and other associated costs is
estimated at $555,214.00 (HST included) with an estimated total net project cost of
$499,987.00 (net HST).
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community.
INF 02-25 April 29, 2025
Subject: Joseph Street Reconstruction and Drainage Improvements Page 2
Financial Implications:
1. Tender Amount
RFT No. T2025-3 $338,973.00
HST (13%)
Total Gross Tender Amount
44,066.49
$383,039.49
2. Estimated Project Cost Summary
RFT No. T2025-3 – Joseph Street Reconstruction & Drainage Improvements $338,973.00
Associated Costs
Topographic Survey 7,500.00
Subsurface Utility Engineering Services 28,650.00
Geotechnical Investigation Report 8,370.00
Materials Testing Services 6,445.00
Utility Relocations
Future Top Asphalt (2026)
5,000.00
55,725.00
Construction Contingency (12%) 40,677.00
Sub Total – Project Costs $491,340.00
HST (13%) 63,874,00
Total Gross Project Cost $555,214.00
HST Rebate (11.24%) (55,227.00)
Total Net Project Cost $499,987.00
3. Approved Expense Accounts
Expenditure Account Source of Funds Budget Required
C10570.2318.01-504400 OCIF Reserve Fund $500,000.00 $499,987.00
Net project cost (over) under approved funds $13.00
Discussion: The purpose of this report is to obtain Council approval to award RFT No.
T2025-3 for Joseph Street Reconstruction and Drainage Improvements to Wyndale Paving Co.
Ltd.. As part of the 2016 Road Needs Study endorsed by Council through Report ENG 25-17
(Resolution #374/17), Joseph Street has been identified as a priority for road reconstruction
and drainage improvements. The 2016 Road Needs Study is used by staff as a resource
document for identifying and planning maintenance, rehabilitation and reconstruction
strategies, programs and projects for all Pickering roads. This project aligns with the priorities
of the 2016 Road Needs Study.
Engineering records indicate that Joseph Street was most recently reconstructed in 1973. In
2016, the road surface was rated with a Pavement Condition Index of 40.5 out of 100 which is
considered poor condition. After further geotechnical investigation, it was determined that the
entire road structure would have to be reconstructed. The proposed design aims to reconstruct
INF 02-25 April 29, 2025
Subject: Joseph Street Reconstruction and Drainage Improvements Page 3
the road to an urban cross-section, including the installation of curbs and gutters to manage
and improve stormwater drainage. A concrete walkway from Old Brock Road to Wixson Street
will also be installed as part of this project. This will enhance safety, improve the overall
aesthetic of the neighbourhood, improve storm water management in the area and reduce
future maintenance needs.
The total net project cost includes funding for future top asphalt works in 2026. Typically, the
top asphalt and ancillary finishing works such as maintenance hole and catch basin
adjustments, line paint and final curb works are completed in the year following reconstruction
works. This allows for time for the new road to settle and for any deficiencies to be rectified
prior to placement of top asphalt.
Request for Tender No. T2025-3 was advertised on the City’s bids&tenders portal on Tuesday,
February 18, 2025, and closed on Thursday, March 20, 2025 with 18 bidders responding. The
lowest compliant bid of $344,938.00 (net HST) or $383,039.49 (HST included) submitted by
Wyndale Paving Co. Ltd. is recommended for approval. The total gross project cost which
includes the tendered amount, a construction contingency, and other associated costs is
estimated at $555,214.00 (HST included) with an estimated total net project cost of
$499,987.00 (net HST).
Through RFSQ2023-1 Roster Category of Geotechnical Investigation and Inspection Services
Master Framework Agreement, the geotechnical investigation and material testing services
under associated costs have been awarded to Thurber Engineering Ltd.
Upon careful examination of all bids and relevant documents received, the Engineering
Services Department recommends acceptance of the lowest compliant bid submitted by
Wyndale Paving Co. Ltd. for Request for Tender No. T2025-3 in the amount of $344,938.00
(net HST) or $383,039.49 (HST included), and that the total net project cost of $499,987.00
(net HST) be approved.
Attachment:
1.Location Map
INF 02-25 April 29, 2025
Subject: Joseph Street Reconstruction and Drainage Improvements Page 4
Prepared By: Approved/Endorsed By:
David Lo, CPT, C.E.T. Richard Holborn, P.Eng.
Senior Coordinator, Infrastructure Design Director, Engineering Services
Kevin Heathcote, P.Eng. Brian Duffield
Division Head, Capital Projects & Infrastructure Director, City Infrastructure
Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA
Manager, Procurement Director, Finance & Treasurer
DL:mjh
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
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Attachment 1 to Report INF 02-25
Location Map