HomeMy WebLinkAboutINF 01-25Report to Council
Report Number: INF 01-25
Date: April 29, 2025
From: Brian Duffield
Director, City Infrastructure
Subject: Wilson Bridge Replacement (Bridge 7002)
Request for Tender No. T2025-2
File: A-1440
Recommendation:
1. That the bid submitted by Esposito Bros. Construction Ltd. in response to Request for
Tender No. T2025-2 for Wilson Bridge Replacement, in the amount of $1,990,291.00 (net
HST) or $2,210,129.43 (HST included), be accepted;
2. That Council award the contract administration and construction inspection for Request
for Tender No. T2025-2 Wilson Bridge Replacement to Greer Galloway Group Inc. in the
amount of $102,538.35 (HST included); in accordance with the Purchasing Policy Section
10.03 (c) as the assignment is above $50,000.00;
3. That the total gross project cost of $2,661,318.00 (HST included), including the tendered
amount, contract administration and inspection services, a contingency, and other
associated costs, and the total net project cost of $2,396,600.00 (net HST) be approved;
4. That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $2,396,600.00 as follows:
a. The sum of $2,000,000.00 as approved in the 2025 Capital Budget be increased to
$2,396,600 and be funded from the Building Faster Fund Reserve Fund; and,
5. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to obtain Council approval to award
Request for Tender (RFT) No. T2025-2 for Wilson Bridge Replacement to Esposito Bros.
Construction Ltd. and to award contract administration and inspection services to Greer
Galloway Group Inc..
As part of the 2025 Roads Capital Budget, Wilson Bridge Replacement (Bridge 7002) was
approved as construction project. Request for Tender No. T2025-2 was advertised on the
City’s bids&tenders portal on Friday, March 7, 2025 and closed on Monday, April 7, 2025 with
seven bidders responding. The lowest compliant bid of $1,990,291.00 (net HST) or
$2,210,129.43 (HST included) submitted by Esposito Bros. Construction Ltd. is recommended
for approval.
INF 01-25 April 29, 2025
Subject: Wilson Bridge Replacement (Bridge 7002) Page 2
Greer Galloway Group Inc. have provided a fee proposal dated January 13, 2025 in the
amount of $90,742.00 for all construction related services and are recommended for approval
in accordance with the Purchasing Policy Section 10.03 (c).
The total gross project cost which includes the tendered amount, a construction contingency,
and other associated costs is estimated at $2,661,318.00 (HST included) with an estimated
total net project cost of $2,396,600.00 (net HST).
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community.
Financial Implications:
1. Tender Amount
Request for Tender No. T2025-2 $1,955,866.75
HST (13%)
Total Gross Tender Amount
254,262.68
$2,210,129.43
2. Estimated Project Cost Summary
Request for Tender No. T2025-2 – Tender for Wilson Bridge Replacement $1,955,867.00
Associated Costs
Contract Administration and Construction Inspection Services 90,742.00
Materials Testing
Provincial Building Faster Fund (BFF) Sponsor Signage
12,660.00
2,500.00
Construction Contingency (15%) 293,380.00
Sub Total - Costs $2,355,149.00
HST (13%) 306,170.00
Total Gross Project Cost $2,661,319.00
HST Rebate (11.24%) (264,719.00)
Total Net Project Cost $2,396,600.00
3. Approved Expense Accounts
Expenditure Account Source of Funds Budget Required
C10570.1505.01-504420
Total Funds
BFF Reserve Fund
$2,000,000.00
$2,000,000.00
$2,396,600.00
$2,396,600.00
Net project cost (over) under approved funds ($396,600.00)
INF 01-25 April 29, 2025
Subject: Wilson Bridge Replacement (Bridge 7002) Page 3
A higher construction contingency of 15 percent has been included as an associated cost as
bridge replacement projects have a high degree of complexity due to in-water work and the
potential for unforeseen site conditions.
The Wilson Bridge project was approved by the Province to be funded by the Building Faster
Fund. There are sufficient dollars available to cover the over expenditure from the funding
received for reaching 2023 housing targets ($5.2 million). The construction of this project must
be completed by March 31, 2026, in accordance with BFF funding requirements.
Discussion: The purpose of this report is to obtain Council approval to award RFT No.
T2025-2 for Wilson Bridge Replacement (Bridge 7002) to Esposito Bros. Construction Ltd. and
to award contract administration and inspection services to Greer Galloway Group Inc. As part
of the past several Biennial Municipal Bridge and Culvert Inspection Reports, Wilson Bridge
(Asset ID 7002) located on Seventh Concession Road, 2.1 km east of York/Durham Road 30,
has been identified as a priority for replacement. Originally constructed in 1930, the bridge has
reached the end of its infrastructure lifecycle.
The Wilson Bridge spans a tributary of Duffins Creek and, as such, falls under the jurisdiction
of the Toronto and Region Conservation Authority (TRCA). The necessary TRCA permit for the
project has been secured. In accordance with TRCA environmental protection guidelines, there
are strict timing windows for in-water and near-water activities to protect local fish populations
during critical periods such as spawning, nursery development, and migration. As a result, in-
water and near-water construction activities are only permitted between June 15 and
September 15. Work of this nature shall not take place outside of this window.
Report ENG 05-16 was approved by Council (Resolution #153/16) to retain Greer Galloway
Group Inc. to undertake the engineering design of the Wilson Bridge. It is good engineering
practice to have the same consultant provide further support with contract administration and
inspection services. This ensures good technical continuity for the project by using the same
company and allows for certification upon completion. Greer Galloway Group Inc. have
provided a fee proposal dated January 13, 2025 in the amount of $90,742.00 for all
construction related services and are recommended for approval in accordance with the
Purchasing Policy Section 10.03 (c).
In accordance with Purchasing Policy Item 10.03, the Manager may obtain the services of a
particular consultant selected by the initiating Director without going through a competitive
process. Where the funds are available in the approved budget and the project or annual cost
of a consulting or professional service assignment is expected to be;
(c) above $50,000 is subject to the additional approval by Council. The initiating Director
shall submit the Report to Council to obtain approval.
Request for Tender No. T2025-2 was advertised on the City’s bids&tenders portal on Friday,
March 7, 2025 and closed on Monday, April 7, 2025 with seven bidders responding. The
lowest compliant bid of $1,990,291.00 (net HST) or $2,210,129.43 (HST included) submitted
by Esposito Bros. Construction Ltd. is recommended for approval. The total gross project cost
which includes the tendered amount, a construction contingency, and other associated costs is
INF 01-25 April 29, 2025
Subject: Wilson Bridge Replacement (Bridge 7002) Page 4
estimated at $2,661,318.00 (HST included) with an estimated total net project cost of
$2,396,600.00 (net HST).
Through RFSQ2023-1 Roster Category of Geotechnical Investigation and Inspection Services
Master Framework Agreement, the geotechnical investigation and material testing services
under associated costs have been awarded to Engtec Consulting Inc..
Upon careful examination of all bids and relevant documents received, staff from the
Engineering Services and City Infrastructure Departments recommend acceptance of the
lowest compliant bid submitted by Esposito Bros. Construction Ltd. for Request for Tender No.
T2025-2 in the amount of $1,990,291.00 (net HST) or $2,210,129.43 (HST included), and that
the total net project cost of $2,396,600.00 (net HST) be approved.
Attachment:
1.Location Map
Prepared By: Approved/Endorsed By:
David Lo, CPT, C.E.T. Richard Holborn, P.Eng.
Senior Coordinator, Infrastructure Design Director, Engineering Services
Kevin Heathcote, P.Eng. Brian Duffield
Division Head, Capital Projects & Infrastructure Director, City Infrastructure
Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA
Manager, Procurement Director, Finance & Treasurer
DL:mjh
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A.
Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:Original signed by:
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Original signed by:
Attachment 1 to Report INF 01-25