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HomeMy WebLinkAboutApril 7, 2025 Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy L. Robinson Absent: D. Pickles Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk R. Perera - Deputy Clerk E. Knox - Community Safety & Well-Being Advisor J. Robertson - Senior Financial Analyst - Asset Management Coordinator A. MacGillivray - Council & Committee Coordinator 1. Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically, save and except for Councillor Pickles. 2. Disclosure of Interest No disclosures of interest were noted. 3. Delegations Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 2 3.1 Cynthia Davis, President and CEO, Lakeridge Health Brian Pollard, Health System Executive, Clinical, Lakeridge Health Shara Santan, Senior Director Strategic Communications, Lakeridge Health Re: Lakeridge Health Annual Update C. Davis, President and CEO, B. Pollard, Health System Executive, Clinical, S. Santan, Senior Director Strategic Communications, Lakeridge Health, appeared before the Committee via electronic connection to provide an annual update on Lakeridge Health. Through the aid of a PowerPoint presentation, C. Davis thanked Mayor Ashe for his support for the Jerry Coughlan Health & Wellness Centre and vital equipment at the Ajax-Pickering Hospital. C. Davis provided information on improved access to screening at the Ajax-Pickering Hospital as part of an Inclusion, Diversity, Equity, Accessibility and Anti-Racism strategy which would be studying Sickle Cell disease. C. Davis stated that Lakeridge Health would also look into a future Post-Acute Care Centre in Pickering and provided information on the Queen's-Lakeridge Health MD Family Medicine Program noting that the Program was currently in its third year of intaking of students. C. Davis stated that Lakeridge Health had entered into a partnership with CAMH, the Centre for Addiction and Mental Health, and that an aspect of this partnership would include the addition of a rapid response clinic at Lakeridge Health. C. Davis further stated that Lakeridge Health, in partnership with Grandview Kids, would have a surgical procedure room within the Jerry Coughlan Building. C. Davis concluded their delegation by providing information regarding their strategic plan. A question and answer period ensued between Members of the Committee and C. Davis regarding: • when the first cohort from the Queen's-Lakeridge Health MD Family Medicine Program would be in practice; • whether the students who become family physicians through the Queen's-Lakeridge Health MD Family Medicine Program would remain in Durham; • the number of patients that the CAMH partnership rapid response clinic would support and whether it was aimed only at rapid response or whether it would also incorporate long-term supports; • whether patients from the rapid response program in partnership with CAMH would be connected to other services as part of the program; • whether wait times for patients at the Ajax-Pickering hospital had improved since the opening of the Jerry Coughlan Health & Wellness Centre; and, • the new paid parking program that was introduced at the Jerry Coughlan Health & Wellness Centre and whether the rates were higher than other healthcare centres. Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 3 3.2 Gord Taylor, Member, Durham Agricultural Advisory Committee (DAAC) Nicole Swain, Member, Durham Agricultural Advisory Committee (DAAC) Re: Durham Agricultural Advisory Committee (DAAC) Update G. Taylor, Member, and N. Swain, Member, Durham Agricultural Advisory Committee (DAAC) appeared before the Committee via electronic connection to provide an update from the Durham Agricultural Advisory Committee (DAAC). Through the aid of a PowerPoint presentation, G. Taylor provided information regarding DAAC and statistics regarding the agricultural sector in Durham including that there were 1,200 farms in Durham with 264,518 acres of farmland. N. Swain listed several activities conducted by DAAC in 2024 and some of the major issues facing the agricultural sector in Durham such as backyard chickens and Avian Influenza disease, stormwater management fees on agricultural properties, price of agricultural land, the need for more meat processing capacity, and policies leading to increased costs for farmers. N. Swain concluded the delegation by providing information on how DAAC could be a resource. A question and answer period ensued between Members of the Committee, G. Tayor and N. Swain regarding: • there being 1,200 farms in Durham in 2024 and whether this number had increased from the number of farms in 2023; • whether the number of square footages of farmland was remaining the same even though there was a decline in the number of farms in Durham Region; • whether there had been any discussions pertaining to reliance on American farmed goods; • how many greenhouses in Durham were dedicated to growing food; • how much wheat was produced in Durham and whether there were any discussions regarding a partnership with a bread distributing business situated in the City’s Innovation Corridor; • whether there had been communication with the City’s Economic Development department; • more information regarding backyard chickens and the spread of Avian Influenza; and, • when the last outbreak of Avian Influenza had occurred in Durham. 4. Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 04-25 Community Safety and Well-Being Advisory Committee Revised Terms of Reference Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 4 A brief question and answer period ensued between Members of the Committee and staff regarding whether the stakeholder organization from the Region would be attending Committee meetings on a regular basis with E. Knox, Community Safety & Well-Being Advisor, stating that they were included as a standing member of the Committee. Recommendation: Moved by Councillor Butt Seconded by Councillor Brenner 1. That Report CAO 04-25 regarding the approval of revised Terms of Reference for the Community Safety and Well-Being Advisory Committee be received; 2. That the revised Terms of Reference for the Community Safety and Well-Being Advisory Committee, as set out in Attachment #1 to this Report, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Community Services, Report CS 03-25 Deaccession of Museum Artifacts 2025 Artifact Deaccession List A question and answer period ensued between Members of the Committee and staff regarding: • the deaccession process that would follow Council approval; • whether artifacts that do not proceed with deaccession could be sold to the public; • whether staff had considered the selling of artifacts for refinishing and repurposing or offering art programs to refinish items as a revenue generating tool; • whether there was a City conservator and how long they had been with the City; • whether the conservator had attended a meeting of the City’s Cultural Advisory Committee to receive their approval for the deaccession and whether meeting minutes from that meeting were publicly available; and, • whether a list had been created of the items that could be revived and the associated costs to do this. Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 5 Recommendation: Moved by Councillor Brenner Seconded by Councillor Nagy 1. That the deaccession of museum artifacts, as set out in Attachment 1, be endorsed; and, 2. That the staff be authorized to take the necessary actions as indicated in the report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Mayor Ashe No: Councillor Robinson 4.3 Director, Engineering Services, Report ENG 05-25 Proposed All-way Stop Sapphire Drive and Azalea Avenue/Kingpeak Crescent A brief question and answer period ensued between Members of the Committee and staff regarding the timelines to install the all-way stop sign and whether there would be a bus stop in the area. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Sapphire Drive and Azalea Avenue/Kingpeak Crescent; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 6 Carried 4.4 Director, Engineering Services, Report ENG 06-25 Chickadee Stormwater Management Pond Cleanout and Dixie Estates 2 Stormwater Management Pond Cleanout Projects Consulting and Professional Services for Detailed Design Recommendation: Moved by Councillor Butt Seconded by Councillor Nagy 1. That Council approve retaining T.Y.Lin International Canada Inc. for consulting and professional services for the preparation of the detailed designs of the Chickadee Stormwater Management Pond Cleanout Project and the Dixie Estates 2 Stormwater Management Pond Cleanout Project, in accordance with Purchasing Policy Item 10.03 (c), as the assignment is above $50,000.00; 2. That the proposals submitted by T.Y.Lin International Canada Inc. for consulting and professional services for the preparation of the detailed design of the Chickadee Stormwater Management Pond Cleanout and the Dixie Estates 2 Stormwater Management Pond Cleanout projects, in the combined amount of $113,141.85 (net HST) or $125,639.05 (HST included) be accepted; 3. That the total gross project cost of $144,837.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $130,430.00 (net HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $130,430.00 as follows: a) The sum of $60,000.00 to be funded from the Stormwater Management Reserve Fund as approved in the 2025 Capital Budget be increased to $65,375.00; b) The sum of $60,000.00 to be funded from the Stormwater Management Reserve Fund as approved in the 2025 Capital Budget be increased to $65,055.00, and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 7 Carried 4.5 Director, Engineering Services, Report ENG 07-25 Urban Forest Study Update and Tree Canopy Cover Assessment A brief question and answer period ensued between Members of the Committee and staff regarding: • whether the study would evaluate the success of the study conducted in 2012; • whether there was a study completed in 2017; • why North of Taunton Road was not included in the 2012 study; and, • whether the report would note the number of trees that had already been removed due to significant development in the area. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council approve retaining the services of the Toronto and Region Conservation Authority to update the Urban Forest Study and complete a Tree Canopy Cover Assessment, in accordance with the City’s Purchasing Policy, Appendix 1, item 8; 2. That the proposal submitted by Toronto and Region Conservation Authority to update the Urban Forest Study and complete a Tree Canopy Cover Assessment, in the amount of $201,140.00 (HST included) be accepted; 3. That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority to update the Urban Forest Study and complete a Canopy Cover Assessment, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 4. That the total gross project cost of $221,254.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $199,246.00 (net HST) be approved; 5. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $199,246.00 from the 2025 Current Budget, to be funded from Property Taxes; and, Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 8 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, Engineering Services, Report ENG 08-25 Proposed Parking and Stopping Restrictions, Various Locations Amendment to the Traffic and Parking By-law 6604/05 Recommendation: Moved by Councillor Cook Seconded by Councillor Nagy 1. That the attached draft by-law be enacted to amend Schedule “1”, No Stopping, and Schedule “2”, No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of stopping and parking restrictions on portions of Alpine Lane, Beaton Way, Pebble Court and Tanzer Court; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.7 Director, Finance & Treasurer, Report FIN 05-25 Asset Management Data Governance Policy & Procedure Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report FIN 05-25, regarding the Asset Management Data Governance Policy & Procedure, be received; 2. That the Asset Management Data Governance Policy (FIN 120) & Procedure (FIN 120-001), set out in Attachments 1 and 2 respectively, be approved; Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 9 3. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to make any interpretations of the Asset Management Data Governance Policy & Procedure, make rulings that will allow the conduct of business to proceed, and to take any actions necessary to this effect; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, City Development & CBO, Report PLN 08-25 Authorization to Modify the Term of a Memorandum of Understanding Pre-Review of Design Drawings for Detached Additional Dwelling Units A brief question and answer period ensued between Members of the Committee and staff regarding what the difference was between this report and the recent zoning by-law amendment with K. Bentley, Director, City Development & CBO, advising that the zoning and the official plan amendment were in response to Bill 23 to permit up to two additional dwelling units on applicable properties and the current report was to extend the MOU, signed in 2024 with the Town of Whitby, to provide additional time to pre-review design models from a Building Code perspective. Recommendation: Moved by Councillor Butt Seconded by Councillor Brenner 1. That the Mayor and City Clerk be authorized to modify the Memorandum of Understanding (MOU) between the City of Pickering and the Town of Whitby, by retroactively extending the term of the MOU to June 30, 2025, as set out in Appendix I to this report, for the sharing of resources to enable the preparation of pre-reviewed design drawings for detached Additional Dwelling Units, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, the Director, City Development & CBO, and the Chief Administrative Officer; 2. That the Mayor and City Clerk be authorized to further modify the term of the MOU between the City of Pickering and the Town of Whitby, as may be required in the future; and, 3. That appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to the recommendations in this report. Draft Executive Committee Meeting Minutes April 7, 2025 Electronic Meeting – 2:00 pm Chair: Mayor Ashe 10 Carried 5. Member Updates on Committees There were no updates from Members on Committees. 6. Other Business There was no other business. 7. Adjournment Moved by Councillor Butt Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 3:36 p.m.