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T: 905.420.4611
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Agenda
Cultural Advisory Committee
April 15, 2025
7:00 pm
Main Committee Meeting Room/Hybrid
Members of the public may observe the meeting proceedings by accessing the
livestream.
1.Welcome and Call to Order D. Thompson
2.Review and Approval of Agenda D. Thompson
3.Disclosure of Interest D. Thompson
4.
5.
6.
Approval of the Previous Minutes
Presentations/Delegations
General Business
6.1 – Pickering Arts Award – Lest We Forget Remembrance
Crosswalks – design for endorsement
6.2 – Public Art Project – Community Banner Series – for
review
6.3 – Pickering Museum Village – update
6.4 – Pickering Arts Culture Engagement (PACE)
Subcommittee – update
D. Thompson
J. St. Amant
J. St. Amant
V. Karakian
M. McFarland
7.Correspondence
8.Other Business D. Thompson
8.Next Meeting – May 20, 2025 D. Thompson
9.Adjournment D. Thompson
Page 1 of 7
Minutes/Meeting Summary
Cultural Advisory Committee
March 18, 2025
7:00 pm
Main Committee Room/Hybrid
Attendees:
Absent:
D. Thompson, Cultural Advisory Committee
S. Ramoutar, Cultural Advisory Committee Member
M. McFarland, Cultural Advisory Committee Member
Z. Kazi, Cultural Advisory Committee Member
A. Palmer, Cultural Advisory Committee Member
J. Dushanthi, Cultural Advisory Committee Member
D. Davis, Cultural Advisory Committee Member
S. Barillaro, Cultural Advisory Committee Member
S. Almeida-Schroen, Cultural Advisory Committee
S. Barakov, Coordinator, Public Art
V. Karakian, Supervisor, Museum Services
C. Farrell, Supervisor, Cultural Services
J. St. Amant, Coordinator, Cultural Services (Staff Liaison)
A. Migwans, Clerk, Culture and Recreation (Recording
Secretary)
M. Nagy, City Councillor, Ward 2
K. Roberts, Manager, Cultural Services
J. Baricuatro, Cultural Advisory Committee Member
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome and Call to Order
D. Thompson welcomed members of the Cultural
Advisory Committee (CAC) and called the meeting to
order.
2. Review and Approval of Agenda
D. Thompson put forth a motion for adoption of the
current agenda as circulated.
Moved by M. McFarland.
Cultural Advisory Committee Meeting current Agenda
for March 18, 2025.
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Page 2 of 7
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
3. Disclosure of Interest
There were no disclosures of interest to matters on
the agenda.
4. Approval of Previous Minutes
D. Thompson put forth a motion for the adoption of
the minutes as circulated.
Moved M. McFarland.
Cultural Advisory Committee Meeting Minutes
February 18, 2025.
Carried.
5. Presentations/Delegations
There were no delegations for this meeting.
6. General Business
6.1 – Public Art Award – Lest We Forget
Remembrance Crosswalks – for endorsement
J. St Amant provided a brief overview based on the
Directive from November 25, 2024, Resolution
#616/24 to consult with the Royal Canadian Legion
Branches #606 and #483 to discuss the suitability of
the design and installation of the “Lest We Forget”
crosswalks, funded from the Public Art Reserve. After
reviewing with the Public Art Jury on March 6, 2025 –
applicable changes to the banners have been
submitted to the Artist to include in the artwork. As
per the Jury Feedback, this feedback include:
•Remove poppies
•Add maple leaf to both designs with a white
boarder around maple leaf
•Re-order Images (top-maple leaf, middle-text,
bottom-soldier(s)
•Duplicate and flip so design is visible from both
directions of crosswalk
•Change brown background on both designs
and explore alternatives:
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Page 3 of 7
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1) weathered/vintage red brick texture
2) solid red, requiring white boarder around
red text, and maple leaf
3) traditional longitudinal crosswalk bars in a
combination of white and red
M.McFarland inquired if this installation will be
displayed year-round. J. St. Amant stated the
installation will be up all year – wrapped and
protected.
J. St. Amant is seeking endorsement from the
Cultural Advisory Committee.
Moved by D. Davis.
All in favour.
There were no additional questions.
Carried.
6.2 – Public Art Award – Permanent Art Panels at
Beachfront Park – for endorsement
S.Barakov provided a brief overview regarding a
request for proposals (RFP) for the Permanent Art
Panels at Beachfront Park issued on January 14,
2025 to March 3, 2025 – to those who are Indigenous
to Turtle Island.
After deliberation, the Public Art Jury decided to
award the opportunity to the following artists:
•Tessa Shank
•Emily Clairoux
•Koren Smoke
•Dee Barsy
•Nyle Miigizi Johnstone
In early April 2025, the selected artists concepts will
be shared with the community, providing an
opportunity for public engagement, learning, and
feedback. The artwork will be finalized by late April, to
allow time for fabrication and installation before the
project opening in late June 2025.
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Page 4 of 7
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
S. Barakov is seeking endorsement from the Cultural
Advisory Committee. There were no additional
questions.
Moved by D. Davis.
All in favour.
There were no additional questions.
Carried.
6.3 – Shortlist PHCC (Front of Building) – for
endorsement
S.Barakov provided a brief overview regarding the
Call to Artists – Expression of Interest (EOI) Public
Art Commission, Pickering Heritage Community
Center- Front of Building issued on December 13,
2024. 35 Submissions were collected, 26 advanced
to the Public Art Jury stage.
D.Thompson proposes the question regarding the
budget. S. Barakov states that the budget reflect our
policies due to this artwork being permanent – to be
landmarked for more than 10 years.
S.Roumatar proposes the question to how the artist
will decide on the materials used for the artwork. S.
Barakov states that the artists will provide a list of
materials suited for the art piece, prior to installation.
The community will also be able to vote on their
favored artwork design during ArtFest in May.
Moved by J. Dushanthi.
All in favour.
There were no additional questions.
Carried.
6.4 – Shortlist Celebration of Ernie Coombs – for
endorsement
S. Barakov provided a brief overview Based on the
Call to Artists – Expression of Interest (EOI) Public
Art Commission: Celebration of Ernie Coombs
(Attachment 1), issued on December 6, 2024,
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Page 5 of 7
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Cultural Services received a total of 20 submissions
from artists and artist collectives worldwide. The Call
was open from December 6, 2024, to February 13,
2025.
The shortlist artists are:
• Anaisa and David
• Kseniya Tsoy
• Linfeng Zhou
J. Dushanthi inquires if there was additional feedback
from the Public Art Jury. S. Barakov responds, stating
the Public Art Jury were extremely impressed with all
of the applicants and received positive feedback.
Moved by M. McFarland.
All in favour.
There were no additional questions.
Carried.
6.5 – Pickering Museum Village – Update
V. Karakian provided a brief update regarding the
Pickering Museum Village and their upcoming travel
exhibit that will take place at different locations such
as – Shops at Pickering City Center, Chestnut Hill
Developments Recreation Complex, Pickering Public
Library and more to be determined.
V. Karakian provided a brief overview regarding
Program Highlights to come and return for the
upcoming season. Some returning programs include
– Mother’s Day Tea, Blacksmith and Woodworking
Workshops, Fairy Tours, and more. New additions
include – Fairy Tours After Dark, Little Sprouts, and
Discovery Packs.
V. Karakian states the Redman House Project us
wrapping up.
There were no additional questions.
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Page 6 of 7
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
Carried.
6.6 – Pickering Arts Culture Engagement (PACE)
Subcommittee – Update
M. McFarland provided an update regarding the
PACE Committees meeting. As per the previous
Cultural Advisory Committee Meeting – the PACE
Committee has proposed distributing the survey as
reviewed to the 29 cultural organizations for their
feedback.
Additionally, M. McFarland brought forth discussion
with ideas regarding correlating the 25th Anniversary
of Pickering into Cultural Fusion. C. Farrell advises
that he connect with the Event Lead for their input. C.
Farrel also advises in the coming weeks to have a
Cultural Advisory Representative and/or PACE
representative to attend the Cultural Fusion Event
meeting to provide their input.
Moved by S. Ramoutar.
All in favour.
There were no additional questions.
Carried.
6.7 – Delegation to Council to present CAC 2024
Year End Report and 2025 Work Plan
J. St. Amant advised the Cultural Advisory Committee
of the Council meeting that will be held on May 26,
2025, where they will present and review the CAC
2024 Year End Report and 2025 Work Plan. J. St.
Amant advises if any of our Cultural Advisory
Members would like to delegate – to connect with D.
Thompson.
There were no additional questions.
Carried.
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Page 7 of 7
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
6.8 – Durham Region Women’s Day of Care –
Community Event Consultation
S. Ramoutar provided a brief overview regarding the
event that was hosted by herself that was dedicated
to spreading awareness of chronic illnesses within
women. During the event she hosted vendors
included – holistic practitioners, activities for children,
spa activities, and more. Women were able to share
stories and feedback that helped with navigating their
journeys. S. Ramoutar hopes to host another event
and searches for sponsors/grants to do so.
7. Correspondence
There was no additional correspondence to report.
8. Other Business
There was no additional business to report.
9. Next Meeting – May 20, 2025
10. Adjournment
Moved by all.
Carried.
Meeting Adjourned: 8:38 pm
Copy: Director, Community Services
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Memo
To: Cultural Advisory Committee April 8, 2025
From: Jesse St. Amant
Coordinator, Cultural Services
Copy: Director, Community Services
Manager, Cultural Services
Supervisor, Cultural Services
Subject: Public Art – Lest We Forget Remembrance Crosswalks: Final Design
-For Endorsement
Background:
Based on the Directive from November 25, 2024, Resolution #616/24, Council directed through
the Office of the CAO, that City staff consult with the Royal Canadian Legion Branches #606 and
#483 on the suitability and design to be used for the installation of two “Lest We Forget”
crosswalks, funded from the Public Art Reserve
As per Section 10.01 of the Public Art Policy (CUL 130), an Open Call was selected as the
Method of Acquisition. A Call to Artists – Request for Proposals was issued on February 3, 2025.
The Call to Artists resulted in the receipt of 20 proposals. As per Section 09.01 of the Policy, a
Public Art Jury was formed and met on March 6, 2025 to review the 20 proposals. As a result of
that meeting, the Public Art Jury is recommending that the commission of this public art project be
awarded to Verna - Jia Lin & Alex Vongsavath of Paintint Inc.
Funding:
The artists will be awarded $4,000.00 plus HST for the two unique designs. There is $33,000.00
including HST total available for this project funded by Public Art Reserve. An IFQ for the supply
and installation of the two crosswalks has been initiated to select the contractor for the work with
the remaining project funds.
Next steps:
The selected artists have completed the final design (Attachment 1). Pending CAC endorsement
of the completed designs, a Report to Council will be presented during the June 2025 Executive
Committee Meeting for final endorsement.
Discussion:
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April 8, 2025 Page 2 of 2
Public Art – Lest We Forget Remembrance Crosswalks: Public Art Commission
Community Services is seeking endorsement of the final designs by artists: Verna - Jia Lin & Alex
Vongsavath of Paintint Inc.
Attachment 1: Pickering Crosswalks - version 3.0
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Memo
To: Cultural Advisory Committee April 8, 2025
From: Jesse St. Amant
Coordinator, Cultural Services
Copy: Director, Community Services
Manager, Cultural Services
Supervisor, Cultural Services
Subject: Community Banner Series – Expression of Interest
- For Review
File: S-1000-013 Public Art
Background:
The Community Banner Series builds on the success of the original Community Banner Program
that has received and archived artwork from a range of artists and artistic practices since 2018.
Each year, these banners have contributed to colourful, vibrant, and city-proud civic spaces in the
City Centre.
The Community Banner Series call for expression of interest (attachment 1) will invite artists
starting on April 25, 2025, to identify their intent to design street banners that will animate and
transform the streetscape into welcoming and engaging spaces. Artists will be asked to include a
resume/CV, references, brief artist statement outlining interest in project, showing relevant
experience, ability, and general artistic approach, and a maximum of 10 images of past work.
Design proposals will not be included at this stage. The City invites artists to respond to this call
by May 30, 2025. The Public Art Jury will review the submissions and identified a top 5 short-list.
Next Steps:
The top 5 short-list selected artists as determined by the Public Art Jury will be invited to
participate in stage 1. As part of stage 1, the short-listed artists will be notified on June 18, 2025
and invited to submit a conceptual design proposal for the series of seven (7) banners. Short-
listed artists will be paid a fee of $1,500.00 (+HST) for their submission of the conceptual design
banner series due by August 11, 2025.
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April 8, 2025 Page 2 of 2
Community Banner Series – Expression of Interest
The top 3 artists selected at the end of stage 1 by the Public Art Jury will proceed to stage 2
where they will complete their final designs for fabricated and installed on Kingston Road and
Valley Farm Road in December 2025. These banners will be on display for 2 years. Decisions of
the Public Art Jury are reviewed by the Cultural Advisory Committee and are final, pending
approval of the Director, Community Services as per the Community Banner Policy CUL 140.
/jsa
Attachments - Call to Artists - Community Banner Series (EOI) 2025
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1
Call to Artists – Expression of Interest (EOI)
Community Banner Series
Deadline: May 30, 2025, at 4 pm EDT.
Photo of Community Banner located along Esplanade North in Pickering.
Artist Opportunity
The City of Pickering invites artists to respond to the Call for Artists to create a
series of seven (7) street banners digitally, to be fabricated and installed by the
City onto seven (7) City street light poles. This call is open to individual artists
(emerging to established), artist teams or collectives.
As per the Public Art Policy (CUL 130) an artist is defined as the designer/creator
of an artistic work and can include, but is not limited to, a professional artist,
graphic designer, collaborative team, architect, or landscape designer.
The Community Banner Series call for expression of interest (EOI) seeks artists to
propose street banner designs that will animate and transform the street scape
into welcoming and engaging spaces. Artwork is to be created digitally and will be
recreated onto vinyl street banners. The artwork will be located within the City of
Pickering.
The fabrication of the vinyl banners required for the project, and installation will be
the responsibility of the City of Pickering. The City will also be responsible for site
prep and permits. The costs of all other materials required will be the artists’
responsibility. Designs, artwork, and plans are subject to final approval by the City
as per the Community Banner Policy (CUL 140).
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2
Project Brief
The City of Pickering’s Cultural Strategic Plan (2014) outlines the City’s
commitment to collaborate with the community to celebrate our cultural diversity,
heritage and the arts; to sustain our natural environment; to foster a creative
economy; and to strengthen our vibrant neighborhoods.
The Community Banner Series will build on the success of the original Community
Banner Program that has received and archived artwork from a range of artists
and artistic practices since 2018. Each year, these banners have contributed to
colorful, vibrant, and City proud civic spaces in the City Centre. Banner artwork is
intended, but not limited to; engage Pickering’s diverse local communities,
celebrate the city’s natural, social and built environment, be aesthetically pleasing,
bring colour, beauty, pride and enjoyment to city streets, and gateways, and/or
encourage community engagement.
Banners will be installed in series on city light poles at various locations including
but not limited to Kingston Road, Valley Farm Road, and Pickering Parkway. Light
poles have single-armed hardware. Artists should be aware that the artwork may
be subject to damage by the elements. Banners will be on display for
approximately two (2) years. The Community Banner Series schedule, duration
and location of the banner series installation is subject to change at the discretion
of the City of Pickering.
In recognition of the environmental effects of excessive plastic production, this
project will include an opportunity to repurpose, refurbish and reuse retired
banners for future displays, promotions, or re-created into new temporary public
art piece, or re-usable options.
Selection Process
Call to Artists – Expression of Interest (EOI)
Community Services Staff and the Public Art Jury will review EOI submissions and
identify a short-list (Stage 1) based on artistic excellence and demonstrated or
perceived ability to create and execute an innovative, engaging public artwork
banner that is complementary to the overall design scheme and community
context.
Decisions of the Public Art Jury are reviewed by the Cultural Advisory Committee
and are final, pending approval of the Director, Community Services as per the
Community Banner Policy CUL 140.
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3
Budget
Stage 1: Short-listed artists will be paid a fee of $1,500.00 (+HST) for their
submission of the conceptual design proposal. Short-listed artists will be provided
a Terms of Reference with additional information about the project and may be
required to attend a virtual public consultation and present their proposals.
Stage 2: The budget for the final selected artists designs for the creation of
seven banners, including artist fees is $2,750.00 (+HST). A total of three artists
banner series will be selected from the short-listed artists for Stage 2.
Anticipated Schedule
It is expected that the commissioned artist(s) will comply with the project’s general
timeline dates, as stated below:
Date* Project Phase
April 25, 2025 Issue Call to Artists: EOI
May 30, 2025 Call to Artists: EOI Submissions Due
Week of June 16, 2025 Stage 1: Shortlisted Artists Notified
Week of August 11, 2025 Shortlisted Artists Conceptual Design Deadline
Week of September 15, 2025 Stage 2: Final Selection Artists Notified
Week of October 6, 2025 Selected Artists Final Design Deadline
November/December 2025 Banner Fabrication and Installation
*Schedule is subject to change
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4
Submission Requirements
Artists are invited to respond to this EOI Call by submitting a single pdf document
(max size 20 MB) including:
• Artist statement: describe your interest in this project and share your
experience in the field. You can submit a written document (1-page max).
• CV/Portfolio of past work: Examples of relevant work. You may include
multiple images per project on 1 page of a maximum to 10 projects (10-
pages). Add tittle, year, scope, budget and a short description.
• References: A list of at least two professional references familiar with your
work and working methods. The list must include name, title, complete e-
mail addresses and telephone numbers.
Submissions must be sent to jstamant@pickering.ca with subject line:
<YourLastName>_EOI:CommunityBanner2025
Deadline: May 30, 2025, at 4 pm EST.
If the submissions exceed 20 MB, artists should contact Jesse St. Amant,
Coordinator, Cultural Services who will provide a link to an external file share
program. Incomplete submissions or submissions received after the deadline
will not be juried.
Accessibility
The City will provide accommodation throughout the selection process to
applicants with disabilities. Please notify Jesse St. Amant, Coordinator, Cultural
Services at 905.420.4660 ext.3607 or jstamant@pickering.ca of the nature of any
accommodation(s) that you may require in respect of any materials or processes
used to ensure your equal participation.
Reserved Rights of the City of Pickering
The City of Pickering, at its sole discretion, may request clarification or request
additional information, as deemed necessary to evaluate the submissions. The
City retains the sole discretion to determine whether a submission is responsive
and if the prospective Artist or Artist Team is capable of performing the Work. The
City reserves the right, at it sole discretion, to determine the number of pre-
qualified Artists or Artist Teams. The City reserve the right to not proceed with
awarding a contract.
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5
Publication of Information
The City of Pickering shall have the exclusive rights to issue all public
announcements regarding the competition.
Additional Information
For any additional information or questions please contact: Jesse St. Amant,
Coordinator, Cultural Services at 905.420.4660 ext. 3607 or
jstamant@pickering.ca.
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Memo
To: Cultural Advisory Committee April 8, 2025
From: Victoria Karakian
Supervisor, Museum Services
Copy: Director, Community Services
Manager, Cultural Services
Subject: Pickering Museum Village
- Museum Updates
Pickering Proud Exhibit:
The Pickering Museum Village will install a “Pickering Proud” exhibit in the lobby of City Hall from
April 7 to December 31, 2025, to celebrate Pickering’s 25th anniversary. The target audience is
Pickering residents and is intended to promote civic pride through familiarization with interesting
figures with a connecting to Pickering. This will coincide with the outdoor 25th Anniversary public
art banners at City Hall and Chestnut Hill Developments Recreation Complex, to be installed in
April.
Exhibit Information & Facts:
• This exhibit will explore 9 figures of interest with a connection to Pickering
• Brief introduction to figure and their connection to Pickering with an image (40-70 words
each).
• Figures were selected based on the following criteria:
o 3 early history figures (c.1800s)
o 3 recent history figures (c.1950s-1990s)
o 3 modern figures (c. 2000’s)
o Connection to pop culture and/or unexpected connection to Pickering
o Inspires local pride for the City of Pickering
o 9 figures include diverse representation
• Final figures selected:
o Peter Matthews, historical figure and rebellion leader
o George Chapman, early black settler
o Rogers Family, first member of the Rogers family of Rogers Communications
o Ernie Coombs, Mr. Dressup, pop culture icon
o John Diefenbaker, Prime Minister 1957-1963
o Neil Young, pop culture icon
o Perdita Felicien, Olympian and athlete
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April 8, 2025 Page 2 of 2
Pickering Museum Village – Museum Updates
o Shawn Mendes, pop culture icon
o Mary Berg, celebrity chef and first female winner of MasterChef Canada.
The first exhibit banner will include the three early history figures, Peter Matthews, George
Chapman, and the Rogers Family. The second banner will include the three recent history figure,
Ernie Coombs, John Diefenbaker, and Neil Young. The third banner will include the three modern
figures, Perdita Felicien, Shawn Mendez, and Mary Berg. These three banners will be installed in
a triangle formation to allow the exhibit to be seen from all sides.
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