HomeMy WebLinkAboutPLN 08-25Report to
Executive Committee
Report Number: PLN 08-25 Date: April 7, 2025
From: Kyle Bentley
Director, City Development & CBO
Subject: Authorization to Modify the Term of a Memorandum of Understanding
- Pre-Review of Design Drawings for Detached Additional Dwelling Units - File: D-1300-020
Recommendation:
1. That the Mayor and City Clerk be authorized to modify the Memorandum of Understanding (MOU) between the City of Pickering and the Town of Whitby, by retroactively extending the term of the MOU to June 30, 2025, as set out in Appendix I to this report, for the sharing of resources to enable the preparation of pre-reviewed design drawings for
detached Additional Dwelling Units, subject to minor revisions as may be required by the
Director, Corporate Services & City Solicitor, the Director, City Development & CBO, and the Chief Administrative Officer;
2. That the Mayor and City Clerk be authorized to further modify the term of the MOU between the City of Pickering and the Town of Whitby, as may be required in the future;
and
3. That appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to the recommendations in this report.
Executive Summary: The purpose of this report is to request Council’s authorization to modify the term of the MOU with the Town of Whitby for the sharing of resources for the preparation of building drawings, pre-reviewed under the Ontario Building Code, for detached additional dwelling units (ADUs). The goal of this program is to create an expedited path for
the public to select designs and receive building permit approval for detached ADUs.
The Town of Whitby is contributing financial resources secured through a Federal Housing Accelerator Fund (HAF) grant, and the City of Pickering is contributing staff resources to the program, as set out in the MOU (see Appendix I). The original MOU had an expiry date of December 31, 2024 and this report requests an extension of the term to June 30, 2025.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; and Strengthen Existing & Build New
Partnerships.
Financial Implications: There is no direct financial implications arising from this report.
PLN 08-25 April 7, 2025
Subject: Authorization to Modify the Term of a Memorandum of Understanding Page 2
Discussion: The purpose of this report is to request Council's authorization to modify the term of the MOU with the Town of Whitby for the sharing of resources for the preparation of
building drawings, pre-reviewed under the Ontario Building Code, for detached ADU’s.
Background
On June 24, 2024, Council authorized the City to enter into a MOU with the Town of Whitby for the pre-review of design drawings for detached ADUs (Resolution #525/24). In accordance with the MOU, Pickering staff are providing the “sweat equity” by providing the plans review of
the drawings while Whitby provides the financial resources, through their HAF grant, to
compensate the design professionals for the spec drawings they prepare.
The original MOU had an expiry date of December 31, 2024.
During the fall of 2024, the City received 12 submissions from qualifying designers and architects for pre-review. The review of these submissions is still ongoing and additional time is
required to ensure that these spec drawings are completed in a manner that conforms to the
Ontario Building Code and supports the outcomes of this project.
Accordingly, staff is requesting Council’s authorization to modify the MOU between the City and the Town of Whitby, for the sharing of resources for a pre-review design program for detached ADUs, by retroactively extending the term of the MOU to June 30, 2025, as set on
Appendix I to Report PLN 08-25, and to authorize the Mayor and City Clerk to modify the term
of the MOU, as may be required, to complete the project.
Appendix:
Appendix I Additional Dwelling Unit Regional Design Catalogue Memorandum of Understanding Amendment
PLN 08-25 April 7, 2025
Subject: Authorization to Modify the Term of a Memorandum of Understanding Page 3
Prepared By:
Original Signed By
Paul Wirch, RPP
Principal Planner, Policy
Approved/Endorsed By:
Original Signed By
Kyle Bentley, P. Eng
Director, City Development & CBO
PW:ld
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A. Chief Administrative Officer
Appendix I to Report No. PLN 08-25
Additional Dwelling Unit Regional Design Catalogue
Memorandum of Understanding Amendment
ADDITIONAL DWELLING UNIT REGIONAL DESIGN CATALOGUE MEMORANDUM OF UNDERSTANDING AMENDMENT Dated this day of February, 2025.
B E T W E E N:
THE CORPORATION OF THE TOWN OF WHITBY
(hereinafter “Whitby”)
and THE CORPORATION OF THE CITY OF PICKERING
(hereinafter “Pickering”) RECITALS:
A. On August 30, 2024, Whitby and Pickering entered into a Memorandum of
Understanding for the creation of a catalogue of approved designs for detached
additional dwelling units to be made available to the public (the “MOU”).
B. The term of the MOU ended on December 31, 2024.
C. Whitby and Pickering wish to extend the term of the MOU in order to complete the
project contemplated by the MOU.
THEREFORE, in accordance with the principles set out above, the parties hereby agree as follows:
1. AMENDMENT 1.1. Article 4.1 of the MOU shall be amended by delete the date “December 31, 2024”
and adding the date “June 30, 2025”. 1.2. All other articles of the MOU shall remain in full force and effect. 1.3. This Amendment may be executed in two or more counterparts, each of which together shall be deemed an original, but all of which together shall constitute one and the same instrument. If the signature is delivered by fax transmission or by email delivery of a scanned data file (Adobe PDF or otherwise), such signature
shall create a valid and binding obligation on the party executing the MOU with the
- 2 -
same force and effect as if the fax or scanned data file (Adobe PDF or otherwise)
were an original thereof. IN WITNESS WHEREOF the parties hereto have executed this Amendment by their duly authorized officers in that behalf.
THE CORPORATION OF THE TOWN OF WHITBY
Per: _________ Matthew Gaskell, Chief Administrative Officer
Per: _________ Fuwing Wong, Commissioner, Financial Services & Treasurer
THE CORPORATION OF THE CITY OF PICKERING
Per: _____________________________________ Per: _____________________________________