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Home My WebLink AboutCAO 04-25Report to Executive Committee Report Number: CAO 04-25 Date: April 7, 2025 From: Marisa Carpino Chief Administrative Officer Subject: Community Safety and Well-Being Advisory Committee - Revised Terms of Reference - File: A-1400-001 Recommendation: 1.That Report CAO 04-25 regarding the approval of revised Terms of Reference for the Community Safety and Well-Being Advisory Committee be received; 2.That the revised Terms of Reference for the Community Safety and Well-Being Advisory Committee, as set out in Attachment #1 to this Report, be approved; and 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to seek Council’s approval of the revised Terms of Reference for the Community Safety and Well-Being Advisory Committee (CSWBAC). On March 27, 2023, Council passed Resolution #127/23 and Resolution #128/23 to establish the CSWBAC and approve the Terms of Reference. Following a recent review of the Committee’s composition, the CSWBAC has recommended a revision to its Terms of Reference to include the Region of Durham as a Stakeholder Organization. This addition acknowledges the Region of Durham’s critical role in supporting the implementation of the City of Pickering’s Community Safety & Well-Being Plan and strengthens collaboration between the City of Pickering and Durham Region. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Strengthen Existing & Build New Partnerships; and Foster an Engaged Informed Community. Financial Implications: There are no financial implications associated with this report. CAO 04-25 April 7, 2025 Subject: Community Safety and Well-Being Advisory Committee Page 2 Discussion: On March 27, 2023, Council passed Resolution #127/23 and Resolution #128/23 to establish the CSWBAC and approve the Terms of Reference for the committee. The CSWBAC was formed to provide input on the City of Pickering’s Community Safety & Well-Being Plan, align with the Region of Durham’s overarching strategy, and promote collaboration with key community stakeholders. The Committee has proposed a revision to its Terms of Reference to formally add the Region of Durham as a Stakeholder Organization. The updated stakeholder list will now include: •Durham Regional Police Service •City of Pickering Fire Services •Christian Faith Outreach Centre •Durham Community Health Centre •DARS Inc. •The Ajax Hub •Region of Durham (new addition) The inclusion of the Region of Durham reinforces the City’s commitment to a coordinated approach in addressing priority risk factors such as mental health, substance use, homelessness, and victimization. This collaboration will further enhance the City's capacity to implement effective solutions within the local CSWB Plan. This Report seeks Council’s approval of the revised Terms of Reference for the Community Safety and Well-Being Advisory Committee as set out in Attachment #1 to this report. Attachment: 1.Community Safety and Well-Being Advisory Committee Revised Terms of Reference Prepared By: Approved/Endorsed By: Elaine Knox Mark Guinto Community Safety & Well-Being Advisor Division Head, Public Affairs & Corporate Communications EK Original Signed By:Original Signed By: CAO 04-25 April 7, 2025 Subject: Community Safety and Well-Being Advisory Committee Page 3 Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: Terms of Reference – Community Safety and Well-Being Advisory Committee 1.0 Mandate The Community Safety and Well-Being Advisory Committee (CSW BAC) will identify and coordinate opportunities for stakeholder and community engagement and provide community input on matters relating to the City of Pickering Community Safety and Well-Being (CSWB) Plan. The CSW BAC will also assist City staff with the development, consultation, and implementation of the City of Pickering CSWB Plan. The Committee will develop a mandate for a Homelessness Subcommittee that will work in co-ordination with Durham Region to look at how best to address the needs of the homeless population to include services for mental health, substance abuse and the creation of transitional/supportive housing in Pickering. 2.0 Goals, Objectives and Responsibilities As per the Safer Ontario Act, 2018, S.O. 2018, c. 3 – Bill 175, the CSWB Plan came into enactment in the current Police Services Act, R.S.O. 1990, c.p15. In two tier municipalities, such as the Region of Durham, it is the responsibility of the upper tier to develop and implement the Plan, through the creation of measurable goals and objectives. Lower tier municipalities play an instrumental role to facilitate those efforts. On February 25, 2019, Community Services staff were directed by Council to begin work on development of a CSWB Plan, as per Resolution #43/19. The City’s plan will identify strategies to support and help implement the Region’s CSWB Plan and other locally identified issues. Pickering’s CSWB Plan will be based on the seven priority risk factors outlined in the Region of Durham Community Safety and Well-Being Plan: 1.Mental Health 2.Substance Use 3.Homelessness and Basic Needs 4.Criminal Involvement 5.Victimization 6.Social isolation 7.Experiences of Racism Committee responsibilities include: a)Support and participate in the development and implementation of the CSWB Plan within the City of Pickering; b)Assist and advise staff on the development and review of policy relating to Community Safety and Well-Being c)Advocate for CSWB and promote community-wide Safety and Well-Being initiatives; Attachment 1 to Report CAO 04-25 Terms of Reference – April 7, 2025 Community Safety and Well-Being Advisory Committee d)Encourage and promote effective communication between Durham Region, community groups, individuals and the City; e)Develop Terms of Reference for a Homelessness Task Force to best address the needs of the homeless population in Pickering; f)Advise and develop working relationships with owners of businesses and stakeholder organizations; g)Review and update the Terms of Reference for the Committee, as needed; h)Advocate and promote the value and benefit of CSWB activities for all; and i)Report annually to Council on the Committee’s achievements during the year and their work plan for the next year. The CSWBAC will not be responsible for the following: 1.Program delivery; 2.Budget approval; 3.Day-to-day operations of City-owned facilities and programs; and 4.Administrative matters including direction given to staff. 3.0 Composition The CSWBAC shall have a membership of up to 10 Citizen Appointments selected from the public. Citizen Appointments from the public must reside in Pickering and represent a broad range of interests and experience. The CSWBAC will include the following as voting members: •one youth (18 years old – 25 years old) •one senior (over 65 years old) •one resident of the Neighbourhood Watch group from Ward 2 •one resident of the Neighbourhood Watch group from Ward 1 The CWSBAC may also include participation from a representative of Stakeholder Organizations. Representatives from Stakeholder Organizations shall not be voting members on the CSWBAC. The Following Stakeholder Organizations will be invited to participate by providing one Representative to sit on the CSWBAC: -Durham Regional Police Service - City of Pickering Fire Services -Christian Faith Outreach Centre -Durham Community Health Centre -DARS Inc. -The Ajax Hub -The Region of Durham The Committee will include participation of one member of Council as a non-voting member. Page 2 of 3 Terms of Reference – April 7, 2025 Community Safety and Well-Being Advisory Committee The CSWB Advisor will be the staff Liaison for the CSWBAC and will be a staff member from the Community Services Department selected by the Director, Community Services. . The term of the CSWBAC is the term of Council. At the conclusion of the term, structure will be evaluated and measured for success. 4.0 Member Qualifications Qualifications include the skills, knowledge, and experience suitable to contribute in one or more of the Priority Risk Areas identified as part of the Region of Durham CSWB Plan. Membership will be sought on the basis of broad interest, understanding and commitment to CSWB development in the municipality. 5.0 Meeting Schedule The CSWBAC meets quarterly, on a set week and day to be determined by the CSWBAC at its first meeting of the term. The meetings shall commence at 7:00 pm. Established meeting dates and times shall not be changed unless circumstances warrant special consideration. During a Municipal election year, meetings shall not be held after September 30th unless determined by the CSWBAC that a meeting is necessary to meet the mandate or work plan of the CSWBAC. Page 3 of 3