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HomeMy WebLinkAboutFebruary 19, 2025Accessibility Advisory Committee Agenda February 19, 2025 Hybrid Electronic Meeting – 7:00 pm Main Committee Room For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. Page 1.Review and Approval of Agenda 2.Disclosure of Interest 3.Approval of Minutes 3.1 January 15, 2025 Meeting Minutes 1 4.Presentations/Delegations None 5.New Business 5.1 Discussion of Council Chambers Walkthrough held 5:30 pm to 7:00 pm, February 19, 2025 D.Poida, Senior Project Manager, Capital Projects Adam Greer, Network Administrator 7:05 5.2 Pathways to Employment Program Update K.Fox, Supervisor, Customer Care 7:30 5.3 Environmental Sensitivities – Sound - NEW P. Bigioni, Telecommunications & Network Support Analyst 7:45 5.4 Site Plans Review I.Janton, Senior Planner, Site Planning •Site Plan Approval S06/24, Ansar Medical Services Inc, 2177 & 2185 Brock Rd •Application for Site Plan Approval S 06/88 (R24), 1900 Dixie Road – Garden Centre •Site Plan Amendment S 05/98 (R24) - Submission #1 – ratification 8:00 7 9 11 5.5 Annual PAAC Report to Council T. Higgins, Accessibility Coordinator 8:30 *Revised* Accessibility Advisory Committee Agenda January 15, 2025 Hybrid Electronic Meeting – 7:00 pm Main Committee Room For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 15 6.Correspondence 7.Other Business 7.1 Accessibility and Bridges C.Rudberg-Chin, Committee Member 8.AAC Member Roundtable Updates 9.Next Meeting – March 19, 2025 10.Adjournment Page 1 of 6 Minutes/Meeting Summary Accessibility Advisory Committee January 15, 2025 Hybrid Electronic Meeting Main Committee Room 7:00 pm Attendees: S. Azhar D. Currie B.Ferguson K. Hale C. Rudberg-Chin M. Shackleton D. Schick S. Snyders K. Sullivan S. Karwowski, Director, Finance & Treasurer V. Plouffe, Division Head, Operations Services J. Robertson, Senior Financial Analyst D. Poida, Senior Project Manager, Capital Projects K. Fox, Supervisor, Customer Care T. Higgins, Accessibility Coordinator J. Currie, Legislative Coordinator Absent: A. Khan A. Topple, Ajax-Pickering Board of Trade Councillor M. Brenner Councillor M. Nagy Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda Moved by C. Rudberg-Chin Seconded by B. Ferguson That the Agenda for the January 15, 2025, Meeting of The Accessibility Advisory Committee Meeting be approved. Carried 2. Disclosure of Interest - 1 - Page 2 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) No disclosures of interest were noted. 3. Approval of Minutes Moved by K. Sullivan Seconded by B. Ferguson That the Minutes of the November 20, 2024, meeting of the Accessibility Advisory Committee be approved. Carried 4. Presentations/Delegations There were no Presentations or Delegations 5. New Business 5.1 Introduction of new Accessibility Advisory Committee Member T. Higgins welcomed K. Hale as the newest member of the Accessibility Advisory Committee and invited Committee Members and meeting guests to introduce themselves. 5.2 Council Chambers Renovation Project V. Plouffe, Division Head, Operations Services appeared before the Committee and provided opening remarks regarding the Council Chambers Renovation Project, noting that they were focused on the technological component of the renovation project, and emphasized the importance of the Accessibility Advisory Committees (AAC) feedback and maintaining ongoing dialogue with the Committee. With the aid of a PowerPoint presentation, D. Poida, Senior Project Manager, Capital Projects provided a summary of follow-up responses pertaining to feedback provided by the AAC at the November 20, 2024, meeting. D. Poida noted that the Operations team had made in-person visits to various municipalities’ Council Chambers, including Vaughan and York Region as recommended by the Committee. V. Plouffe noted that technology ages faster than physical buildings and that the physical design is being built with new technology in mind. V. Plouffe also discussed the hidden challenges with working T. Higgins would liaise with D. Poida to schedule a walk-about of Council Chambers by the AAC. - 2 - Page 3 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) within the limitations of an existing space and noted the high priority of being efficient with the City’s resources. Discussion ensued between Committee Members and staff regarding: • the scope of public engagement and outreach; • whether an acoustic study had been conducted; • what options had been explored concerning providing Sign Language at Council and Committee Meetings; and, • how Closed Captioning would be implemented. 5.3 Accessibility Advisory Committee 2025 Priorities T. Higgins provided that the Accessibility Advisory Committee (AAC) had several obligations to fulfill in 2025 and highlighted the AAC Annual Report and requested Committee Members to speak to Council in April, when the Annual Report would be presented at the Council Meeting. T. Higgins noted that in 2025 all municipalities were required to file an AODA Compliance Report with the Ontario Ministry for Seniors and Acceessibility to attest to compliance with the Accessibility for Ontarians with Disabilities Act, 2005, (AODA). T. Higgins provided that the City of Pickering Five Year Accessibility Plan would be required to be updated in 2025 to cover 2016-2030 and noted that input from the AAC would be required as well as AAC participation in a comprehensive public consultation. A brief discussion ensued between Committee Members and staff regarding who would be providing input for the City of Pickering Five Year Accessibility Plan. 5.4 Levels of Service/Asset Management Project Update With the aid of a PowerPoint presentation, J. Robertson, Senior Financial Analyst provided an overview of the Community Levels of Service Public Survey results, conducted in October 2024 and brought before the Accessibility Advisory Committee (AAC) at the November 20, 2024, Committee Meeting. J. Currie to distribute a PDF version of the PowerPoint presentation. - 3 - Page 4 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) J. Robertson provided that the survey was conducted to better understand accessibility needs in Pickering and highlighted the objective, scope, and outcome of the survey. A brief discussion ensued between Members of the Committee and staff regarding: • how the use of language and the sequence of questions could influence and impact survey question responses; • increasing awareness of the value of accessibility; and, • how the survey encompassed and reflected the community’s invisible accessibility needs. 5.5 Sunflower Program With the aid of a PowerPoint presentation, S. Moore, Legislative Specialist, Town of Ajax provided a brief overview of the Hidden Disabilities Sunflower program, why it was important, and how it had been implemented in the Town of Ajax. S. Moore provided a summary of items to consider when exploring the feasibility of implementation. Discussion ensued between Members of Committee and S. Moore regarding: • how extensive the staff training had been; • how the stigma of having a disability was managed by staff; • who could join the Sunflower Program and how private businesses were encouraged to join and participate; • whether the Town of Ajax was tracking the effectiveness of the Program and how it impacted staff; and, • how the program may aid in the issue of invisible disabilities and parking in designated spots. T. Higgins to connect A. Topple with S. Moore to discuss the involvement of Pickering and Ajax businesses. 5.6 Site Plan Update This item was deferred to the February 19, 2025, Accessibility Advisory Committee Meeting. 6. Correspondence - 4 - Page 5 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) There were no items of correspondence. 7. Other Business 7.1 Snow Clearing K. Fox, Supervisor, Customer Care appeared before the Committee and provided an update regarding the City of Pickering’s Snow Clearing Program for Seniors and those Living with Disabilities. K. Fox solicited Committee Members for feedback regarding future community engagement and how to ensure information regarding the Snow Clearing Program reached a broader and targeted audience. Committee members provided various communication tools, and a brief discussion ensued between Committee Members and K. Fox regarding the qualifications to register and concerns that residents were hesitant to register due to the Snow Removal Programs perceived delayed response time. 7.2 Action Item Tracking B. Ferguson recommended that action items be tracked to inform the Committee of outstanding items as well as to track the Committee’s progress. It was also noted that item tracking would be a useful tool to inform the Annual Report. 7.3 Recreation Programs B. Ferguson noted that he was made aware of difficulties identifying which City-run recreation programs were suitable for different accessibility needs and requested that this topic be brought forward at a future AAC Meeting. 7.4 Collection of Information to Compile Citizen Needs D. Schick noted the benefits of compiling a personal information bank pertaining to accessibility needs to streamline registration and outreach to assist Pickering residents and increase awareness of Community/City Programs available. Committee Members to provide T. Higgins with any additional comment by email by the end of January, to be provided to K. Fox. To discuss further at the February 19 AAC Meeting. T. Higgins to invite K. Bradley, Special Advisor, Community Initiatives to speak at an AAC Meeting. 8. AAC Member Roundtable Updates There were no Member updates. 9. Next Meeting – February 19, 2025 10. Adjournment Moved by B. Ferguson - 5 - Page 6 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Seconded by C. Rudberg-Chin That the meeting be adjourned. Carried Meeting Adjourned: 9:34 pm - 6 - - 7 - SITE PLAN Scale: 1:300- 8 - Subject Lands Di x i e R o a d Gloucester Squ are Grafton Court Finch Avenue Ridgewood C o u r t D u n c a n n o n D r i v e K it l e y Aven u e L y n n H e i g h t s D r i v e Pi n e c r e e k C o u r t M o n t e a g l e L a n e Bo w l e r Dri ve Gle n a n n a R o a d Re d b ird Cre sc e n t Ly d i a C r e s c e n t Si l vertho r n Sq u are Mountcastl e Cr es c ent C e d a r c r o f t Cr e s c e nt B e n t o n C r e s c e n t Location Map File: Applicant: Municipal Address: Date: Jan. 09, 2025 SCALE: 1:4,000 THIS IS NOT A PLAN OF SURVEY. L:\PLANNING\01-MapFiles\S\1980-1989\1988\S 06-88(R24) - RIOCAN Holdings (GTA Marketplace) Inc\S 06-88(R24).aprx City Development Department © The Corporation of the City of Pickering Produced (in part) under license from: © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal Property Assessment Corporation and its suppliers. All rights reserved. S 06-88 (R24) RIOCAN Holdings (GTA Marketplace) Inc. 1900 Dixie Road - 9 - EXISTING RETAIL A EXISTING ALL TURNS DIXIE ROAD EXISTING RETAIL B LINE OF EXISTING MEZZANINE ABOVE (± 2,197 S.F.) LINE OF EXISTING MEZZANINE ABOVE (± 570 S.F.) (± 32,443 S.F.) (± 20,931 S.F.) SITE AREA (± 6.36 ACRES) TOTAL PARKING PROVIDED 301 CARS LINE OF EXISTING CANOPY ABOVE EXISTING ALL TURNS EXISTING SIGNALIZED INTERSECTION EXISTING ALL TURNS EXISTING ALL TURNS EXISTING PARKING 13 CARS EXISTING PARKING 27 CARS EXISTING PARKING 29 CARS EXISTING PARKING 15 CARS EXISTING PARKING 204 CARS EXISTING PARKING 13 CARS FI N C H A V E N U E PROPOSED GARDEN CENTRE (25 CARS) 44 9 8 8 ( 1 4 7 ' - 7 " ) 64349 (211' - 1") 1 5 3 4 7 21295 20478 21 3 3 6 ( 7 0 ' - 0 " ) 24384 (80' - 0") CLICK AND COLLECT SPACES (*2) SITE AREA EXISTING RETAIL A RETAIL A MEZZ. AREA GROSS RETAIL A AREA EXISTING RETAIL B TOTAL RETAIL AREA PARKING PROVIDED (INC. GARDEN CENTRE) PARKING PROVIDED (NIC. GARDEN CENTRE) COVERAGE ±6.36 ACRES ±32,443 S.F. ±2,767 S.F. ±35,210 S.F. ±20,931 S.F. ±53,374 S.F. 301 CARS 5.64/1000 S.F. 276 CARS 5.17/1000 S.F. 19.27% ± 2.57 HA. ± 3,014 S.M. ± 257 S.M. ± 3,271 S.M. ± 1,945 S.M. ± 4,959 S.M. 6.07/100 S.M. 5.56/100 S.M. SCALE = DWG #: STATISTICS PRELIMINARY 1 : 1000 2024-12-10 1900 DIXIE ROAD PICKERING, ONTARIO 03.167P03 CONCEPT SITE PLAN A1-2 1900 DIXIE ROAD - 10 - Br o c k R o a d Ro y a l Ro a d Holly h e d g e Drive Us m an Ro a d Castl e Hill Court G a nd alf C ou rt A z u r e M e w s S a f f r o n D r i v e Du b er ryDr ive Major Oaks Road Magenta Road Jade Street Den by Dr i v e Be a t o n W a y Finch Avenue S u n f l o w e r R o a d B l uebird C rescent Sh a y D r i v e Ra y le e n C r e s c e n t Mc b r a d y C re s c e n t Location Map File: Applicant: Municipal Address: Date: Nov. 06, 2024 SCALE: 1:4,000 THIS IS NOT A PLAN OF SURVEY. L:\PLANNING\01-MapFiles\S\1990-1999\1998\S 0598 (R24) Pickering Islamic Centre\S 05-98.aprx City Development Department © The Corporation of the City of Pickering Produced (in part) under license from: © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal Property Assessment Corporation and its suppliers. All rights reserved. S 05/98 (R24) Pickering Islamic Centre 2065 & 2071 Brock Road Subject Lands 2071 2065 - 11 - MOH DETAIL: GranDesign Engineering Inc. 2435MOH A1.00 OCT.08.2024 12345678910111213141516171819 21 22 23 24 25 26 27 20 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 56 55 54 53 52 51 50 47 46 44 2.60 5. 3 0 2600 53 0 0 6. 5 0 6.50 2600 26 0 0 6.60 14630 454849 57 3000 1: 1 2 M A X 1: 1 2 M A X MID-LANDING LANDING21 8 0 98 8 98 8 961 15751800 18 2 6 3 1: 1 2 M A X 1:12 MAX 96 1 500 1168 11 6 8 1377 2064 15 0 0 27 3 0 984 OCT.24.2024 2360 CLASSROOM -1 CLASSROOM -2 CLASSROOM -3 CLASSROOM -4 GARBAGE CLOSURE 13 3 9 3 SITE PLAN N/A Oct 24 24 - 12 -