HomeMy WebLinkAboutJanuary 21, 2025For information related to accessibility requirements please contact: Committee Coordinator T: 905.420.4611
Email: clerks@pickering.ca
Agenda
Cultural Advisory Committee
January 21, 2025
7:00 pm Main Committee Meeting Room/Hybrid
Members of the public may observe the meeting proceedings by accessing the
livestream.
1.Welcome and Call to Order J. St. Amant
2.Review and Approval of Agenda J. St. Amant
3.Disclosure of Interest J. St. Amant
4.
5.
6.
Approval of the Previous Minutes
Presentations/Delegations
General Business
6.1 – Selection of Chair: Terms of Reference – review
6.2 – Meeting Schedule for 2025 – for endorsement
o Tuesday, January 21
o Tuesday, February 18oTuesday, March 18oTuesday, April 15
o Tuesday, May 20
o Tuesday, June 17
o (No meeting in July or August)o Tuesday, September 16oTuesday, October 21
o Tuesday, November 18
o (No meeting in December)
•2025 Committees and Taskforce Schedule
6.3 – PMV – general review
6.4 – Events – general review
J. St. Amant
J. St. Amant
J. St. Amant
V. Karakian
C. Farrell
For information related to accessibility requirements please contact: Committee Coordinator T: 905.420.4611
Email: clerks@pickering.ca
6.5 – Cultural Strategic Plan – status update
6.6 – Public Art Overview
•Public Art Policy
•Public Art Jury
•Public Art Projects
6.7 – Public Art Jury Members 2025 Term – for endorsement
6.8 – Draft – CAC 2024 Year End Report and 2025 Work Plan –for discussion
K. Bradley
S. Barakov
S. Barakov
J.St. Amant
7.Correspondence
8.Other Business J. St. Amant
8.Next Meeting – February 18, 2025 J. St. Amant
9.Adjournment J. St. Amant
Minutes/Meeting Summary
Cultural Advisory Committee
October 15, 2024
7:00pm Main Committee Meeting Room/Hybrid
Attendees: D. Thompson, Cultural Advisory Committee, Chair
R. Coelho, Cultural Advisory Committee Member
M.McFarland, Cultural Advisory Committee MemberZ.Kazi, Cultural Advisory Committee MemberA.Mujeeb, Cultural Advisory Committee MemberA.Palmer, Cultural Advisory Committee Member
R. Wali, Cultural Advisory Committee Member
D. Davis, Cultural Advisory Committee MemberS.Almeida-Schroen, Cultural Advisory Committee, Vice-ChairS.Barakov, Coordinator, Public ArtV.Karakian, Supervisor, Museum Services
C.Farrell, (Acting) Supervisor, Cultural ServicesAraya Migwans, Clerk, Culture and Recreation (Recording Secretary)
Absent: M.Nagy, City Councillor, Ward 2
K.Roberts, Manager, Cultural ServicesJ.St. Amant, Coordinator, Cultural Services (Staff Liaison)
Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome and Call to Order
D. Thompson welcomed members of the CulturalAdvisory Committee (CAC) and called the meeting to
order.
2. Review and Approval of Agenda
D.Thompson put forth a motion for adoption of thecurrent agenda as circulated.
Moved by A. Palmer.
Cultural Advisory Committee Meeting Agenda October 15, 2024.
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Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
3. Disclosure of Interests
There were no disclosures of interest to matters on the agenda.
4. Approval of Minutes
D.Thompson put forth a motion for the adoption ofthe minutes as circulated.
Moved M. McFarland.
Cultural Advisory Committee Meeting Minutes September 17, 2024.
Carried.
5. Presentations/Delegations
There were no delegations for this meeting.
6. General Business 6.1 – Pickering Arts Culture Engagement (PACE) Update
No major updates were made during this meeting.
Members of the committee wanted to share their appreciation to those who allowed PACE to come together and collaborate their ideas.
Carried.
6.2 – Award – Placemaking Opportunity: Window Painting
S. Barakov presented as based on the issued:Call to Artists – Placemaking Opportunity, WindowPainting at CHDRC and City Hall, 2 submissionswere received and reviewed by City Staff. As aresult, Staff decided to award the opportunity to
Jacob Headley.
This Public Art activation will be displayed from November 14, 2024 to February 1, 2025.
As a discussion S. Barakov to seek endorsement to proceed with awarding Jacob Headley the opportunity.
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Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Moved by A. Palmer. All in favour. There were no additional questions.
Carried.
6.3 – Pickering Museum Village Update
V. Karakian provided an updated on the Pickering
Museum Village which included:
o Gather and Grow Exhibit: has beenrelocated to the Central Branch until January
2025, when it will then relocate to the
George Ashe Library & Community Centeruntil April 2025.o Public Programs starting which include:o Trick or Treat at PMV: October 26 –
27, 2024.
o Holiday Swag Workshop: November16 – 17, 2024.o Pet & Family Photos with Santa:November 30 – December 1, 2024.
o Storybook Christmas: December 7 –
8, 14 – 15, 2024.
o On-site The Redman House is to be closedin February 2025 to complete the CapitalProject; retrofit of the building into office and
programming space with support from the
Green and Inclusive Community BuildingProgram.
Motion to move. All in favour.
There were no additional questions.
6.4 – Committee Feedback – End of Term
The committee was presented by C. Farrell in the
absence of J. St. Amant; an opportunity to provide
their comments and feedback through the 2022 – 2024 Term as a part of the Cultural Advisory Committee.
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Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
The following comments as per the committee members included:
A. Mujeeb expressed her enjoyment and time spentwith the Cultural Advisory Committee. Being new toPickering being apart of an amazing group allowedher to experience and learn more of what Pickeringhas to offer.
R. Wali expressed that she had a great experiencewith a great team. She was very happy to be a part ofthe decision making of Public Art in the meeting,while attending the grand opening to see it come to
light. R. Wali suggested to incur more focus oncultural aspects; such as events for future purposes.
M. McFarland expressed that he wishes to see the artto represent culture more in a sense that we are not
limiting or excluding any cultures.
D. Thompson expressed to include more ways torepresent and showcase all of the cultures by hostingor building on the current events we currently have.
Z. Kazi states that we are on the right track in thesense of allowing the upbringing of Subcommittee –PACE. PACE will bring ideas to the table that willkeep communities connected and cultures involved.
D. Davis expressed if there would be a better way toensure the reach to artists and cultural groups bycentralizing community engagement and how groupsare engaged.
In conclusion – the selection for the New Term will occur at the end of October 2024.
Motion to move. All in favour.
There were no additional questions.
7. Correspondence
There was no additional correspondence to report.
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Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
8. Other Business
-Public Art unveiling of ayukwenodih(November 1, 2024)-Public Art unveiling of Crimson Inflorescence(October 25, 2024)
-Fall Fling (October 19 & 26, 2024)
-Winter Nights, City Lights (November 15 & 16,2024)-Santa Claus Parade (November 23, 2024)-Winter Wonderland (December 7 & 14, 2024)
9. Adjournment Moved D. Thompson.
Carried.
10. Next Meeting – January 21, 2025
Moved D. Thompson.
Carried.
Meeting Adjourned: 8:30pm
Copy: Director, Community Services
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Terms of Reference – Cultural Advisory Committee
1.0 Mandate
The Cultural Advisory Committee (CAC) will identify and coordinate opportunities for stakeholder and community engagement and provide community input on matters relating to the provision of cultural services, including the Pickering Museum Village. The CAC will assist City staff with the development, consultation,
and implementation of the Cultural Strategic Plan.
2.0 Goals, Objectives and Responsibilities
The City of Pickering Cultural Strategic Plan, approved by Council on June 16,
2014 as per resolution #247/14, sets a vision for the place of arts, culture and
heritage in the City and identifies strategic directions for policy, investment, partnerships and programs for the next 10 years. The CAC will work towards building on the success of the 2014 plan, with a focus on assisting City staff/consultants on an updated Cultural Strategic Plan that aligns with current
cultural and museum trends.
Pickering’s Cultural Strategic Plan sets out six strategic directions:
1.Broaden and deepen City leadership and investment;
2.Build a strong and collaborative cultural sector;
3.Strengthen culture-led economic development;4.Conserve and promote history and heritage;5.Celebrate and support diversity and inclusion; and6.Culture opportunities for the creation, education and enjoyment of the arts.
Committee responsibilities include:
a)Assist and advise staff on the implementation of the Cultural Strategic Plan;b)Assist and advise staff on the development and review of policy relating to
cultural development;
c)Assist and advise staff on matters concerning the strategic planning,development and evaluation for cultural development in the municipality;d)Advocate for culture and promote community-wide cultural initiatives;e)Provide consultation, research and report findings and make
recommendations as necessary on matters of culture within the City ofPickering;f)Encourage and promote effective communication between communitycultural groups, individuals and the City;
g)Advise and develop working relationships with owners of businesses,
Business Improvement Areas (BIA) and Chamber of Commerce;h)Review and recommend actions based on the Pickering Museum Village’soperating plan;i)Review and recommend actions based on the Public Art Policy;
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j)Advocate and promote the value and benefit of cultural activities for all; andk)Report annually to Council.
The CAC will not be responsible for the following:
1.Program delivery;2.Budget approval;3.Day-to-day operations of City-owned facilities; and
4.Administrative matters including direction given to staff.
3.0 Composition
The Committee shall have a membership of not more than 10 Citizen
Appointments selected from the public. Members from the public must reside in
Pickering and represent a broad range of interests and experience in the cultural sector. Examples of committee member experience may include: creator of an artistic work, designer, professional artist or cultural business owner, graphic designer, architect, landscape designer, performing arts professionals, musicians, festival or event planners, professionals and contributors to the heritage field,
professionals from historical and heritage fields of study.
One Member of Council – no voting rights
City Staff from the Community Services Department will also make up the
Committee.
The term of this committee is two years.
4.0 Committee Chair
The Committee may choose to appoint a Chair in accordance with Boards and
Committee Policy ADM 040. Only citizen members may be nominated for the
position of Chair.
A Chair will be nominated by a member of the Committee, and receive a majority
vote to hold the position.
A Chair will hold a term of no more than 12 months. Should the Chair not be able
to attend a meeting, they will assign chair duties to an alternate member of the
Committee, or request the Staff Liaison to lead the meeting.
Duties of the Chair include soliciting agenda items from Committee members,
facilitating the meeting by identifying the order of proceedings and speakers, interpreting and determining questions of procedure, ensuring active participation by all Committee members, maintaining decorum, and following up on action items with Committee members and Staff Liaisons.
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5.0 Member Qualifications
Qualifications include the skills, knowledge, and experience needed to contribute
effectively to the Committee’s objectives. Membership will be sought on the basis
of broad interest, understanding and commitment to cultural development in the municipality, in addition to specific expertise and interest related to Culture.
6.0 Meeting Schedule
The Cultural Advisory Committee meets on the third Tuesday of the month.
Established meeting dates and times shall not be changed unless circumstances warrant special consideration. Meetings will not be held in the months of July, August or December unless determined by the Committee that a meeting is necessary to meet the mandate or work plan of the Committee.
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January February March
October November December
2025 Committee and Taskforce
Meeting Schedule
April
May June July August
September
Staff Liaision Recording Secretary Format
Accessibility AC Tim Higgins x3608 Janean Currie x2097 Hybrid
Committee of Adjustment Deborah Wylie x2195 Jasmine Correia x2061 Electronic
Community Safety & WBC Elaine Knox x1137 Janean Currie x2097 Hybrid
Cultural AC Jesse St. Amant x3607 Araya Migwans x1847 Hybrid
Heritage Pickering AC Matt Somerville x1147 Andy MacGillivray x1849 Electronic
Quasi Judicial Committees Jennifer Hayden x3504 Andy MacGillivray x1849 Electronic
Pickering Anti-Black Racism T Jaclyn San Antonio x1085 Andy MacGillivray x1849 ElectronicWaterfront Visionary AC Arnold Mostert x2143 Janean Currie x2097 Hybrid
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Memo
To: Cultural Advisory Committee January 15, 2025
From: Victoria Karakian
Supervisor, Museum Services
Copy: Director, Community Services Manager, Cultural Services
Subject: Pickering Museum Village
-Site & Program Overview
Our Vision
Pickering Museum Village will be a community hub where people come together to learn, share
stories, and build relationships through progressive, fun, and vibrant experiences.
Our Mission
Pickering Museum Village will ignite imaginations through a living history museum that fosters a
connection to Pickering by collecting, preserving, and interpreting artifacts and social culture.
Overview
The Pickering Museum Village (PMV) is open to the public for general admission from
approximately Victoria Day weekend to the first weekend in September. Throughout the year, the
Museum hosts various programs, events, birthday parties, outreach, and education tours. In
addition, PMV is available for rentals, filming, and photography. PMV is one of the top school tour
destinations in Durham Region and hosts more than 10,000 students annually. Over the past few
years, PMV has transitioned from a traditional guide-led Museum experience to an exploratory,
hands-on, and self-led experience with interactive exhibits.
The Museum team consists of 5 full time staff, 1 permanent part time staff, and approximately 30
term staff including Museum Guides and Museum Interpreters.
Collection
The PMV collects material culture, by donation or purchase, pertaining to the history of Pickering
Township up to 40 years prior to the present year, in order to understand and interpret the
community's past, present and future. We have acquired most of our artifact collection through the
generosity of the public. Over 12,000 artifacts are currently maintained within the collection.
Artifacts are available to browse on the online portal: pickering.pastperfectonline.com
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Exhibit Highlights
Combination Barn – An interactive agriculture exhibit featuring a demonstration cow, horse, corn
grinding, and town fair activities.
Greenwood Blacksmith Shop – An interactive Blacksmith Shop and corresponding website
developed in partnership with Lang Pioneer Village, Fanshawe Pioneer Village, Westfield Heritage
Village, Grey Roots Museum and Archives and Fleming College.
Roots to Rebellion – Join our tour guide Millie on a journey through augmented reality, audio clips,
and hands-on activities, as she unveils the untold stories of the Underground Railroad. Discover
the struggles, triumphs, and the powerful legacy of Black Loyalists. Don’t miss this captivating
experience!
Gather and Grow Mini Exhibit – Can be viewed at George Ashe Library & Community Centre until
April 2025. This exhibit explores how food preparation and production have united people and
communities across cultures and throughout history.
New Traveling Exhibit Launching Summer 2025
Education Programs
9 education program offerings, available in both French and English led by bilingual instructors. Over 10,000 students in 2024 and 1,300 students in the French language.
Public Program Highlights
•Blacksmithing workshops
•Woodworking workshops (signs, charcuterie boards, flower displays)
•Children’s Activities
•Plot to Plate garden plots
•Site-wide events: Fairy Tours, Trick-or-treat at PMV, Teddy’s Storybook Christmas
•Ghost tours on site and at the waterfront
•Over 6000 people between programs, events, and outreach
Site Works
The Redman House Program Centre is anticipated to be closed in Spring 2025 to complete a
capital project to retrofit the building into office and programming space with support from the Green and Inclusive Community Building Program of which we were successful in $516,560 towards the project. Work is anticipated to be complete by November 2025.
Work to restore Harvey House, a building located on the upper site where the Pickering Heritage
& Community Centre is located, is being investigated and estimated to be complete by April 2026.
Rentals Museum Village is rented for weddings, celebrations, birthday parties, and filming. Notable filming includes Anne with an E.
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2025 Event Schedule At-A-Glance
Event Schedule 2025 Page 1
Mayor’s New Year’s Day Levee City Hall January 11
Easter Parade South Pickering April 19
Spring Fling Millenium Square April 26, May 3
Petapolooza Esplanade Park May 10
Civic Awards CHDRC May 12
Artfest Esplanade Park May 24,25
D-Day Parade & Ceremony City Hall Courtyard June 1
Canada Day Esplanade Park July 1
Canada Day Kinsmen Park July 1
Waterfront Summer Concerts Millennium Square July 3,10,17,24,31 Aug 7, 14, 21, 28
Esplanade Park Summer Concerts Esplanade Park July 6, 13, 20, 27 Aug 3, 17, 24
Summer Concerts & Movie Nights Rick Johnson Park July 4,11,18,25 Aug 1,8,15,22,29
Cultural Fusion Esplanade Park September 13
Truth and Reconciliation Esplanade Park September 30
Fall Fling Millennium Square October 18, 25
Trick or Treat at PMV Pickering Museum Village October 25 & 26
Aging Well Active Living Fair CHDRC – Salons and Lobby November 6
Remembrance Day Service City Hall Courtyard November 11
Winter Nights, City Lights Esplanade Park November 14, 15
Santa Claus Parade November 22
Winter Wonderland Millennium Square December 6, 13
New Years Eve CHDRC December 31
For more information please contact:
Cris Farrell, Supervisor, Cultural Services x3611
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Memo
To: Cultural Advisory Committee January 15, 2025
From: Kim Bradley
Special Advisor, Community Initiatives
Copy: Director, Community Services Manager, Community Services Administration & Strategic Initiatives Manager, Cultural Services
Supervisor, Cultural Services
Subject: Pickering’s Cultural Strategic Plan
-Update and timeline
Background
The City of Pickering Cultural Strategic Plan sets a vision for the place of arts, culture, and
heritage in the City and identifies strategic directions for policy, investment, partnerships, and programs for a ten-year period. The current plan was in effect from June 2014 – 2024 and has served the community well, including the introduction of many new exciting programs and initiatives.
The Cultural Strategic Plan completes the important work of:
1.Defining Pickering's identity and mapping out its cultural assets and resources.
2.Collecting input from Pickering's valued partners that define its cultural opportunities,priorities and identity.
3. Developing a comprehensive strategy to reach Pickering's economic, environmental andcultural goals.
The time has come to build on the successes of the current Cultural Strategic Plan and develop a new plan that will move the city forward over the next ten-year period.
Plan Objectives:
The objective of this project is to develop four new strategic documents - one primary over-arching
strategic document and three companion documents as follows:
•Cultural Strategic Plan - primary document
•Museum Strategic Plan
•Museum Rebranding Exercise
•Public Art Plan
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Cultural Advisory Committee Involvement
The involvement of the CAC throughout the process is an integral part of the development of these strategic documents. As a first step, staff will be providing ongoing project updates to the
CAC at meetings. As well, at various stages throughout the project, staff will be seeking input
from CAC on elements of the plans.
Additionally, the city will be launching a comprehensive four-week community engagement campaign in fall 2025, which will include a survey via Let’s Talk Pickering, focus groups sessions with key stakeholders (CAC included), hosting of three community charettes for public input, as
well as various community pop-ups. CAC members will be invited to support these initiatives
where possible.
Project Phases and Timelines
The project has been divided into a six-phased process as outlined below:
Phase 1 Project Launch December 2024 - June 2025
•Release of Request for Proposal (RFP)
•Establish Project Working Group
•Report to Executive Committee to Award Contract for Consulting Services
Phase 2 Project Initiation & Internal Consultation June 2025 – August 2025
•Kick-off Meeting with Project Working Group & Consultants
•Museum Rebranding Exercise Launch
•Internal Meetings/Focus Groups with Key Staff
Phase 3 Situation Analysis August 2025 – October 2025
•Background Review, Research, Demographic Profile, Trends/Analysis, Public ArtInventory/Policy
•Draft Rebranding Program
Phase 4 Community Engagement October 2025 – November 2025
•Survey Launch, Three Community Charettes, Four Stakeholder Focus Groups, Agency &Opinion Leader Interviews and Community Pop-ups
Phase 5 Plan Development November 2025 – March 2026
•Museum Rebranding Presented to Council
•Creation of Three Draft Plans
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Phase 6 Final Consultation & Plan Finalization March 2026 – June 2026
•Draft Plans Shared for Final Comment (via website & stakeholder notice)
•Revisions to Plans
•Draft Plans Finalized
•Executive Committee Report & Presented to Council
Additional Information
For additional information or questions please contact Kim Bradley, Special Advisor, Community Initiatives at 905.420.4660, ext. 2078 or kbradley@pickering.ca
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pickering.ca
Public Art
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pickering.ca
Overview
Public Art and Placemaking play a vital role in enriching Pickering's cultural
landscape, fostering community connections, inspiring dialogue, and
transforming spaces into meaningful places. Beyond decoration, public art
enhances well-being, reflects the City's diverse identity, and creates a sense of
belonging.
In 2025, Pickering's collection includes over 50 public artworks, from permanent
sculptures to vibrant murals. Highlights such as Crimson Inflorescence and
Water is Medicine demonstrate meaningful collaborations with artists and
communities. These works celebrate the City’s heritage, creativity, and cultural
diversity, showcasing its commitment to inclusivity and fostering a vibrant,
connected community.
Photo of “Crimson Inflorescence” by Linfeng Zhou. Image curtesy of the City of Pickering.
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pickering.ca
Policy
The City of Pickering’s Public Art Policy provides a comprehensive framework
for acquiring, managing, and maintaining public art to enhance community
identity, diversity, and cultural vibrancy. Public art can be acquired through
purchase, commission, or donation, following transparent processes such as
one (RFP) or two-stage(EOI) Open Calls(Call to Artists), or direct
invitations. Donations are evaluated rigorously to ensure alignment with City
policies and criteria for quality, relevance, and feasibility. A Public Art Jury,
composed of residents, professionals, and stakeholders, plays a key role in
evaluating and recommending artist proposals based on criteria like artistic
merit, community benefit, and site integration. Public art may be temporary or
permanent, with site selection emphasizing visibility and alignment with public
spaces. The City is responsible for maintenance, conservation, and
insurance of its collection, which is documented and publicly accessible.
Artist agreements outline obligations for materials, timelines, and installation,
while the City retains authority to restore, relocate, or deaccession works
when necessary, ensuring long-term sustainability and alignment with
municipal goals.
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pickering.ca
Public Art Jury (PAJ)
The Public Art Jury (PAJ) in Pickering evaluates and recommends to CAC
artist proposals for public art projects, ensuring selections align with City
policies and criteria such as artistic merit, community impact, and site
integration. Comprised of 5 to 9 members, including residents,
professionals, and project stakeholders*, the jury ensures fair, unbiased
decisions. Recommendations are based on thorough review processes, aiming
for consensus, though majority voting is used if needed. Jury members are
compensated for their time and expertise, reflecting the City’s commitment to
equitable and transparent public art selection. Currently, members of the PAJ
are appointed for the term of one (1) year.
*When included under stakeholder, City staff does not vote; however, they can
provide feedback and professional expertise.
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pickering.ca
Website
https://www.pickering.ca/en/discovering/public-art-and-placemaking.aspx
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pickering.ca
Projects
•25th Anniversary of City of Pickering – Banner (RFP)
Deadline to apply November 29, 2024
CAC for endorsement of award, February 18, 2025
•Commemorative Public Art for Sigrid Squire (RFP)
Deadline to apply January 13, 2025
CAC for endorsement of award, February 18, 2025
•Commemorative Public Art for Paul White (RFP)
Deadline to apply January 13, 2025
CAC for endorsement of award, February 18, 2025
•The Lest We Forget Remembrance Cross Walk (RFP)
Deadlines to apply February 24, 2025
CAC for endorsement of award, April 22, 2025
•Celebration of Ernie Coombs (EOI)
Deadline to apply February 13, 2025
CAC for endorsement of Top 3 Artists, February 18, 2025
CAC for endorsement of award, May 20, 2025
•Permanent Indigenous Art Panels at Beachfront Park (RFP)
Deadline to apply March 3, 2025
CAC for endorsement of award, May 20, 2025
•Public Art Commission, Pickering Heritage & Community Centre – Front of Building (EOI)
Deadline to apply February 13, 2025
CAC for endorsement of Top 3 Artists, February 18, 2025
CAC for endorsement of award, June 24, 2025
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pickering.ca
Stoyan Barakov
Curator, Public Art
Cultural Services
T. 905.420.4660 ext. 1097
sbarakov@pickering.ca
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Policy
Procedure Title: Public Art Policy Policy Number CUL 130
Reference Report #CS 36-19 Resolution # 167/19
Date Originated (m/d/y) November 25, 2019 Date Revised (m/d/y) November 6, 2023 Pages 17
Approval: Chief Administrative Officer Point of Contact
Supervisor, Cultural Services
Policy Objective
The City of Pickering is a vibrant community, rich in diversity, heritage, environment and the arts.
As the City continues to grow and intensify, public art will play an integral role in creating an inviting and livable City.
This Policy establishes the framework for a sustainable Public Art Program that will deliver public
art throughout the City that will:
•create attractiveness;
•promote community identity;
•reflect diversity and community landscape ;
•celebrate heritage;
•create a sense of place and attract interest;
•provide amusement, reflection and intrigue to a community, and,
•be selected through an objective and professional public art selection process that has a
commitment to artistic merit.
The Public Art Policy and supporting Public Art Program will enhance the public realm, demonstrate the City’s support for the arts and culture sector, and provide economic benefits.
Index
01 Definitions
02 Guiding Documents & Policy Context
03 Policy Statement
04 Public Art Exclusions
05 Purpose and Objectives
06 Ethics - 23 -
07 Administration
08 City Representation
09 Selection Process
10 Acquisition
11 Selection Considerations
12 Site Selection
13 Collections Management
14 Maintenance & Conservation
15 Insurance
16 Storage
17 Deaccession & Disposal
18 Copyright and Intellectual Property
19 Artist Remuneration
20 Funding
01 Definitions
01.01 Accession – the act of recording and processing artwork to the City’s Public Art Collection.
01.02 Acquisition – obtaining ownership of public art through purchase, commission, donation,
gift or bequest.
01.03 Archiving – the act of long-term storage and preservation of public art in a location owned by the City of Pickering. Archiving of public art may include storage and preservation of the original art piece, or a photographic/digital record of the original art piece.
01.04 Artist – the designer/creator of an artistic work and can include, but is not limited to, a
professional artist, graphic designer, collaborative team, architect, or landscape designer.
01.05 Borrowed – refers to an artistic work that is borrowed by the City, through a loan agreement, for a defined period of time from a lender who owns and retains ownership of the artistic work.
01.06 Call to Artists – a request that outlines the scope of the Public Art that the City wishes to
acquire or borrow/rent. The Call to Artists will outline aspects such as project theme, context, timeline, compensation, and location.
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01.07 Commissioning – the act of requesting and paying an artist to design and create a specific piece of art.
01.08 Community Art – artistic work created collaboratively between an artist and an identified
community. Community members actively participate in the creation of the artistic work.
The artistic process is of equal importance to the artistic product.
01.09 Community-Based Public Art – created as a result of a collaborative process between community members; which may or may not include the use of a professional, practicing artist, engaged in a collective method of art making.
01.10 Conservation – the maintenance and preservation of works of art and their protection from future damage and deterioration.
01.11 Copyright – the exclusive legal right to produce or reproduce, publish, print, sell, or distribute the matter and form of something or any substantial part thereof, such as
literary, musical, or artistic works (e.g., drawings, paintings, photographs and sculptures).
01.12 Creative Place-Making – a practice where an artist(s) or people are inspired collectively
and collaboratively to reimagine, reinvent, and shape public spaces to maximize the shared value, as the heart of the community.
01.13 Cultural Advisory Committee - The Cultural Advisory Committee (CAC) will identify opportunities for stakeholder and community engagement and provide community input on
matters relating to the provision of cultural services. The CAC will assist City staff with the development, consultation, and implementation of the Cultural Strategic Plan.
01.14 Deaccession – the act of permanently removing, relocating to another jurisdiction, or disposal of artwork from the City’s Public Art Collection.
01.15 Intellectual Property – the legal right to ideas, inventions and creations in the industrial,
scientific, literary and artistic fields.
01.16 Moral Rights – the artist has the right to the integrity of the work and the right, where reasonable in the circumstances, to be associated with the work as its author by name or under a pseudonym and the right to remain anonymous. Moral rights are non-transferable and endure even after copyright has been assigned.
01.17 Municipally Owned Public Space – includes but is not limited to parks, road allowances, tunnels, boulevards, streets, courtyards, squares and bridges, as well as building exteriors, foyers, concourses, and significant interior public areas of municipal buildings.
01.18 Permanent Public Art – an original artwork which is situated at a particular site for longer
than five years.
01.19 Public Art – art developed and designed by a professional artist that is displayed on
municipally-owned public space. Public art may include, but is not limited to:
•sculptures;
•murals;
•memorials or monuments;
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•fountains or water features that contribute aesthetically to their surroundings (not
splash pads);
•hard and soft landscaping components; which are not a mere extension of thelandscape/architecture;
•architectural components, specialized lighting; and
•Community art projects related to neighbourhood beautification.
01.20 Public Art Jury – is a group of residents, and professionals selected who evaluate and recommends artist proposals in accordance with the Artist Evaluation Criteria and Acquisition Criteria. The Public Art Jury is responsible to narrow down and/or selections
for acquisition.
01.21 Professional Artist – a person who is critically recognized as an artist, they possess skill, training and/or experience in an artistic discipline, is active in and committed to their art practice, and has a history of public presentation. May also be classified as emerging, mid-career, or established.
01.22 Public Space – space available for use by the public that includes, but it is not limited to,
parks, boulevards, trail systems, open spaces, waterways, roads, bridges, gateways, streetscapes, civic squares, interior and exterior public areas associated with buildings, or structures owned, operated, occupied or used by or for the City.
01.23 Restoration – the repair or renovation of artworks that have sustained injury or decay to
something approaching their original undamaged appearance.
01.24 Signage – any medium used to convey information by way of words, pictures, graphics, emblems or symbols, or any device used for the purpose of providing direction or information, identification, advertisement business promotion or the promotion of a product activity, service, or idea.
01.25 Short-Term Public Art – artwork that is temporary (1 day to 12 months) which could
include a variety of mediums and can incorporate experimental public art projects.
01.26 Transitory/Temporary Public Art –artwork that is temporary (1 to 5 years), which could include a variety of mediums and can incorporate experimental public art projects.
02 Guiding Documents & Policy Context
02.01 The City of Pickering Cultural Strategic Plan (2014) sets a vision for arts, culture and heritage in the City; and, identifies strategic directions for policy and programs. One of the Plan’s strategic directions is to cultivate opportunities for the creation, education and enjoyment of the arts, including:
•developing and implementing a Public Art Policy, program, and funding streams;
•using art to enhance public spaces, particularly within the City Centre;
•assigning a one percent contribution to public art from the capital budgets of
applicable new or renovated facility and park projects; and,
•establishing a Public Art Reserve Fund.
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02.02 The City of Pickering Official Plan acknowledges that the quality of the built environment can be enhanced by promoting the integration of art in public places. Specifically, the
Official Plan:
•promotes art in publicly-accessible and visible locations such as parks, prominentstreet corners, plazas and on buildings;
•encourages public art in a broad range of media, themes and formats in order to
engage the observer, foster civic identity and promote social interaction; and,
•considers integrating public art in the early stages of the design and planning ofdevelopments.
02.03 The City Centre Urban Design Guidelines encourage permanent and transitory/temporary
artworks to promote a sense of identity for the City Centre.
02.04 The Seaton Sustainable Place-Making Guidelines recognize that public art should be highly visible and serve as accents to the community by encouraging public art to be located at community core gateways.
03 Policy Statement
03.01 The City of Pickering is committed to and supportive of the benefits of public art and
recognizes that art in public spaces is a valuable asset that enhances the social/cultural, built heritage and natural environments. Through public art, we beautify our environment; engage the community in Creative Place-Making; and, celebrate our values, stories, culture, heritage, and diversity while defining our unique identity. Public Art enhances quality of life for citizens and visitors; and, strengthens community pride, tourism and
economic growth. The commission and acquisition of Public Art is exempt from the City’s Purchasing Policy PUR 010 and must therefore be conducted in accordance with the processes outlined in this Policy.
04 Public Art Exclusions
04.01 Examples of Public Art excluded under the scope of this policy are:
i.Directional elements such as graphics, signage or color coding, except wherethese elements are an integral part of the original work of art or public artproject;
ii.Art objects which are mass-produced of standard design such as playground
equipment;
iii.Landscape architecture and landscape gardening, except where theseelements are in integral part of the original work of art, or are the result ofcollaboration among design professional including at least one artist;
iv.Easily movable artworks such as paintings, drawings, models and books;
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v.Placemaking initiatives that may include interpretative signs, street lightbanners or graphics that may be created by an artist, where the design or,
theme and overall aesthetics of the artwork is controlled by the City; and
vi.Short-Term Public Art installations.
05 Purpose and Objectives
05.01 The purpose of the Public Art Policy is to:
i.Establish, for the City, a standardized and transparent process for the selection,acquisition, maintenance and deaccession of Public Art; and,
ii.Provide, for the City, a sustainable funding model for the management of Public Art.
05.02 The Public Art Policy applies to temporary and permanent installations, including community art. The City may authorize public art that is does not own, to be placed on municipally owned public space through an agreement between the City and the owner of
the art.
05.03 The framework for a Public Art Program established in this Policy is intended to provide a
standardized and transparent structure for these processes to include:
•long-term planning;
•establishing a funding framework;
•creating an administrative structure;
•identifying opportunities for public art;
•initiating completions and a selection process;
•implementing and/or assisting with public art projects; and,
•ongoing maintenance, management, deaccession and disposal of the public artcollection.
06 Ethics
06.01 The City will not purchase or display art that:
•violates any City policy;
•conveys a negative message that might be deemed prejudicial;
•promotes alcohol and other addictive substances;
•presents demeaning or derogatory portrayals of individuals or groups or containsanything, which in light of generally prevailing community standards, is likely tocause deep or widespread offence; or,
•is in direct competition with City of Pickering services, programs or initiatives.
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07 Administration
07.01 The Public Art Policy and Program will be administered by City of Pickering, Community
Services staff in collaboration with City Development staff, the Public Art Jury, and the
Council of the City of Pickering.
07.02 Any member involved in the administration of the Public Art Policy shall declare a conflict of interest, pecuniary or otherwise, and remove themselves in all cases from a juried selection process or any decision regarding the acquisition of public art in which they are involved either directly or indirectly.
08 City Representation
08.01 Council
The Council of the City of Pickering to:
•approve and uphold the Public Art Policy and any amendments;
•approve annual Public Art funding and expenditures in the Capital and CurrentBudget; and,
•act as an advocate for art in Public Spaces, and Private Developments in the City.
08.02 Chief Administrative Officer
Chief Administrative Officer (CAO) to:
•approve and uphold the Public Art policy, along with any amendments;
•approve any changes to the Public Art policy, as needed;
•act as an advocate for Public Art in Public Spaces, and private developments; and,
•support Public Art budget through the budget process.
08.03 Director, Community Services
Director Community Services to:
•uphold the Public Art Policy, along with any amendments;
•recommend any changes to the Public Art Policy, as needed; and,
•recommend the Public Art budget annually via the Capital and/or Current Budget.
08.04 Community Services Staff
The Community Services Department has the primary responsibility for administering the Public Art Policy, and will work in cooperation with all other City departments to ensure its appropriate implementation. The City Development, Capital Assets, Parks, Roads,
Finance, Procurement and Engineering Services Departments have a supporting role in implementing the Public Art Policy and Program.
Community Services Department staff to:
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•oversee and implement the management, development, monitoring and evaluation
of the Public Art Policy and Program;
•manage the Public Art collection including acquisitions, maintenance, conservation,research, interpretation and deaccessions;
•develop standards and procedures to ensure consistent implementation of the
Public Art Policy and Program,
•facilitate Public Art Jury meetings, circulating information, providing guidance andarrange for the recording of minutes, as may be required;
•develop “call to artists” and coordinate the selection process;
•establish artist selection processes, manage artist contracts, and compensation;
•liaise with selected artists to oversee installation;
•establish, maintain and promote Public Art opportunities in the City;
•identify, prepare, and incorporate amendments to the Public Art Policy that do nothave a financial impact, with approval from the CAO;
•advise Council, staff and residents on the Public Art Policy and related initiatives;
•develop the Public Art budget through the City’s annual budget process; and,investigate Federal, Provincial, or other sources of funding to promote and support
the development of Public Art in the City.
08.05 City Development Department
City Development staff to:
•work with Community Services Department staff to identify appropriate locations forpublic art;
•ensure public art is considered in the planning of new communities, development of
community design guidelines, and design of corporate and community facilities;
and,
•encourage and secure public art funding through the review and approval ofdevelopment applications.
08.06 Engineering Services Department
Engineering Services staff to:
•work with Community Services and City Development staff to ensure the safe and
proper installation of public art on City owned property;
•incorporate public art into parks, landscaping, and streetscapes; and,
•ensure site lines are maintained in locating and positioning of public art on City
owned and private property.
An inter-department Public Art planning team will be established for ongoing long-term Public Art planning, including site selection, restorations, conservation and maintenance.
This planning team will include staff representatives from:
•Community Services;
•City Development; and,
•Engineering Services.
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The Interdepartmental Public Art Planning team may also be comprised of the following,
as appropriate:
•City of Pickering Library staff;
•City of Pickering Heritage Planner; and,
•Representatives (e.g. department heads) from other City of Pickering departmentsthat may be impacted by the location of a public art project.
09 Selection Process
09.01 Public Art Jury
The Public Art Jury will be a formed on as-needed basis. The Public Art Jury will evaluate
artist proposals and artwork donations in accordance with the Artist Evaluation Criteria in Section 9.04 and Acquisition Criteria in Section 10.0 of this Policy. The Public Art Jury is responsible to review artist submission and narrow down selections for acquisition and present the top-ranked proposals to the Cultural Advisory Committee, for final
recommendation.
While the ultimate objective of the Public Art Jury is to reach an unanimous decision, members may be divided in their evaluations and as such, a Public Art Jury will consist of uneven numbers to enable a majority vote.
Appointees to a Public Art Jury may consist of:
•A minimum of two resident members from the Cultural Advisory Committee.
•A minimum of one professional artist or curator.
•Stakeholders of the project. This may include program participants that are relatedto the project, architects, designers or consultants associated with a project,community group representation, or other relevant representatives.
•A minimum of 5 and maximum of 9 people on the Jury. These members can bestakeholders in the projects, and are not required to be residents.
City Staff will not be voting members of the Jury.
In certain circumstances, members of a Public Art Jury with external expertise may be compensated for their time on the Public Art Jury.
The Public Art Jury will:
i.Evaluate and select artwork, in accordance with the Artist Evaluation Criteria in
Section 9.04 and Acquisition Criteria in Section 10.0 of this Policy.ii.Advise on the development and implementation of selection, acquisition,maintenance, and deaccession of artistic works to which this Policy applies.iii.Advise and or review to the City, on proposed gifts, donations and bequests to the
City in accordance with established guidelines.
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iv. Review and put forward a recommendation to acquire for endorsement of theCultural Advisory Committee to acquire the proposal with the best marks, or put
forward for community consultation.
The Jury will be subject to City policies to ensure fair and equitable treatment of all participants in the process and to ensure their recommendations are without bias.
Specifically, the City will not purchase or display art that:
•violates any City policy;
•conveys a negative message that might be deemed prejudicial;
•promotes alcohol and other addictive substances;
•presents demeaning or derogatory portrayals of individuals or groups or containsanything, which in light of generally prevailing community standards, is likely to
cause deep or widespread offence; and,
•is in direct competition with City of Pickering services, programs or initiatives.
All decisions made by the Public Art Jury shall be endorsed by the Cultural Advisory Committee.
09.02 The Cultural Advisory Committee will review and endorse Public Art proposals and donations recommended by the Public Art Jury. The Cultural Advisory Committee is responsible to review artist submissions and recommends public art to Council, where appropriate.
09.03 For large commissions in public spaces, the Cultural Advisory Committee may choose to
provide the top-ranked selections for community comment prior to finalizing the selection
process.
09.04 Artist Evaluation Criteria
When evaluating specific artwork proposals, the Public Art Jury will consider the vision, mandate and objectives of the Public Art Policy and the specific aims in the project brief.
The Public Art Jury (as per section 09.01) will also consider the artist’s:
•artistic excellence of previous work;
•ability to achieve the highest quality of contemporary artistic excellence and
innovation;
•professional qualifications and relevant working experience as related to the publicart project brief;
•ability to manage a project and experience working with a design team, project team
and/or community group, as appropriate;
•potential to comprehend, access and interpret relevant technical requirements; and,
•interest in and understanding of the public art opportunity and the context.
10 Acquisition
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The City may acquire works of Public Art through purchase, commissioning, or donation. All works to be purchased, commissioned or donated will be subject to the terms and
conditions of the Public Art Policy and incorporated into the Public Art Inventory.
10.01 Purchase or Commission of Public Art
The process for purchasing and commissioning Public Art will be fair, transparent and will be in accordance with the City’s Purchasing Policy.
Depending on the nature of the artwork, it may be secured through:
•The issuance of an Open Call where a “Call to Artists” developed and issued. A“Call to Artists” can be geared towards local, provincial, national and/or internationalartists, and/or art collectives and includes specific guidelines, criteria and eligibilitybased upon each Public Art Initiative identified by staff. An Expression of Interest
(EOI) may be used to pre-qualify artists for general or specific public art projects.
When an open call public art competition results in two equally weighted proposals,consideration will be given to the Ontario-based submission.
•Request for Proposal (RFP) competition occurs when a select group of artists and/orcollectives are invited to submit a proposal for consideration towards a specificPublic Art initiative. The applicants must adhere to the guidelines and criteriaestablished by the City of Pickering.
•Direct Invitation/Commission or Purchase (Single/Sole-Source) occurs when asingle artist is identified to complete a Public Art project, or when and existing pieceof Public Art is purchased. In the instance of the purchase of an existing piece of art,
the Purchase must be endorsed by the Cultural Advisory Committee. An appraiser
or outside expert may be consulted to determine authenticity.
For large Public Art commissions, Staff may choose to provide the three top-ranked Public Art Jury selections for Community comment prior to finalizing the selection process.
10.02 Donations
On occasion, the City may be offered donated works of art in the form of a bequest or a gift. When public art is acquired through donation, in accordance with the criteria established in the Income Tax Act (Canada), the City of Pickering may issue a tax receipt to the donor. The donor is responsible for meeting Government of Canada criteria to
receive an income tax credit for the artwork. Independent appraisal costs will be the
responsibility of the donor.
Donated art must follow the City’s Financial Control Policy FIN-030 and be subject to an evaluation process based on the criteria outlined below:
•information about the artwork including photographs of the artwork; maintenanceand conservation plan, including the condition of the work and any repairs needed;
•site installation requirements of the artwork;
•projected budget for installation and ongoing maintenance of the artwork; and
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•legal proof of the donor’s authority to donate the work.
Tax receipts may be made available upon request by the donor.
For objects less than $1,000.00, an independent appraisal is not required. An original bill
of sale or receipt is acceptable to use to determine value if the item was purchased within the last 12 months.
Qualified Staff may provide current fair market value for objects under an estimated value of $1,000.00. Items estimated to be worth more than $1,000.00 must be independently
appraised at the donor’s cost.
I.The appraisal must reflect the current fair market value of the object(s).II.The appraisal must be conducted by a member of the Certified Personal PropertyAppraisers Guild of Canada or equivalent.III.The donor may not be the appraiser.
IV.Upon transfer of ownership by signed Deed of Gift, and issuance of a tax receipt,
gifts will not be returned to the donor
All donations of Public Art will be subject to a review process outlined in this policy. . All donations must be reviewed by the Public Art Jury and endorsed by the Cultural Advisory
Committee. All donations should be unencumbered, free and clear of conditions and restriction imposed by the donors. Donations will be evaluated against the selection criteria in 09.04 and 10.0. The City is not required to accept donations of Public Art that are offered.
The individuals or organizations proposing to donate artwork will be notified of the City’s
decision to accept or decline the donation. Accepted donations of Public Art will be documented, a release form signed by both the City and the donor, and the artwork insured at time of acquisition. Any documents pertaining to ownership of the donation must be transferred to the City and filed by City staff accordingly. Once accepted, the
donation may be stored, exhibited, loaned, deaccessioned or disposed of at the discretion of the City.
Should a donation from an Individual or Business be received for the City’s Public Art
program, the donation will be deposited in the Public Art Reserve Fund.
10.03 Transitory/Temporary Public Art
The City may secure on a temporary basis, through acquisition, loan or lease, works of public art for display in public spaces. All artworks to be displayed in public spaces will be evaluated in accordance with the Artist Evaluation Criteria in Section 09.04 and
Acquisition Criteria in Section 10.0 of this Policy.
Temporary installations of artwork will be documented, and included in the City’s inventory of public art exhibitions; listing the dates of display, and a project/artist statement.
10.04 Short-Term Public Art
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The City may secure Short-Term Public Art installations for display in public spaces from 1 day to 12 months, through acquisition, loan or lease. These installations are exempt from
Artist Evaluation Criteria in Section 09.04 and Acquisition Criteria in Section 10.0 of this
Policy and may be secured by City Staff, with approval from the Director, Community
Services.
11 Selection Considerations
Artwork being considered for acquisition regardless of the acquisition method should take into account the following:
Community Relevance and Impact
•Suitability for display in a public space
•Reflects the City’s heritage, and/or history, culture and diversity, and/or natural
elements and landscapes
•Builds appreciation for public art
Overall Quality and Authenticity
•Originality of design
•Intrigues viewers and stimulates imagination
•Artist reputation, demonstrated and related experience
•Condition of the artwork
Location
•Site suitability
•Response to or complements the location’s uses and users
Economic Value
•Short and long term costs
•Tourism potential
Installation Maintenance & Conservation
•City’s ability to accommodate installation requirements
•City’s ability to safely display, maintain and conserve the work
•Long-term maintenance cost
•Longevity of the artwork
•Environmental impact
Submission
•Compliance with guidelines outline in the Public Art Policy and accompanying “Call
to Artist”
•Quality of the approach/work plan and methodology
•Ability to meet budgetary estimates and timelines
12 Site Selection
The selection of sites for public art shall be made by City staff using the following criteria:
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•visibility of artworks to the public;
•distribution of projects across the City;
•community benefit;
•geographic justification;
•quality, scale and character of the public art are suitable for the location andaudience;
•environmental conditions, site servicing and safety; and,
•does not interfere with existing or proposed artwork, buildings or structures invicinity.
Public art may be installed in the following areas, as required and as pieces become available:
•public areas in municipally owned, leased or managed spaces including communitycentres, municipal facilities, museum, library, parks, roads, sidewalks and publicspaces.
12.01 On Lands Owned and Managed by the City of Pickering
Installation of Public Art is encouraged in public spaces owned by the City of Pickering; and in public areas of City of Pickering owned office buildings, community centres, and libraries.
Proposals for Public Art installations by the private sector or other public agencies on
infrastructure (e.g. roads, bridges, buildings, etc.) or land owned by the City of Pickering must adhere to the City of Pickering Public Art Policy and all other relevant City policies, by-laws, standards, and procedures.
Easements may be provided to the City for purposes of installation and maintenance of City-owned Public Art.
13 Collections Management
13.01 The City has the authority to determine the length of time a work of public art will be displayed in Public Spaces. The City shall consult, where possible, on the restoration or removal of public art, but shall retain the right to restore, relocate, or archive a work of public art without the artist’s and/or donor’s consent.
13.02 Accessioning/Registry/Inventory:
The City shall document all works in the Public Art Collection and maintain a registry/inventory of the Public Art Collection; which shall be made available to the public.
14 Maintenance & Conservation
14.01 It is the responsibility of the City to maintain all permanent works of art within the Public
Art Collection in accordance with the approved maintenance plan and/or conservation
plan required for each piece.
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14.02 All public art submissions valued over $25,000 must include a maintenance and/or conservation plan from the artist outlining care of the artwork. The maintenance and
conservation plan template is included in Appendix 2.
15 Insurance
15.01 All artistic works owned by the City through purchase, commission and/or donation are the property of the City of Pickering and are insured under the City’s Insurance Policy.
15.02 For all Borrowed Public Art, the Artist will submit proof, satisfactory to the City, of insurance coverage for the artistic work, and a waiver freeing the City from liability in case
of accidental loss, theft, damage or vandalism. In addition, the Artist will submit a complete list of displayed artistic work(s); which will include the title(s), dimensions, medium/media and appraised value(s).
16 Storage
16.01 When storage of Public Art, whether short-term or long-term, is required, the City will
ensure that such storage meets appropriate standards. Whenever possible, existing City
and community resources will be used for the storage and management of the City’s Owned Public Art.
17 Agreements & Installation
17.01 The Artist will enter into a written agreement with the City of Pickering in the form of the
Letter of Understanding (Appendix 1). This agreement will address the Artist’s obligations, which include, but are not limited to:
•Materials
•Timelines
•Installation
•Maintenance and conservation plans
•Fabrication schedule
17.02 The Artist is responsible for the installation of the artwork. All contractual requirements with the Artist(s) will be overseen by the City and identified, in advance, through the agreement of purchase, commission or donation. The condition of all acquired artworks
will be reported upon receipt, and any problems found will be referred to the artist for resolution.
18 Deaccession & Disposal
18.01 The City may deaccession and/or dispose of Public Art when necessary. All reasonable efforts will first be made to resolve problems or re-site the Public Art, in consultation with
the Artist and/or donor, where appropriate. Public art may be deaccessioned and/or
disposed of under any of the following situations:
•endangerment of public safety;
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•excessive repair or maintenance;
•irreparable damage;
•inaccessibility;
•site redevelopment;
•art is no longer relevant ;
•works that endanger public safety;
•possibility of upgrading through exchange;
•no appropriate location for exhibition of work;
•copies, forgery or reproductions lacking authenticity or archival value;
•the public art is no longer relevant to the City’s Public Art Collection, or
•the public art is discovered to have been stolen, or was offered to the City foracquisition using fraudulent means.
18.02 The City of Pickering will be responsible for preparing a report providing the justification for recommending deaccessioning of the artwork, to be endorsed by the Cultural Advisory Committee and received as correspondence by Council, as appropriate.
18.03 In the event of accidental loss, theft or vandalism, the City retains the right to determine whether replacement or deaccessioning of the artwork is appropriate.
18.04 The deaccessioned art may be moved, sold, returned to the artist or destroyed, with any
monies received through the sale of the artwork being placed in the Public Art Reserve Fund.
19 Copyright and Intellectual Property
19.01 Artwork acquired for the Public Art Collection shall become the property of the City of
Pickering except those artworks subject to the parameters for Temporary Public Art as outlined in Section 08.03.
19.02 Copyright of the artwork shall remain with the Artist unless the City has acquired the copyright in full from the Artist or has an agreement in writing for limited usage.
19.03 Except in very rare circumstances, the Artist(s) shall own all Intellectual Property in the
work developed. Following best practice in North American Public Art Programs, they will
not be asked to waive their Artist Moral Rights or assign their copyrights. Artist(s) will be asked to provide a royalty-free non-commercial license to the City of Pickering for images of their work in perpetuity.
19.04 In cases where the artist is not contracted directly to the City, but is a sub-contractor (e.g.
for integrated artworks or artist on a design team) or for developer-provision of public art, the City shall stipulate that the contract must include terms related to intellectual property rights, ownership, and maintenance obligations, as appropriate.
20 Artist Remuneration
20.01 Artists shall be fairly compensated for their time and work. Compensation shall be
determined on a case by case basis, adhere to the Canadian Artists Representation
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(CARFAC) and adhere to the Canadian Artist Representation, RAAV Minimum recommended Fee Schedule.
21 Community Engagement & Awareness
21.01 The City will be responsible for ensuring there is an opportunity for community input and
involvement in public art and expanding the level of knowledge of the City’s Public Art Collection in the community.
21.02 City staff will be responsible for ensuring the community is aware of any public art installations or deaccessioning in public spaces. When appropriate, the community will be
asked to comment on the selection of a commissioned work or official unveilings will be undertaken in order to allow residents to take part in celebrating new additions to the Public Art Collection.
22 Public Art Development by the Private Sector
22.01 The City actively encourages private sector applicants to include public art in development
projects through the Site Plan application process. The provision of public art will be
secured through a Site Plan Control Agreement that will be registered against the title of the lands.
23 Funding
23.01 Public Art may be funded through the following methods:
i.Public Art Reserve Fund
24 Five percent of annual surplus
i.Grantsii.Community Benefit Charge
iii.Sponsorship
iv.Donations
Please refer to all associated Procedures and Standard Operating Procedures, if applicable, for detailed processes regarding this Policy.
Appendix
1.Letter of Understanding
2. Maintenance and Conservation Template for Public Art
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Memo
To: Cultural Advisory Committee January 21, 2025
From: Stoyan Barakov
Curator, Public Art
Copy: Director, Community Services Manager, Cultural Services
Supervisor, Cultural Services
Subject: Public Art Jury Members 2025 -For Endorsement
Background:
Based on the Call for Public Art Jury Members issued on December 12, 2025, Cultural Services received 28 submissions from arts and culture professionals.
The received submissions were reviewed Cultural Services Staff. After deliberations and careful
review of CV’s and Letter of Interests, staff decide to appoint the below five members as Public Art
Jury for the 2025 term.
1.Bridget MacIntosh (Scarborough)2.Jason Das (Pickering)
3.Lucas Cabral (Oshawa)
4.Olivia Hope (Welland)5.Tom Ashbourne (Pickering)
Funding:
The Public Art Jury member will be paid a flat rate of $180.00 plus HST.* to review a project.
*Funding pending approval of the 2025 Budget.
Discussion:
Currently, Community Services is seeking endorsement on the five staff selected individuals to be appointed as Public Art Jury members for the 2025 term.
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Memo
To: Mayor Ashe DRAFT Members of Council
From: Jesse St. Amant
Coordinator, Cultural Services
Copy: Chief Administrative Officer Director, Community Services Manager, Cultural Services
Manager, Community Services Administration
Supervisor, Cultural Services Supervisor, Museum Services
Subject: DRAFT - Cultural Advisory Committee
-2024 Year End Report & 2025 Work Plan
File: A-1410-008 Cultural Advisory Committee
DRAFT - The Cultural Advisory Committee (CAC) is pleased to submit, for Council’s information, the 2024 Committee Report and 2025 proposed Work Plan.
2024 Year End Report
In 2024 the CAC met 8 times prior to the end of term on November 14, 2024. Highlighted achievements include but are not limited to the following:
Review, provided recommendation and endorsement of the following Public Art projects:
•Celebration of Gordon Lightfoot Public Art Commission in Ernie L. Strouds Park in theSteeple Hill Community by artist Geordie Lishman
•Kingston Road Public Art Commission by artist Javid Jah
•Remembrance Day Poppy Markers Public Art Commission in Esplanade Park along southeast walking path leading towards the Cenotaph, to be installed on park light posts by artist
Linfeng Zhou
•Indigenous Public Artwork Commission at Pickering’s Waterfront, Rotary Frenchman’s BayWest Park
Review, provided recommendation and endorsement of the following Temporary Public Art projects:
•Annual Community Banner Series located on Valley Farm Road and Kingston Road
•Digital Artwork Display at Chestnut Hill Developments Recreation Complex by artist
Matthew James Catalano
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•Utility Box Wrap in Rick Johnson Memorial Park named Art Junction by artist Rainier NaomiMagtalas
•Seasonal Window Painting Murals at City Hall & Chestnut Hill Developments RecreationComplex
•Winter Nights, City Lights Art Installations at City Hall
Reviewed and provided recommendations on monthly Pickering Museum Village reports that included, but were not limited to:
•Gather and Grow – an outdoor program areas focusing on the ways food preparation and
production has connected people and communities, across cultures and history
•Log House and Log Barn renovations and new programs
•Updates on the progress of the Pickering Heritage and Community Centre and future
programming
Reviewed, consulted and discussed the following corporate projects and priorities:
•Presentations were made to the committee regarding:
o The Pickering Heritage & Community Centre
o The Equity, Diversity and Inclusion Strategy
o The Pickering Community Visitor Plan 2024-2027o2024 Events Schedule and CAC outreach opportunitiesoPost Manor Building (at 1970 Brock Road) feasibility study to convert the Heritage
Building into an Art Gallery
The CAC initiated their first sub-committee P.A.C.E. in early 2024. This stands for Pickering Arts Culture & Engagement. This sub-committee is dedicated to coordinating opportunities for stakeholder and community engagement. Their objective is to engage each of Pickering's cultural
communities by showcasing elements of their culture through arts, music, dance and food, to the
community at large through new initiatives, activities and partnerships.
Representative from the CAC delegated twice at Council in 2024. Members of the CAC present the CAC 2023 Achievements and 2024 Work Plan Report during the March 25, 2024 Council
meeting. The second delegation in council was in support of the Community Visitor Plan and
Report at the May 6, 2024 Executive Council Meeting.
The CAC was also represented at this years’ Cultural Fusion event that took place on Saturday, September 14, 2024 in Esplanade Park. The Chair of the CAC volunteered and acted as Master
of Ceremony for the event.
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2025 Work Plan
The Cultural Services Unit has several projects and initiatives planned for 2025 that will be
presented to the CAC for consultation which include, but are not limited to:
•Community Visitors Plan 2024-2027 – Progress Report
•Cultural Strategic Plan - Renewal of the Plan
•Recreation & Parks – Ten Year Plan Review – Progress Report
•Pickering Museum Village Strategic Plan – Renewal of the Plan
•Public Art Plan – Renewal of the Plan
The Cultural Services Unit also has ongoing annual planning which will be presented to the CAC
for consultation:
•Public Art Projects, including but not limited to:o Commemorative Public Art for Sigrid SquireoCommemorative Public Art for Paul White
o Celebration of Ernie Coombs (Mr. Dressup)
o Commission for the Pickering Heritage & Community Centre
o Commission for the Pickering Civic Complex Council ChambersoCommission of Artwork by Indigenous Artists on Metal Pannels at Beachfront
Park
•Temporary Public Art, including but not limited to:
o Lest We Forget Remembrance Day Crosswalks
o Community Banner Series
o City Centre Banner Display ProgramoDigital Artwork Display at the Chestnut Hill Developments Recreation Complex
•Pickering Museum Village Annual Operating Plan, including but not limited to:
o Deaccession Lists reviewoProvide feedback on Coach Tour business planoProvide an update on the Miller Cole Gather and Grow Exhibit and related
consultation
o Review list of new program offerings
o Provide update on Spine-Tingling TouroUpdate on plans for the Redman House renovationsoUpdate on Harvey House restoration plans
•Pickering Events Plan Review:
o Review 2025 Event list
CAC participation at the 2025 Cultural Fusion Fair
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The CAC has the following projects and initiatives planned to investigate further in 2025 which
include, but are not limited to:
•Continue the work of the P.A.C.E. (Pickering Arts Culture & Engagement) sub-committee to
engage Pickering’s Cultural Community and investigate their interest in hosting new events
and festivals, and/or partnering with established events and festivals; that would give
additional opportunities to showcase elements of their culture (arts, music, dance,
handmade markets, food and drink) to the community at large through those new initiatives,
activities and partnerships.
Work of the CAC also includes:
•Consult on public art and participate on the Public Art Jury to review and consult on public
art submission, including the submission of a Terms of Reference
•Provide feedback to staff on the development of community engagement initiatives related
to culture and provide feedback on existing cultural programs
•Act as cultural champions and look for opportunities through community engagementinitiatives that focus on celebrating, and highlighting cultural assets, or that bring heritage
recognition, and education to the forefront
•Connect community partners to the culture team, to deliver on goals listed in the Cultural
Strategic Plan
•Provide feedback to staff on the development of entrepreneurial and economic
development initiatives related to culture and provide feedback on existing programs
•Report to Council annually through the committee’s work plan
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