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HomeMy WebLinkAboutJanuary 15, 2025Accessibility Advisory Committee Agenda January 15, 2025 Hybrid Electronic Meeting – 7:00 pm Main Committee Room For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. Page 1.Review and Approval of Agenda 2.Disclosure of Interest 3.Approval of Minutes 3.1 November 20, 2024 Meeting Minutes 1 4.Presentations/Delegations None 5.New Business 5.1 Introduction of new Accessibility Advisory Committee Member -T. Higgins, Accessibility Coordinator 7:05 5.2 Council Chambers Renovation Project -Update and Walkabout - V. Plouffe, Division Head, Operations Services -D. Poida, Senior Project Manager, Capital Projects 7:10 5.3 Accessibility Advisory Committee 2025 Priorities -T. Higgins, Accessibility Coordinator 7:40 5.4 Levels of Service/Asset Management Project Update - E. Ibrahim, Consultant, PSD City Wide -J. Robertson, Senior Financial Analyst 8:00 5.5 Sunflower Program -T. Higgins, Accessibility Coordinator 8:20 7 5.6 Site Plan Update -T. Higgins, Accessibility Coordinator 8:45 9 6.Correspondence Accessibility Advisory Committee Agenda January 15, 2025 Hybrid Electronic Meeting – 7:00 pm Main Committee Room For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7. Other Business 8. AAC Member Roundtable Updates 9. Next Meeting – February 19, 2025 10. Adjournment Page 1 of 6 Minutes/Meeting Summary Accessibility Advisory Committee November 20, 2024 Hybrid Electronic Meeting Main Committee Room 7:00 pm Attendees: S. Azhar D. Currie B.Ferguson C. Rudberg-Chin M. Shackleton K. Sullivan M. Wilson I. Janton, Senior Planner – Site Planning D. Poida, Senior Project Manager, Capital Projects T. Higgins, Accessibility Coordinator A.MacGillivray, Council & Committee Coordinator Absent: Councillor M. Brenner Councillor M. Nagy A. Khan S. Snyders A. Topple, Ajax-Pickering Board of Trade Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda Moved by C. Rudberg-Chin Seconded by M. Wilson That the Agenda for the November 20, 2024, Meeting of The Accessibility Advisory Committee Meeting be approved. Carried 2. Disclosure of Interest No disclosures of interest were noted. 3. Approval of Minutes - 1 - Page 2 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Moved by M. Wilson Seconded by C. Rudberg-Chin That the Minutes of the October 16, 2024, meeting of the Accessibility Advisory Committee be approved. Carried 4. Presentations/Delegations There were no presentations. 5. New Business 5.1 Introduction of new Accessibility Advisory Members T. Higgins provided brief remarks regarding the onboarding of D. Schick and K. Hale and the retiring of M. Wilson from the Committee. D. Schick introduced himself to the Committee and Committee Members and City staff provided introductory remarks. 5.2 Accessibility Advisory Committee Member Training T. Higgins provided a high-level overview of the history around Ontario’s accessibility framework, including the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code (OHRC), and highlighted the City’s accessibility achievements. T. Higgin continued his remarks, speaking to: •the need to learn more about accessibility from a federal government perspective; •the recent reports and reviews of the AODA by David Onley and Rich Donovan; •the City’s intention to meet or exceed accessibility requirements; and, •the City’s 5 Year Accessibility Plan and other training resources to understand accessibility. D. Schick to be sent training material and access to the City’s 5 Year Accessibility Plan. 5.3 2025 Accessibility Advisory Committee Meeting Schedule T. Higgins provided a brief overview of the Draft 2025 Accessibility Advisory Committee Meeting Schedule. Moved by B. Ferguson Seconded by K. Sullivan - 2 - Page 3 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) That the 2025 Accessibility Advisory Committee Meeting Schedule be adopted as follows: January 15, 2025 - 7:00 pm February 19, 2025 - 7:00 pm March 19, 2025 - 7:00 pm April 16, 2025 - 7:00 pm May 21, 2025 - 7:00 pm June 18, 2025 - 7:00 pm September 17, 2025 - 7:00 pm October 15, 2025 - 7:00 pm November 19, 2025 - 7:00 pm Carried 5.4 Site Plans Review -Brock Road Duffins Forest Inc., 2055 Brock Road (S 07/23) I. Janton provided an overview of the site plan application for 2055 Brock Road. Discussion ensued amongst the Committee regarding: •concerns regarding the site’s proximity to the floodplain; •whether there are any accessible units provisioned for this project; •whether any units were accessible at grade with accessible parking; •concerns regarding only having stair access to the underground parking from the townhome blocks and whether a central corridor, an elevator, or other solutions could be considered; •clarification regarding accessible egress requirements from the underground parking facility to the outside; •the importance of considering the psychology of accessibility and avoiding the segregation of those requiring accessible features; •whether accessible parking can be considered in the underground parking facility, close to the townhome block side of the site; and, •the limitations of the Ontario Building Code requirements in terms of accessibility. Committee Members to receive electronic copies of the site plan and provide any further feedback to staff to document. - 3 - Page 4 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) T. Higgins solicited the Committee to continue to review the site plan and provide any further feedback to staff. Discussion ensued amongst the Committee regarding: •safety concerns regarding one entrance to the underground parking facility; •visibility concerns for drivers exiting from Usman Road once the residential tower is built; •traffic concerns regarding the intersection of Usman Road and Brock Road; •whether to the project was made up of purpose- built rentals or condominiums; •concerns regarding the number of elevators and whether there is provision for a cargo elevator; •concerns regarding the amount of time provided to the Committee to review site plans; •the intent to invite the developer to discuss the site plan further with the Committee and provide responses to the concerns raised; •the history of this planning application and the decision by the Ontario Land Tribunal (OLT) on the matter; •clarification regarding the scope of the Committees site plan feedback being the exterior of the building; •whether the Committee can request that the developer seek a Rick Hansen Accessibility Certification; •ensuring the playground equipment is accessible; •whether the Committee will receive information regarding the finishes chosen for the playground equipment; and, •clarification regarding the timelines that feedback is required by. 5.5 Council Chamber Project T. Higgins provided introductory remarks regarding the Council Chamber Project and D. Poida provided an overview, including the key improvements, AV system, new floor layout, and conceptual designs. Discussion ensued amongst the Committee regarding: - 4 - Page 5 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) •concerns regarding single door emergency exit from the Councillors Vestibule; •clarification that the Chambers will be maintaining its existing footprint; •whether the seating and desks for Council and staff will be accessible by design; •whether closed captioning and sign language interpretation inside the Council Chambers is being considered for the project; •whether other municipalities including York Region and the City of Vaughan have been consulted for insights; •the importance of factoring in emerging technologies when planning for the project; •what the overflow space would look like; •whether additional washrooms could be considered; •whether wayfinding signage or markers are being considered in finding accessible features in the space; •whether accessible seating can be considered in the back of the Chambers as well; •whether standing areas can be considered; •concerns regarding the sight line of audience members with the levelling of the floor; and, •whether an augmented reality or 3D model of the proposed design be used for public engagement on the design. 5.6 Sub-Committee – Update C. Rudberg-Chin provided a brief update regarding the work of the Sub-Committee and highlighted the work conducted in conjunction with the City Development Department. B. Ferguson and T. Higgins provided information regarding the Accelerating Accessibility Coalition, and a Meeting happening on November 29, 2024 that Committee Members were invited to attend. The Committee further discussed: •the tentative plans for a Symposium Event to promote more accessible practices to the development community in Pickering; - 5 - Page 6 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) •the City of Vaughan’s Building Code; and, •whether there were opportunities available through the Housing, Infrastructure, and Communities Canada (HICC) department of the federal government. 6. Correspondence There were no items of correspondence. 7. Other Business 7.1 Recognition of Morgan Wilson T. Higgins recognized the contributions of M. Wilson to the work of the Accessibility Advisory Committee. 7.2 Site Plan Accessibility Checklist I. Janton provided an update on progress made on drafting the accessibility checklist for site plans Committee Members to review the draft checklist and discuss at a future meeting. 8. AAC Member Roundtable Updates C. Rudberg-Chin and S. Azhar provided information regarding upcoming holiday events. 9. Next Meeting – January 15, 2024 10. Adjournment Moved by M. Wilson Seconded by B. Ferguson That the meeting be adjourned. Carried Meeting Adjourned: 9:26 pm - 6 - News Release December 18, 2024 New video announces the Town of Ajax joining the Hidden Disabilities Sunflower Program Ajax is the first municipality in Durham Region to join the program to help continue making the Town more inclusive! The Town of Ajax is proud to be the first municipality in Durham Region to join the Hidden Disabilities Sunflower Program and continue to explore new ways to make the Town’s customer experience more inclusive for all. Check out the Town’s new video where an Ajax Accessibility Committee member and TOA staff member speak on the importance of this program. The Hidden Disabilities Sunflower is there to encourage inclusivity, acceptance and understanding. The Sunflower is a tool for anyone to voluntarily share that they have a disability or condition that may not be visible. It is an opportunity to mention that someone may need a helping hand, understanding or more time in public spaces. Some disabilities, conditions or chronic illnesses are not immediately obvious to others. For some, this can make it difficult to understand and believe that someone with a “non-visible” condition needs support. To learn more about the program and non-visible disabilities, visit hdsunflower.com/ca/. QUOTES “I am proud to see that the Town of Ajax is the first municipality in Durham to join the Hidden Disabilities Sunflower program, as we continue to show our commitment to ensuring inclusivity for all. The program is completely voluntary but is a great opportunity to show that someone may need help or more time in our public spaces without having to disclose details of their condition. I encourage you to check out the program to learn more about non-visible disabilities, as it’s so important that we continue to learn and build a better understanding for each other.” – Shaun Collier, Mayor and CEO, Town of Ajax - 7 - “The Hidden Disabilities Sunflower program is an amazing tool that encompasses inclusivity, acceptance and understanding. I am so pleased to help share this program with the community and remind everyone that not all disabilities are visible, and they are experienced differently by everyone. If you are an individual with a hidden disability and would like to participate in the program, you can request a complimentary Sunflower pin by completing our online request form or contacting the Town by phone.” – Sarah Moore, Legislative Specialist, Corporate Services, Town of Ajax QUICK FACTS •The Town of Ajax is the first municipality in Durham Region to join the Sunflower and continue to explore new ways to make the Town’s customer experience more inclusive. •Requests for Sunflower pins can be made online or by phone (905-619-2529 ext. 3347). •Although some disabilities are not visible, they’re still there. Disabilities can be situational, temporary or permanent, and they are experienced differently by everyone. •Some examples of invisible disabilities include ADHD, Aphasia, Celiac disease, Dyslexia and Endometriosis. •Globally 1 in 6 of us live with a disability, which is approximately 1.3 billion people. •Only 17% of people with a disability were born with their disabilities. •It is estimated that there are 240 million children living with a disability globally. LEARN MORE •hdsunflower.com/ca/ •ajax.ca/Sunflower •Hidden Disabilities Sunflower Program – Town of Ajax video - 8 - City Development Department Pickering Civic Complex | One The Esplanade | Pickering, Ontario L1V 6K7 T. 905.420.4617 | F. 905.420.7648 | Toll Free 1.866.683.2760 | citydev@pickering.ca | pickering.ca Sent by Email November 7, 2024 Subject: Site Plan Amendment Application S 05/98 (R24) - Submission #1 Pickering Islamic Centre 2065 & 2071 Brock Road City of Pickering A Site Plan Amendment Application has been received by the City Development Department for the above-noted properties. Proposal: The applicant is proposing to configure a new parking layout on the northerly parcel (not paved) and install three temporary portables to serve the private school that currently operates on the site. Response Required By: We are presently reviewing this plan in accordance with the City’s site plan approval procedure. Please forward your comments to my attention by December 9, 2024. Please find the submitted materials for your review at this link: https://cityofpickering.sharefile.com/public/share/web -s77b119bd7a174460be56515c8926716c Should you require hard copies of the material, please advise and we can arrange for the applicant to provide. Additionally, if you require any additional materials that have not been provided, please advise. If you wish to discuss this matter, please contact me at 905.420.4660, extension 2053 or by email at ilima@pickering.ca. Regards, Isabel Lima Senior Planner /CityDevDept/D3900/1990-1999/1998/S 05-98 (R24) Pickering Islamic Centre/4. Circulation Letters/2. 1st Circ - 9 - Br o c k R o a d Ro y a l Ro a d Holly h e d g e Drive Us m an Ro a d Castl e Hill Court G a nd alf C ou rt A z u r e M e w s S a f f r o n D r i v e Du b er ryDr ive Major Oaks Road Magenta Road Jade Street Den by Dr i v e Be a t o n W a y Finch Avenue S u n f l o w e r R o a d B l uebird C rescent Sh a y D r i v e Ra y le e n C r e s c e n t Mc b r a d y C re s c e n t Location Map File: Applicant: Municipal Address: Date: Nov. 06, 2024 SCALE: 1:4,000 THIS IS NOT A PLAN OF SURVEY. L:\PLANNING\01-MapFiles\S\1990-1999\1998\S 0598 (R24) Pickering Islamic Centre\S 05-98.aprx City Development Department © The Corporation of the City of Pickering Produced (in part) under license from: © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal Property Assessment Corporation and its suppliers. All rights reserved. S 05/98 (R24) Pickering Islamic Centre 2065 & 2071 Brock Road Subject Lands 2071 2065 - 10 -