HomeMy WebLinkAboutNovember 7, 2024 Page 1 of 6
Minutes/Meeting Summary
Pickering Anti-Black Racism Taskforce
November 7, 2024
Electronic Meeting - 7:00 pm
Attendees: D. David D. Dill
Z. Donaldson
A. Fraser O. Grignon K. Hanson V. Shaw
D. Machado-Yew Woon, Community Engagement Coordinator, Equity, Diversity
& Inclusion A. MacGillivray, Council and Committee Coordinator (Recording Secretary) Absent: C. Canzius
P. Martin S. Mascoll
Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order
D. David called the meeting to order and read the Land Acknowledgement.
2. Review and Approval of Agenda
Moved by O. Grignon Seconded by D. Dill
That the November 7, 2024 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved. Carried
3. Disclosure of Interest
No disclosures of interest were noted.
4. Approval of Minutes
Moved by K. Hansons Seconded by D. Dill
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
That the October 3, 2024 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved.
Carried
5. Presentations
5.1 Erica Edwards, Community Program Coordinator / Program Supervisor, Durham Family & Cultural Centre
Re: Black Joy Holiday Market Update
E. Edwards provided an overview of the Black Joy Holiday Market Event happening on November 15, 23, and 24, 2024. E. Edwards spoke to:
• the over 100 vendors involved in the event;
• the promotion of the event through Rogers TV and FLOW 98.7 FM;
• the Afro-Caribbean food baskets being prepared in conjunction with this event; and,
• the intent to hold a raffle at the event.
A question and answer period ensued between the Taskforce and E. Edwards regarding:
• whether there are volunteer opportunities to
assist with the event and how to get
involved; and,
• whether the participating vendors will be advertised in advance of the event.
5.2 Isla McLaughlin, Event Coordinator, Community Services Re: 2025 Event Summary and Partnership Opportunities
I. McLaughlin spoke to the tentative dates of various City Events in 2025 that the Taskforce could participate in.
A question and answer period ensued between
the Taskforce and I. McLaughlin regarding the best way to engage the City’s Events Team if the Taskforce would like to be involved in any City Events.
I. McLaughlin spoke to partnership opportunities for Taskforce outreach including Free Swims,
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Free Skates, and Movie Nights and included an outline of expected facility and staffing costs. I. McLaughlin spoke to the City’s Festival and
Events Manual as a resource for the Taskforce and community partners to navigate the hosting of events in the City. A question and answer period ensued between
the Taskforce and I. McLaughlin regarding whether there were staff resources available to help guide community partners through the event or partnership process.
O. Grignon thanked I. McLaughlin and City Event staff for their support with the Taskforce’s engagement with City Events. 6. Delegations
There were no delegations.
7. General Business
7.1 City Updates: Equity, Diversity and Inclusion
D. Machado-Yew Woon provided an update on City’s EDI initiatives including:
• the continued support for EDI education
and workshops for City Staff, including
senior leadership; and,
• the restructuring of the City’s EDI Team. D. Machado-Yew Woon concluded her
remarks reminding Taskforce Members to submit all stipend submissions by November 22, 2024.
7.2 Executive Updates Budget
D. David reminded Taskforce Members that all invoices for Taskforce business are due by November 28, 2024.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7.3 Subcommittee Updates
Consultation and Co-Design Subcommittee
K. Hanson provided an update regarding the Consultation and Co-Design project including:
• the anticipated launch of the RFP process at the end of November 2024;
• the integration of the project within the City’s EDI Strategy; and,
• the updated title of “The Anti-Black Racism
Action Plan”.
K. Hanson thanked the Taskforce for their contributions to the project to date, and concluded her remarks indicating that she will update the Taskforce as needed.
2024 Black Joy Holiday Market
A. Fraser encouraged Members of the Taskforce and the public to attend the Black Joy Holiday Market Event.
2025 Durham Region Black History Month Celebration Event
A. Fraser informed the Taskforce that they were invited to be involved in the planning of the 2025 Durham Region Black History Month Celebration Event and solicited Members to get involved in
the initiative.
A question and answer period ensued between the Taskforce and A. Fraser regarding:
• where the event would be held;
• whether the Taskforce needs to vote on supporting events run by community partners; and,
• whether the integration of a craft table could be considered for the event.
Marketing and Promotions Subcommittee
D. Machado-Yew Woon spoke to the Taskforce regarding the ordering of Taskforce t-shirts and
their anticipated arrival by first or second date of the Black Joy Holiday Event.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7.4 PABRT Participation in Community Events
Durham Region Municipal DEI Symposium
O. Grignon and V. Shaw spoke to the Taskforce’s involvement in the Durham Region Municipal DEI Symposium on October 26, 2024. They remarked that the symposium served as a great opportunity to learn what
other Committees and EDI Teams are doing across the Region and highlighted the guest speakers and the topics discussed.
Discussion ensued among Taskforce Members regarding whether this event in intended to be
held on an annual basis and the approximate attendance of 45 people from across various municipalities at this year’s event. 8. Correspondence There was no correspondence.
9. Other Business
9.1 Email Etiquette
The Taskforce discussed email etiquette and the importance of being mindful regarding when a
reply to the sender or all parties in an email is appropriate.
9.2 Durham District School Board Compendium of Action for Black Student Success
O. Grignon spoke to the virtual community
engagement opportunity for the Durham District
School Board’s Compendium of Action for Black Student Success happening on November 27, 2024 at 7:00 pm.
10. Next Meeting The next meeting is scheduled for January 9, 2025 at 7:00 pm.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
11. Adjournment The meeting was adjourned.
Meeting Adjourned: 8:03 pm