HomeMy WebLinkAboutENG 01-25Report to
Executive Committee
Report Number: ENG 01-25 Date: January 13, 2025
From: Richard Holborn
Director, Engineering Services
Subject: Krosno Creek Stormwater Management Facility K-16
- Feasibility Analysis and Detailed Design - Request for Proposal No. RFP2024-13 - File: A-1440
Recommendation:
1. That the proposal submitted by Aquafor Beech Limited, in response to Request forProposal No. RFP2024-13 for the Feasibility Analysis and Detailed Design for KrosnoCreek Stormwater Management (SWM) Facility-K16, in the amount of $150,813.40 (net
HST) or $167,471.65 (HST included) be accepted;
2.That the total gross project cost of $209,368.00 (HST included), including the fee amountand other associated costs, and the total net project cost of $188,542.00 (net HST) beapproved;
3.That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $188,542.00 as follows:
a)The sum of $65,500.00 to be funded by a transfer from the from Development Charges–City’s Share Reserve as approved in the 2024 Capital Budget be increased to$98,090.00;
b)The sum of $60,400.00 to be funded by a transfer from the from Development Charges
–Stormwater Management Reserve Fund as approved in the 2024 Capital Budget be
increased to $90,452.00;
4.That the Director, Engineering Services be authorized to enter into and execute the Form ofAgreement with the above-mentioned consultant pursuant to Request for Proposal No.RFP2024-13; and,
5.That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to obtain approval to award Request
for Proposal No. RFP2024-13 to Aquafor Beech Limited to undertake the feasibility analysis and detailed design for the Krosno Creek SWM Facility K-16.
The Krosno Creek SWM Facility K-16 construction project was identified as a Schedule B Municipal Class Environmental Assessment (Class EA) undertaking in the Frenchman’s Bay
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Subject: Krosno Creek Stormwater Management Facility K-16 Page 2
Stormwater Management Master Plan. The scope of work for the feasibility analysis and detailed design of the Krosno Creek SWM Facility K-16 includes fulfilling all of the
requirements for Schedule B undertakings, and completing engineering designs and
construction drawings.
Request for Proposal No. RFP2024-13 was advertised on Bids & Tenders on September 19, 2024, and closed on October 21, 2024. The Evaluation Committee consisting of staff from the Engineering Services Department, reviewed and evaluated the six proposals received using
criteria outlined in the bid document. The highest scoring proposal, submitted by Aquafor
Beech Limited, in the amount of $150,813.40 (net HST) or $167,471.65 (HST included) is recommended for approval. The total net project cost is $188,542.00 (net HST).
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Lead & Advocate for Environmental Stewardship, Innovation & Resiliency.
Financial Implications:
1. Proposal Amount
Aquafor Beech Limited
Fee Proposal $148,205.00 HST (13%) 19,266.65
Total Gross Proposal Amount $167,471.65
2. Estimated Project Cost Summary
Aquafor Beech Limited Fee Proposal Phase 1 – Feasibility Analysis $60,225.00
Phase 2 – Detailed Design Total Fee Proposal $87,980.00 $148,205.00
Associated Costs TRCA Fees and Miscellaneous costs
Provisional task - Stage 2 Archeological Assessment
14,000.00
7,505.00
Contingency (10%) 15,571.00 Sub Total – Costs $185,281.00 HST (13%) 24,087.00 Total Gross Project Cost $209,368.00
HST Rebate (11.24%) (20,826.00) Total Net Project Costs $188,542.00
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Subject: Krosno Creek Stormwater Management Facility K-16 Page 3
3. Approved Source of Funds
Account
C10575.2404 C10575.2404
Source of Funds
DC City’s Share – Reserve
DC Stormwater Management
Reserve Fund
Budget
$65,500.00
60,400.00
Required
$98,090.00 90,452.00
Total $125,900.00 $188,542.00
Net Project Cost under (over) Approved Funds ($62,642.00)
As part of the 2024 Capital Budget for DC Funded Development Projects, the Feasibility Analysis and Detailed Design for Krosno Creek Stormwater Management Facility K-16 project was approved with a total budget amount of $125,900.00 (net HST). The total net project cost exceeds the approved 2024 Capital Budget by $62,462.00 (net HST). The additional amount of
$62,642.00 is to be funded by a transfer from the Development Charges – City’s Share Reserve and the Development Charges – Stormwater Management Reserve Fund in the same proportion as the approved funding.
Discussion: The purpose of this report is to obtain approval to award Request for Proposal No. RFP2024-13 to Aquafor Beech Limited to undertake the feasibility analysis and detailed design for the Krosno Creek SWM Facility K-16.
On April 19, 2010, Council endorsed the Frenchman’s Bay Stormwater Management Master
Plan (FBSWMMP) and authorized City staff to implement the recommendations of the Master
Plan subject to budget and further Council approval for individual projects (Resolution #72/10) The overall goal of the Master Plan is as follows:
“To address long-standing concerns regarding the ongoing decline in the quality of the Frenchman’s Bay ecosystem by seeking means to control the quantity and quality of
storm runoff entering the local creeks and the Bay itself.”
The recommended Master Plan consists of a suite of projects, programs and policies designed to address issues related to flooding, erosion and poor water quality in Frenchman’s Bay and its’ tributary watersheds. The FBSWMMP fulfilled Phases 1 and 2 of the Municipal Class EA process and identified construction of several new stormwater management facilities within the
watershed as a preferred alternative for pollutant load reduction to Frenchman’s Bay. The
Krosno Creek SWM Facility K-16 construction project, within the Krosno Creek watershed, is classified as a Schedule B Municipal Class EA undertaking in the FBSWMMP. The general location for the Krosno Creek SWM Facility K-16 is within the open greenspace within Alderwood Park at the east end of Wharf Street, as indicated in Attachment 1.
The project consists of two phases: Phase 1 – feasibility analysis and Phase 2 – detailed
design. The feasibility analysis will determine the size of the potential SWM facility and possible level of service based on the available land size and configuration. The City staff will review results of the feasibility analysis and will make a decision on whether or not the project proceeds to Phase 2, which is detailed design.
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Subject: Krosno Creek Stormwater Management Facility K-16 Page 4
Request for Proposal No. RFP 2024-13 was advertised on Bids & Tenders on September 19, 2024, and closed on October 21, 2024. The Evaluation Committee, consisting of staff from the
Engineering Services Department, reviewed and evaluated the six proposals received using
criteria outlined in the bid document. The highest scoring proposal, submitted by Aquafor Beech Limited, in the amount of $150,813.40 (net HST) or $167,471.65 (HST included) is recommended for approval. It is also recommended that a total net project cost of $188,542.00 (net HST) be approved.
The total net project cost of $188,542.00 includes costs for Phase 1 and Phase 2 of the project.
The project funds allocated to Phase 2 will only be used if the facility construction with the desired level of service is determined to be feasible through the work of Phase 1.
Staff recommend approval of the proposal submitted by Aquafor Beech Limited for the Feasibility Analysis and Detailed Design for the Krosno Creek SWM Facility K16 in the amount
$167,471.65 (HST included). It is also recommended that a net project cost of $188,542.00
(net HST) be approved.
Attachment:
1.Location Map
Prepared By: Approved/Endorsed By:
Irina Marouchko, P.Eng. Richard Holborn, P.Eng. Manager, Water Resources Director, Engineering Services
Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer
IM:mjh
Recommended for the consideration
of Pickering City Council
Marisa Carpino, M.A. Chief Administrative Officer
Original signed by:Original signed by:
Original signed by:Original signed by:
Original signed by:
Attachment 1 to Report ENG 01-25