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HomeMy WebLinkAboutDecember 2, 2024 Draft Executive Committee Meeting Minutes December 2, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Robinson 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Rose - Chief Planner J. Currie - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Brenner and Councillor Nagy who were participating electronically. 2. Disclosure of Interest No disclosures of interest were noted. There were no requests from credentialed media for filming in Council Chambers. 3. Delegations Draft Executive Committee Meeting Minutes December 2, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Robinson 2 There were no delegations. 4. Matters for Consideration 4.1 Chief Administrative Officer, Report CAO 06-24 Seaton Recreation Complex & Library Project Update - RFP2024-7 – Milestone Report #1 A brief discussion ensued between Members of the Committee and staff regarding whether there would be any follow-up community engagement, and how community feedback was incorporated into the selected Seaton Recreation Complex & Library design. Moved by Councillor Butt Seconded by Councillor Pickles That Report CAO 06-24 regarding the Seaton Recreation Complex & Library Project Update be received for information. Carried 4.2 Chief Administrative Officer, Report CAO 07-24 Pickering Heritage & Community Centre Project Update - Tender No. T2023-12 – Milestone Report #2 A brief discussion ensued between Members of the Committee and staff regarding: • whether the archeological survey that was done revealed any issues that would impact the delivery of the PHCC project; • concerns that the TransCanada trail was blocked behind the construction site at Highway 7; • whether the City could enter into a formalized relationship with TransCanada to allow the City an opportunity to engage TransCanada on matters such as the impacts experienced on the trail; and, • whether there were any unexpected budget implications related to the PHCC project. Moved by Councillor Pickles Seconded by Councillor Butt Draft Executive Committee Meeting Minutes December 2, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Robinson 3 That Report CAO 07-24 regarding the Pickering Heritage & Community Centre Project Update be received for information. Carried 5. Member Updates on Committees There were no updates from Members on Committees. 6. Other Business There was no other business. 7. Adjournment Moved by Councillor Butt Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 2:15 pm.