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HomeMy WebLinkAboutMarch 19, 2024Page 1 of 8 Minutes/Meeting Summary Cultural Advisory Committee Tuesday, March 19, 2024 Main Committee Room 7:00pm Attendees: D. Thompson, Cultural Advisory Committee, Chair S. Almeida-Schroen, Cultural Advisory Committee, Vice-Chair D. Davis, Cultural Advisory Committee Member M. McFarland, Cultural Advisory Committee Member A. Mujeeb, Cultural Advisory Committee Member A. Palmer, Cultural Advisory Committee Member R. Wali, Cultural Advisory Committee Member S. Barakov, Coordinator, Public Art K. Bradley, (Acting) Curator, Pickering Museum Village C. Farrell, Event Coordinator I. McLaughlin, Coordinator, Community Events M. Nagy, City Councillor, Ward 2 M. Murray, (Acting) Division Head, Culture and Community Programming K. Roberts, (Acting) Supervisor, Cultural Services J. St. Amant, Coordinator, Cultural Services (Staff Liaison) S. England, (Acting) Clerk, Culture and Recreation (Recording Secretary) Absent: R. Coelho, Cultural Advisory Committee Member J. Elliott, Cultural Advisory Committee Member Z. Kazi, Cultural Advisory Committee Member Item / Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome & Call to Order D. Thompson welcomed the Cultural Advisory Committee members and called the meeting to order. 2. Review and Approval of Agenda D. Thompson put forth the motion for adoption of the current agenda as circulated. Moved by M. McFarland Cultural Advisory Committee Meeting Agenda March 19, 2024 Carried Page 2 of 8 K. Roberts spoke to one additional item to be presented by S. Barakov, 6.7A. Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 3. Disclosures of Interest There were no disclosures of interest noted to matters on the agenda. 4. Approval of Minutes D. Thompson put forth the motion for adoption of the minutes as circulated. Moved by M. McFarland Cultural Advisory Committee Meeting Minutes February 20, 2024 Carried 5. Presentations/Delegations There were no delegations for the meeting. 6. General Business 6.1 J. St. Amant RE: Cultural Advisory Committee (CAC) Delegation to March 25, 2024, Council Meeting. J. St. Amant spoke to the Delegation attending the next meeting of Pickering City Council on March 25, 2024. • This will be the first delegation to Council for the CAC. • A. Palmer, R. Wali, D. Thompson, and S. Almeida-Schroen will attend the meeting to present the 2024 Work Plan and 2023 achievements. J. St. Amant inquired as to the items the CAC would like to speak about at the March 25th Meeting of Council. A brief discussion ensued under D. Thompson’s guidance. Page 3 of 8 • D. Thompson to make introduction of the CAC, A. Palmer will speak on the Work Plan and R. Wali will speak to the Year End Report. • Year-end highlights to be included: o Cultural Fusion 2023 Outreach o Pickering Fire Services Headquarters and OneHorse Power Public Art. • Work Plan highlights to be included: o Formation of the Sub-Committee o Tourism Plan o Notable Public Art Endorsements There were no questions. 6.2 J. St. Amant Re: Engaging Pickering’s Cultural Community, Sub- Committee Formation J. St. Amant spoke to the CAC’s formation of a Sub- Committee in the 2024 Work Plan. • This is the first Sub-Committee for the Cultural Advisory Committee. • Sub-Committee formation is about the engagement of stakeholders, organizers, and community members with regards to events. A discussion ensued to form the CAC’s Sub- Committee. • The name chosen for the Sub-Committee was PACE – Pickering Arts Cultural Engagement • The following CAC Members volunteered for the Sub-Committee: o S. Almeida-Schroen o M. McFarland o D. Thompson o R. Wali Questions M. McFarlane inquired as what would happen to unfinished business the Sub-Committee when the CAC dissolves in October 2024. J. St. Amant responded explaining that the work would sit and wait for the Cultural Advisory Committee to be Page 4 of 8 recalled and new members would be informed of the unfinished business of the Sub-Committee. There were no further questions. 6.3 S. Almeida-Schroen Re: Cultural Advisory Committee (CAC) Outreach to City Advisory Committees S. Almeida-Schroen spoke to email correspondence with the Pickering Anti-Black Racism Taskforce (PABRT). Communications are ongoing regarding an opportunity to attend PABRT’s next meeting to discuss opportunities for collaboration and about important issues based on Terms of Reference. There were no questions. 6.3 K. Roberts RE: Cultural Advisory Committee Outreach Opportunities at Events. K. Roberts introduced C. Farrell, Event Coordinator, and I. McLaughlin, Coordinator, Community Events for the City of Pickering. C. Farrell spoke to Artfest taking place May 25 and 26, 2024 from 11:00 am to 5:00 pm. The event exposes the community to various artistic talents. Also included is an Artisan Vendor Market with over ninety (90) artists. It would be a great opportunity for Members of the Cultural Advisory Committee to engage with the artists and the community. Any physical requirements like tents, tables, and chairs would be provided for the CAC. Questions. M. Nagy inquired if the same vendors would be participating over the two days, or will the number of vendors be maximized over the two days? C. Farrell shared that this year vendors have been given the option to participate either for one or two days. M. Nagy inquired about the Dunbarton High School Youth Exchange. K. Roberts spoke to the question with the following Page 5 of 8 details. • Details with Dunbarton about the partnering YMCA Youth Exchange are still in the early planning stages; more details will be available in April. • The Exchange Students will be greeted at Artfest. • Exchange students from Nunavut will explore the waterfront at Millenium Square with a special event. Cris spoke to Canada Day (daytime) in Esplanade Park on July 1, 2024, form 12:00 to 5:00 pm with the following details. • It is a family friendly event. • Thirty (30) or more groups from the community will be participating. I. McLaughlin spoke to Cultural Fusion on September 14, 2024, 11:00 am to 5:00 pm. The components to the event will be similar Cultural Fusion in 2023. The event will include the following: • stage performance • food vendors • Community Group area • sports to tie into the Summer Olympics • Artisan Vendor Market. A consultation with Community Groups will take place in advance of any formal planning for Cultural Fusion in May. There will be an opportunity for the Cultural Advisory Committee to engage with the Community. I. McLaughlin spoke to Summer Concerts. Noting that Rick Johnson Memorial Park will also be programmed with a concert series for the first time this year. Also mentioned engagement details pertaining to Fall Fling. Questions D. Thompson inquired about feedback received from participants at Cultural Fusion? I. McLaughlin explained that there was feedback data available. R. Wali inquired about the Durham Regional Police Services Children’s Games? K. Roberts shared that the Games were in partnership with City of Pickering’s Accessibility Coordinator at the Page 6 of 8 Chestnut Hill Developments Recreation Complex. The event offers an engaging day of games for children of all abilities, with prizes, and awards. R. Wali inquired about Hindu Heritage month in November and why it was not formally recognized by the City of Pickering? K. Roberts spoke to details of the Dates of Significance program displays at the Chestnut Hill Developments Recreational Complex from November through to February that honours a wide range of various dates of significance and special cultural celebrations as they are put forth by Community Groups. Details about third party facility rentals for dates of significant celebrations like Tamil Heritage Month celebrations were offered in response to the question. A. Palmer inquired if the Sub-Committee would be allowed to host an event? K. Roberts and J. St. Amant spoke to the following details in response. • The Sub-Committee can host an event. • There is no budget item listed for events. • It would be important to connect events as they are now. • There are many resources available to the Cultural Advisory Committee. There were no further questions. 6.4 J. St. Amant RE: Community Banner Series J. St. Amant spoke to the details of the Community Banner Series call for expression of interest seeks artist to propose street banner designs for seven (7) digital banners for seven (7) City street light poles. Designs will be presented to the Public Art Jury and endorsement will be sought from the Cultural Advisory Committee. Retired banners are currently on a four-month rotational display cycle at the Chestnut Hill Developments Recreational Complex. There were no questions. 6.5 S. Barakov Page 7 of 8 RE: Call to Artists – Public Art Commission: Remembrance Day Poppy Sidewalk Markers S. Barakov spoke to the Council Directive issued on January 22, 2024, Resolution #392/24, through the Office of the Chief Administrative Officer (CAO), to undertake a commission of Remembrance Day Poppy Sidewalk Markers to honour, thank, and remember the sacrifices of Veterans for placement in Esplanade Park. The location of the commissioned Public Artwork is on the eleven (11) light posts in the park. Funding for the artwork is a maximum of $35,000 including HST from the Public Art Reserve. Questions M. McFarlane inquired if the same piece of art would be displayed on all eleven (11) light posts? In response, S. Barakov shared that what and how the artwork will be displayed is to be determined by the Artist. D. Thompson inquired if the artwork would be permanently attached for the entire year given the known respectful removal and storage of a Poppy following Remembrance Day on November 11th? In response, S. Barakov, spoke to the details of Public Art Commission had been shared with the Royal Canadian Legion Branch 606 and that submission will go to the Public Art Jury and then to the Cultural Advisory Committee for endorsement. S. Barakov is seeking approval. Moved by A. Palmer Carried 6.6A S. Barakov RE: My Main Street Grant S. Barakov spoke to an external funding opportunity through My Main Street Grant which offers funding to Municipalities for creating public art activations. The Funding could be applied to potential Public Art projects with the City. There were no questions. 6.7 K. Bradley Page 8 of 8 RE: Pickering Museum Village K. Bradley spoke to the Pickering Museum Village updates including the Log House, Log Barn, Pickering Heritage and Community Centre as well as the Launch of the Forging On website. A brief discussion ensued. There were no questions. 7. Correspondence K. Roberts spoke to details of an email received by Mayor, Members of Council and City Staff from Stephen Moore, a Pickering resident, requesting that the Cultural Advisory Committee consider Pickering residents when endorsing Public Artworks that honour individuals. Krystal spoke to the fact that the Cultural Advisory Committee (CAC) typically do not put forth motions to the City of Pickering with regards to Public Artworks, the CAC’s role is to consider/endorse the art projects that are brought forth from the City. A brief discussion ensued. 8. Other Business S. Barakov spoke to the Community Consultation being held on Thursday, April 4, 2024, at the George Ashe Community Centre at 6:00 PM for the Gordon Lightfoot Public Art Project. Action Item: Stoyan to forward the Community Consultation invite to Jesse. Jesse to forward to the CAC. 9. Next Meeting – April 16, 2024. 10. Adjournment Moved by D. Thompson Carried Meeting Meeting Adjourned: 8:26 pm Copy: Director, Community Services