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HomeMy WebLinkAboutJune 24, 2024 - Draft Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief L. Gibbs - Director, Community Services B. Duffield - Director, Operations J. Flowers - CEO & Director of Public Libraries, Pickering Public Library R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk N. Robinson - Deputy Fire Chief C. Rose - Chief Planner M. Guinto - Division Head, Public Affairs & Corporate Communication V. Plouffe - Division Head, Operations Services L. Arshad - Manager, Economic Development & Marketing F. Patel - Strategic Initiatives & Corporate Priorities Advisor U. Malik - Senior Officer, Economic Development & Strategic Projects C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person. 2. Moment of Reflection Mayor Ashe called for a silent moment of reflection. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest No disclosures of interest were noted. Mayor Ashe read a statement to the gallery that in accordance with the City’s Procedure By-law, meeting attendees may not record any portion of the meeting and may not take photographs unless they have been granted permission by Two-Thirds majority of Committee. 5. Adoption of Minutes Resolution # 504/24 Moved by Councillor Butt Seconded by Councillor Cook Special Council Minutes, May 27, 2024 Council Minutes, May 27, 2024 Executive Committee Minutes, June 10, 2024 Special Council Minutes, June 10, 2024 Carried 6. Presentations 6.1 Mayor Kevin Ashe Stephen Boyd, Fire Chief Re: Recognition of Officer Jesse Beaudrow, Pickering Fire Services for receiving the Ontario Medal for Firefighter Bravery Mayor Ashe provided remarks regarding Officer Beaudrow’s courage in responding to the scene of a collision where he risked his life to save others. Mayor Ashe advised that for his bravery, Mr. Beaudrow was presented the Ontario Medal for Firefighter Bravery by the Lieutenant Governor of Ontario on Tuesday, June 18, 2024, at a ceremony held at the Royal Ontario Museum. Mayor Ashe and Chief Stephen Boyd presented Mr. Beaudrow with a Certificate and City pin to recognize and congratulate him for his valiant efforts. 7. Delegations Resolution # 505/24 Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Cook Seconded by Councillor Brenner That Bruce Cowley, Pickering Resident, and Janine Lang, Consultant Delegation, KPMG LLP, be permitted to delegate in accordance with Section 8.01(c) and (h) of the Procedure By-law. Carried on a Two-Thirds Vote 7.1 Sarah Sheehy, Chair, Pickering Public Library Board Akeem Maginley, Vice-Chair, Pickering Public Library Board Re: 2024 - 2028 Pickering Public Library Strategic Plan and Branding Update Sarah Sheehy, Chair, Pickering Public Library Board and Akeem Maginley, Vice- Chair, Pickering Public Library Board, appeared before Council and through the aid of a PowerPoint presentation provided an overview of the 2024-2028 Pickering Public Library Strategic Plan and Branding Update. Ms. Sheehy advised that the Library Board undertook a comprehensive strategic planning process every four years that involved widespread community engagement. She noted that the new Strategic Plan would allow the Library Board and Library leadership to move forward strategically to ensure that the community was able to hold the Library accountable to its plans and goals. Ms. Sheehy spoke to the details and results of the community engagement process, and discussed the Library’s vision, missions and values. Mr. Maginley, Vice-Chair, Pickering Public Library spoke to the Library’s four Strategic Priorities, and commented that what they heard from the community was that the library was a vital learning hub, that it should continue to improve library spaces so they are welcoming, inclusive and safe places that promoted civic engagement, and that the library was a dynamic organization that adapted in response to community interests. Mr. Maginley concluded that ideas, community, possibilities, and futures were powerful words and that they were excited to bring to life a Pickering that grows and thrives together. 7.2 Susan Philips, Pickering Resident John Philips, Pickering Resident Re: Report CS 15-24 Draft Recreation & Parks – Ten Year Plan and Arena Strategy Susan Philips and John Philips, Pickering Residents, appeared before Council to speak to Report CS 15-24. Through the aid of a PowerPoint presentation, Ms. Philips asked Council to vote for an amendment to the draft Master Plan to remove all recommendations to repurpose one racquetball court and emphasized the need for two permanent courts. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Mr. Phillips spoke to the health benefits of racquetball and handball, and discussed the various community events, programs and charities they were involved with. Ms. Phillips stated that although there had been a decline in membership, that there had been an increase in court usage, and that the usage would continue to increase with the growth of the Seaton community. Mr. Phillips commented that they attended stakeholder meetings where they felt that racquetball and handball were not appropriately considered. He stated that the monitoring timeframe outlined in the Report was not an accurate representation as the courts were closed during the pandemic. Ms. Phillips referred to letters of support they received from a number of organizations. She stated that one court was not enough due to the number of clinics and tournaments they host. She concluded by discussing the reasons why two courts were needed and encouraged Council to consider the amendment. Brief discussion ensued between Members of Council and Ms. Phillips and Mr. Phillips regarding: • whether they would be supportive of a multi-purpose court; • whether both racquetball and handball could use the same court without any modifications and how they would cope during tournaments if they had only one court; and, • how racquetball and handball participation would increase with the future growth of Pickering. 7.3 Matt Bentley, Pickering Resident Re: Report CS 15-24 Draft Recreation & Parks – Ten Year Plan and Arena Strategy Matt Bentley, Pickering Resident, appeared before Council to speak to Report CS 15-24. Through the aid of a PowerPoint presentation, Mr. Bentley spoke to his concerns with the demolition of the outdoor rink in Claremont and requested that Council combine the proposed playground relocation in Claremont with the Council approved reconstruction of the outdoor rink to minimize disruption to the community. He also requested that staff engage Claremont and North Pickering residents on the plans for the implementation of the Claremont Park Master Plan that was approved by Council in 2018. He commented that since that time he had seen the outdoor rink fall into disrepair and noted that other projects in the Plan were still outstanding. Mr. Bentley discussed what he heard at the public consultation including covering the rink, and a year-round ice pad. He stated that the need for the rink was included in the 10-year plan and commented that the rink would serve the growing community. He concluded by asking Council to combine Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm the playground reconstruction and rink projects and to accept the recommendations put forward from the consultant related to arenas. It was the consensus of Council to recess. Council recessed at 7:43 p.m. and reconvened at 7:49 p.m. 7.4 James Grundy, Pickering Resident Nicholas Zamora, Pickering Resident Re: Report CS 15-24 Draft Recreation & Parks – Ten Year Plan and Arena Strategy James Grundy, Pickering Resident, and Nicholas Zamora, Pickering Resident appeared before Council to discuss Report CS 15-24. Mr. Zamora advised that the purpose of their delegation was to ensure that Greenwood residents be involved in the planning process. He asked that Council ensure that the Master Plan for the Greenwood Community Centre was included into draft Recreation & Parks – Ten Year Plan and Arena Strategy. Mr. Zamora spoke to the history of the Greenwood Community Centre and how much the facility meant to the community. Mr. Grundy advised that the community had provided comments on the design of the park with an objective to enhance the facility and incorporate elements of their vision of Greenwood as a cultural and natural heritage hub for Pickering. He commented that they would like to see Council consider a facility similar to the Discovery Pavilion in Ajax because of its diverse uses and to consider other options such as outdoor exercise equipment and walking paths. Mr. Grundy noted that any reduction in the use of the park was due to the facilities not being redeveloped to keep up with modern interests, and as a result, residents had no choice but to visit other locations. He commented that he would like to see one of the courts reconfigured for pickleball. He concluded by stating that in the 19 years he has lived in Greenwood, he has seen the library and now the community centre taken away. Brief discussion ensued between Members of Council, Mr. Grundy and Mr. Zamora regarding the ongoing consultation process and their commitment to participate in the planning process. 7.5 Iain Donnell, Donnell Law Group Chris Uchiyama, Principal, LHC Heritage Planning & Archaeology Inc. Graham Clarke, Consulting Engineer, Clarke Engineering Re: Report PLN 22-24 Notice of Objection to Part IV Designation of 301 Kingston Road Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Iain Donnell, Donnell Law Group, appeared before Council to speak to Report PLN 22-24. Mr. Donnell advised that Mr. Saki could not be in attendance at the meeting and that he was present as his representative. He stated that Mr. Saki wanted to reaffirm that they were committed to including some sort of heritage recognition on the property. Mr. Donnell asked Council to consider not designating the property which would grant the demolition permit. He advised that they had two visits to the Planning Department since the last Council meeting and had been doing everything they could to engage Council and Planning staff. He concluded by asking Council to reconsider the designation. A question and answer period ensued between Members of Council, Mr. Donnell, and staff regarding: • whether the property owner would be agreeable to enter into an agreement to ensure that any new application would include recognition of the historical significance of the property; • that the owner had agreed to do something to recognize the heritage of the property and that he stood by his words; • that the owner would be agreeable to input from the City; and, • the parts of the home that were considered heritage attributes, and if the attributes were deemed to be limited in nature. 7.6 Bruce Cowley, Pickering Resident Re: Corr. 17-24 Council Request to OHRC Bruce Cowley, Pickering Resident, appeared before Council to speak to Corr. 17-24 Council Request to OHRC that was part of the May 27, 2024 Council Meeting Agenda. Mr. Cowley advised that during his May 27th delegation regarding the Ontario Human Rights Commission (OHRC) letter, he expressed his disappointment over their decision against a public inquiry but acknowledged their commitment to monitor developments. He commented that the OHRC confirmed Council's compliance with legislation and emphasized the importance of supporting human rights principles. He stated that during his presentation on May 27th, accusations were made against him which he refuted and outlined his stance on his previous statements that alleged that Councillor Robinson spread bigotry towards the LGBTQIA+ community through posts, tweets, and podcasts. He noted that when Councillor Robinson shared content without comment it could be seen as tacitly endorsing it, potentially spreading bigotry even if not explicitly stating so, and spoke to a number of examples where this occurred with Councillor Robinson. Mr. Cowley stated that the examples underscored the need for vigilance in public discourse and adherence to legal standards, and that as a taxpayer, he was concerned about potential liabilities the City might face due to the actions of Councillor Robinson. He commented that holding municipalities liable for the actions of their elected officials could occur in certain circumstances when it Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm appeared the action occurred in the process of performing their public duties, and that he was confident the City could defend itself against such a claim. He concluded by stating that it was imperative that the City continue upholding human rights principles, combat bigotry, and suggested that the City consider mandatory training for its elected officials. 7.7 Janine Lang, Consultant Delegation, KPMG LLP Re: Report IT 01-24 Janine Lang, Consultant Delegation appeared before Council via electronic connection and staff advised that she was available for questions if required. Resolution # 506/24 Moved by Councillor Pickles Seconded by Councillor Cook That the order of the agenda be changed to hear Item 9.1, Report, IT 01-24 as the next item of business. Carried 9. Report EC 06-24 of the Executive Committee held on June 10, 2024 9.1 Director, Corporate Services & City Solicitor, Report IT 01-24 Re: IT Capability Assessment Resolution # 507/24 Moved by Councillor Pickles Seconded by Councillor Cook 1. That Council endorse the IT Capability Assessment dated June 10, 2024 set out in Attachment 1; 2. That staff be directed to incorporate the recommendations of the IT Capability Assessment into future planning and budgeting processes for the City of Pickering; and, 3. That appropriate City officials be authorized to take the actions necessary to implement the Recommendations in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner No: Councillor Robinson Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 8. Correspondence 8.1 Corr. 18-24 Nicole Martin, CAO/Clerk, Town of Amaranth Re: Resolution on Water Testing Services for Private Drinking Water Brief discussion ensued regarding the importance of continuing free provincial water testing services for private drinking water. Resolution # 508/24 Moved by Councillor Butt Seconded by Councillor Brenner Recommendation: 1. That Corr. 18-24 from Nicole Martin, CAO/Clerk, Town of Amaranth, dated May 16, 2024, regarding Resolution on Water Testing Services for Private Drinking Water, be received and endorsed; and, 2. That a copy of this resolution be forwarded to the Honourable Sylvia Jones, Minister of Health, the Honourable Andrea Khanjin, Minister of Environment, Conservation and Parks, the Honourable Peter Bethlenfalvy, M.P.P. Pickering-Uxbridge, Durham Region Public Health, and all Ontario municipalities. Carried 8.2 Corr. 19-24 Stephen Boyd, Fire Chief, City of Pickering Re: Gems for Gems Hope’s Cradle Safe Surrender Program Project Update Chief Boyd appeared before Council to advise that the project had been endorsed financially in November 2023 but since then they received information from the Durham Regional Police Service and Children’s Aid Society of Durham Region that they were unable to enter into memorandums of understanding with respect to the Hopes Cradle project and as a result the City would not go ahead with the project. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Brief discussion ensued regarding the initial support for the program and the recent developments that led to the decision to not take any further action on the matter at this time. Resolution # 509/24 Moved by Councillor Pickles Seconded by Councillor Butt Recommendation: That Corr. 19-24 from Stephen Boyd, Fire Chief, City of Pickering, dated May 10, 2024, regarding Gems for Gems Hope’s Cradle Safe Surrender Program Project Update, be received. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 8.3 Corr. 20-24 Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax Re: Mental Health and Suicide Awareness through Operation White Heart Brief discussion ensued regarding whether funds to support mental health could be more effectively utilized by investing in tangible mental health programs. Resolution # 510/24 Moved by Councillor Butt Seconded by Councillor Cook Recommendation: That Corr. 20-24 from Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax, dated May 23, 2024, regarding Mental Health and Suicide Awareness through Operation White Heart, be received and endorsed. Carried Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 8.4 Corr. 21-24 Kyle Bentley, Director, City Development & CBO, City of Pickering Re: Brougham Community Hall Brief discussion ensued between Members of Council regarding: • the $85,000 needed to bring Brougham Hall back into condition acceptable to Transport Canada was for information only and that the Report did not state that the City would return Brougham Hall back to Transport Canada; • how the cost figure of $85,000 was determined, and clarification that the $730,000 for repairing maintenance issues was needed order for the building to be functionable; • timing on when the matter would be brought back before Council to review the options and if funds would be included in the 2025 Budget; • clarification that the building is currently owned by the Federal Government but that the City leases and manages the site; • that the Federal Government had designated Brougham Hall as a heritage property; • the City of Pickering and Transport Canada’s financial responsibilities for the property; and, • whether the condition of the sub flooring was unsafe. Resolution # 511/24 Moved by Councillor Pickles Seconded by Councillor Cook Recommendation: That Corr. 21-24 from Kyle Bentley, Director, City Development & CBO, City of Pickering, dated June 6, 2024, regarding Brougham Community Hall be received for information. Carried 8.5 Corr. 22-24 Kelly LaRocca, Chief, Mississaugas of Scugog Island First Nation Re: Pickering Mayor’s Request to Revoke O. Reg. 102/72 Brief discussion ensued between Members of Council regarding: • the importance of respecting the consultation process with the Mississaugas of Scugog Island First Nation (MSIFN); • ensuring that MSIFN is consulted before moving forward with any requests to the Minister or for any MZO’s; and, Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm • clarification that the Consultation and Engagement Agreement that was signed by the Mayor and the Chief was a continuum of discussions they had in regards to the Northeast Pickering Secondary Plan, and that the proposed Official Plan approved by Council, and Regional Council, as well as the MZO or the revocation of the MZO, was a step towards that. Resolution # 512/24 Moved by Councillor Pickles Seconded by Councillor Brenner Recommendation: That Corr. 22-24 from Kelly LaRocca, Chief, Mississaugas of Scugog Island First Nation, dated June 10, 2024, regarding Pickering Mayor’s Request to Revoke O. Reg. 102/72, be received. Carried 8.6 Corr. 23-24 Watson & Associates Economists Limited Re: Assessment of Bill 185, Cutting Red Tape to Build More Homes Act, 2024 Discussion ensued between Members of Council regarding: • how the Bill 185 reversal of the amendment from Bill 23 would impact the funding of master plans and development charge calculations; • how the reduction of the development rate timeline from two years to 18 months under Bill 185, impacted the financial stability and planning for infrastructure development associated with the site plan of the zoning by-law amendments; • what considerations had been made regarding the potential impact for municipalities to use websites instead of newspapers to facilitate public notices and what the impact would be; • that with the implementation of the affordable residential unit exemptions, how Bill 185 would ensure that municipalities could still meet financial obligations while promoting affordable housing initiatives; and, • that allowances for municipalities to make minor amendments to the Development Charges by-laws without background studies or public meetings was not transparent and lacked community input. Resolution # 513/24 Moved by Councillor Pickles Seconded by Councillor Nagy Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Recommendation: That Corr. 23-24 from Watson & Associates Economists Limited, dated April 11, 2024, regarding Assessment of Bill 185, Cutting Red Tape to Build More Homes Act, 2024, be received. Carried 9. Report EC 06-24 of the Executive Committee held on June 10, 2024 9.2 Director, Community Services, Report CS 15-24 Draft Recreation & Parks – Ten Year Plan and Arena Strategy A question and answer period ensued between Members of Council and staff regarding: • ensuring that consultation with the interested members of the community regarding the Greenwood Master Plan would continue; • advising Council of any community-based events that staff were consulting on; • the ongoing implementation of the Master Plan and clarification that the timing of the playground relocation was still scheduled for 2024; • whether the playground park project would be delayed because of the multi-purpose pad project; • whether during the consultation process this fall, that staff were committed to engaging the community on the activities they would like to see for the multi-purpose pad; • the timing of when racquetball courts would be implemented; • the effect that the changing demographics and the future growth of Pickering had on facility use; and, • that a consultation process with the community would take place on what activities they would like to see for the multi-purpose pad, and for all detailed design components of the Master Plan going forward. Resolution # 514/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council receive the draft Recreation & Parks – Ten Year Plan, as set out in Attachment 1, for information, and that any consideration to permanently repurpose the Racquet Ball Courts not be actioned until further meaningful discussions are undertaken with the Racquet Ball Club on its growth plan including the impact of intensification and growth targets in the City of Pickering; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 2. That Council endorse the Arena Strategy, as set out in Attachment 2, save and except that the decision to decommission Don Beer Arena be subject to a needs analysis; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 9.4 Director, Director, Community Services, Report CS 14-24 2024 Community Events Request to Permit Esplanade Park Council Decision: 1. That Council authorize staff to issue a park permit for the use of Esplanade Park by Jennifer O'Connell, MP Pickering-Uxbridge on Friday, July 19, 2024, for the purpose of hosting a free movie in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9.8 Director, Economic Development & Strategic Projects, Report ECD 02-24 Family Physician Recruitment Program Council Decision: 1. That Council approve the Memorandum of Understanding (Attachment 2) among the City of Pickering, the Regional Municipality of Durham and all Durham local area municipalities to fund, create, and deliver a family physician recruitment program in Durham, dated May 2024; 2. That the Mayor and the City Clerk be authorized to execute the Memorandum of Understanding; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.11 Director, Engineering Services, Report ENG 11-24 Fiddlers Court Parking Restrictions Council Decision: Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1. That the attached draft by-law be enacted to amend Schedule “2”, No Parking of Traffic and Parking By-law 6604/05 to provide for the regulation of parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering. The amendments specifically provide for parking restrictions on Fiddlers Court; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.12 Director, Engineering Services, Report ENG 12-24 Diana, Princess of Wales Park Dedicated Outdoor Pickleball Facility Council Decision: That Report ENG 12-24 providing an update regarding negotiations with Hydro One Networks Inc. for a dedicated outdoor pickleball facility in Diana, Princess of Wales Park be received for information. 9.17 Director, City Development & CBO, Report SUS 06-24 Enhanced Blue Box and Green Bin Availability Council Decision: That Report SUS 06-24, providing an update on Enhanced Blue Box and Green Bin Availability, be received for information. Resolution # 515/24 Moved by Councillor Pickles Seconded by Councill Brenner That Report EC 06-24 of the Executive Committee Meeting held on June 10, 2024 be adopted save and except, Item 9.3, CAO 04-24, Item 9.5, CS 16-24, Item 9.6, CS 17-24, Item 9.7, CS 18-24, Item 9.9, ENG 08-24, Item 9.10, ENG 10-24, Item 9.13, OPS 11-24, Item 9.14, OPS 12-24, Item 9.15, PLN 19-24, Item 9.16, PLN 20-24, Item 9.18, SUS 07-24, and Item 9.19, SUS 08-24. Carried 9.3 Chief Administrative Officer, Report CAO 04-24 Advertising Standards Policy Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm A question and answer period ensued between Members of Council and staff regarding: • comparison of similar policies and best practices across the Region and the inclusion of an accessibility section; • how the City could give itself the authority to determine what content was appropriate; • that the City would not advertise in mediums of certain content and how this aligned with free speech; • whether Councillors could advertise in any paper they chose through their budget and confirmation that advertising in newspapers was removed from the Council Compensation Policy, but that advertising was permitted through other forms of communications such as newsletters, websites and social media; • that the policy supports the principles of the Corporate Strategic Plan and the Equity, Diversity and Inclusion Strategy; • how the policy would affect major publications that publish opinion pieces; and, • what measures were in place to ensure decisions regarding publications were made fairly. Resolution #516/24 Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Council approve the Advertising Standards Policy as set out in Attachment 1 to this Report, save and except that a new Section 02, titled “Accessibility”, be added with the following provisions, and the remaining sections of the Policy be renumbered accordingly: The City of Pickering is committed to providing services as set out in the Accessibility for Ontarians with Disabilities Act, 2005. City placed advertising is to follow the best practices outlined in the Writing Guide, including but not limited to: • Using plain language; and • Choosing sans-serif fonts and fonts that are easily readable; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 9.5 Director, Community Services, Report CS 16-24 Recommendation for a West Shore Community Safety Zone Community Safety & Well-Being Advisory Committee Brief discussion between Members of Council and staff regarding whether DRPS had been consulted with lowering the speed limit in the area. Resolution # 517/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That Report CS 16-24 regarding Community Safety & Well-Being Advisory Committee recommendation to designate West Shore Boulevard as a Community Safety Zone and to decrease the speed limit from West Shore Boulevard, south from Surf Avenue, up to and including Beachpoint Promenade be received; 2. That the request to designate West Shore Boulevard as a Community Safety Zone and to decrease the speed limit as noted above be referred to the Director, Engineering Services for investigation, and to report back in Q3 2024; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9.6 Director, Community Services, Report CS 17-24 Recognition of Paul White A question and answer period ensued between Members of Council and staff regarding: • concerns that recognizing individuals with public art could set a precedent in promoting favouritism, exclusivity, and resentment in the community; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm • the volunteer recognition program process at the City; • confirmation that public art could include a number of different types of recognition; and, • that the request was initiated by the executive of the Fairport Beach Neigbourhood Association. Resolution # 518/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That Report CS 17-24, regarding the recognition of Paul White’s contribution to the community, be received; 2. That the Mayor be requested to include funding in the amount of $10,000 in the City’s 2025 Current Budget to enable staff to undertake a public art installation, to be selected pursuant to Public Art Policy CUL130 and funded from the Public Art Reserve; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried Unanimously on a Recorded Vote 9.7 Director, Community Services, Report CS 18-24 Sigrid Squire Commemoration in Bicentennial Garden A question and answer period ensued between Members of Council and staff regarding: • that the allocation of spending money on public art installations sets a precedent for fiscal irresponsibility when the community had more pressing needs; • the consideration of alternate ways to recognize members of the community; and, • timing when the commemoration would be completed. Resolution # 519/24 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Report CS 18-24, regarding Sigrid Squire Commemoration in Bicentennial Garden, be received; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 2. That the Mayor be requested to include funding in the amount of $10,000 in the City’s 2025 Current Budget to enable staff to undertake a Commemorative Public Art Installation, to be funded from the Public Art Reserve; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 9.9 Director, Engineering Services, Report ENG 08-24 Amendments to the Traffic and Parking By-law 6604/05 Proposed Parking Restrictions on Various Streets Resolution # 520/24 Moved by Councillor Pickles Seconded by Councillor Nagy Council Decision: 1. That the attached draft by-law be enacted to amend Schedule “2”, No Parking to By-law 6604/05 to provide for the regulation of parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 9.10 Director, Engineering Services, Report ENG 10-24 Weed Harvesting in Frenchman’s Bay - Waterfront Visionary Advisory Committee Brief discussion ensued between Members of Council and staff regarding how the City plans to keep Frenchman’s Bay open should the temperature continue to rise and without conducting a second cut of the weeds with staff confirming that weed growth had been less this year than in prior years. Resolution # 521/24 Moved by Councillor Cook Seconded by Councillor Pickles Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm That the recommendation from the Waterfront Visionary Advisory Committee for Council to reconsider the funding for a second cut of weeds in Frenchman’s Bay be received for information. Carried 9.13 Director, Operations, Report OPS 11-24 Supply & Delivery of Nine Midsize SUVs Quotation No. Q2024-18 Brief discussion ensued between Members of Council and staff regarding the number of vehicles the City had purchased this term and what the total cost was to date and how many vehicles had been repurposed. Resolution # 522/24 Moved by Councillor Butt Seconded by Councillor Cook 1. That Request for Quotation No. Q2024-18 submitted by Marigold Ford Lincoln Sales Ltd., in the amount of $312,039.00 (HST excluded) be accepted; 2. That the total gross project cost of $352,604.00 (HST included), and the total net project cost of $317,531.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $317,531.00 from the Vehicle Replacement Reserve as approved in the 2024 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 9.14 Director, Operations, Report OPS 12-24 Consulting Services for the Seaton Community Centre & Library - RFP2024-7 A question and answer period ensued between Members of Council and staff regarding: • the importance of moving forward on this project; • why the City was prioritizing north Pickering residents over south Pickering residents; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm • whether the project costs included consultant fees; • whether growth targets for Seaton would be met to ensure there were enough property taxes to recover some of the funds for the project; • how spending on the new development would impact tax rates of existing residents and what measures were in place to prevent undue financial burdens; • how the City would address the concerns of existing residents that felt neglected due to the focus on the new and future developments in the Seaton; and, • that the facility would serve all residents of Pickering. Resolution # 523/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Request for Proposal No. RFP2024-7 for Consulting Services for the Seaton Community Centre & Library as submitted by Perkins + Will Canada Inc. in the amount of $7,150,000.00 (HST excluded) be received; 2. That the total gross project cost of $10,017,450.00 (HST included), and the total net project cost of $9,021,024.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $9,021,024.00 as approved in the 2020, 2021 and 2024 Capital Budgets and funded as follows: a) The sum of $6,898,430.00 from the DC - Parks & Recreation Reserve Fund; b) The sum of $225,526.00 from the Seaton Land Group FIA; c) The sum of $1,897,068.00 from the DC - Library Reserve Fund; 4. The Council direct the Chief Administrative Officer to provide operational and financial project updates based on the following schedule: December 2024, June 2025 and every six months thereafter until Substantial Performance of the project; 5. That staff be directed to proceed with the recommendations of the Recreation and Parks 10-Year Plan and Arena Strategy as the basis of design and amenities to be include in the Seaton Community Centre & Library, save and except that a refrigerated outdoor ice pad be considered Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm as an outdoor amenity which, if possible, be combined with the splash pad; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried 9.15 Director, City Development & CBO, Report PLN 19-24 Pickering Official Plan Review Proposal No. RFP2024-6 for Consulting Services for Public Engagement Brief discussion ensued regarding concerns with consulting costs in light of the City’s current debt load, that the consulting services would be funded from property taxes, and the lack of public engagement undertaken thus far in the process. Resolution # 524/24 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Request for Proposal No. RFP2024-6 for Consulting Services for Public Engagement for the City of Pickering Official Plan Review, submitted by Land Use Research Associates, in the amount of $149,905.00 (excluding HST), be accepted; 2. That the total gross project cost of $169,392.65 (HST included) and the net project cost of $152,544.00 (net of HST rebate), be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $152,544.00 as approved in the 2024 Current Budget as follows: a) The sum of $68,645.00 to be funded by a transfer from the Development Charge Reserve Fund – Growth Related Studies; b) The sum of $83,899.00 to be funded from Property Taxes; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Carried on a Recorded Vote as Follows: Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Yes: Councill Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 9.16 Director, City Development & CBO, Report PLN 20-24 Authorization to Execute a Memorandum of Understanding - Pre-Approval of Design Drawings for Detached Additional Dwelling Units - OPA 23-002P A question and answer period ensued between Members of Council and staff regarding: • whether the public had to choose one of the City’s designs for an additional dwelling unit; • how the Housing Accelerator Fund grant would be monitored to ensure transparency and accountability; • whether additional staffing would be required and if there had been any public consultation; • whether the residents of Whitby had been consulted on the Memorandum of Understanding; • whether homeowners would have to purchase design drawings, and if homeowners could use their own drawings; and, • clarification that there was no obligation to issue a permit without a stamp. Resolution # 525/24 Moved by Councillor Butt Seconded by Councillor Cook 1. That the Mayor and City Clerk be authorized to enter into a Memorandum of Understanding between the City of Pickering and the Town of Whitby, as set out in Attachment 1 to this report, for the sharing of resources to enable the preparation of pre-approved design drawings for detached Additional Dwelling Units, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, the Director, City Development & CBO, and the Chief Administrative Officer; and, 2. That appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to the recommendations in this report. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 9.18 Director, City Development & CBO, Report SUS 07-24 Licence Extension with Infrastructure Ontario for Duffin Heights Plantings Resolution # 526/24 Moved by Councillor Pickles Seconded by Councillor Cook 1. That the Mayor and City Clerk be authorized to execute a Licence Extension and Amending Agreement with Ontario Infrastructure and Lands Corporation as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, and/or Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 9.19 Director, City Development & CBO, Report SUS 08-24 2023 Sustainable Year-in-Review Resolution # 527/24 Moved by Councillor Pickles Seconded by Councillor Cook That Report SUS 08-24, regarding the release of the 2023 Sustainable Pickering Year in Review, be received for information. Carried Resolution # 528/24 Moved by Councillor Brenner Seconded by Councillor Robinson That the order of the agenda be changed to hear Item 11.16, Report PLN 22-24 as the next item of business. Carried 11. Reports – New and Unfinished Business Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 11.16 Director, City Development & CBO, Report PLN 22-24 Notice of Objection to Part IV Designation of 301 Kingston Road Brief discussion ensued between Members of Council and staff regarding: • the reasons for declining the objection, • the reasons to withdraw the Notice of Intention to Designate; and, • the heritage value of the property and the cost to return the heritage attributes of the building. Resolution # 529/24 Moved by Councillor Brenner Seconded by Councillor Robinson That the Notice of Intention to Designate 301 Kingston Road be withdrawn, that a Notice of Withdrawal be served to the Property owner, any persons who objected, and the Ontario Heritage Trust, and that a Notice of Withdrawal be published in the newspaper. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Robinson Councillor Pickles Mayor Ashe No: Councillor Butt Councillor Cook Councillor Nagy 10. Report PD 04-24 of the Planning & Development Committee held on June 10, 2024 10.1 Director, City Development & CBO, Report PLN 15-24 Part IV Designation under the Ontario Heritage Act The Percy House - 895 Wonder Drive (formerly 815 Highway 7) Council Decision: 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated September 7, 2022, to designate 895 Wonder Drive (formerly 815 Highway 7) under Section 29, Part IV of the Ontario Heritage Act; 2. That Council direct staff to serve a Notice of Intention to Designate the property located at 895 Wonder Drive, known as the Percy House, as a property of cultural heritage value or interest, pursuant, to Section 29 of the Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Ontario Heritage Act, included as Attachments 5 and 6 to Report PLN 15-24; 3. That, should no Notice of Objection be received by the Clerk within 30 days of the publication of the Notice of Intention to Designate, the Designation By-law for 895 Wonder Drive, included as Attachment 4 to Report PLN 15-24, be presented to Council for passing, and that staff be directed to carry out the notice requirements as prescribed under Section 29(8) of the Ontario Heritage Act; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. 10.3 Director, City Development & CBO, Report PLN 18-24 Bill 23: Priority Properties for Designation 401 Kingston Road and 1 Evelyn Avenue Council Decision: 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated April 24, 2024, not to designate 401 Kingston Road and 1 Evelyn Avenue under Section 29, Part IV of the Ontario Heritage Act; 2. That Council approve the removal of the properties at 401 Kingston Road and 1 Evelyn Avenue from the City of Pickering Municipal Heritage Register; and, 3. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Resolution # 530/24 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 04-24 of the Planning & Development Committee Meeting held on June 10, 2024 be adopted, save and except Item 10.2, PLN 16-24 and Item 10.4, PLN 21-24. Carried 10.2 Director, City Development & CBO, Report PLN 16-24 Bill 23: Provincial Legislation Changes to the Ontario Heritage Act and Priority Properties for Designation Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1027-1031 Dunbarton Road Resolution # 531/24 Moved by Councillor Pickles Seconded by Councillor Robinson That 1027-1031 Dunbarton Road not be designated under Section 29, Part IV of the Ontario Heritage Act. Carried 10.4 Director, City Development & CBO, Report PLN 21-24 Official Plan Amendment Application OPA 23-001/P Zoning By-law Amendment Application A 02/23 Draft Plan of Subdivision SP-2023-01 Draft Plan of Condominium CP-2023-02 Liverpool Road Limited Partnership (607 & 609 Annland Street, 640 Liverpool Road & 1276, 1280, 1288, 1290, 1292 & 1294 Wharf Street) A question and answer period ensued between Members of Council and staff regarding: • concerns with increased traffic, speeding and safety in the area for pedestrians and cyclists, slower EMS response times, and parking and privacy issues; and, • the density of the development, the design of the development, and the live/work space that complimented the Nautical Village. Resolution # 532/24 Moved by Councillor Cook Seconded by Councillor Nagy Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1. That Official Plan Amendment Application OPA 23-001/P, submitted by Liverpool Road Limited Partnership, to re-designate the lands located on the southwest corner of Liverpool Road and Annland Street from “Urban Residential Areas – Low Density Areas” and “Open Space System – Marina Areas” to “Urban Residential Areas – Medium Density Areas” to facilitate a residential common element condominium development be approved, and that the draft by-law to adopt Amendment 51 to the Pickering Official Plan as set out in Appendix I to Report PLN 21-24 be forwarded to Council for enactment; 2. That Zoning By-law Amendment Application A 02/23, submitted by Liverpool Road Limited Partnership, to facilitate a residential common element condominium development consisting of a maximum of 51 townhouse units, 10 of which will contain commercial floorspace at-grade fronting Liverpool Road, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix II to Report PLN 21-24, be finalized and forwarded to Council for enactment; and, 3. That Draft Plan of Subdivision Application SP-2023-01, submitted by Liverpool Road Limited Partnership, to establish a development block to facilitate a residential condominium development and a block for common amenity space, as shown in Attachment 5 to Report PLN 21-24, and the implementing conditions of approval, as set out in Appendix III, be endorsed. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 11. Reports – New and Unfinished Business 11.1 Chief Administrative Officer, Report CAO 05-24 Pickering Heritage & Community Centre Project Update Tender No. T2023-12 – Milestone Report #1 Resolution # 533/24 Moved by Councillor Pickles Seconded by Councillor Brenner That Report CAO 05-24 be received for information. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.2 Director, Community Services, Report CS 19-24 Remembrance Day Poppy Markers – Artist Selection Commission of Public Art Resolution # 534/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council endorse that the commission of public art on the 11 light posts inside Esplanade Park in Pickering be awarded to Linfeng Zhou; 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $32,004 to be funded by a transfer from the Public Art Reserve as approved in the 2024 Current Budget; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Linfeng Zhou and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.3 Director, Community Services, Report CS 20-24 Interim Program Space in Seaton Update Resolution # 535/24 Moved by Councillor Pickles Seconded by Councillor Brenner That Report CS 20-24, regarding Interim Program Space in Seaton Update, be received for information. Carried 11.4 Director, Community Services, Report CS 21-24 Indoor Pickleball Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Pickering Soccer Centre Resolution # 536/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That a Request for Quotation No. RFQQ2024-21 for Soccer Dome Floor replacement as submitted by Gym-Con Ltd. in the amount of $223,300.00 (HST excluded) be received; 2. That the total gross project cost of $277,562.00 (HST included) and the total net project cost of $249,953.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $249,953.00 as approved in the 2023 & 2024 Capital Budgets as follows: a) The sum of $188,920.00 available from the previously approved 2023 Capital Budget be increased to $199,953.00 to be funded from the Rate Stabilization Reserve; b) The sum of $50,000.00 to be funded from Property Taxes as approved in the 2024 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried It was the consensus of Council to recess. Council recessed at 10:54 p.m. and reconvened at 11:03 p.m. Resolution # 537/24 Moved by Councillor Cook Seconded by Councillor Nagy That due to the remaining items of business on the agenda, the meeting be extended to allow Council to continue to meet beyond 11:00 p.m. Carried 11.5 Director, Economic Development & Strategic Projects, Report ECD 03-24 Corridor Design for a High Frequency Rail Station in Pickering Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution # 538/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report ECD 03-24 regarding the Corridor Design for a High Frequency Rail Station in Pickering completed by Weston Williamson & Partners (WW+P) be received; 2. That the appropriate City of Pickering officials be authorized to submit the confidential information package entitled “City of Pickering – HFR Corridor Design” to VIA HFR-VIA TGF.; 3. That the Mayor be requested to send a letter of support for the City of Pickering to be a host community for a VIA HFR Station to VIA HFR-VIA TGF.; 4. That the City Clerk forward a copy of Report ECD 03-24 to the Minister of Transport Canada, the CEO of VIA HFR-VIA TGF., and to the Region of Durham; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councilor Pickles Mayor Ashe No: Councillor Robinson 11.6 Director, Engineering Services, Report ENG 09-24 Shared E-Scooter Pilot Program A question and answer period ensued between Members of Council and staff regarding: • what data would be collected and analyzed during the pilot program; • how issues with improper parking and abandoned e-scooters would be addressed; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm • whether there were programs that were time based as opposed to the distance an e-scooter could travel; • what measures would be put in place to protect the safety of residents; • whether there were any insurance and liability implications for the City in case of accidents or property damage; • the maintenance and enforcement of the program; • whether strategies would be put in place to educate residents on safe and proper e-scooter usage; • how the program would be funded and if there were any financial implications to the City; • the benefits of using e-scooters including accessibility and mobility for residents, decrease in car usage, and increase in park usage; and, • confirmation that e-scooters were currently allowed on City and Regional streets in Pickering and that if after reviewing the proposals from the RFP, the City would not be obligated to move forward if the proposals did not meet City standards. Resolution # 539/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Report ENG 09-24 regarding a Shared E-scooter Pilot Program be received; 2. That the staff be authorized to issue a ‘Request for Proposal’ to select a vendor to undertake and implement a Shared E-Scooter Pilot Program in the City of Pickering; 3. That a copy of this report be circulated to the Region of Durham, Durham Regional Police Service, Durham Region Transit, and all local Municipalities in Durham Region; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles No: Councillor Robinson Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Mayor Ashe 11.7 Director, Finance & Treasurer, Report FIN 09-24 Annual Treasurer’s Statement Report Summary of Activity for the Year Ended December 31, 2023 Resolution # 540/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report FIN 10-24 of the Director, Finance & Treasurer entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2023” as required by the Development Charges Act and Planning Act be received for information; 2. That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website; and, 3. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 11.8 Director, Finance & Treasurer, Report FIN 10-24 Annual Indexing – Development Charges, Community Benefit Charges and Seaton Financial Impacts Agreement Resolution # 541/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report FIN 10-24 regarding Annual Indexing be received; 2. That effective July 1, 2024 to June 30, 2025, as provided for in By-law No. 7953/22, the Development Charges referred to in Schedule “C” of that By-law be increased by 4.6 percent; 3. That effective July 1, 2024, as provided for in By-law No. 7954/22, the Community Benefit Charges referred to in Schedule “A” of that By-law be increased by 4.6 percent; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 4. That effective July 1, 2024 the payments related to “10 percent Soft Services”, as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015, be increased by 4.6 percent; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 11.9 Director, Finance & Treasurer, Report FIN 11-24 Fire Station 2 and City Hall Satellite Office Renovations - Delegated Approval Authorization Resolution # 542/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Council delegate the authority to award contracts with terms and conditions satisfactory to the Director, Operations and the Director, Finance & Treasurer in compliance with the City’s Purchasing Policy with the total value of the contracts not to exceed $732,500.00 (Net of HST) for renovations to Fire Station 2, which was approved in prior year’s Capital Budgets and the funding is presented below: a) Facilities Reserve ($630,000.00), approved as part of project C10700.1809; b) Property Taxes ($55,000.00), approved as part of project C10700.1809; and, c) Rate Stabilization Reserve ($47,500.00), approved as project C10700.2213; 2. That Council delegate the authority to award contracts with terms and conditions satisfactory to the Director, Operations and the Director, Finance & Treasurer in compliance with the City’s Purchasing Policy with the total value of the contracts not to exceed $800,000.00 (Net of HST) for renovations for the leased space at 2460 Brock Road, which was approved in the 2023 Capital Budget (project C10240.2307) to be funded from the Casino Reserve; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.10 Director, Finance & Treasurer, Report FIN 12-24 Municipal Funding Agreement with Association of Municipalities of Ontario Canada Community-Building Fund Revenues Resolution # 543/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report FIN 12-24 regarding the Municipal Funding Agreement with Association of Municipalities of Ontario be received; 2. That the Mayor and City Clerk be authorized to execute the Municipal Funding Agreement with the Association of Municipalities of Ontario for a period of ten years from 2024 to 2033; and, 3. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried 11.11 Director, Corporate Services & City Solicitor, Report LEG 02-24 Expropriation of Lands Required for a New Fire Station 1521 Bayly Street, Pickering Resolution # 544/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That authority be granted to City of Pickering staff to initiate expropriation proceedings for the acquisition of the property municipally known as 1521 Bayly Street, Pickering as depicted in Attachment 1 for the purposes of building a new Fire Station; 2. That authority be granted to City of Pickering staff to serve and publish Notices of Application for Approval to Expropriate the said property, and to forward to the Ontario Land Tribunal any requests for hearing received, to attend the hearings to present the City of Pickering’s position, and to present the Ontario Land Tribunal’s recommendations to City Council for consideration; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. That authority be granted to the City Clerk and the Mayor to execute such notices and forms as may be statutorily mandated by the Expropriations Act, R.S.O. 1990, c. E.26 to give effect to Recommendation 2 in this report, including the Notices of Application of Approval to Expropriate; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 11.12 CEO/Director of Public Libraries, Report LIB 01-24 Funding Out of Country Conference Pickering Public Library Staff Resolution # 545/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. Council approve international travel for one Library staff to attend the Association for Rural and Small Libraries (“ARSL”) Annual Conference in Springfield, Massachusetts at a cost not to exceed $1,300; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Report. Carried 11.13 Director, Operations, Report OPS 13-24 Supply & Delivery of Five 1 Ton Trucks Quotation No. RFQ2024-11 Resolution # 546/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Quotation No. RFQ2024-11 submitted by Downtown Auto Group, in the amount of $495,462.35 (HST excluded) be accepted; 2. That the total gross project cost of $559,872.00 (HST included), and that the total net project cost of $504,182.00 (net of HST rebate) be approved; Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $504,182.00 as provided for in the 2024 Capital Budget as follows: a) The sum of $201,673.00 to be funded from by Development Charges – Other Highway Services Reserve Fund; b) The sum of $201,673.00 to be funded from Development Charges – Parks and Recreation Reserve Fund; c) The sum of $100,836.00 to be funded from the Vehicle Replacement Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.14 Director, Operations, Report OPS 14-24 Supply & Delivery of Five Pickup Trucks Quotation No. RFQ2024-19 Resolution # 547/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Quotation No. RFQ2024-19 submitted by John Bear Buick GMC Limited, in the amount of $326,454.00 (HST excluded) be accepted; 2. That the total gross project cost of $368,893.00 (HST included), and that the total net project cost of $332,200.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $332,200.00 as provided for in the 2024 Capital Budget as follows: a) The sum of $197,318.00 to be funded from the Vehicle Replacement Reserve Fund; b) The sum of $134,882.00 to be funded from Development Charges - Parks and Recreation Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.15 Director, Operations, Report OPS 15-24 Consulting Services for Council Chambers Renovations A question and answer period ensued between Members of Council and staff regarding: • the criteria used to assess the necessity to replace the furniture in the Council Chambers, and if there were options for refurbishment; • the privacy concerns that necessitated the proposed upgrades to the Main Committee Room and the Council Chambers; • the improvements that would enhance accessibility in the Council Chambers; • the methodology used to conduct the acoustic studies, and if back-up acoustic systems would be included in the renovations; • whether modernized technical capabilities would be included as part of the project; • whether there were any areas where potential costs could be reduced without compromising the quality and functionality of the space; and, • whether public feedback would be included as part of the project. Resolution # 548/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That RFP2024-9 for Architectural and Engineering Consulting Services for Council Chambers Renovations submitted by +VG Architects in the amount of $274,237.00 (HST excluded) be accepted; 2. That the total gross project cost of $408,198.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $367,595.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $367,595.00 as approved in the 2023 Capital Budget as follows: a) The sum of $250,000.00 to be funded by a transfer from the Casino Reserve; and, b) The sum of $117,595.00 to be funded by a transfer from the Rate Stabilization Reserve. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.17 Director, City Development & CBO, Report PLN 23-24 Amendment to General Municipal Fees – Planning Applications Changes to development application review procedures and fees in response to Bill 185, Cutting Red Tape to Build More Homes Act, 2024 Resolution # 549/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That, in response to legislated changes arising from the enactment of Bill 185, Cutting Red Tape to Build More Homes Act, 2024, the revised City Development Department – Planning Fees be approved, effective June 25, 2024; 2. That an amendment made to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by: • deleting the pages for City Development Department – Planning; and, • substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix I to Report PLN 23-24, be approved; and, 3. That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix I to Report PLN 23-24, be enacted, to be effective the date of the passing of the By-law. Carried 12. Motions and Notice of Motions 12.1 Potential Amendments to City of Pickering Parks By-law 5495/99 Resolution # 550/24 Moved by Councillor Butt Seconded by Councillor Brenner Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm WHEREAS, the City of Pickering is growing in population, particularly due to the province of Ontario’s housing strategy; And Whereas, Pickering is experiencing greater intensification which is creating a larger demand for the use of more available outdoor amenity spaces; And Whereas, the use of City parks and outdoor amenities are increasingly becoming more popular among our community; And Whereas, more families are wishing to gather outdoors in City parks to have barbecues and picnics; And Whereas, propane barbecues are currently permitted in City parks, and the use of charcoal or solid fueled portable barbecues are prohibited as per Section 11 of By-law 5495/99; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs staff through the Office of the CAO: To investigate and assess the potential for amendments to City of Pickering Parks By-law 5495/99 that would permit the use of charcoal barbecues in City Parks (excluding Pickering's Waterfront) and report back by Q3 2024 with the results of their assessment and a staff recommendation. Carried 13. By-laws 13.1 By-law 8114/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.2 By-law 8115/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 13.3 By-law 8116/24 Being a By-law to adopt Amendment 51 to the Official Plan for the City of Pickering (OPA 23-001/P). Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 13.4 By-law 8117/24 Being a By-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Lots 8 to 12 and 16, Plan M-89, and Part of Lot 23 Broken Front Concession 3 (A 02/23). 13.5 By-law 8118/24 Being a by-law to designate the lands legally described as that Concession Broken Front Range 3 Part Lot 32, Plan 350 Part Lot 7 & 40R30182 Part 2,3 (Save and Except 40R31305 Part 1) municipally known as 301 Kingston Road, Pickering, as being of cultural heritage value or interest. 13.6 By-law 8119/24 Being a by-law to Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. 13.7 By-law 8120/24 Being a by-law to amend Zoning By-law 3036, as amended by By-law 7446/15, to remove the “(H)” Holding Provision from the subject lands, being Lot 1, Plan 40M-2597 (A 03/24). (D. Lazaridis) (441 Mahogany Court) 13.8 By-law 8121/24 Being a by-law to amend Restricted Area (Zoning) By-law 3037, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 17 and 18, Concession 3, and Part 2, 40R-2617 and Part 1, 40R-2418 City of Pickering (A 13/17). (Avonmore Ventures Inc.) (North of William Jackson Drive, South of the Canadian Pacific Railway Corridor) 13.9 By-law 8122/24 Being a by-law to exempt Blocks 165, 167, 168, and 170, Plan 40M-2671, from the part lot control provisions of the Planning Act (1133373 Ontario Inc.) Resolution # 551/24 Moved by Councillor Pickles Seconded by Councillor Cook That By-law Numbers 8114/24 through 8122/24 be approved, save and except By-law 8118/24. Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 14. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 2:30 pm in accordance with the provisions of the Municipal Act and Procedure By-law 8019/23 to consider a matter pertaining to the security of the property of the municipality or local board, litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board, advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization. The matters were discussed in closed session as they pertain to a High Frequency Rail Station in Pickering, an economic development opportunity in the City Centre, the 2023 Corporate Security Annual Report and, Repeal of OPA 46 and settlement of OLT Appeal OLT-23-000606. There was no direction given to staff for the High Frequency Rail Station or the Corporate Security Update. Direction was provided for the following Items pertaining to the economic development opportunity in the City Centre as well as the OLT Appeal matter. Carried 14.1 Confidential Memorandum from the Director, Economic Development & Strategic Projects and Director, Finance & Treasurer Corporate Services & City Solicitor Re: Economic Development Opportunity in Pickering City Centre Resolution # 552/24 Moved by Councillor Pickles Seconded by Councillor Cook That the confidential direction provided to staff during the in-camera portion of the Meeting be approved. Carried Carried 14.2 Confidential Memorandum from the (Acting) Director, City Development & CBO and the Director Corporate Services & City Solicitor Re: Repeal of OPA 46 and settlement of OLT Appeal OLT-23-000606 Resolution # 553/24 Moved by Councillor Nagy Seconded by Councillor Butt Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm That the City’s external lawyer be instructed to arrange for the settlement of the appeals on the terms set out in the Confidential Memorandum from N. Surti, (Acting) Director, City Development and P. Bigioni, Director Corporate Services & City Solicitor, dated June 24, 2024, and to attend such settlement conference or other hearing before the Ontario Land Tribunal as is required to implement this settlement and to effect the repeal of OPA 46 and By-laws 8015/23 and 8016/23. Carried 15. Regional Councillor Updates There were no updates from Regional Councillors. 16. Other Business 16.1 Councillor Robinson gave Notice of a Motion pertaining to playing the Canadian National Anthem at all Council and Standing Committee Meetings. 16.2 Councillor Robinson gave Notice of a Motion pertaining to flag raisings. 16.3 Councillor Robinson gave Notice of a Motion pertaining to age restrictions at certain events. 16.4 Councillor Robinson gave Notice of a Motion pertaining to access for non- members to use the members changerooms at the Chestnut Hill Developments Recreation Complex. 17. Confirmatory By-law By-law Number 8123/24 Councillor Butt, seconded by Councillor Cook moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of June 24, 2024. Carried 18. Adjournment Moved by Councillor Nagy Seconded by Councillor Butt That the meeting be adjourned. Carried Draft Council Meeting Minutes June 24, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm The meeting adjourned at 11:53 p.m. Dated this 24th day of June 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk