The URL can be used to link to this page

Home My WebLink AboutCAO 05-24Report to Council Report Number: CAO 05-24 Date: June 24, 2024 From: Marisa Carpino Chief Administrative Officer Subject: Pickering Heritage & Community Centre Project Update -Tender No. T2023-12 – Milestone Report #1 -File: A-1440 Recommendation: 1. That Report CAO 05-24 be received for information. Executive Summary: The purpose of this report is to provide a semi-annual project status update on the construction of the Pickering Heritage & Community Centre (PHCC). In accordance with item 10 of Report FIN 03-24 (Council Resolution #398/24), staff were instructed to provide semi-annual project status updates on the construction of the Pickering Heritage & Community Centre. Relationship to the Pickering Strategic Plan: The construction of the Pickering Heritage & Community Centre responds to the Pickering Strategic Priorities to Champion Economic Leadership and Innovation; Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; Lead & Advocate for Environmental Stewardship, Innovation & Resiliency; Strengthen Existing & Build New Partnerships; and, Foster an Engaged & Informed Community. Financial Implications: The project is still early in the construction phase which is reflected in the total expenditures to-date. The current year-to-date total expenditure for the project is $3,877,429 (before tax) and when measured against the Council approved PO amount of $51,953,000, represents a total expenditure of 7.46 percent. With construction proceeding at full pace, it is anticipated that more detailed information will be provided for the next milestone report (December 2024). No furniture, fixture or equipment purchases have been made to date. Expenditures against related budgets are expected to begin later this year after the PHCC building has been enclosed. Due to the hiring of new project management staff in the Operations Department, as part of the City’s new Major Projects team, there is no longer a need to retain third party project management services. Related funding will remain associated with the project, for the time being, as a precaution. CAO 05-24 June 24, 2024 Subject: Pickering Heritage & Community Centre Project Update Page 2 Discussion: The purpose of this report is to provide operational and financial project updates on the construction of the Pickering Heritage & Community Centre in accordance with recommendation 10 of Report FIN 03-24 (Council Resolution 398/24). Timing of the reports has been adjusted slightly to June and December, annually, in order to align with the lack of Council meetings during the summer months. A.Site Works & Construction Activity: Mobilization and construction commenced immediately following approval of Report FIN 03-24 on February 5, 2024. Work on site has been progressing steadily, benefitting from a mild winter. Preliminary site preparations have been completed, with clearing, grubbing and rough grading now complete. Temporary electrical and data service migrations were completed in April 2024, ensuring that the rest of the museum site would remain connected and fully functional. A foundation permit was issued in March 2024 to facilitate construction of footings and foundations, which is presently underway. Site plan approval has been obtained and all required building permits will be issued by the end of June 2024. Highlights of construction progress are summarized as follows: •Building permits have been issued and required document delivered and posted at theconstruction site. Site plan approval has been obtained. Final permits are expected tobe released by the end of June 2024. •The site has been cleared and preliminary earthworks commenced, with the first footings and foundations currently under construction. •Temporary power and data relocations have been completed, ensuring ongoingfunctionality for the rest of the museum site. •Archaeological work is proceeding. Subject to any findings of significance, and requiredapprovals by authorities having jurisdiction, field work is expected to be completed bythe end of June 2024. Construction will expand to this part of the site once approvalshave been obtained. •The Puterbaugh Schoolhouse has been moved to its new location. •The Harvey House is expected to be relocated before the end of June. B.Schedule: The project remains on schedule for substantial performance, and to be ready for takeover, by October 2025. The building is intended to open for public use in April 2026. C.Archaeological Work: The Toronto and Region Conservation Authority (TRCA) archaeological unit commenced stage 3 and stage 4 work on the area of interest previously identified and as referenced in Report FIN 03-24. This area is required for construction of a gravel overflow parking lot to supplement more frequently used asphalt parking areas, such as during major events. Archaeological field work is expected to be complete by the end of June 2024, with requisite clearances to follow. Assuming that there are no additional findings of significance, and subject to approval by TRCA and the Ministry of Citizenship and Multiculturalism, the construction site will be CAO 05-24 June 24, 2024 Subject: Pickering Heritage & Community Centre Project Update Page 3 expanded into this area during the summer. Archaeological field work was monitored by the Huron-Wendat Nation and Haudenosaunee Development Institute (HDI), both of whom also participated in the previous stages of work in 2023 and were invited to return to continue to participate. Although required to complete the overall project, the archaeological work has been planned and executed in a manner that ensures it would have no impact on construction progress for the main building. D.Operating Budget & Programming Model: Community Services and the Pickering Public Library are currently preparing operating budgets and programming models, and will be consulting with local and broader stakeholder groups over the next eighteen months. Pre-opening costs for facility operations will be included in the 2025 Current Budget, to prepare in advance of taking over the building at the end of that year. Additional details on proposed uses and activities will be provided with the next milestone update. First public use of the Facility is not expected until spring 2026, following a fit-out period after the construction is complete. A more formal grand opening is typically scheduled after the unofficial ‘soft’ launch to ensure that the building is completely ready to begin regular operation. Attachment: None Prepared By: Approved/Endorsed By: Brian Duffield Stan Karwowski Director, Operations Director, Finance & Treasurer Vince Plouffe, OAA, MRAIC Laura Gibbs Division Head, Operations Services Director, Community Services Jackie Flowers CEO/Director of Public Library BD:vp Original Signed By:Original Signed By: Original Signed By:Original Signed By: Original Signed By: CAO 05-24 June 24, 2024 Subject: Pickering Heritage & Community Centre Project Update Page 4 Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: