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Home My WebLink AboutJune 6, 2024Pickering Anti-Black Racism Taskforce Meeting Agenda June 6, 2024 Electronic Meeting - 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. Page 1.Welcome and Call to Order O. Grignon 2.Review and Approval of Agenda O. Grignon 3.Disclosure of Interest O. Grignon 4.Approval of Minutes 4.1 May 2, 2024 1 5.Presentations 5.1 Sarah Earl, President, PFLAG Canada, Durham Region Re: PFLAG Canada, Durham Region - Programs and Events 5.2 Julie Whelan and Lianne McRadu, Nordicity Re: Post Manor Feasibility Study – Community Space 6.Delegations 7.General Business 7.1 7.2 City Updates: Equity, Diversity and Inclusion Strategy and Emancipation Day Executive Updates J.San Antonio O. Grignon 7.3 Subcommittee Updates K. Hanson, A. Fraserand C. Canzius-Consultation and Co-Design -Community Partnerships -Marketing and Promotions 7.4 PABRT participation in Community Events -Wellness Fair -Pride Parade O. Grignon Pickering Anti-Black Racism Taskforce Meeting Agenda June 6, 2024 Electronic Meeting - 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 8.Correspondence 9.Other Business 10.Next Meeting 11.Adjournment Page 1 of 6 Minutes/Meeting Summary Pickering Anti-Black Racism Taskforce May 2, 2024 Electronic Meeting - 7:00 pm Attendees: D. Dill Z. Donaldson A. Fraser O. GrignonP. MartinV. ShawK. Hanson D. David C. CanziusS. MascollD. YewWoon, Community Engagement Coordinator, Equity, Diversity & InclusionJ. San Antonio, Senior Advisor, Equity, Diversity & Inclusion (Staff Liaison) A. MacGillivray, Council & Committee Coordinator (Recording Secretary) Absent: B. LoiseauK. Petrolo Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome and Call to Order O.Grignon called the meeting to order.D. David read the Land Acknowledgement. 2. Review and Approval of Agenda Moved by S. Mascoll Seconded by P. Martin That the May 2, 2024 Meeting agenda of the Pickering Anti-Black Racism Taskforce be approved. Carried 3. Disclosure of Interest No disclosures of interest were noted. 4. Approval of Minutes Moved by A. Fraser Seconded by V. Shaw - 1 - Page 2 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) That the April 4, 2024 Meeting Minutes of the Pickering Anti-Black Racism Taskforce be approved. Carried 5. Presentations 5.1 Ellen Tayles-Armstrong, Conservator, Community Services Re: Roots to Rebellion Exhibit Updates Ellen Tayles-Armstrong, Conservator, Community Services provided an update regarding the Roots to Rebellion Exhibit at Pickering Museum Village and advised that there have been delays on the construction of the buildings. She provided an overview of various elements and activities that will be part of the Exhibit and indicated that it is tentatively scheduled to open in July 2024. E. Tayles-Armstrong invited Taskforce Members to visit the Exhibit upon opening and thanked the Taskforce for its support and advice throughout the process. A question and answer period ensued between the Taskforce and Ellen Tales-Armstrong regarding whether there are shuttle buses being considered to bring people from City Centre to and from the Exhibit. E. Tayles-Armstrong indicated that there are options being explored to implement a shuttlefrom the GO Station at Highway 7 and BrockRoad, and expressed that she would share theidea of a City Centre shuttle to the events team.She concluded her remarks speaking to the positive feedback received regarding the Exhibiton social media. 6. Delegations There were no delegations. 7. General Business 7.1 Executive Updates S. Mascoll provided an update regarding theTaskforce’s finances including: - 2 - Page 3 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • the importance of submitting any outstanding invoices to the City no later than mid-November; • the approximately $4,000 - $5,000 left that was left in last year’s budget; • the approved operating budget of $85,000.000, segmented into the following buckets: o $66,000.00 for action areas around consultation; o $12,500.00 for community partnerships; o $10,000.00 for marketing and promotions; and, o $2,500.00 as a contingency fund. Discussion ensued amongst Taskforce Members regarding updates on the Taskforce’s finances being provided on an as needed basis and that S. Mascoll would be willing to share a detailed overview of the finances for the Taskforce to reference. J. San Antonio clarified that Member stipends were accounted separately from the Taskforce’s operating budget and spoke to invoices from November 2023 being related to the Black Joy Holiday Market event. 7.2 Subcommittee Updates Consultation and Co-design Subcommittee K. Hanson indicated that they were continuing to work with the City to finalize details regarding the Consultation and Co-design project. Community Partnerships Subcommittee A. Fraser provided updates to the Taskforce including: • plans for the Taskforce to host a booth at the Kujenga Wellness Fair on May 26, 2024 from 10:00 am – 4:00 pm; and, - 3 - Page 4 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) • discussions with Durham Family Cultural Centre (DFCC), Ifarada Institute, and Durham One on their involvement in the Taskforce’s BBQ Event planned for August 31, 2024. Marketing and Promotions Subcommittee O. Grignon indicated that there were no significant updates and that there was enough promotional materials for the Taskforce’s involvement in the Kujenga Wellness Fair Event on May 26, 2024. 7.3 EDI Strategy Update J. SanAntonio provided an update regarding the City’s EDI Strategy and spoke to the final strategy going before the Executive Committee on May 6, 2024 and to Council on May 27, 2024 for consideration. 8. Correspondence There was no correspondence. 9. Other Business 9.1 Celebrating PRIDE J. San Antonio provided an update regarding the City’s past and planned support for community PRIDE initiatives. O. Grignon spoke to the importance of allyship and solidarity and indicated that she would encourage Taskforce Members to participate in the events when possible. 9.2 EDI Annual Report J. San Antonio and D. Yew Woon provided an overview of the City’s 2023 Annual EDI Report highlighting the Taskforce’s work in 2023 as well as other EDI initiatives in the City. Discussion ensued amongst Taskforce Members regarding the benefit of taking photos at initiatives and events to showcase the work of - 4 - Page 5 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) the Taskforce and the Annual Report being available to the public on the City’s website. 9.3 Incident of Racist Vandalism D. Donovan spoke to an incident that was reported to him of community members having their property vandalized with racist rhetoric. He expressed concern regarding the incident and solicited the Taskforce for ideas on how they could best support those impacted. Discussion ensued with the Taskforce discussing: • the importance of the Consultation and Co-design project to hear from the community and help develop policy and processes to respond to racist incidents; • whether the City has processes in place to hear from or support those impacted by racist incidents; • concerns with insufficient response from police to racist incidents; • whether a group could be formed to combat anti-Asian racism; • the Taskforce and City’s past responses to incidents of hate or racism reported in the community; • the Taskforce’s ability to bring recommendations to Council’s attention; • the Chinese Canadian National Council for Social Justice’s online tool for reporting anti-Asian hate incidents; • what City staff or resources could play a role in addressing these incidents; • how partnerships between the police and other community partnerships can assist in addressing these incidents; • the Policing Subcommittee that existed in the past on the Taskforce; • the invitation to the Taskforce from the Region of Durham to be involved in a Municipal Diversity, Equity, and Inclusion Symposium; • the value of having a way to document and share these incidents with the City and the broader community; D. Dill indicated that he would follow up with the family impacted to see if they wish to share their experience with the Taskforce. - 5 - Page 6 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) •whether a subcommittee could commit tolooking at this and collect information in advance of the broader consultation and co-design work; and, •the importance of the Taskforce taking abreak in the summer to maintain good mental health. 10. Next Meeting The next meeting is scheduled for June 6, 2024 at 7:00 pm in an electronic format. 11. Adjournment The meeting was adjourned. Meeting Adjourned: 8:19 pm - 6 -