HomeMy WebLinkAboutOPS 08-24Report to Council
Report Number: OPS 08-24
Date: May 27, 2024
From: Brian Duffield
Director, Operations
Subject: Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body - Quotation No. RFQ2024-9 - File: A-1440
Recommendation:
1. That Quotation No. RFQ2024-9 submitted by Kenworth Toronto Ltd., in the amount of
$342,860.00 (HST excluded) be accepted;
2. That the total gross project cost of $387,432.00 (HST included), and that the total net project cost of $348,895.00 (net of HST rebate) be approved;
3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $348,895.00, as provided for in the 2024 Capital Budget as follows:
a) The sum of $348,895.00 to be funded from the Fence Reserve be revised to be
funded from the Rate Stabilization Reserve;
4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report.
Executive Summary: The purpose of this report is to award Quotation No. RFQ2024-9 for the supply and delivery of one 4 Ton Dump Truck with Roll-off Body. The Public Works Division, within the Operations Department, currently utilizes various dump trucks with
attached bodies to complete a variety of work tasks. The new addition to the City’s fleet of one
4 Ton Dump Truck with Roll-off Body was approved for purchase in the 2024 Capital Budget.
Request for Quotation No. RFQ2024-9 was on the City’s bids&tenders portal on March 4, 2024. Two companies responded by the closing date of April 4, 2024. Kenworth Toronto Ltd. was the lowest compliant response with a price of $342,860.00 (HST excluded).
In accordance with Purchasing Policy Item 06.11(c), where the compliant quotation or
tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Finance & Treasurer, CAO, and Council.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community.
OPS 08-24 May 27, 2024
Subject: Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body Page 2
Financial Implications:
1. Quotation Amount
Quotation No. RFQ2024-9 $342,860.00 HST (13%)
Total Gross Quotation Cost
44,571.80
$387,431.80
2. Estimated Project Costing
Quotation No. RFQ2024-9 $342,860.00
Total Project Cost $342,860.00
HST (13%) 44,571.80 Total Gross Project Costs $387,431.80 HST Rebate (11.24%) (38,537.00)
Total Net Project Cost $348,895.00
3. Approved Source of Funds Description Account Code
Source of Funds
Available Budget Required
4 Ton Dump Truck with
Roll-off Body (new)
C10305.2406 Fence Reserve $350,000.00 $0.00
4 Ton Dump Truck with Roll-off Body (new)
C10305.2406 Rate Stabilization Reserve 0.00 348,895.00
Total Funds $350,000.00 $348,895.00
Project Cost under (over) approved funds by $1,105.00
Discussion: The purpose of this report is to award Quotation No. RFQ2024-9 for the supply and delivery of one 4 Ton Dump Truck with Roll-off Body. Fleet Services manages and assists
with the procurement of the City’s fleet. As reflected in the 2024 Capital Budget, the vehicle
listed above was approved for purchase.
These types of vehicles with roll-off bodies are versatile vehicles utilizing interchangeable bodies to allow the one truck chassis to perform multiple tasks. Public Works will utilize a combinations of a chipper body for additional pruning and maintenance resources, a storage
container to store materials and equipment safely and securely on a job site, and a dump body
OPS 08-24 May 27, 2024
Subject: Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body Page 3
for road allowance work and special events support. These vehicles are typically on 12 months or more for delivery from the vendors receipt of a Purchase Order.
RFQ Request for Quotation No. RFQ2024-9 was on the City’s bids&tenders portal on March 4,
2024. Two companies responded by the closing date of April 4, 2024. Kenworth Toronto Ltd. was the lowest compliant response with a price of $342,860.00 (HST excluded) per unit. The bid document released to vendors was for the purchase of all three of these types of vehicles
After careful review of all submissions received, Operations’ staff recommend the acceptance
of Quotation No. RFQ2024-9 submitted by Kenworth Toronto Ltd., and that the total net project
cost of $348,895.00 (net of HST rebate) be approved.
Attachment: None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Matt Currer Cathy Bazinet, CPPB, NIGP-CPP Manager, Fleet Operations Manager, Procurement
Original Signed By: Original Signed By:
Brian Duffield Stan Karwowski, MBA, CPA, CMA Director, Operations Director, Finance & Treasurer
BD:nm
Recommended for the consideration of Pickering City Council Original Signed By:
Marisa Carpino, M.A. Chief Administrative Officer