Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
May 27, 2024
Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1. Call to Order/Roll Call 2. Moment of Reflection Mayor Ashe will call for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Mayor Ashe will read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest 5. Adoption of Minutes Special Council Minutes, April 22, 2024 1 (Confidential In Camera Special Council Minutes, April 22, 2024 provided under separate cover) Council Minutes, April 22, 2024 5 (Confidential In Camera Council Minutes, April 22, 2024 provided under separate cover) Executive Committee Minutes, May 6, 2024 29 Planning & Development Committee Minutes, May 6, 2024 46 Special Council Minutes, May 6, 2024 50 Special Council Minutes, May 13, 2024 55 (Confidential In Camera Council Minutes, May 13, 2024 provided under separate cover) 6. Presentations 7. Delegations Members of the public looking to provide a verbal delegation to Members of Council may do so either in person, or through a virtual connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the online delegation form or email clerks@pickering.ca. Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. A maximum of 5 minutes shall be allotted for each delegation. Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 7.1 Shawna Stanleigh, Member, Waterfront Visionary Advisory Committee (In Person) Re: Corr. 16-24 Waterfront Visionary Advisory Committee - 2023 Year End Report and 2024 Proposed Work Plan 7.2 Charlene Herbst, Pickering Resident (Virtual) Re: The Conduct of Council 7.3 Charlene Herbst, Pickering Resident (Virtual) Re: By-law 8110/24 (Agenda Item 13.3) 7.4 Carl Fulda, Oshawa Resident (In Person) Re: By-law 8110/24 (Agenda Item 13.3) 7.5 Judy Griffiths, Blackstock Resident (Virtual) Re: By-law 8110/24 (Agenda Item 13.3) 7.6 Maggie Braun, Ecosystems Management Technologist, Gather 2030 (Virtual) Re: Open and Inclusive Decision-Making Processes for Sustainable Development Programs in Pickering 7.7 Jessica Wilkins, Durham Region Freedom Fighters (DRFF) (Virtual) Re: The Conduct of Council 7.8 Patricia Conlin, Port Perry Resident (In Person) Re: Report HUR 01-24 Equity, Diversity and Inclusion Strategy 7.9 Patricia Conlin, Port Perry Resident (In Person) Re: By-law 8110/24 (Agenda Item 13.3) 7.10 Terry Peters, Pickering Resident (In Person) Re: By-law 8110/24 (Agenda Item 13.3) Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7.11 Terry Peters, Pickering Resident (In Person) Re: Council Transparency and Accountability 7.12 Ryan Linkletter, Pickering Resident (In Person) Re: By-law 8110/24 (Agenda Item 13.3) 7.13 Ryan Linkletter, Pickering Resident (In Person) Re: The Conduct of Council 7.14 John Petejan, Civis4Reform (In Person) Re: By-law 8110/24 (Agenda Item 13.3) 7.15 Dianna Robinson, Toronto Resident (In Person) Joe Ingino, Editor/Publisher, Oshawa/Durham Central Newspaper (In Person) Re: Conduct at Council Meetings 7.16 Dianna Robinson, Toronto Resident (In Person) Joe Ingino, Editor/Publisher, Oshawa/Durham Central Newspaper (In Person) Re: By-law 8110/24 (Agenda Item 13.3) 7.17 Jeffrey Armitage, Jeffrey P. Armitage Inc. (In Person) Kerstin Kelly, Oakwood Resident (In Person) Re: The Conduct of City Council 7.18 Jennifer Johnson, Ottawa Resident (Virtual) Re: Concerns regarding the Conduct of City Council 7.19 Terry Rekar, Courtice Resident (Virtual) Re: By-law 8110/24 (Agenda Item 13.3) 8. Correspondence 8.1 Corr. 15-24 59 Timothy Higgins, Accessibility Coordinator, City of Pickering Re: Accessibility Advisory Committee - 2023 Year End Report and 2024 Proposed Work Plan Recommendation: That Corr. 15-24 from Timothy Higgins, Accessibility Coordinator, City of Pickering, dated May 27, 2024, regarding the Accessibility Advisory Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Committee 2023 Year End Report and 2024 Proposed Work Plan, be received for information. 8.2 Corr. 16-24 69 Arnold Mostert, Manager, Landscape & Parks Development, City of Pickering Re: Waterfront Visionary Advisory Committee - 2023 Year End Report and 2024 Proposed Work Plan Recommendation: That Corr. 16-24 from Arnold Mostert, Manager, Landscape & Parks Development, City of Pickering, dated May 27, 2024, regarding the Waterfront Visionary Advisory Committee 2023 Year End Report and 2024 Proposed Work Plan, be received for information. 8.3 Corr. 17-24 72 Patricia DeGuire, Chief Commissioner, Ontario Human Rights Commission Re: Council Request to OHRC Recommendation: 1. That Corr. 17-24 from Patricia DeGuire, Chief Commissioner, Ontario Human Rights Commission, dated May 10, 2024 be received; 2. That a copy of Corr. 17-24 be provided to the Hon. Paul Calandra, Minister of Municipal Affairs and Housing, along with a copy of Council Resolution #444/24 endorsing the Town of Aurora’s Resolution of February 27, 2024, pertaining to Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement including the original Town of Aurora's Correspondence and Resolution; and, 3. That the Minister be requested to consider the information provided in any proposed legislated changes to improve and strengthen municipal codes of conduct. Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 9. Report EC 05-24 of the Executive Committee held on May 6, 2024 Refer to Executive Committee Agenda pages: 9.1 Director, Community Services, Report CS 09-24 1 Community Visitor Plan Recommendation: 1. That Council endorse the Community Visitor Plan, as set out in Attachment 1; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.2 Director, Human Resources, Report HUR 01-24 81 Equity, Diversity and Inclusion Strategy Recommendation: 1. That Council endorse the 2024-2034 Equity, Diversity and Inclusion Strategy, as set out in Attachment 1; 2. That staff be directed to develop and implement an annual work plan in accordance with the timelines set out in the EDI Strategy which shall incorporate the key areas of focus and associated action items set out in the Strategy, with those actions being reflected in the annual current and capital budgets of the City on an ongoing basis; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. 9.3 Director, Community Services, Report CS 08-24 156 City Property Naming Submission to name the Turf Field at Kinsmen Park as Jayde Riviere Field No Committee Recommendation - Council Direction Required Original Staff Recommendation (for reference purposes only): Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Report CS 08-24 regarding the submission to name the turf field at Kinsmen Park as Jayde Riviere Field be received; 2. That Council approve naming the turf field at Kinsmen Park as Jayde Riviere Field; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.4 Director, Community Services, Report CS 10-24 164 Recommendation for Improved Lighting Around Municipal Facilities Accessibility Advisory Committee No Committee Recommendation - Council Direction Required Original Staff Recommendation (for reference purposes only): 1. That Report CS 10-24 regarding Accessibility Advisory Committee Recommendations for improved lighting around Municipal Facilities be received; 2. That the Mayor be requested to include funding in the amount of $36,000 in the City’s 2025 Current Budget to enable staff to undertake an exterior lighting study of Civic Centre and Community Facilities; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 11-24 176 Community Safety & Well-Being Plan Recommendation: 1. That the Community Safety & Well-Being Plan, as set out in Attachment 1, be endorsed; and, 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 9.6 Director, Community Services, Report CS 12-24 246 Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Gingerbread Nursery Licence Agreement Licence Agreement Renewal Recommendation: 1. That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement with Gingerbread Co-operative Nursery School (Pickering) Inc. as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.7 Director, Engineering Services, Report ENG 06-24 255 Rouge Stormwater Management Pond Sediment Cleanout Request for Tender No. T2024-1 Recommendation: 1. That Request for Tender No. T2024-1 for Rouge Stormwater Management Pond Sediment Cleanout as submitted by Cardan Demolition & Excavation Inc. in the total tendered amount of $521,898.13 (HST included) be accepted; 2. That Council approve the hiring of T.Y.Lin International Canada Inc. as a consultant, in the amount of $75,650.00 (HST excluded) to undertake contract administration and construction supervision of Request for Tender No. T2024-1 for Rouge Stormwater Management Pond Sediment Cleanout in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3. That the total gross project cost of $670,011.00 (HST included), including the tendered amount, consulting cost, a contingency and other associated costs, and the total net project cost of $603,366.00 (net of HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $603,366.00 as approved in the 2023 Capital Budget to be funded by a transfer from the SWM Reserve Fund; and, Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Director, Engineering Services, Report ENG 07-24 260 Proposed All-way Stop Sandy Beach Road and Parkham Crescent No Committee Recommendation - Council Direction Required Original Staff Recommendation (for reference purposes only): 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Sandy Beach Road and Parkham Crescent; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.9 Director, Operations, Report OPS 04-24 266 Supply & Delivery of Various 4 and 5 Ton Dump Trucks Quotation No. RFQQ2024-4A Recommendation: 1. That Quotation No. RFQQ2024-4A as submitted by Viking Cives Ltd. in the amount of $1,254,900.00 (HST excluded) be accepted; 2. That the total gross project cost of $1,418,037.00 (HST included), and that the total net project cost of $1,276,986.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,276,986.00 as approved for in the 2024 Capital Budget as follows: a) The sum of $424,339.00 be revised from a 5-Year DC Debt to a 5-Year Internal Loan; Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca b) The sum of $852,647.00 to be funded from the Vehicle Replacement Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.10 Director, Operations, Report OPS 05-24 270 Architectural & Engineering Consulting Services for Restoration of the Redman, Miller Cole & Brougham Temperance Houses and Related Site Works at the Pickering Museum Village Recommendation: 1. That RFP2023-11 for Architectural & Engineering Consulting Services for Restoration of the Redman, Miller Cole & Brougham Temperance Houses and Related Site Works at the Pickering Museum Village submitted by Barry Bryan Associates in the amount of $271,200.00 (HST included) be accepted; 2. That the total gross project cost of $336,740.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $303,245.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $303,245.00 as approved in the 2018 and 2021 to 2024 Capital Budgets as follows: a) The sum of $90,000.00 to be funded from Property Taxes; b) The sum of $160,000.00 to be funded by a transfer from the Minor Building Replacement Reserve; c) The sum of $53,245.00 to be funded by a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.11 Director, City Development & CBO, Report PLN 11-24 275 Application for Exceptions to Street Naming Policy ADM 220 Naming of a private street for the Porsche Experience Centre development Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: That the application from Pickering Developments Inc. to use the name “Porsche” and the suffix (street type) “Drive”, for the new private street to the proposed Porsche Experience Centre development, be approved. 9.12 Director, City Development & CBO, Report SUS 05-24 280 Enbridge Data Usage Licence No Committee Recommendation - Council Direction Required Original Staff Recommendation (for reference purposes only): 1. That the Mayor and City Clerk be authorized to execute a Data Usage Licence with Enbridge Gas Inc. as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, and/or Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10. Report PD 03-24 of the Planning & Development Committee held on May 6, 2024 Refer to Planning & Development Agenda pages: 10.1 Director, City Development & CBO, Report PLN 12-24 Draft Plan of Subdivision Application SP-2023-03 Zoning By-law Amendment Application A 11/23 Caplink Limited (575, 625 and 685 Highway 7) Seaton Community 1 Recommendation: 1. That Draft Plan of Subdivision Application SP-2023-03, submitted by Caplink Limited, on lands being Part Lots 27 and 28, Concession 5, to establish a plan of subdivision consisting of six blocks for employment uses, road widenings, and new municipal roads, as shown on Attachment 5 to Report PLN 12-24, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and, Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That Zoning By-law Amendment Application A 11/23, submitted by Caplink Limited, to implement Draft Plan of Subdivision SP-2023-03 and permit a food manufacturing campus on lands being Part Lots 27 and 28, Concession 5, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 12-24, be finalized and forwarded to Council for enactment. 11. New and Unfinished Business 11.1 Director, Corporate Services & City Solicitor, Report CLK 03-24 74 Lobbyist Registry One-Year Update Recommendation: That Report CLK 03-24, regarding the Lobbyist Registry One-Year Update, be received for information. 11.2 Director, Operations, Report OPS 06-24 81 Supply & Delivery of Three Sidewalk Tractors with Attachments - Quotation No. RFQQ2024-5A Recommendation: 1. That Quotation No. RFQQ2024-5A submitted by York Region Equipment Centre, in the amount of $639,638.67.00 (HST excluded), be accepted; 2. That the total gross project cost of $722,792.00 (HST included) and the total net project cost of $650,897.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $650,897.00, as provided for in the 2024 Capital Budget as follows: a) The sum of $350,000.00 as approved in the 2024 Capital Budget be increased to $433,931.00 to be funded from the Equipment Replacement Reserve; Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca b) The sum of $216,966.00 be revised from a 5-Year DC Debt to be funded from the DC – Other Highway Services Reserve Fund; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.3 Director, Operations, Report OPS 07-24 85 Consulting Services for a New Vehicle Storage Shed at the Operations Centre - RFP2024-2 Recommendation: 1. That Request for Proposal No. RFP2024-2 for Consulting Services for the design of a New Vehicle Storage Shed at the Operations Centre, as submitted by Barry Bryan Associates in the amount of $329,850.00 (HST excluded), be accepted; 2. That the total gross project cost of $463,131.00 (HST included) for design and associated costs, and the total net project cost of $417,064.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $417,064.00 as approved in the 2023 and 2024 Capital Budgets and funded from by a transfer from the Operations Centre Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 11.4 Director, Operations, Report OPS 08-24 89 Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body - Quotation No. RFQ2024-9 Recommendation: 1. That Quotation No. RFQ2024-9 submitted by Kenworth Toronto Ltd., in the amount of $342,860.00 (HST excluded) be accepted; Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the total gross project cost of $387,432.00 (HST included), and that the total net project cost of $348,895.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $348,895.00, as provided for in the 2024 Capital Budget as follows: a) The sum of $348,895.00 to be funded from the Fence Reserve be revised to be funded from the Rate Stabilization Reserve; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.5 Director, Operations, Report OPS 09-24 92 Replacement of Existing Indoor Tennis Court Flooring at Chestnut Hill Developments Recreation Complex - Tender No. T2024-4 Recommendation: 1. That Tender No.T2024-4 for Replacement of Existing Indoor Tennis Court Flooring at the Chestnut Hill Developments Recreation Complex, as submitted by United Contracting Inc., in the amount of $624,900.00 (HST excluded) be accepted; 2. That the total gross project cost of $920,837.00 (HST included) including construction and contingency, and the total net project cost of $829,242.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $829,242.00 as follows and approved in the 2024 Capital Budget: a) A transfer of $580,298.00 from the Casino Reserve; b) A transfer of $248,944.00 from the Tennis Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 11.6 Director, City Development & CBO, Report PLN 17-24 96 Consulting Services for a Growth Management Review Study Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca - RFP2024-5 Recommendation: 1. That Request for Proposal No. RFP2024-5 for Consulting Services for Growth Management Review Study for the City of Pickering, submitted by Watson & Associates Ltd., in the amount of $175,000.00 (excluding HST), be accepted; 2. That the total gross project cost of $197,750.00 (HST included) and the net project cost of $178,080.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $178,080.00, as approved in the 2024 Current Budget, as follows: a) The sum of $80,136.00 to be funded by a transfer from the Development Charge Reserve Fund – Growth Related Studies; b) The sum of $97,944.00 to be funded from Property Taxes; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. 12. Motions and Notice of Motions 12.1 Natural Gas for Rural and Expanding Communities Moved by Councillor Brenner Seconded by Councillor Cook WHEREAS, reliable and affordable access to natural gas is essential for the economic viability and prosperity of residents and businesses in our community, offering a balance of affordability and energy reliability; And Whereas, potential limitations on the expansion of natural gas infrastructure jeopardizes access to this critical energy source, which is fundamental to fostering economic growth, supporting our manufacturing sector, enhancing agricultural and farm productivity, ensuring the Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca development of affordable housing, and maintaining energy reliability in Durham Region including the City of Pickering; And Whereas, Ontario is growing and access to reliable and affordable energy sources such as natural gas is required to support this growth in both urban and rural communities, and is a measured approach to energy transition; And Whereas, the absence of natural gas access would severely stifle the growth of the industrial sector, leading to escalated costs for agriculture and farm production, manufacturing, and consumer goods; And Whereas, for our rural and farming communities, access to natural gas is vital, as a cost-effective energy source and a catalyst for sustainable agricultural practices and on-farm operations, including heating, grain drying, and storage, directly contributing to reduced operational expenses and enabling sustainable agricultural advancements; And Whereas, achieving a net-zero emissions target in a cost-effective manner requires a collaborative approach between the electric and gas sectors, leveraging the strengths of both to enhance the overall reliability, resilience, and consumer choice within Ontario’s energy system; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1. Supports a balanced and measured approach to Ontario’s energy transition, acknowledging the insufficiency of the current electricity supply to meet the growing demands from electrification and the critical role of natural gas in bridging this gap; 2. That natural gas must be recognized as a cornerstone in meeting Ontario’s growing energy needs; 3. That Pickering Council supports the need for maintaining access to diverse and affordable energy sources, including natural gas, to bolster our agricultural sectors, enabling our rural communities to thrive and sustainably increase production capabilities within the City of Pickering and its surrounding areas; and, 4. That this resolution be circulated to Colin Best, President of AMO; Hon. Doug Ford, Premier of Ontario; Hon. Todd Smith, the Minister of Energy; Hon. Peter Bethlenfalvy, Member of Provincial Parliament Pickering-Uxbridge; all Durham Region municipalities as Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca significant actors to ensuring the need for natural gas in Ontario as part of a measured approach towards energy transition, and that it also be submitted to municipalaffairs@enbridge.com. 13. By-laws 13.1 By-law 8108/24 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Item 4.8 Report ENG 07-24, page 260 of the Executive Committee Agenda] 13.2 By-law 8109/24 Being a By-law to amend Restricted Area (Zoning) By-law 7364/14, to implement the Official Plan of the City of Pickering, Region of Durham, for land at Part Lots 27 and 28, Concession 5, City of Pickering (A 11/23). [Refer to Item 4.1 Report PLN 12-24, page 1 of the Planning & Development Committee Agenda] 13.3 By-law 8110/24 101 Being a by-law to amend Procedure By-law 8019/23, being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of Meetings. 13.4 By-law 8111/24 104 Being a by-law to exempt Block 173, Plan 40M-2671, from the part lot control provisions of the Planning Act. (1133373 Ontario Inc.) 13.5 By-law 8112/24 107 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 1, 2, 3, 4 Plan 566 and Part of Lot 32, Concession 1 North, Now Parts 1, 40R2545 and Part 1, 40R2549, City of Pickering (A 09/16(R)) (702153 Ontario Limited) Council Meeting Agenda May 27, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 14. Confidential Council – Public Report 15. Regional Councillor Updates 16. Other Business 17. Confirmatory By-law 18. Adjournment Special Council Meeting Minutes In Camera April 22, 2024 Hybrid Electronic Meeting – 5:00 pm Main Committee Room 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt M. Nagy D. Pickles L. Robinson Absent: L. Cook Also Present: M. Carpino -Chief Administrative Officer P. Bigioni -Director, Corporate Services & City Solicitor S.Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except Councillor Cook. 2.Disclosure of Interest No disclosures of interest were noted. Mayor Ashe reminded Council and staff that to protect the integrity of the confidential nature of In Camera Meetings, recording of meetings were not allowed. Resolution # 452/24 Moved by Councillor Robinson Seconded by Councillor Nagy That Council move into closed session in accordance with the provisions of Section 239(2) of the Municipal Act and the Procedure By-law, to consider a matter pertaining to - 1 - Special Council Meeting Minutes In Camera April 22, 2024 Hybrid Electronic Meeting – 5:00 pm Main Committee Room 2 advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. The matters are being discussed in-camera as they relate to Elexicon Corporation - Corporate Matters. Carried Council took a brief pause to allow the livestream of the Meeting to be severed. 3. In Camera Matters 3.1 Chief Administrative Officer, Confidential Report CAO 03-24 Re: Elexicon Corporation - Corporate Matters This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #453/24 Moved by Councillor Nagy Seconded by Councillor Robinson That Council rise from the closed session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to advice that was subject to solicitor-client privilege, a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or - 2 - Special Council Meeting Minutes In Camera April 22, 2024 Hybrid Electronic Meeting – 5:00 pm Main Committee Room 3 scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, as it pertains to Elexicon Corporation - Corporate Matters. Resolution #454/24 Moved by Councillor Nagy Seconded by Councillor Pickles That the confidential direction provided to staff during the closed portion of the Meeting be approved. Carried on a Recorded Vote as follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 4. Confirmatory By-law By-law 8097/24 Councillor Butt, seconded by Councillor Nagy moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of the Special Council Meeting of April 22, 2024. Carried 5. Adjournment Moved by Councillor Nagy Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 6:20 pm. - 3 - Special Council Meeting Minutes In Camera April 22, 2024 Hybrid Electronic Meeting – 5:00 pm Main Committee Room 4 Dated this 22nd day of April, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk - 4 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt M. NagyD. Pickles L. Robinson Absent: L. Cook Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief L. Gibbs -Director, Community Services B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner J. Litoborski -J. Litoborski, Manager, Municipal Law Enforcement Services E. Game -Senior Planner, Heritage C.Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person save and except Councillor Cook. 2.Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3.Indigenous Land Acknowledgment Statement - 5 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 2 Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest No disclosures of interest were noted. 5. Adoption of Minutes Discussion ensued between Members of Council and staff regarding the Council Meeting Minutes of March 25, 2024, and the Special Council Meeting Minutes of April 2, 2024, with questions being raised regarding the negative comments that had not been captured relating to the removal of Question Period and why motions that had been ruled out of order or had not been seconded, were not included in the minutes. Resolution # 455/24 Moved by Councillor Butt Seconded by Councillor Pickles Special Council – Education & Training Minutes, March 25, 2024 Council Minutes, March 25, 2024 Executive Committee Minutes, April 2, 2024 Special Council Meeting Minutes, April 2, 2024 Planning & Development Committee Minutes, April 2, 2024 Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 6. Presentations There were no presentations. 7. Delegations There were no delegations. - 6 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3 8. Correspondence 8.1 Corr. 11-24 Jeff Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering Re: Integrity Commissioner’s Annual Report - City of Pickering Janice Atwood-Petkovski appeared before Council via electronic connection and provided an overview of the Integrity Commissioner’s Annual Report. Ms. Atwood-Petkovski spoke to the role of the Integrity Commissioner, the types of activities covered in the Report, the number of complaints and Recommendations Reports to Council, and the Lobbyist Registry activities. Brief discussion ensued between Members of Council and Ms. Atwood-Petkovski regarding: • the Report being titled “Annual Report” when it covered a period of time longer than one year; • whether the content of the Report was exclusive to the City of Pickering; • confirmation whether Principles Integrity acted in the capacity of an Ombudsman for the City of Pickering or the Region of Durham; • whether Principles Integrity recommended to Council to amend the City’s Procedure By-law to not allow delegations to speak to Integrity Commissioner Reports, and if the same recommendation was offered to other municipalities; and, • whether special interest groups were required to register as Lobbyists on the City’s Lobbyist Registry. Resolution # 456/24 Moved by Councillor Brenner Seconded by Councillor Nagy That Corr. 11-24, from Jeff Abrams, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering and Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering, dated April 2024, regarding the Integrity Commissioner’s Annual Report - City of Pickering, be received for information. Carried 8.2 Corr. 12-24 - 7 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 4 Emily Game, Senior Planner, Heritage, City of Pickering Re: Heritage Pickering Advisory Committee 2023 Year End Report and 2024 Workplan Brief discussion ensued between Members of Council and staff regarding the Committee’s role in a situation where the community at large felt that a building was of heritage value but that it was deemed unsafe by staff, and the criteria that would be used in making a heritage determination. Resolution # 457/24 Moved by Councillor Brenner Seconded by Councillor Butt That Corr. 12-24, from Emily Game, Senior Planner, Heritage, City of Pickering, dated April 22, 2024, regarding the Heritage Pickering Advisory Committee - 2023 Year End Report and 2024 Workplan, be received for information. Carried 8.3 Corr. 13-24 Kristen Sullivan, City Clerk, City of St. Catharines Re: Urgent Need for Increased Funding for Museums and Libraries Brief discussion ensued between Members of Council regarding the reasoning why Council should endorse the correspondence and whether the endorsement would apply to all municipalities or just St. Catherines. Resolution # 458/24 Moved by Councillor Brenner Seconded by Councillor Pickles 1. That Corr. 13-24 from Kristen Sullivan, City Clerk, City of St. Catharines dated April 3, 2024 regarding an Urgent Need for Increased Funding for Museums and Libraries be received and endorsed; and, 2. That a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario, the Honourable Neil Lumsden, Minister of Tourism, Culture, and Sport, and all Durham MPPs. Carried - 8 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 5 8.4 Corr. 14-24 Hannah Evans, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing Re: Minister’s Zoning Order Ontario Regulation 607/20 in the City of Pickering Brief discussion ensued between Members of Council and staff regarding: • what the Minister’s Zoning Order meant for the City of Pickering and Durham Live; and, • whether the property owner would be required to proceed through the regular planning process should they want to amend the zoning of the lands. Resolution # 459/24 Moved by Councillor Brenner Seconded by Councillor Butt That Corr. 14-24 from Hannah Evans, Assistant Deputy Minister, Ministry of Municipal Affairs and Housing, dated April 10, 2024, regarding Minister’s Zoning Order Ontario Regulation 607/20 in the City of Pickering, be received for information. Carried 9. Report EC 04-24 of the Executive Committee held on April 2, 2024 9.2 Director, Corporate Services & City Solicitor, Report BYL 01-24 Traffic and Parking By-law Amendment - Boulevard Parking Regulation Council Decision: 1. That Council approve the attached By-law amending Traffic and Parking By-law 6604/05; 2. That Council direct staff to implement a public outreach campaign regarding the amendments to boulevard parking regulations contained in the attached By-law; and, 3. That appropriate officials of the City of Pickering be authorized to take such action as necessary to give effect to the Recommendations in this report. 9.3 Director, Corporate Services & City Solicitor, Report CLK 02-24 - 9 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 6 Ratepayer Association Policy Council Decision: 1. That Report CLK 02-24 pertaining to a Ratepayer Association Policy be received; 2. That Policy ADM 270, Ratepayer Association Policy, included as Attachment 1 to Report CLK 02-24, be approved; and, 3. That the appropriate City of Pickering officials be authorized to take such actions as are necessary to give effect to the recommendations in this report. 9.6 Director, Community Services, Report CS 06-24 Greenwood Recreation Association Lease Agreement - Lease Agreement Renewal Council Decision: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with Greenwood Recreation Association set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.7 Director, Engineering Services, Report ENG 05-24 Asphalt Resurfacing on Various City Streets - Tender No. T2024-2 Council Decision: 1. That Tender No. T2024-2 for Asphalt Resurfacing on Various City Streets as submitted by Viola Management Inc. in the total tendered amount of $3,081,682.61 (HST included) be accepted; 2. That the total gross project cost of $3,587,205.00 (HST included), including the tendered amount, geotechnical investigation reports and material - 10 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 7 testing services, a contingency and other associated costs, and the total net project cost of $3,230,389.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,230,389.00 as approved in the 2024 Roads Capital Budgets as follows: a) That the sum of $1,533,811.00 to be funded from the Roads & Bridges Reserve Fund as approved in the 2024 Capital Budget for Edmund Drive, Foxwood Trail, Bushmill Street and Pickering Parkway be revised to the OCIF Reserve Fund; b) That the sum of $1,696,578.00 to be funded from the CCBF Reserve Fund for the remaining streets as approved in the 2024 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Fire Chief, Report FIR 03-24 Oshawa-Pickering Fire Dispatch Service Agreement Council Decision: 1. That Council approve the attached Fire Communications Services Agreement to outsource fire call taking and dispatch services to the City of Oshawa; 2. That the Fire Chief be authorized to execute the Fire Communications Services Agreement substantially in the form attached hereto, subject to revisions satisfactory to the Fire Chief and the Director, Corporate Services & City Solicitor; 3. That the Chief Administrative Officer and the Fire Chief be authorized to take such actions as are necessary to terminate the existing Dispatch Agreement with the Town of Ajax by mutual agreement of the parties, such termination to be effective as of the beginning of the term of the new Fire Communications Services Agreement; and, 4. That appropriate officials of the City of Pickering be authorized to take such action as is necessary to give effect to the recommendations in this report. Resolution # 460/24 - 11 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 8 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 04-24 of the Executive Committee Meeting held on April 2, 2024 be adopted, save and except Items 9.1, CS 07-24, 9.4, CS 04-24, and 9.5, CS 05-24. Carried 9.1 Director, Community Services, Report CS 07-24 Draft Recreation & Parks - Ten Year Plan & Draft Arena Strategy Brief discussion ensued with Members of Council and staff regarding: • the results of the community engagement survey results of the current programming; • whether racquet sports would be offered at the new Seaton Recreation Complex; and, • the feasibility of incorporating cricket pitches in City parks. Resolution # 461/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That Council receive an update on the progress of the Draft Recreation & Parks Ten Year Plan for information; 2. That Council receive the Draft Arena Strategy for information; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Carried 9.4 Director, Community Services, Report CS 04-24 Council Chambers Public Art Update Commission of Public Art Brief discussion ensued between Members of Council and staff regarding: • the notice that was given pertaining to rescinding the previous Council decision on this matter; • concerns regarding there not being an open call to artists for this project; and, - 12 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 9 • the process that staff would follow once the Report was approved. Resolution # 462/24 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Report CS 04-24 regarding Council Chambers Public Art Update be received; 2. That staff report back to Council regarding the selection of public art in Council Chambers in Q2, 2025; and, 3. That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles No: Mayor Ashe Councillor Robinson 9.5 Director, Community Services, Report CS 05-24 Whites & Kingston Road, Pickering – Artist Selection Commission of Public Art A question and answer period ensued between Members of Council and staff regarding: • the funds being better spent on decreasing taxes, repair roads, potholes and playgrounds given the high cost of living for residents; • confirmation whether the City could move money from Reserves to fund another project, and whether the City had ever done so; and, • whether the City received any feedback from residents or Councillors regarding the public art reserve prior to the budget being adopted. Resolution # 463/24 Moved by Councillor Pickles Seconded by Councillor Butt - 13 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 10 1. That Council endorse that the commission of public art at Kingston Road and Whites Road in Pickering be awarded to Javid Jah; 2. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042.00 to be funded by a transfer from the Public Art Reserve as approved in the 2024 Current Budget; 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Javid Jah Art & Design Inc. and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 10. Report PD 02-24 of the Planning & Development Committee held on April 2, 2024 10.2 Director, City Development & CBO, Report PLN 09-24 Request for Redline Revision of Draft Plan of Subdivision Application SP-2008-12 (R) Revised Zoning By-law Amendment Application A 07/23 Taccgate Developments Inc. Part of Lots 23 and 24, Concession 4 Seaton Community Council Decision: 1. That the Revision to Draft Plan of Subdivision SP-2008-12 (R), submitted by Taccgate Developments Inc., to permit a redline revision to a draft approved plan of subdivision on lands being Part of Lots 23 and 24, - 14 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 11 Concession 4, as shown on the Applicant’s Revised Draft Plan of Subdivision, Attachment 5 to Report PLN 09-24, be endorsed; 2. That the proposed amendment to the conditions of draft plan of subdivision approval to implement Draft Plan of Subdivision SP-2008-12 (R), as set out in Appendix I to Report PLN 09-24, be endorsed; 3. That the Ontario Land Tribunal (OLT) be advised of City Council’s decision on the request for a redline revision to Draft Plan of Subdivision SP-2008-12 (R), and that the City Solicitor be authorized to attend any OLT hearing on the required red-line revision; and, 4. That Zoning By-law Amendment Application A 07/23, submitted by Taccgate Developments Inc., to implement the redline revision to Draft Plan of Subdivision SP-2008-12 (R) be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 09-24, be finalized, and forwarded to Council for enactment. Resolution # 464/24 Moved by Councillor Brenner Seconded by Councillor Pickles That Report PD 02-24 of the Planning & Development Committee Meeting held on April 2, 2024 be adopted, save and except Item 10.1, PLN 08-24 Carried 10.1 Director, City Development & CBO, Report PLN 08-24 Zoning By-law Amendment Application A 01/23 Pickering Valley Developments Limited 1525 Pickering Parkway Brief discussion ensued between Members of Council and staff regarding: • the lack of parking spaces proposed for the project based on the fact that the development will be located close to transit; • the current trends that developers are seeing from purchasers that don’t want a car and purchasing a unit without a parking space intentionally; and, • the Province’s proposed legislation to remove the minimum requirements for parking spaces in high density areas close to major transit hubs. Resolution # 465/24 - 15 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 12 That Zoning By-law Amendment Application A 01/23, submitted by Pickering Valley Developments Limited, to permit a 40-storey residential condominium building containing 571 residential units, located at the southeast corner of the intersection of Pickering Parkway and Valley Farm Road, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 08-24, be finalized and forwarded to Council for enactment. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 11. Reports – New and Unfinished Business 11.1 Director, Economic Development & Strategic Projects, Report ECD 01-24 Licence Agreement – Open Studio Art Café Seasonal Patio Program Use of City Owned Lands Brief discussion ensued between Members of Council and staff whether a similar agreement could be used for other businesses across the City. Resolution # 466/24 Moved by Councillor Nagy Seconded by Councillor Butt 1. That Council approve the Draft Licence Agreement for the temporary use of City Property, adjacent to 617 Liverpool Road, to operate a Seasonal Patio between the City of Pickering and Open Studio Art Café (OSAC), from May 1, 2024 until November 30, 2024; 2. That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and Open Studio Art Café, in the form as appended to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the Director, Corporate Services & City Solicitor and the Director, Economic Development & Strategic Projects; and, - 16 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 13 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.2 Director, Finance & Treasurer, Report FIN 07-24 2024 Tax Rates and Final Tax Due Dates Resolution # 467/24 Moved by Councillor Butt Seconded by Councillor Brenner 1. That Report FIN 07-24 regarding the 2024 Tax Rates and Final Tax Due Dates be received; 2. That the 2024 Tax Rates for the City of Pickering be approved as contained in Schedule “A” of the By-law attached hereto; 3. That the Tax Levy Due Dates for the Final Billing be June 26, 2024 and September 26, 2024; 4. That the attached By-law be approved; 5. That the Director, Finance & Treasurer be authorized to make any changes or undertake any actions necessary to comply with Provincial regulations including altering due dates or final tax rates to ensure that the property tax billing process is completed; and, 6. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 11.3 Director, Finance & Treasurer, Report FIN 08-24 - 17 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 14 2024 Additional Community Grant Requests Brief discussion ensued between Members of Council regarding concerns surrounding the increase in the amount that can be approved by the CAO and Treasurer for minor grants. Resolution # 468/24 Moved by Councillor Brenner Seconded by Councillor Butt 1. That Council approve a grant to the Pickering Pentecostal Church, as an exception to the Community Grant Policy, in the amount of $3,000 to be funded from the General Government Grants - Programs Contingency account (503050.11100); 2. That Council approve a grant to the Pickering Caribbean Canadian Cultural Association (PCCCA) in the amount of $1,700 to be funded from the General Government Grants - Social Contingency account (503040.11100); 3. That section 02.07 of FIN 040 - Community Grant Policy be amended to increase the minor grant amount that can be awarded by the Chief Administrative Officer (CAO) and Director, Finance & Treasurer (Treasurer) from $250 to $2,000; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried Resolution # 469/24 Moved by Councillor Pickles Seconded by Councillor Nagy That leave be granted to suspend the rules of procedure to introduce a motion regarding Amendments to the Procedure By-law to Ensure Safe, Respectful, and Productive Meetings for Pickering Residents with their Elected Council. Carried on a Two-Thirds Vote. 11.4 Amendments to the Procedure By-law to Ensure Safe, Respectful, and Productive Meetings for Pickering Residents with their Elected Council - 18 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 15 Detailed discussion ensued between Members of Council regarding: • the reasons for the procedural amendments in the motion; • clarification on the process for non-residents looking to delegate; • the number of times that Meetings had to be extended over the last year due to going beyond the mandatory adjournment time; • the number of municipalities that restricted delegations to residents only, and that not allowing non-residents to delegate undermined the democratic process; and, • that the proposed amendments to the Procedure By-law served to protect residents so that they could attend meetings without fear of intimidation, and the ability of Council to move forward with the business of the City. Resolution # 470/24 Moved by Councillor Pickles Seconded by Councillor Nagy WHEREAS, the residents of Pickering are entitled to safe, respectful and welcoming forums, free from intimidation, in which to engage with their elected representatives; And Whereas, it is important for the conduct of public meetings in the City of Pickering, and for the carrying out of City business, to maintain decorum and respect, according to the principals of democracy and the City’s Rules of Procedure, for the purpose of carrying out relevant discussion and debate and productive meetings; And Whereas, there is a priority due to the residents, businesses and taxpayers of the City of Pickering to be able to appear at Committee or Council meetings to express their views to their elected representatives on Pickering Council and to City staff; And Whereas, particularly with the inception of this Municipal Term, there have been frequent and repeated lapses of decorum by delegations, many of whom are not residents or representatives of businesses within the City of Pickering; And Whereas, the lack of decorum, meeting disruptions and delays, have resulted in the meetings being delayed and meeting agendas not being concluded within the prescribed timelines under the Rules of Procedure, with unfinished items having to be deferred to a later special meeting of Council, causing a disruption in the conduct of the business of the City and the allocation of its resources; - 19 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 16 Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs: 1. That Procedure By-law 8019/23 be amended as follows: • That Section 08.01, Delegations, be amended by adding the following as new Items (a), (b), and (c), and that the remaining sections be renumbered accordingly: a) Delegations at any Meeting, whether in-person or virtual, may only speak to an item on an agenda, and shall be limited to the following: i. residents of the City of Pickering ii. an owner of a business in Pickering; or, iii. a Pickering taxpayer. b) Despite clause a) above, as deemed appropriate by the Clerk, Delegations may be made by: i. a representative of any level of government; ii. a community based non-profit or charitable organization; iii. a non-Pickering landowner, or their representative(s) that is impacted by an application to Pickering under the Planning Act; or, iv. an applicant’s representative(s) with respect to an application to Pickering under the Planning Act or other applicable legislation; c) Any other non-resident individuals shall only be considered upon a written request from a Member of Council that the individual be added as a delegation. Members requesting the addition of a non-resident, individual delegation shall submit the request in writing to the Clerk, and such request must be signed by both the mover and the seconder who wishes that the Delegation be heard. Upon receipt of the written request, the Clerk shall add the delegation to the additional delegation listing sheet and the delegation shall not be heard unless they have been granted permission by a Two-Thirds majority vote of the Members present at the Meeting. - 20 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 17 • That Sections 08.01 (f) and (i) be deleted in their entirety and the remaining items renumbered accordingly; • That Section 08.02, Delegations at a Statutory Public Information Meeting, be amended by adding the following as a new paragraph after “deadlines”: The restrictions listed in Section 08.01 (a) shall not apply to Delegations at a Statutory Public Meeting. • That Section 14, Correspondence, be amended by replacing Item 14.02 with the following: 14. 02 Members of Council may pull any item from the CII and make a request in writing to the Clerk to place the item on the next regular Council Meeting agenda under Correspondence, save and except any correspondence from individual citizens who are non-Pickering residents. Correspondence from an individual who is a non-Pickering resident shall be presented on the CII for information purposes only and shall not be eligible to be placed on a Council agenda. In requesting an item from the CII for agenda correspondence, the Member must identify the correspondence number and specific subject matter in their request to the Clerk, and shall copy all Members of Council, the Mayor, Directors, and the CAO on such requests. The Member shall also provide the accompanying recommendation relating to the disposition of the correspondence and such recommendation shall be included in the Council Meeting agenda with the item for Council’s consideration and disposition as it deems appropriate; and, 2. That staff be directed to bring forward the By-law for enactment at the May 27, 2024 Council Meeting. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 12. Motions and Notice of Motions - 21 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 18 12.1 Request for Traffic Signals at Brock Road and Palmer’s Sawmill Road Brief discussion ensued between Members of Council regarding the need for traffic signalization, and the number of close calls for accidents at the intersection. Resolution # 471/24 Moved by Councillor Pickles Seconded by Councillor Butt WHEREAS the intersection of Brock Road and Palmer’s Sawmill Road is currently a very busy intersection that is experiencing increasing usage and traffic conflicts - vehicle accidents and near accidents; And Whereas there are particularly significant delays and difficulties making a safe left turn from Palmer’s Sawmill Road to northbound Brock Road and a left turn from northbound Brock Road to westbound Palmer’s Sawmill Road; And Whereas there are 193 units constructed, 334 units under construction to be occupied in the next year, and 589 units approved, but yet to be constructed near Palmer’s Sawmill Road that will result in further significant traffic volume increases at this intersection; And Whereas the Seaton Centre Plaza located at the southwest corner of the intersection is a significant commercial and retail centre that is very busy and has planned further development. This plaza also has significant truck traffic; And Whereas Brock Road is a heavy truck route and main arterial road connecting highways 407 and 401. It is also an essential road to the Township of Uxbridge and north Pickering; And Whereas this intersection is planned by the Region of Durham to have full traffic signals installed with the development of the properties on the east side of Brock Road, however this development is not currently underway resulting in unexpected delay in the signalization; Now therefore be it resolved that the Council of The Corporation of the City of Pickering requests: 1. That the Region of Durham undertake further review and warrant studies on signalizing the intersection as early as possible and if not fiscally - 22 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 19 included for 2024 budget then be included in the 2025 Region of Durham budget for consideration; 2. That the Brock Road median that ends well short of the Palmer’s Sawmill Road intersection be extended to the Palmer’s Sawmill Road intersection and be clearly marked that u-turns are not permitted; and, 3. That this resolution be sent to the Region of Durham and be copied to the Commissioner of Works, Chair of the Works Committee, and the Regional Chair. Carried 12.2 Facility Naming - John E Anderson Brief discussion ensued between Members of Council regarding: • the importance of recognizing long serving Mayors; • a summary of Mr. Anderson’s vision and accomplishments while in office; • revenue from naming rights for larger facilities; and, • whether facility naming included other facility space such as rooms and arenas. Resolution # 472/24 Moved by Councillor Pickles Seconded by Councillor Brenner WHEREAS Mayor John E Anderson was first elected to Pickering Council as Local Councillor for Ward 1 in 1972; And Whereas Mayor John E Anderson was first appointed as Mayor of the Town of Pickering in 1977 and re-elected each term until he retired in 1988; And Whereas Mayor John E Anderson served on Pickering Council for 16 consecutive years; And Whereas Mayor John E Anderson led the town during explosive suburban growth and was instrumental in laying the foundation for the Town Centre as a commercial, institutional, recreational, and residential precinct. He saw the Pickering Recreation Complex from concept to completion and the Civic Complex was under construction at the time of his retirement; - 23 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 20 And Whereas Mayor John E Anderson has a forged legacy that is defined by vision and was known as a family man with a great sense of humor who worked hard. His influence and leadership saw Pickering evolve and grow as a suburban, residential community; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs: That staff bring back to Council in Q3 2024, a report that recommends an option of a new or unnamed City Property to be officially named in honour of John E Anderson. Carried 12.3 Facility Naming – Wayne Arthurs Brief discussion ensued between Members of Council regarding Wayne Arthurs vision and accomplishments while in office. Resolution # 473/24 Moved by Councillor Pickles Seconded by Councillor Brenner WHEREAS Mayor Wayne Arthurs was first elected to Pickering Council as Local Councillor for Ward 3 in 1982; And Whereas Mayor Wayne Arthurs was elected as Mayor of the Town of Pickering in 1988; And Whereas Mayor Wayne Arthurs served on Pickering Council for 21 consecutive years, 15 of which as Mayor; And Whereas Wayne Arthurs was elected to the Ontario Legislature in 2003 and re-elected in 2007 as a Member of Provincial Parliament for Pickering-Ajax/Uxbridge and Pickering-Scarborough East, then retiring in 2011; And Whereas made residents/constituents central to the decision making process, through their direct involvement in civic affairs; And Whereas during his mayoralty, Mayor Wayne Arthurs had seen many key and transformational projects come to fruition including but not limited to improving the workings of City Hall and Customer Service, a new municipal civic complex, - 24 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 21 including City Hall, the Central Library and Esplanade Park, revolutionizing Pickering’s waterfront including the role of the Mayor’s Taskforce on the waterfront and significant community infrastructure projects including the Puterbaugh Schoolhouse and the Ajax/Pickering Hospital, which benefited from significant fundraising through the Mayor’s annual Golf Tournament fundraiser; And Whereas Mayor Wayne Arthurs forged an exciting and meaningful legacy that is defined by vision, growth in City services and amenities. His influence and leadership has seen Pickering evolve from a town to a city in 2000, the expansion of the new Seaton community and into an evolving community in which to live, work and play. His vision, hard work, and planning set the stage for Pickering’s emerging presence in Durham Region and the Greater Toronto Area. Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs: That staff bring back to Council in Q3 2024, a report that recommends an option of a new or unnamed City Property to be officially named in honour of Wayne Arthurs. Carried 13. By-laws 13.1 By-law 8098/24 Being a by-law to amend By-law 6604/05, a by-law to regulate traffic and parking in the City of Pickering. 13.2 By-law 8099/24 Being a By-law to amend Zoning By-law 7553/17, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 20, Concession 1, Now Part 1, 40R-12401, in the City of Pickering (A 01/23). 13.3 By-law 8100/24 Being a By-law to amend Seaton Zoning By-law 7364/14, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lots 23 and 24, Concession 4, City of Pickering (A 07/23). 13.5 By-law 8102/24 - 25 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 22 Being a by-law to exempt Block 1, Plan 40M-2755, Pickering, from the part lot control provisions of the Planning Act. 13.6 By-law 8103/24 Being a by-law to name Part of Lot 21, Concession 1 Pickering; designated as Parts 5, 10, 24, 32, 33 and 34, Plan 40R-31180. Resolution # 474/24 Moved by Councillor Butt Seconded by Councillor Brenner That By-law Numbers 8098/24, 8099/24, 8100/24, 8102/24, and 8103/24 be approved. Carried 13.4 By-law 8101/24 Being a by-law to adopt the estimates of all sums required to be raised by taxation for the year 2024 and to establish the Tax Rates necessary to raise such sums and to establish the final due dates for all realty tax classes. Resolution # 475/24 Moved by Councillor Butt Seconded by Councillor Brenner That By-law 8101/24 be approved. Carried 14. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 pm in accordance with the provisions of the Municipal Act and Procedure By- law to consider a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board; advice that is subject to solicitor-client privilege, including communications necessary for that purpose; and, a position, plan, procedure, criteria or instruction to be applied to any negotiations - 26 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 23 carried on or to be carried on by or on behalf of the municipality or local board. The matters were discussed in closed session as they pertain to 2055 Brock Road; OLT Appeal No. OLT-23-000498. Carried 14.1 Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: 2055 Brock Road; OLT Appeal No. OLT-23-000498 Resolution # 476/24 Moved by Councillor Brenner Seconded by Councillor Pickles That the confidential direction provided to staff during the in-camera portion of the Meeting be approved. Carried 15. Regional Councillor Updates There were no updates from Regional Councillors. 16. Other Business 16.1 Councillor Brenner gave notice of a Motion regarding natural gas as a priority in rural areas. 16.2 Councillor Butt requested an update on the re-surfacing of Cherrywood roads and on pothole repairs in north Pickering. 16.3 Councillor Robinson requested an update on accepting cash payments at the Chestnut Hill Developments Recreation Complex. 17. Confirmatory By-law By-law Number 8104/24 Councillor Nagy, seconded by Councillor Brenner moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of April 22, 2024. Carried 18. Adjournment - 27 - Council Meeting Minutes April 22, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 24 Moved by Councillor Butt Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 9:40 pm. Dated this 22nd day of April, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk - 28 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 1 Present: Mayor Kevin Ashe Councillors: M.Brenner L. Cook M.Nagy D. Pickles – left the meeting at 4:03 p.m. L. Robinson Absent: S. Butt Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief J. Eddy -Director, Human Resources L. Gibbs -Director, Community Services B. Duffield -Director, Operations R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Cassel -City Clerk M. Guinto -Division Head, Public Affairs & Corporate Communications J. Halsall -Division Head, Finance C. Rose -Chief Planner C. Addo-Bekoe -Manager, People & Culture C. Whitaker -Manager, Sustainability & Strategic Environmental Initiatives E. Knox -Community Safety and Well Being Advisor J. San Antonio -Senior Advisor, Equity, Diversity & Inclusion C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except Councillor Butt. - 29 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 2 2. Disclosure of Interest No disclosures of interest were noted. Moved by Councillor Nagy Seconded by Councillor Brenner That the rules of procedure be suspended to allow filming in the Council Chambers by the Toronto Star. Carried Unanimously on a Two-Thirds Vote 3. Delegations Moved by Mayor Ashe Seconded by Councillor Pickles That the rules of procedure be suspended to allow one additional delegation, Jacquie Severs, Manager, Marketing and Tourism, Region of Durham, under Section 3 of the Agenda, regarding Report CS 11-24. Carried on a Two-Thirds Vote 3.1 Ansonett Palmer, Member, Cultural Advisory Committee Jessica Elliott, Member, Cultural Advisory Committee Re: Report CS 09-24 Community Visitor Plan Ansonett Palmer, Member, Cultural Advisory Committee (CAC) and Jessica Elliott, Member, CAC, appeared before Council to speak to Report CS 09-24. Ms. Ansonett Palmer stated that the Committee was pleased to support the approval of the Community Visitor Plan (CVP) and noted that three members of the CAC helped develop the Plan by attending the Tourism Plans Steering Committee Meetings. She advised that the CAC had also assisted staff with the development, consultation, and implementation of the Cultural Strategic Plan. She spoke to the Committee’s Strategic Plan and commented that the development of the CVP aligned with the mandate of the CAC to identify and coordinate opportunities for stakeholder and community engagement and to provide community input on cultural services, including visitor economy. Jessica Elliott spoke to the future of tourism in Pickering and provided background information on her experience as a resident of Pickering and with the visitor - 30 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 3 economy. She spoke to several of Pickering’s amenities and events, and the need to focus on strategies to elevate Pickering’s assets to keep pace with the growth of the community and commented that Pickering was one of the last of Durham’s municipalities without a dedicated visitor plan. Ms. Elliott stated that a commitment to boost tourism by investing in a CVP led to a healthy visitor economy that boosted local businesses, increased foot traffic, attracted investment, created jobs, and improved the overall quality of life for residents. She spoke to the benefits of implementing a Community Visitor Plan and concluded that it was essential to embrace a plan that enhanced Pickering’s culture for future generations. 3.2 Alex Whalen, Chair, Land Over Landings Re: Report CS 09-24 Community Visitor Plan Alex Whalen, Chair, Land Over Landings, appeared before Council in support of Report CS 09-24. Ms. Whalen discussed the aspects of the Community Visitor Plan (CVP) and noted that Land Over Landings had identified that the Plan was critical to achieving success. She stated that there was an urgent need for visitor data and tracking of the north non-Pickering assets such as trails and weekend sporting events. She commented that the CVP would not be successful without Council and community support, and urged Council to conceptualize agriculture, agri-tourism and trail tourism in a material way based on north Pickering’s assets. Ms. Whalen advised that following the delegation she would provide the Committee with a copy of two reports and a map that supplemented her delegation. She commented that agri-tourism and trail tourism would be excellent City-wide strategies for increasing youth employment. Ms. Whalen noted that the CVP gave Rouge National Urban Park and Millenium Square Park equal classification, and noted that the National Park should be highlighted as a one of the greatest tourism opportunities near Pickering, and that Pickering should invest in a more cohesive trail system that allowed users to travel from south to north Pickering using Pickering’s natural heritage corridors, and consider including food and refreshment areas for visitors. Ms. Whalen concluded by requesting that the Committee look at north Pickering as a growth area in the tourism plan. Brief discussion ensued between Members of the Committee and Ms. Whalen regarding methods used to count trail visitors, and how agri-tourism could benefit Pickering. 3.3 Craig Bamford, Member, Community Safety & Well-Being Advisory Committee Lisa Appelbohm, Member, Community Safety & Well-Being Advisory Committee Re: Report CS 11-24 - 31 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 4 Community Safety & Well-Being Plan Craig Bamford, Member, Community Safety & Well-Being Advisory Committee, and Lisa Appelbohm, Member, Community Safety & Well-Being (CSWB) Advisory Committee, appeared before Council to speak to Report CS 11-24. Through the aid of a PowerPoint presentation, Ms. Appelbohm provided an overview of the reasons and process for developing and implementing the CSWB Plan and spoke to the Committee’s community engagement with residents and stakeholders. Ms. Appelbohm provided an overview of the CSWB Action Plan and commented that it aligned with the Region of Durham’s Action Plan. She concluded by requesting the Committee’s endorsement of the 2024-2029 Community Safety & Well-Being Business Plan. Mr. Bamford spoke to the background of the CSWB Committee and their work to date, including the striking of a Homelessness Sub-committee and working with DARS and other organizations to address issues in the community. Moved by Councillor Nagy Seconded by Councillor Pickles That Craig Bamford and Lisa Appelbohm be provided an additional 2 minutes to continue their delegation. Carried Mr. Bamford continued his delegation and provided details on the Committee’s upcoming events. 3.4 Tineka Levy, Manager, Community Safety & Well-Being, Region of Durham Re: Report CS 11-24 Community Safety & Well-Being Plan Tineka Levy, Manager, Community Safety & Well-Being, Region of Durham, appeared before Council via electronic connection to speak to Report CS 11-24. Through the aid of a PowerPoint presentation, Ms. Levy advised that in 2018, the Province put legislation in place for regional and upper tier municipalities to develop Community Safety & Well-Being Plans. She provided an overview of the implementation of the Region of Durham’s Well-Being Planning Process and discussed the two-year research and community engagement process that identified seven priority risk factors including, mental health, substance use, criminal involvement, social isolation, victimization, homelessness and basic needs, and experiences of racism. She discussed the process to implement the - 32 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 5 CSWB Plan and concluded by summarizing the roles of the regional and municipal governments in the process. Brief discussion ensued between Members of the Committee and Ms. Levy regarding the role that local municipalities played in engaging residents and delivering the programs identified at the regional level. 3.5 John Cappella, President & CEO, Porsche Canada Re: Report PLN 11-24 Application for Exceptions to Street Naming Policy ADM 220 Naming of a private street for the Porsche Experience Centre development John Cappella, President & CEO, Porsche Canada appeared before Council to speak to Report PLN 11-24. Mr. Cappella provided an overview of the Porsche Canada brand and the Porsche Experience Centre in Pickering and commented that having the Porsche Experience Centre on Porsche Drive was an exclamation point and a draw for visitors to the centre. Mr. Cappella concluded by requesting that the Committee consider the exception to the Street Naming Policy. A question and answer period ensued between Members of Committee and Mr. Cappella regarding: • whether the nature of it being a private road rather than a public road lends support for granting an exception to the policy; • whether the Porsche Experience Centre development would draw more visitors to the site from across Canada; • whether renaming the road would assist visitors with wayfinding to the site; • plans for the public art feature commissioned for the entrance to the new facility; • the location of the other Porsche facilities in North America; and, • whether the name Porsche Drive was also a subscription service for the brand. 3.6 Jacquie Severs, Manager, Marketing and Tourism, Region of Durham Re: Report CS 09-24 Community Visitor Plan Jacquie Severs, Manager, Marketing and Tourism, Region of Durham, appeared before Council via electronic connection to speak to Report CS 09-24. Through the aid of a PowerPoint presentation, Ms. Severs provided an overview of Durham Tourism including, leveraging tourism activities to strengthen Durham’s quality of place, to encourage spending at local businesses, to foster inclusivity, and to - 33 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 6 encourage the creation of memorable experiences. She discussed their collaborative approach to tourism delivery by working with business owners and partners and provided details on tourism spending in Durham Region. Ms. Severs spoke to the tourism economy, including the number of visitors Durham hosted, the employment and economic opportunities and the benefits of domestic tourism. She discussed the amenities that City of Pickering had to offer and concluded by commenting that they looked forward to supporting the community tourism plan and for continued collaboration with Pickering. 4. Matters for Consideration Moved by Councillor Pickles Seconded by Mayor Ashe That the order of the agenda be changed to hear Item 4.11, Report PLN 11-24, as the next item of business. Carried 4.11 Director, City Development & CBO, Report PLN 11-24 Application for Exceptions to Street Naming Policy ADM 220 Naming of a private street for the Porsche Experience Centre development A question and answer period ensued between Members of the Committee and staff regarding: • other streets in Pickering that were named after significant brands and that the Porsche Canada Experience Centre was an emerging tourism draw to Pickering; • the reasons for staff’s recommendation not to support the name change; • whether staff followed the same process for previous street naming requests related to significant brand names; • concerns with naming the road Porsche Drive when Internet searches for Porsche Drive directed users to a corporate marketing strategy; • whether once the name change exception was approved it would open the door to other developers or businesses wanting to promote their brands through similar street naming requests; • concerns that using the designation of “Drive” for a private road might be considered as deceptive to the public and might lead to unauthorized access, privacy, security and traffic management issues by those unaware it was a private road; and, - 34 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 7 • concerns regarding granting exceptions to the Street Naming Policy. Recommendation: Moved by Mayor Ashe Seconded by Councillor Pickles That the application from Pickering Developments Inc. to use the name “Porsche” and the suffix (street type) “Drive”, for the new private street to the proposed Porsche Experience Centre development, be approved. Carried on a Recorded Vote as Follows: Yes: Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Brenner Councillor Robinson 4.1 Director, Community Services, Report CS 09-24 Community Visitor Plan Lisa John-Mackenzie, Industry Relations Manager, Durham, Central Counties Tourism and Tom Guerquin, Manager of Research and Development, Central Counties Tourism appeared before Council to speak to Report CS 09-24. Ms. John-Mackenzie advised that they were a provincially funded non-profit organization dedicated to developing and supporting the visitor economy. Through the aid of a PowerPoint presentation, Ms. John-Mackenzie spoke to the definitions of tourist and visitor, commented on the number of businesses and jobs in Durham Region supported by the visitor economy, and provided statistics on the number and types of visitors coming to Pickering, including local and non-Pickering residents. Ms. John-Mackenzie spoke to how embracing tourism helped the community by retaining and growing current businesses and attracting new residents. She concluded by noting that they were looking forward to working with Pickering on its Community Visitor Plan. A question and answer period ensued between Members of the Committee and staff regarding: • how to capture the agricultural aspects of City visitors, and to count waterfront and trail visitors; • the cost of trail counters, geo-fencing, and postal code analysis; - 35 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 8 • how Central Counties Tourism acquired the mobile phone location data that was analyzed to provide the data referenced in the Community Visitor Plan, and if personal information could be identified in the data; • how the mobile phone data collected identified resident and non-resident visitors; • what data was being collected to track visitors and residents and how long the data was retained; • whether data collected from digital Wi-Fi hubs and digital kiosks would be stored; • using trail trackers, geo-fencing and QR codes to measure visitor data; • how the data collected would be protected and confirmation that personal information was not being collected; • whether residents had been made aware that if the location services on their mobile phones were turned on that data was being collected; • the accommodation tax and whether the City had data related to hotel occupancy and how it was tracked; and, • whether short-term rentals would be included in the data. Recommendation: Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Council endorse the Community Visitor Plan, as set out in Attachment 1; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Cook Councillor Nagy Mayor Ashe No: Councillor Robinson Moved by Councillor Nagy Seconded by Mayor Ashe - 36 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 9 That the Committee take a short recess. Carried Council recessed at 4:21 pm and reconvened at 4:34 pm 4.2 Director, Human Resources, Report HUR 01-24 Equity, Diversity and Inclusion Strategy Jennifer Eddy, Director, Human Resources, Jaclyn SanAntonio, Senior Advisor, Diversity, Equity, and Inclusion, and Pina Pejovic, Managing Partner, Toronto, Goss Gilroy Management Consultants appeared before Council to speak to HUR -01-24. Through the aid of a PowerPoint presentation, Ms. Eddy provided an overview of the Equity, Diversity and Inclusion (EDI) Strategy, a culmination of almost 3 years of research and collaboration with Council, staff and the community. Ms. Eddy discussed the background of the process, the definitions of equity, diversity and inclusion and how they relate, and why EDI was important, including the legislated responsibilities, the changing demographics, and why it was a good business practice. Ms. Eddy discussed the importance of collaborative engagement both internally with staff and externally with the community and provided an overview of the development of the EDI Strategy. She outlined a number of initiatives that the City had actioned and included in the annual report. Pina Pejovic, Managing Partner, Toronto, Goss Gilroy Management Consultants, appeared before Council via electronic connection to provide an overview of what they learned through survey research both internally and externally under the themes of lack of EDI awareness, systemic barriers, lack of diverse representation, and leadership’s commitment to EDI initiatives. She commented that it was important that the City promote buy-in and ownership of the EDI Strategy from Council and staff. Ms. Pejovic spoke to the development of the Vision and Mission statements for the Strategic Plan and the priority areas of focus that were discussed during the consultation process. Jaclyn San Antonio, Senior Advisor, Equity, Diversity, and Inclusion appeared before Council and spoke to the priority areas of focus that emerged as staff and community members shared their visions and recommendations on how to advance EDI through the City. She discussed the priority areas of focus including education and awareness, structure and resources, community consultation engagement and outreach, policies, practices and programs and measurement and accountability. She commented that the EDI Strategy was a multi-year plan and that what was included was not a definitive list of activities across the 10 - 37 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 10 years, but a summary of recommended proposed actions. She concluded by noting that there was a tremendous amount of work to complete and the reasons for the recommended EDI Strategy timelines for each of the areas of focus within the 10-year timeframe. J. Eddy spoke to the next steps to operationalize the Strategy should it be approved by Council. A question and answer period ensued between Members of the Committee and staff regarding: • clarification on the difference between equity and equality and why the distinction was important; • the demographic shifts in Pickering and how they affected the delivery of services to the community; • how the City could provide support for private businesses experiencing discrimination through a public EDI Strategy; • how Council could support an accelerated implementation of the EDI Strategy; • whether separating people into groups based on their individual characteristics could be viewed as segregation and whether this would be considered positive discrimination; • how EDI was incorporated into Pickering’s Official Plan and the Corporate Strategic Plan; • whether Council’s support of the Plan could be included in the Strategy; • whether the timelines in the Strategy could be escalated; • whether mandatory training proposed for staff included the onboarding of new staff and the timing of the training component; • concerns with the 7-to-10-year timeframe for community engagement and communication and if a phased in approach could be implemented earlier; • whether the handbook to be created for staff could be shared with the community and provided to candidates running for office in the 2026 municipal election; • trends in the United States that were resulting in the abandonment of EDI strategies and whether the City should be embarking on this Strategy at this time; • concerns that EDI undermines individual rights instead of focusing on the merits of individual characteristics; and, • acknowledgement that the City of Pickering had one of the most diverse communities in the GTA, the importance of celebrating that - 38 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 11 diversity and the use of EDI as an important tool in building communities. Recommendation: Moved by Councillor Brenner Seconded by Councillor Nagy 1. That Council endorse the 2024-2034 Equity, Diversity and Inclusion Strategy, as set out in Attachment 1; 2. That staff be directed to develop and implement an annual work plan in accordance with the timelines set out in the EDI Strategy which shall incorporate the key areas of focus and associated action items set out in the Strategy, with those actions being reflected in the annual current and capital budgets of the City on an ongoing basis; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Cook Councillor Nagy Mayor Ashe No: Councillor Robinson 4.3 Director, Community Services, Report CS 08-24 City Property Naming Submission to name the Turf Field at Kinsmen Park as Jayde Riviere Field Recommendation: 1. That Report CS-24 regarding the submission to name the turf field at Kinsmen Park as Jayde Riviere Field be received; 2. That Council approve naming the turf field at Kinsmen Park as Jayde Riviere Field; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. - 39 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 12 Note: The disposition of this matter was determined through the following referral motion. Moved by Mayor Ashe Seconded by Councillor Brenner That Item 4.3, Report CS 08-24, be referred to the May 27, 2024 Council Meeting for direction. Carried 4.4 Director, Community Services, Report CS 10-24 Recommendation for Improved Lighting Around Municipal Facilities Accessibility Advisory Committee Recommendation: 1. That Report CS 10-24 regarding Accessibility Advisory Committee Recommendations for improved lighting around Municipal Facilities be received; 2. That the Mayor be requested to include funding in the amount of $36,000 in the City’s 2025 Current Budget to enable staff to undertake an exterior lighting study of Civic Centre and Community Facilities; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Note: The disposition of this matter was determined through the following referral motion. Moved by Mayor Ashe Seconded by Councillor Brenner That Item 4.4, Report CS 10-24, be referred to the May 27, 2024 Council Meeting for direction. Carried 4.5 Director, Community Services, Report CS 11-24 Community Safety & Well-Being Plan - 40 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 13 Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy 1. That the Community Safety & Well-Being Plan, as set out in Attachment 1, be endorsed; and, 2. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 4.6 Director, Community Services, Report CS 12-24 Gingerbread Nursery Licence Agreement Licence Agreement Renewal Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy 1. That the Mayor and City Clerk be authorized to execute a Licence Renewal Agreement with Gingerbread Co-operative Nursery School (Pickering) Inc. as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.7 Director, Engineering Services, Report ENG 06-24 Rouge Stormwater Management Pond Sediment Cleanout Request for Tender No. T2024-1 Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy - 41 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 14 1. That Request for Tender No. T2024-1 for Rouge Stormwater Management Pond Sediment Cleanout as submitted by Cardan Demolition & Excavation Inc. in the total tendered amount of $521,898.13 (HST included) be accepted; 2. That Council approve the hiring of T.Y.Lin International Canada Inc. as a consultant, in the amount of $75,650.00 (HST excluded) to undertake contract administration and construction supervision of Request for Tender No. T2024-1 for Rouge Stormwater Management Pond Sediment Cleanout in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3. That the total gross project cost of $670,011.00 (HST included), including the tendered amount, consulting cost, a contingency and other associated costs, and the total net project cost of $603,366.00 (net of HST rebate) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $603,366.00 as approved in the 2023 Capital Budget to be funded by a transfer from the SWM Reserve Fund; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, Engineering Services, Report ENG 07-24 Proposed All-way Stop Sandy Beach Road and Parkham Crescent Recommendation: 1. That the attached draft by-law be enacted to amend Schedule “6” and Schedule “7” to By-law 6604/05 to provide for the regulation of stop signs on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of an all-way stop control at the intersection of Sandy Beach Road and Parkham Crescent; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. - 42 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 15 Note: The disposition of this matter was determined through the following referral motion. Moved by Mayor Ashe Seconded by Councillor Brenner That Item 4.8, Report ENG 07-24, be referred to the May 27, 2024 Council Meeting for direction. Carried 4.9 Director, Operations, Report OPS 04-24 Supply & Delivery of Various 4 and 5 Ton Dump Trucks Quotation No. RFQQ2024-4A Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy 1. That Quotation No. RFQQ2024-4A as submitted by Viking Cives Ltd. in the amount of $1,254,900.00 (HST excluded) be accepted; 2. That the total gross project cost of $1,418,037.00 (HST included), and that the total net project cost of $1,276,986.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $1,276,986.00 as approved for in the 2024 Capital Budget as follows: a) The sum of $424,339.00 be revised from a 5-Year DC Debt to a 5-Year Internal Loan; b) The sum of $852,647.00 to be funded from the Vehicle Replacement Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried - 43 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 16 4.10 Director, Operations, Report OPS 05-24 Architectural & Engineering Consulting Services for Restoration of the Redman, Miller Cole & Brougham Temperance Houses and Related Site Works at the Pickering Museum Village Recommendation: Moved by Councillor Pickles Seconded by Councillor Nagy 1. That RFP2023-11 for Architectural & Engineering Consulting Services for Restoration of the Redman, Miller Cole & Brougham Temperance Houses and Related Site Works at the Pickering Museum Village submitted by Barry Bryan Associates in the amount of $271,200.00 (HST included) be accepted; 2. That the total gross project cost of $336,740.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $303,245.00 (net of HST rebate), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $303,245.00 as approved in the 2018 and 2021 to 2024 Capital Budgets as follows: a) The sum of $90,000.00 to be funded from Property Taxes; b) The sum of $160,000.00 to be funded by a transfer from the Minor Building Replacement Reserve; c) The sum of $53,245.00 to be funded by a transfer from the Rate Stabilization Reserve; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 4.12 Director, City Development & CBO, Report SUS 05-24 Enbridge Data Usage Licence Recommendation: - 44 - Executive Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 2:00 pm Council Chambers Chair: Councillor Cook 17 1. That the Mayor and City Clerk be authorized to execute a Data Usage Licence with Enbridge Gas Inc. as set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, and/or Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Note: The disposition of this matter was determined through the following referral motion. Moved by Mayor Ashe Seconded by Councillor Brenner That Item 4.12, Report SUS 05-24, be referred to the May 27, 2024 Council Meeting for direction. Carried 5. Member Updates on Committees There were no updates from Members on Committees. 6. Other Business There was no other business. 7. Adjournment Moved by Councillor Nagy Seconded by Councillor Brenner That the meeting be adjourned. Carried The meeting adjourned at 6:00 p.m. - 45 - Planning & Development Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 7:00 pm Council Chambers Chair: Councillor Nagy 1 Present: Mayor Kevin Ashe Councillors: M. Brenner L. Cook M. Nagy L. Robinson Absent: S. Butt D. Pickles Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor B. Duffield -Director, Operations J. Eddy -Director, Human Resources L. Gibbs -Director, Community Services F. Jadoon -Director, Economic Development & Strategic Projects S. Boyd -Fire Chief S. Cassel -City Clerk C. Rose -Chief Planner D. Jacobs -Manager, Policy & Geomatics C. Celebre -Principal Planner, Strategic Initiatives P. Wirch -Principal Planner, Policy N. Surti -Division Head, Development Review & Urban Design C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person save and except Councillor Butt and Councillor Pickles. 2.Disclosure of Interest No disclosures of interest were noted. - 46 - Planning & Development Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 7:00 pm Council Chambers Chair: Councillor Nagy 2 3. Delegations 3.1 Mike Pettigrew, Partner, Biglieri Group Limited Re: Report PLN 12-24 Draft Plan of Subdivision Application SP-2023-03 Zoning By-law Amendment Application A 11/23 Caplink Limited (575, 625 and 685 Highway 7) Seaton Community Mike Pettigrew, Partner, Biglieri Group Limited, appeared before the Committee to speak to Report PLN 12-24. Through the aid of a PowerPoint presentation, Mr. Pettigrew, provided an overview of the FGF Food Manufacturing Campus lands, and spoke to the proposed draft Plan of Subdivision, the conceptual plans, the Phase 1 and 2 renderings, and noted that they were in agreement with the recommendations in the Report and were available for questions from the Committee. 4. Planning & Development Reports 4.1 Director, City Development & CBO, Report PLN 12-24 Draft Plan of Subdivision Application SP-2023-03 Zoning By-law Amendment Application A 11/23 Caplink Limited (575, 625 and 685 Highway 7) Seaton Community A question and answer period ensued between Members of Committee and staff regarding: • who was responsible for the maintenance and clean out of the storm water pond now that it was privately owned, how often clean outs would occur, and who was responsible for contacting the owner to ensure maintenance and clean outs were carried out; • how often the Ministry of the Environment (MOE) monitored water quality in private and public ponds; • the process for transitioning from propane gas to natural gas in the Phase 2 lands, and confirmation that all parties were aware that Enbridge Gas would be servicing the lands soon; • the repercussions to the owner of the pond should the water quality of the pond be found to be substandard; and, - 47 - Planning & Development Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 7:00 pm Council Chambers Chair: Councillor Nagy 3 • confirmation that the Ministry of the Environment monitors ponds after major storms with questions raised pertaining to what they defined as a major storm. Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook 1. That Draft Plan of Subdivision Application SP-2023-03, submitted by Caplink Limited, on lands being Part Lots 27 and 28, Concession 5, to establish a plan of subdivision consisting of six blocks for employment uses, road widenings, and new municipal roads, as shown on Attachment 5 to Report PLN 12-24, and the implementing conditions of approval, as set out in Appendix I, be endorsed; and, 2. That Zoning By-law Amendment Application A 11/23, submitted by Caplink Limited, to implement Draft Plan of Subdivision SP-2023-03 and permit a food manufacturing campus on lands being Part Lots 27 and 28, Concession 5, be approved, and that the draft Zoning By-law Amendment as set out in Appendix II to Report PLN 12-24, be finalized and forwarded to Council for enactment. Carried 6. Member Updates on Committees 6.1 Councillor Brenner advised that in advance of a Report coming to the next Council meeting, the Waterfront Coordinating Committee had asked for the status of public ownership of Frenchman’s Bay. 7. Other Business 7.1 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding weeds in Frenchman’s Bay. 7.2 Councillor Brenner gave Notice that he would be bringing forward a Motion regarding the need for a standard for grass cutting buffers in the City to avoid tick infestation. Councillor Brenner requested that staff contact the Region’s Medical Officer of Health to discuss this matter and look at what the standard buffers currently are along boulevards, sidewalks, and areas that abut open fields. - 48 - Planning & Development Committee Meeting Minutes May 6, 2024 Hybrid Electronic Meeting – 7:00 pm Council Chambers Chair: Councillor Nagy 4 7.3 Councillor Brenner requested an update from staff regarding plans to achieve accessible playgrounds across the City. 8. Adjournment Moved by Councillor Cook Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 7:22 pm. - 49 - Special Council Meeting Minutes May 6, 2024 Hybrid Electronic Meeting Council Chambers Immediately Following the Planning & Development Committee Meeting Present: Mayor Kevin Ashe Councillors: M. BrennerL. CookM. Nagy L. Robinson Absent: S. Butt D. Pickles Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor B. Duffield -Director, Operations L. Gibbs -Director, Community Services F. Jadoon -Director, Economic Development & Strategic Projects S. Cassel -City Clerk P. Wirch -Principal Planner, Policy C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person, save and except Councillor Butt and Councillor Pickles. 2.Disclosure of Interest No disclosures of interest were noted. 3.Delegations 3.1 Craig Bamford, Pickering Resident Re: Report PLN 13-24 Environmental Registry of Ontario Postings: ERO 019-8366, ERO 019-8368, ERO 019-8369, ERO 019-8370, ERO 019-8371, ERO 019-8462Bill 185 and Revisions to Draft Provincial Planning StatementCity of Pickering Comments on ERO Postings - 50 - Special Council Meeting Minutes May 6, 2024 Hybrid Electronic Meeting Council Chambers Immediately Following the Planning & Development Committee Meeting Craig Bamford, Pickering Resident, appeared before Council to speak to PLN 13-24. Through the aid of a brief PowerPoint presentation, Mr. Bamford provided an overview of a webinar sponsored by Alliance for a Livable Ontario that was sent to him by Stop Sprawl Durham entitled Heading the Wrong Way, Bill 185 and Proposed Provincial Planning Statement, 2024. The webinar outlined the effect of the proposed changes to Bill 185 and the Provincial Planning Statement on growth and housing in Ontario. Mr. Bamford discussed the number of changes to Pickering’s Official Plan as a result of changes in government and legislation and commented that while he supported the recommendations in Report PLN 13-24, they did not go far enough. Mr. Bamford spoke to the Region’s Envision Durham Plan and was concerned that the provincial government did not understand the Region’s role in planning transportation networks, water and sewer networks and the coordination that went into regional planning. He advised that earlier in the day, he had emailed a list of his concerns to staff and asked that Council consider his comments when debating the Report. He concluded by noting that as Durham Region was the fastest growing area in Ontario, there was a need to build affordable housing, for regional planning, proper environmental rules, and a proper provincial growth plan. 4. Matters for Consideration 4.1 Director, Community Services, Report CS 13-24 Lease Agreement for Office Space - Duffins Point Shopping Centre: 2460 Brock Road Resolution # 477/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That the Lease Agreement between the City and Oxford Developments Inc. for approximately 4,435 square feet of office space at 2460 Brock Road (Attachment 1) be approved; 2. That the Mayor and City Clerk be authorized to execute the Lease Agreement, as set out in Attachment 1, subject to such minor revisions as may be required by the Director, Community Services, and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate City officials be authorized to take the actions necessary to give effect to this Report. - 51 - Special Council Meeting Minutes May 6, 2024 Hybrid Electronic Meeting Council Chambers Immediately Following the Planning & Development Committee Meeting Carried 4.2 Director, City Development & CBO, Report PLN 13-24 Environmental Registry of Ontario Postings: ERO 019-8366, ERO 019-8368, ERO 019-8369, ERO 019-8370, ERO 019-8371, ERO 019-8462 Bill 185 and Revisions to Draft Provincial Planning Statement - City of Pickering Comments on ERO Postings Paul Wirch, Principal Planner, Policy, appeared before Council, and through the aid of a PowerPoint presentation, provided an overview of Report PLN 13-24. Mr. Wirch advised that on April 10, 2024, the Province released several postings for comment on the Environment Registry of Ontario (ERO). He spoke to the proposed legislated changes to Bill 185 and revisions to the draft Provincial Planning Statement and noted that the commenting period for the ERO postings closed on May 10, 2024. Mr. Wirch discussed the proposed changes both supported and not supported by staff, and advised that once approved, the draft Provincial Planning Statement would combine and replace the current Provincial Policy Statement and the Provincial Growth Plan. Mr. Wirch stated that as previous requests to the Province were not included in the revisions to the draft Planning Statement, he would include those comments in the City’s response to the ERO. Mr. Wirch advised that some of the proposed changes would support the City’s ability to expedite development review, but other changes were shortsighted and counter to an efficient planning process and proper municipal governance. He concluded by noting that following Council’s endorsement, staff would submit comments to the ERO by the May 10, 2024 deadline. A question and answer period ensued between Members of Council and staff regarding: • concerns with the proposed revision to eliminate municipal parking minimums with market demand in City Centre and how it would impact Pickering’s ability and right to set parking standards; • the consequences of the Province’s elimination of mandatory pre- consultation in terms of the timelines for processing applications, the ability for the City to obtain the necessary components and studies required to process the application, and the triggers and timing for an applicant to appeal to the Ontario Land Tribunal (OLT); • the impacts of the provisions surrounding the ability for an applicant to request boundary expansion without having the growth and comprehensive review data; • how the City would be impacted by the proposed elimination of support for on-site and local reuse of excess soil; • the ability to initiate an appeal at any stage of the application review process; - 52 - Special Council Meeting Minutes May 6, 2024 Hybrid Electronic Meeting Council Chambers Immediately Following the Planning & Development Committee Meeting • clarification of the reduction requirements of Additional Dwelling Units (ADUs) and the impact it would have on various demographics without local context; • whether the elimination of Durham Region Planning responsibilities would affect responsibilities and long-range planning by municipal staff; • whether there had been any public engagement on the ERO postings, and whether there was time to conduct public consultation prior to the May 10, 2024 deadline to submit comments; • the proposed changes to parking standards based on purchaser data which could be impacted by who is buying the units; • the timelines of when staff received the information from the Ministry of Municipal Affairs & Housing for comment on the ERO posting and whether the City would lose the opportunity to comment if they did not submit a response by the May 10, 2024 deadline; • concerns with the limits on third party appeals and what it would mean for the public in the appeal process to the OLT; • concerns with abolishing Regional planning, the right to appeal Official Plans and by-laws to the OLT, unchecked expansion of development without adequate consideration of density targets, and the need to address climate change and impact on water resources; and, • whether a request could be made to the Province for an extension of the May 10th deadline in order to seek input from the community on the proposed legislative changes. Resolution # 478/24 Moved by Councillor Cook Seconded by Councillor Brenner 1. That Council endorse the comments contained in Report PLN 13-24, as the City of Pickering Detailed Comments on the ERO Postings ERO 019-8366, ERO 019-8369, ERO 019-8371, and ERO 019-8462; and, 2. That Council authorize the Chief Administrative Officer to submit the Council endorsed comments on the identified ERO postings to the Ministry of Municipal Affairs and Housing website by the May 10, 2024 deadline. Carried by a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Cook Councillor Nagy No: Councillor Robinson - 53 - Special Council Meeting Minutes May 6, 2024 Hybrid Electronic Meeting Council Chambers Immediately Following the Planning & Development Committee Meeting Mayor Ashe 5. Confirmatory By-law By-law Number 8105/24 Councillor Cook, seconded by Councillor Nagy moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of May 6, 2024. Carried 6. Adjournment Moved by Councillor Robinson Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 8:38 pm. Dated this 6th day of May, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk - 54 - Special Council Meeting Minutes In Camera May 13, 2024 Hybrid Electronic Meeting – 12:30 pm Main Committee Room 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and noted that all Members were participating in-person, save and except Councillor Nagy, who wasparticipating via electronic connection. 2.Disclosure of Interest 2.1 Councillor Pickles declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 3.1, Confidential Verbal Update from the Chief Administrative Officer and the Director, Corporate Services & City Solicitor, Re: Potential Acquisition Frenchman’s Bay, as the matter may involve an organization that he was affiliated with. Councillor Pickles left the meeting room for the discussion and voting of this Item and did not return to the Meeting. Resolution #479/24 - 55 - Special Council Meeting Minutes In Camera May 13, 2024 Hybrid Electronic Meeting – 12:30 pm Main Committee Room 2 Moved by Councillor Cook Seconded by Councillor Robinson That Council move into closed session in accordance with the provisions of Section 239(2) of the Municipal Act and the Procedure By-law, to consider a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality, or local board and advice that is subject to solicitor-client privilege, including communications for that purpose as it pertains to the potential acquisition of Frenchman’s Bay. Carried Council took a brief pause to allow the livestream of the Meeting to be severed. 3.In Camera Matters 3.1 Confidential Verbal Update from the Chief Administrative Officer and the Director Corporate Services & City Solicitor Re: Potential Acquisition of Frenchman’s Bay This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #480/24 Moved by Councillor Cook Seconded by Councillor Nagy That Council rise to the open session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to a proposed or pending acquisition or disposition of land by the municipality, or local board and received advice that was subject to solicitor-client privilege including communications necessary for that purpose as it pertains to the potential acquisition of Frenchman’s Bay. Resolution #481/24 - 56 - Special Council Meeting Minutes In Camera May 13, 2024 Hybrid Electronic Meeting – 12:30 pm Main Committee Room 3 Moved by Councillor Cook Seconded by Councillor Butt That the confidential direction provided to staff during the closed portion of the Meeting be approved. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Mayor Ashe No: Councillor Robinson 4.Confirmatory By-law By-law 8106/24 Councillor Cook, seconded by Councillor Butt moved for leave to introduce a By-law ofthe City of Pickering to confirm the proceedings of May 13, 2024. Carried 5.Adjournment Moved by Councillor Cook Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 1:28 pm. Dated this 13th day of May, 2024. Kevin Ashe, Mayor - 57 - Special Council Meeting Minutes In Camera May 13, 2024 Hybrid Electronic Meeting – 12:30 pm Main Committee Room 4 Susan Cassel, City Clerk - 58 - Memo To: Mayor Ashe May 27, 2024 Members of Council From: Timothy Higgins Accessibility Coordinator Copy: Chief Administrative Officer Director, Community Services Division Head, Public Affairs & Corporate Communications Subject: Accessibility Advisory Committee -2023 Year End Report and 2024 Proposed Work Plan File: A-1410-007-24 The Pickering Accessibility Advisory Committee (AAC) is pleased to submit, for Council’s information, its 2023 Year End Report and 2024 Proposed Work Plan. 2023 Year End Report In 2023, nine virtual AAC meetings were held. The Committee continued to contribute to the goals of Pickering’s Five-Year Accessibility Plan for 2021-2025 in the following ways: A.AAC Membership, Training and Meetings 1.Ten Committee members were appointed to the AAC in early 2023 and two new non-voting elected Councilors were appointed. The Ajax-Pickering Board of Trade (ABOT) also provided a representative as a non-voting member of the Committee. The AAC approved the Committee’s Terms of Reference and schedule of meetings to include hybrid meetings, allowing attendance virtually and in-person. 2.Staff Liaison to the AAC presented a continuous learning curriculum to be delivered to Members at future Committee meetings. Training delivered in 2023 AAC meetings included: •an accessibility overview of the Ontario Human Rights Code, the Accessibility for Ontarians with Disabilities Act (AODA), and the Ontario Building Code; •the role of the Pickering Accessibility Coordinator; •an overview of the site plan review process; •the AAC’s role in identifying accessibility barriers and supporting AODA compliance; •liaison with Pickering Accessibility Core Staff Team; •the AAC’s Terms of Reference; and •City policies governing Committees of Council. Corr. 15-24 - 59 - May 27, 2024 Accessibility Advisory Committee Page 2 of 10 3.AAC members garnered the following recognition in 2023: •former AAC Member P. Bashaw received a Regional Accessibility Award •former AAC Member D. Wysocki received a City of Pickering Civic Award as well as the Queen’s Platinum Jubilee Award for his exceptional work on accessibility •Ajax-Pickering Board of Trade representative to the AAC, J. McLellan was awarded by APBOT for accessibility leadership and was nominated by the City of Pickering for a David C. Onley Champion Award for Leadership in Accessibility B.Awareness Activities 1.The AAC has continued to monitor local, provincial, national, and international emerging accessibility legislation, regulations, policies, best practices, products and services and has considered adaptations for use in Pickering. For example, the Committee monitored recent accessibility legislation of the Canadian and U.S. federal governments, as well as from Nova Scotia, British Columbia, and Manitoba. 2.The AAC fostered/promoted/supported submissions for municipal, regional, and provincial awards and grants to profile Pickering’s accessibility investments and achievements. For example, the Committee endorsed the nomination of J. McLellan for a David Onley Champion Award for Accessibility Leadership as well as grant submissions seeking to offer internships to students with disabilities from Durham College and the Ontario Tech University. 3.The AAC delivered a “Tranquility Tent” exhibit at Pickering’s 2023 Canada Day celebrations, to offer cool, shaded, relaxing space for guests to unwind given the pandemic’s severe impact on mental health, anxiety, and social isolation. The tent provided a calm, quiet place for people to visit, participate in mindfulness, yoga, meditation, aromatherapy, music therapy and similar activities. Partners AMICA and the Pickering Football Club provided support and resources. C.Plans, Policies, Standards, and Implementation 1.In 2023, the AAC continued to monitor: •the City’s steps to ensure website accessibility commensurate with heightened (WCAG 2.0 Level AA) AODA Information and Communication Standards •provide accessibility advice regarding walkway reconstruction, sidewalk retrofits, new multi-use paths, installation of tactile plates, curb cuts, snow clearing, traffic light timing, parks, playgrounds, special event accessible parking, etc. •the City’s staff and volunteer training process related to accessibility Staff Liaison provided an overview of Chestnut Hill Developments Recreation Centre (CHDRC) change room emergency button concerns that emerged regarding renovations at the CHDRC. The City responded to these concerns by having additional emergency buttons/alarms installed in these areas. The Director, Community Services reported that a member of the public has provided a suggestion that an emergency button be installed in the universal/family changeroom. Concerns were raised around the button being potentially pressed by children in the changeroom, causing false alarms, if the button was installed at an accessible height. The City was exploring solutions and obtained feedback from the Committee as part of that effort. - 60 - Page 3 of 10 May 27, 2024 Accessibility Advisory Committee Feedback from the Committee included specifications for a more foolproof alarm switch proven to limit false alarms. 2.The Director, Community Services led a discussion regarding the Memorandum from the Deputy Clerk regarding Amendments to Boards, Committees and Taskforces Staff Liaison, Chair, and Vice Chair Roles - Council Membership. The AAC found Council representation on the Committee advisable and was receptive to amending the AAC’s Terms of Reference to include two Councillors, one Regional, and one local. 3.LEAD Canada/Durham Abilities Centre representatives presented information regarding the LEAD Canada Program funded by the Ministry for Seniors and Accessibility. LEAD (Leading Equitable and Accessible Delivery) is a methodology to help governments, public and private sector organizations collaboratively define and embed inclusion and accessibility into strategic planning, daily operations, program environments, and organizational culture. The LEAD process helps organizations to identify opportunities to improve and enhance inclusion and accessibility at all organizational levels. A collaboration of the City of Pickering and LEAD was initiated. 4.The Staff Liaison provided regular updates regarding the ongoing collaboration with the Abilities Centre LEAD program to improve the Pickering’s accessibility programs, policies, processes, and services. A series of improvement planning consultation workshops were held on March 30, April 19, and April 26, 2023, resulting in a comprehensive report from the LEAD Canada/Abilities Centre team identifying opportunities for enhancing accessibility and inclusion. 5.The Staff Liaison informed the Committee of the City’s 2023 Budget process that was underway and opportunities to provide input/feedback. Staff further explained how accessibility is tracked through the City’s budget process and how capital accessibility projects are outlined in the City’s Five-Year Accessibility Plan. 6.The Clerk’s Office representative solicited feedback from the Committee regarding what kind of solution they may be looking for to secure access to files, share data and create time-saving collaboration and document-sharing. Staff briefly explained the use of ShareFile by the City’s Committee of Adjustment and how they use the platform to organize and store information for reference. 7.The Clerk’s Office representative explained that AAC meeting captioning has been considered in the past with Information Technology (IT) staff to explore software and YouTube options. Committee representatives advocated for AAC meeting captioning, noting its importance for people who are hearing-impaired and others. AAC Members noted that while accuracy may be an issue, captioning would nonetheless provide a heightened general understanding of meeting discussions. 8.The 2022 Year End Report and 2023 Proposed Work Plan having been endorsed by the AAC, were approved May 23, 2023, by City Council and posted to pickering.ca. Three AAC Members also spoke to the following accessibility concerns at this Council meeting: - 61 - Page 4 of 10 May 27, 2024 Accessibility Advisory Committee •J. McLellan, Ajax-Pickering Board of Trade representative spoke regarding ableism in the workplace and employment barriers encountered by people living with disabilities; •C. Rudberg-Chin shared her personal experiences with transit inaccessibility; and •M. Thorpe Ross advocated for follow-up to the Service and Support Animal Initiative. 9.The AAC reviewed and endorsed the multi-year Pickering Museum Accessibility Plan 2023- 2025 prepared to comply with Pickering Heritage & Community Centre grant funding requirements. The Museum Plan mirrored themes of Pickering’s Five-Year Accessibility Plan for 2021-2025 and highlighted the need to preserve heritage characteristics of the Museum, wellness opportunities, employment opportunities and harvesting of green energy. 10.Following endorsement by the AAC, City Council approved the City of Pickering’s 2023 Accessibility Compliance Report. The Report was filed with the Ministry for Seniors and Accessibility indicating Pickering’s full AODA compliance. The Report has been publicly posted to pickering.ca. 11.The Coordinator, Public Affairs & Corporate Communications provided an overview of Pickering’s first Corporate Strategic Plan, sharing the project activities to date as well as the vision and goals. AAC Members provided input and responded to the related survey. 12.AAC received an overview of the Draft Recreation & Parks Ten-Year Plan by the Manager, Community Services Administration & Strategic Initiatives highlighting Pickering’s changing demographics and how the impact of issues pertaining to the pandemic are being addressed. The Community Engagement Plan, including a City-wide survey, five focus group sessions, four charrette’s, and a youth engagement partnership was shared with the Committee. Committee Members were asked to complete the online survey, to attend one of the community Charrette sessions, and to encourage community members to participate. 13.AAC monitored progress with respect to Pickering’s Five-Year Accessibility Plan for 2021- 2025. 14.Clerk’s Office representatives provided an overview to the Committee regarding recent Policy ADM 040 Revisions and the City’s new Lobbyist Registry. 15.ABOT representative highlighted recent changes to accessibility elements of the National Building Code and the importance of bodies such as the AAC in advocating for these kinds of changes. D.Consultation & Collaboration 1.The Manager, Landscape & Parks Development provided a presentation regarding the City’s efforts to refurbish City playgrounds and enhance their accessibility. Information was also provided regarding the Rotary Frenchman’s Bay West Park project and the use of Pickering’s Let’s Talk platform to consult residents. - 62 - Page 5 of 10 May 27, 2024 Accessibility Advisory Committee 2.The Division Head, Operations Services provided an overview of the Pickering Museum Village (PMV) Log House and Log Barn Restoration project, including the replacement of the barrier-free access ramp to the log barn, addition of interior glass barrier-free doors, and the leveling of the building floor space. The AAC endorsed this PMV initiative. 3.The City submitted a proposal to the EnAbling Change Grant regarding Accessibility Internships. The City’s proposal to create six internship opportunities with a term of six months for Durham College and Ontario Tech University students was endorsed and a letter of support was approved by the Committee. 4.AAC endorsed recommendations provided by the City of Pickering to the Province of Ontario’s 4th Independent AODA Review regarding: •policies to prioritize employment of persons living with disabilities •policies to encourage development of accessible affordable housing •standards regarding accessible recreation programming •policy gaps around service and support animals •accessible transit standards •formal recognition of the network of provincial accessibility coordinators 5.AAC supported the 39th Annual Durham Regional Police Children’s Games for disabled youth aged 5 to 18 held November 5, 2023. Pickering has partnered annually with Durham Regional Police, Grandview Children’s Centre, and community organizations since 1985. The Games will return to the CHDRC on October 26, 2024, for the 40th Anniversary event. 6.Through its ABOT representative, the AAC regularly exchanged accessibility information and collaborated with Durham Region businesses. 7.The Community Safety & Well-Being Advisor provided an overview to the AAC of the Community Safety & Well-Being Draft Plan, highlighting priorities and action items. 8.AAC liaised and collaborated with the City’s Age Friendly initiative and supported the 55+ Aging Well Together, Information & Active Living Fair. 9.Representatives of Digital Advisory, MNP Digital made a presentation to the Committee regarding the City of Pickering’s proposed Digital Strategy and received the Committee’s input. 10. Through the Committee’s Staff Liaison, the AAC was kept apprised of accessibility news from: •Pickering’s Accessibility Core Staff Team •The Ministry for Seniors and Accessibility •The Ontario Network of Accessibility Professionals •Durham Region’s network of Accessibility Coordinators •Accessibility Standards Canada •Pickering’s Age Friendly committees and stakeholders - 63 - Page 6 of 10 May 27, 2024 Accessibility Advisory Committee •Pickering’s Equity, Diversity, and Inclusion team E.Site Plan Application Reviews 1.AAC continued to work in collaboration with City planning staff through an ongoing site plan application review process. In 2023, the AAC reviewed and provided accessibility advice with respect to the following site plan applications: •S 08/22, a sales office for residential development in Seaton •S 16/22, auto sales, showroom, and repair facility at 1695 Bayly Street •S 17/22, a public elementary school at 2570 Tillings Road •S21/80(R23), Vaughan Willard Public School addition •S 02/23, industrial warehouse units at 1030 Salk Road •S 03/23, building 4 of food manufacturing/warehouse at 745 & 815 Hwy 7 •S 05/23, long-term care facility at Alexander Knox Road and Sideline 20 •S 06/23, commercial plaza at Peter Matthews Drive and Taunton Road •S 04/90(R23), industrial warehouse at 1920 Silicone Drive •S 08/23, mixed use development at 1786 & 1790 Liverpool Road •S 10/23, Block 1 & 2 mixed use towers at Pickering Town Centre •S 09/23, stacked townhomes at 2610 & 2630 Brock Road •23-009270 – PLAN 40M2625 BLK 291 & PLAN 40M2631 - pre-submission proposal for a Catholic Elementary School at Sapphire Drive, Hibiscus Drive and Burkholder Drive •S 11/23, mixed use residential towers at Pickering Town Centre, 1355 Kingston Road 2.As an ongoing concern, AAC held various discussions and hosted several guest presentations to explore issues and identify potential solutions with respect to accessible, affordable residential accommodation. AAC has continuously sought to identify strategies to create additional accessible/affordable residential housing options and inventory. In 2023, AAC continued to review accessible housing issues raised by Pickering residents and consulted with senior executives of developer, Lebovic Homes. New housing is being built without accessibility in mind and aging residents are growing increasingly uncomfortable in their homes. The accessible housing conversation focused on how to best incent builders to plan developments with accessibility at the forefront of their designs. The AAC evaluated the effectiveness of its site plan review approach and concluded that addressing accessibility earlier in the application process would be a valuable enhancement. AAC resolved to build an accessibility orientation style symposium into the pre-consultation stage of Pickering’s site plan application process. Specifically, “That representatives of the AAC meet with the Planning Division of the City Development Department to discuss the methodology around site-planning approval, introducing the idea of a symposium to the pre- consultation phase as well as requiring developers to include early documentation of their accessibility lens.” - 64 - Page 7 of 10 May 27, 2024 Accessibility Advisory Committee 2024 Proposed Work Plan The AAC is pleased to present its 2024 Proposed Work Plan. The Plan, which outlines concrete actions the AAC will undertake to improve accessibility, includes, but is not limited to: A.Accessibility Priorities The City of Pickering’s long-term vision is to ensure that Pickering is a caring and responsive community known for its commitment to equity, inclusion, and accessibility as well as its related achievements. With the support of Members of Council, management, staff, the AAC, volunteers and community partners, barrier removal will continue to be a priority in Pickering. Accessibility is everyone’s responsibility and will be incorporated by design into the work of all City Departments. Pickering’s 2021-2025 Five-Year Accessibility Plan sets out initiatives to meet Pickering’s commitment to an inclusive community where all residents and visitors have access to City services, programs and facilities in an integrated manner that promotes dignity and independence. AAC will continue to comply with Ontario's accessibility standards - the laws that Ontario organizations must follow to become more accessible. Further, the City is committed to going beyond legislated minimum requirements, where feasible, to ensure that barriers to accessibility are identified and removed. Therefore, the City’s accessibility journey will also be informed by recent recommendations from Pickering’s inclusion partner, the Abilities Centre LEAD Project, identifying potential accessibility enhancements in the following areas: •Leadership •Governance & Structure •Strategy •Financial Management •Supplier-Partnership Management •People Resources •Program & Service Delivery •Communications and Marketing •Facility & Technology Support Based on Pickering’s 2021-2025 Five-Year Accessibility Plan, and informed by best practices, Pickering’s areas of priority will include: •mental and physical wellness, particularly through recreation and sports •accessible and affordable housing options •accessible transportation •community employment opportunities for people with disabilities •City centre accessibility, to facilitate appropriate/enhanced levels of safety, security and useability •parks, playgrounds, pedestrian and cyclist corridors, sidewalks, and trails •accessibility partnerships and collaboration •service and support animals - 65 - Page 8 of 10 May 27, 2024 Accessibility Advisory Committee •website accessibility •signage and navigation B.Awareness Activities 1.Host a third annual “Tranquility Tent” area at Pickering’s Canada Day daytime celebrations, to offer a cool, shaded, relaxing space for people to unwind. 2.Provide input on the Canada Day evening event, specifically on a new proposed Site Plan to improve accessibility and inclusion considerations and to make the event more welcoming. AAC will review and identify past challenges relating to accessible transit arrangements at Kinsmen Park with the intent of limiting margins for error and unplanned barriers to accessibility. 3.AAC will continue to: •monitor local, regional, provincial, federal and U.S. networking opportunities •monitor local, provincial, national, and international accessibility legislation, regulations, policies, best practices, products, and services •foster/promote/support submissions for municipal, regional, and provincial awards and grants to profile Pickering’s accessibility investments and achievements •play an active role in Pickering’s community events and celebrations such as Canada Day and the Durham Regional Police Services Children’s Games C.Plans, Policies, Standards, and Implementation 1.The AAC discussed the Independent 4th Review of the AODA authored by Rich Donovan dated June 5, 2023, and its findings. Mr. Donovan reported that the Province of Ontario is failing to achieve its accessibility commitments by 2025 and declared an “accessibility crisis”. The AAC resolved that: •The AAC endorse the Summary of Recommendations as outlined in the Independent 4th Review of the AODA authored by Rich Donovan dated June 5, 2023. •The AAC requests that the Council of the Corporation of the City of Pickering: o Endorse the Summary of Recommendations as outlined in the Independent 4th Review of the AODA authored by Rich Donovan dated June 5, 2023. o Recognize the accessibility crisis in the Province of Ontario. o That the resolution of Members of Council be forwarded to the Premier of Ontario and other applicable parties as deemed appropriate. 2.The AAC discussed service changes implemented by Durham Region Transit (DRT) on January 1, 2024, including the standardization of 800-meter distances between bus stops and the reduction of buses serving Pickering. Due to a lack of community consultation by DRT, the City received numerous complaints about this matter indicating that DRT’s service changes had resulted in barriers to elderly and disabled transit users. The AAC resolved that: - 66 - Page 9 of 10 May 27, 2024 Accessibility Advisory Committee •the AAC finds the Service Changes implemented by Durham Region Transit implemented on January 1, 2024, to be in contravention of the Ontario Human Rights Code and the AODA. •The AAC requests that the Council of the City of Pickering send a letter to the Region of Durham requesting that they reverse the service changes immediately and consult with Pickering residents and key stakeholders including those with accessibility needs on any future services changes. 3.AAC Member K. Sullivan presented exterior lighting concerns with respect to City Hall and the Pickering Public Library. The presentation focused on the adequacy of lighting in these public spaces and the impact of lighting on City accessibility, safety, and security. The AAC resolved that: the Exterior Lighting Presentation by K. Sullivan be received by Council; the AAC requests Council endorse an exterior lighting study of the City of Pickering's City Centre (including City Hall/Library, parking areas, Esplanade Park and the CHDRC); and, the AAC requests that the City undertake similar exterior lighting studies of other municipal facilities across the City. •AAC Member S. Snyders presented photos highlighting examples of accessibility barriers in Valley View Park/City Hall area. The photos profiled a storm drain in disrepair, with cracks in the sidewalk; and, an old gate piece installation, protruding in the middle of a walkway. Consequently, a walkabout by several key City staff was arranged to confirm accessibility pathway (and lighting) deficiencies, and to plan and prioritize remedial actions. 4.In 2024, the AAC will continue to monitor: •progress with respect to Pickering’s Five-Year Accessibility Plan for 2021-2025 •progress on implementing recommendations from the LEAD partnership initiative •the City’s steps to ensure website accessibility commensurate with heightened (WCAG 2.0 Level AA) AODA Information and Communication Standards •walkway reconstructions, sidewalk retrofits, new multi-use paths, installation of tactile plates at intersections, curb cuts, traffic light timing, parks, playgrounds, special event accessible parking, etc. •the City’s staff and volunteer training process related to accessibility D.Consultation and Collaboration The Manager, People & Culture and, Senior Advisor, Equity, Diversity & Inclusion provided an update regarding the City’s Equity, Diversity & Inclusion (EDI) Strategy and spoke to: a.key learnings and themes uncovered through community consultations b.the vision, mission, and priority areas of focus for the City’s EDI strategy c.next steps in the EDI Strategy process - 67 - Page 10 of 10 May 27, 2024 Accessibility Advisory Committee E.Site Plan Application Reviews 1.The AAC will continue to work in collaboration with City planning staff through an ongoing site plan application review process. In 2024 to date, the AAC has reviewed and provided accessibility advice with respect to the following site plan applications: a.S 14/23, DDSB two-story public elementary school and childcare centre in Seaton b.S 15/23, Suncor Energy Inc. Petro Canada gas station at 1800 Brock Road c.S 07/88 (R23), manufacturing and warehouse addition at 125 Squires Beach Road d.S13/23, hotel across from City Hall with access to Pickering Town Centre 2.In 2023, the AAC identified benefits from communicating with developers earlier in the City’s submission process and resolved to form an Accessibility Orientation Symposium for developers coordinated by a volunteer AAC subcommittee. The AAC is currently establishing membership for the subcommittee, including, but not limited to determining its scope and deliverables. Submitted on behalf of the Pickering AAC Members: •Maurice Brenner, Regional Councillor •Dave Currie •Saima Fatima •Brian Ferguson •Ayesha Khan •John McLellan, Ajax-Pickering Board of Trade Representative •Mara Nagy, City Councillor •Carla Rudberg-Chin •Michael Shackleton •Sam Snyders •Kevin Sullivan •Megan Thorpe Ross •Morgan Wilson LG:th - 68 - Memo To: Mayor Ashe May 27, 2024 Members of Council From: Arnold Mostert Manager, Landscape & Parks Development Copy: Chief Administrative Officer Directors Subject: Waterfront Visionary Advisory Committee -2023 Year End Report and 2024 Proposed Work Plan File: A-1440 The Pickering Waterfront Visionary Advisory Committee (WVAC) is pleased to present its 2023 Year End Report and 2024 Proposed Work Plan. 2023 Year End Report The Pickering Waterfront Visionary Advisory Committee’s activities and achievements in 2023 are described below. Meetings & Membership •On March 27, 2023, Council approved the establishment of and the Terms of Reference for the WVAC (Resolution #131/23). The committee comprised of a total of eleven members including representatives from the Fairport Beach Neighbourhood Association, West Shore Community Association, Alkame Dragon Boat Services, Toronto and Region Conservation Authority, Ontario Power Generation, Regional Municipality of Durham, three citizens, and two Council members. The WVAC liaison is Arnold Mostert, Manager, Landscape & Parks Development. •On August 16, 2023, Council approved the revised Terms of Reference for the WVAC (Resolution #251/23), increasing the membership to fourteen, adding two additional citizen members and a representative from the Frenchman’s Bay Yacht Club. •Meetings – In 2023, the WVAC held three meetings: June 19th, September 18th, and November 20th. Awareness Activities •At the committee’s inaugural meeting, staff presented the WVAC with a complete overview of the City’s waterfront infrastructure projects. •The City’s Community Safety & Well-Being Plan was presented to the Committee by Elaine Knox, Community Safety & Well-Being Advisor, Community Services Department. Corr. 16-24 - 69 - May 27, 2024 Page 2 of 3 WVAC 2023 Year End Report and 2024 Proposed Work Plan • The City’s Draft Tree Protection By-law Update was presented to the Committee by Ish Chowdhury, Planner II, Policy, City Development. • The City’s Recreation & Parks Master Plan – 10 Year Plan was presented to the Committee by Marilou Murray, Manager, Community Services Administration & Strategic Initiatives. Consultation & Discussion Topics • Plans for the Beachfront Park Revitalization project were presented by The MBTW Group. The committees key points of discussion included: o Extent of railing along both sides of the elevated deck. o Treatment/protection of underside of elevated deck. o Feasibility of vegetated margin between elevated deck and beach area. o Special place making. o Bench feasibility in the Buffer Zone. o Feasibility of off-shore structures. o Impact of erosion mitigation underway in Ajax. • Waterfront Pop-up shops were discussed by the committee, with consideration for future use in Beachfront Park. • Our waterfront washrooms and the use of universal washrooms versus gender specific rooms were discussed. • Staff updates were provided to the committee on the progress of the waterfront trail reconstruction that is occurring between Bruce Handscomb Memorial Park and Elvira Court. 2024 Proposed Work Plan The WVAC’s 2024 plans, as well as its accomplishments to April 2024, are noted below: Meetings and Membership • Members – The WVAC aims to maintain its full authorized complement of 14 members throughout 2024. • Meetings – So far in 2024, one regular meeting was held on March 18th and one special meeting to discuss previously unfinished business was held on April 15th. Awareness Activities • An update on the Pickering Nuclear Generating Station refurbishment was provided by Analiese St. Aubin, Senior Manager, Corporate Relations & Projects, Pickering Nuclear. In 2024, the WVAC will continue to: • promote awareness of, and advise on projects, information, and resources for waterfront related improvements and activities including: o Beachfront Park Revitalization. o Waterfront Trail Reconstruction progress (Bruce Handscomb Memorial Park to Elvira Court). - 70 - May 27, 2024 Page 3 of 3 WVAC 2023 Year End Report and 2024 Proposed Work Plan o Petticoat Creek Conservation Park opportunities. o Shoreline study – West Shore Boulevard to Marksbury Road. Consultation & Discussion Topics • An overview of the proposed criteria to be used for site selection, for a Waterfront Paddle Sport rental facility, for consideration by the WVAC, was given by Karen Coleman, Manager, Recreation Services, Community Services Department. Priorities for 2024 Priorities for the WVAC for 2024 include: • Advocate for the health of Frenchman’s Bay by working with City of Pickering and TRCA to initiate an Aquatic Habitat Restoration Strategy that looks at the environmental, recreational, and physical aspects of the bay. • Promote Pickering’s waterfront as a tourist attraction through waterfront events, activities, and improved facilities. • Review and provide recommendations to increase the safety of our waterfront through on-site signage, 911 address/GPS coordinates, and life-saving equipment. • Review and provide recommendations on ways to improve public access to the waterfront through trail connections, parking/shuttle service, and public transit. • Look for opportunities to enhance the waterfront area through the installation of landscape features and to increase our tree canopy along the waterfront. Submitted on behalf of the Pickering Waterfront Visionary Advisory Committee members: • Maurice Brenner, Regional Councillor, Ward 1 • Mara Nagy, City Councillor, Ward 2 • Gord MacPherson • Adam McGean • Amanda Small • Kelly Stott • Lynn Tidd • Shawna Stanleigh, Fairport Beach Neighbourhood Association • Xaine Kane, Pickering West Shore Community Association • Katy Dunlop, Alkame Dragon Boat Services • Andrea Zeeb, Frenchman’s Bay Yacht Club • Johanna Kyte, Toronto and Region Conservation Authority • Nick Bryan, Ontario Power Generation • Amanda Bathe, Regional Municipality of Durham AM:am - 71 - Ontario Human Rights Commission Office of the Chief Commissioner 180 Dundas Street West, Suite 900 Toronto ON M7A 2G5 Tel.: (416) 314-4537 Fax: (416) 314-7752 Commission Ontarienne des Droits de la Personne Bureau du Commissaire en Chef 180, rue Dundas ouest, bureau 900 Toronto ON M7A 2G5 Tél.: (416) 314-4537 Téléc : (416) 314-7752 May 10, 2024 VIA E-MAIL Susan Cassel City Clerk Corporate Services Department Legislative Services Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Dear Mayor Ashe and Pickering City Council: Re: Council Request to OHRC Thank you for your letter to the Ontario Human Rights Commission (OHRC) dated April 9, 2024, to which you provided a copy of a resolution adopted by the City Council at a Special Meeting held on April 2, 2024 (the "Resolution"). Among other things, the Resolution notes essential human rights principles and laws that are foundational to the dignity and worth of every person in Ontario. Also, the Resolution outlines the City Council's concerns regarding Councillor Lisa Robinson's actions, particularly their impact on marginalized communities. Because of these concerns, the City Council has asked the OHRC to conduct a Public Interest Inquiry in the City of Pickering to hear from residents on the importance of holding elected officials accountable. The OHRC has reviewed the Resolution and the Integrity Commissioner's Recommendation Report (the "Report") and has continued to monitor for any developments in this matter, including through media sources. The OHRC believes that the Integrity Commissioner's investigation is adequate and that the findings and recommendations in the Report are based on a proper human rights analysis of the allegations. Further, the OHRC believes that something other than an OHRC Public Interest Inquiry is the next practical step. Corr. 17-24 - 72 - 2 It appears that the City Council has taken necessary measures under current laws to address the Integrity Commissioner’s findings of a contravention of the Council’s Code of Conduct, including the imposition of recommended sanctions. Accountability is critical to promoting and protecting human rights and examining and addressing human rights allegations when they arise. The OHRC is encouraged by and commends the Pickering City Council for its response. The City should continue advancing and supporting human rights principles inside and outside Council chambers. Doing so helps to foster a human rights culture in Ontario. Thank you for bringing this to OHRC's attention. Sincerely, Patricia DeGuire Chief Commissioner Ontario Human Rights Commission - 73 - Report to Council Report Number: CLK 03-24 Date: May 27, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Lobbyist Registry One-Year Update -File: A-2200 Recommendation: 1.That Report CLK 03-24, regarding the Lobbyist Registry One-Year Update, be receivedfor information. Executive Summary: The purpose of this report is to provide an overview of the first year of the City’s Lobbyist Registry, and to provide Council with an update on the effectiveness of the program. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Strengthening Existing & Build New Partnerships; and, Foster an Engaged & Informed Community. Financial Implications: The cost of the Lobbyist Registry software is $5,000.00 (plus HST) annually. In addition to the software costs, the City has appointed Principles Integrity as the City’s Lobbyist Registrar which has resulted in a total cost of $2,518.75 for the period of May 1, 2023 to May 1, 2024. These costs included an education and training session provided by Principles Integrity on June 26, 2023, and general inquiries they have fielded pertaining to the Registry. Discussion: The purpose of this report is to provide an overview of the first year of the City’s Lobbyist Registry, and to provide Council with an update on the effectiveness of the program. As part of the City’s commitment to enhance accountability and transparency, on March 27, 2023, By-law 8003/23 was enacted to establish a Lobbyist Registry program for the City of Pickering. The launch of the Registry made the City of Pickering the first municipality in Durham Region to have a Lobbyist Registry, and the tenth municipality in Ontario. Lobbying is a normal activity done throughout all levels of government. Lobbying can advocate for positive changes in a community, and the implementation of a Lobbyist Registry provides a transparent means for the public to know with who, and in what manner, lobbying activity is being carried out. -01:Jof- Pl(KERJNG - 74 - CLK 03-24 May 27, 2024 Subject: Lobbyist Registry One-Year Update Page 2 Pursuant to By-law 8003/23, the City Clerk is responsible for overseeing the establishment and maintenance of the Lobbyist Registry and making the Lobbyist Registry available for public inspection through electronic, web-based access at all reasonable times. The Lobbyist Registry Webpage was launched on May 1, 2023. The online registry tool was available for lobbyists to register their profiles and lobbying activities, and for the public to browse and familiarize themselves with the Registry. During the first six months after the Lobbyist Registry was initiated, a penalty free period was provided to allow time to educate and inform lobbyists, and the public, on how the program was intended to function. A.Implementation The Lobbyist Registry webpage provides resource materials and instructions for anyone who is undertaking lobbying activities and provides clear guidelines that outline the responsibilities under the Lobbyist Registry By-law. The webpage is also an information resource for members of the public who wish to access the Registry to view lobbying registrations and activities. Since the launch of the Lobbyist Registry, staff have collaborated with J-SAS Inc. to customize the online Registry to improve the user experience for both the public and Lobbyists. Some of the improvements made during the last year included increasing button sizes for greater visibility to the user, more intuitive data entry fields, and adding a personalized logo, placed in the top right corner of the Registry webpage, to indicate to the Lobbyist that they are signed in to their account profile. The most notable update to the Lobbyist Registry included the implementation of a review process for all online submissions. Through research of nine municipalities currently maintaining Lobbyist Registries, staff found that each municipality reviewed entries prior to publication. Staff deemed a review process to be a valuable step to address any administrative issues such as duplicate entries or insufficient details, prior to the entry being published on the Registry. Staff worked with J-SAS Inc., within a training module environment, to ensure that the new review process was managable and that there was no impact for the end user in registering or accessing the Registry information. During this exercise, existing Lobbyist Profiles and activities were not affected, and only new submissions were required to be reviewed before publication. This new workflow requires the Lobbyist Registry Administrator to verify that a Profile or Activity entry meets administrative requirements prior to becoming available in the public search. The review process is to check for administrative issues only and the onus rests on the Lobbyist to ensure that accurate Lobbyist Registration details are provided. Additionally, J-SAS Inc. released a website update in December 2023 for the purpose of enhanced security measures. As part of its commitment to strengthening security, J-SAS Inc. introduced an enhanced login experience providing users with a more robust and secure authentication process. J-SAS Inc. has been very responsive and quick to act on requests for improvements from City staff, maintaining an open line of communication. There have been two instances of publicrequests for assistance with minor administrative issues, both of which were resolved within 48 - 75 - CLK 03-24 May 27, 2024 Subject: Lobbyist Registry One-Year Update Page 3 hours of notification. Working with J-SAS Inc. as the provider for the Lobbyist Registry software has been a positive experience. B.Education and Outreach As noted earlier in the Report, the Lobbyist Registry By-law came into effect on March 27, 2023, and offered a penalty-free period until November 1, 2023 to provide an opportunity to educate the public, Lobbyists, and Public Office Holders on the new process. Public Office Holder, as defined in By-law 8003/23, covers a broad range of staff, Council, Committee members, and individuals that provide professional services to the City. It was essential to provide the Public Office Holders with guidance on the Lobbyist Registry to ensure its seamless implementation. A media release, as well as email updates to Public Office Holders, were sent in April 2023 as well as in November 2023 when the penalty-free period ended. Additional educational efforts included: 1)Providing an information Lobbying Flowchart graphic document to staff, Public Office Holders, and Lobbyists to outline what Lobbying means and who is a Lobbyist. TheFlowchart is included under the Resource tab of the Lobbyist Registry webpage. 2) Developing a Guide for Lobbyists to assist them with the registration process. The Guideincludes step by step instructions and screen shots to walk Lobbyists through the process in the Lobbyist Registry portal. The Guide for Lobbyists is included under the Resource tab of the Lobbyist Registry webpage. 3) Developing a Guide for Public Officer Holders that summarizes key components of theprogram and the Lobbyist Registry By-law which was emailed out to all Public OfficeHolders. The Guide for Public Officer Holders is included under the Resource tab of the Lobbyist Registry webpage. 4)Delivering a Lobbyist Registry Training Session, provided by Janice Atwood-Petkovski,Principles Integrity, Lobbyist Registrar, at a Special Council Meeting held Monday, June26, 2023. The presentation was captured by the City’s livestream, and a link to the videois included on the Lobbyist Registry Webpage under Resources. 5) Presenting an education seminar by the Deputy Clerk and the Council & Committee Coordinator to all City of Pickering Committee’s and Taskforce’s, scheduled as part of theonboarding training for current and new Committee/Taskforce members. The LobbyistRegistry graphic noted in item 1 above was also provided to all Committee and TaskforceMembers. 6)Creating Lobbyist Registry Info Cards, distributed to all Public Office Holders, to provide a convenient way to communicate the obligations of the Lobbyist Registry to potentialLobbyists. The primary focus of the Lobbyist Registry in the first six months of its implementation was educating stakeholders and promoting the Registry as part of the City’s Accountability and Transparency Framework. Upon the conclusion of the six-month penalty-free period, the Lobbyist Registry By-law, including Part 4: Enforcement and Penalties, came into full force and effect. While there was an increased focus on ensuring compliance with the By-law and - 76 - CLK 03-24 May 27, 2024 Subject: Lobbyist Registry One-Year Update Page 4 corresponding Code of Conduct during the penalty-free period, providing education to stakeholders remains a priority and education and outreach will be an ongoing practice. C.Summary of Lobbyist Registry Activity – May 1, 2023 to May 1, 2024 There have been no issues reported to the City directly, nor through the Lobbyist Registrar, or the user Feedback button that is available on the Lobbyist Registry website, on any facets of the Registry program. D.Profiles by Lobbyist Type The Lobbyist Registry software provides reporting capabilties that can be pulled into Excel and graphic formats. The following graphs and statistics provide an overview of the Registry’s activity over the past year. From May 1, 2023 to May 1, 2024, a total of 39 Lobbyist profiles were created resulting in six Voluntary Lobbyists, 16 Consultant Lobbyists, and 17 In-House Lobbyists. A total of 24 Lobbying activities were filed. Consultant Lobbyist -16 In-House Lobbyist - 17 Voluntary Lobbyist - 6 NUMBER OF PROFILES BY LOBBYIST TYPE - 77 - CLK 03-24 May 27, 2024 Subject: Lobbyist Registry One-Year Update Page 5 E.Lobbyist Profiles Created Versus Lobbying Activity Entries A comparison of the Number of Lobbyist Profiles Created versus the Number of Lobbying Activity entries demonstrates that Lobbyists are being proactive in registering and entering their Profile details prior to Lobbying Activities occurring. F. Lobbied Departments The City of Pickering Mayor & Council has been the most lobbied group, followed by the City Development Department, Economic Development & Strategic Projects, and the Office of the CAO. -2 -1 0 1 2 3 4 5 6 7 8 9 3/15/2023 5/4/2023 6/23/2023 8/12/2023 10/1/2023 11/20/2023 1/9/2024 2/28/2024 4/18/2024 Lobbyist Profiles and Activities Number of Lobbying Activities Submitted Number of Lobbyist Profiles Created 21 5 5 4 1 1 1 1 LOBBIED DEPARTMENTS Mayor & Council Economic Development & StrategicProjectsCity Development Office of the CAO Community Services Corporate Services Engineering Services Finance - 78 - CLK 03-24 May 27, 2024 Subject: Lobbyist Registry One-Year Update Page 6 G.Lobbying Subject Matter Eighteen percent of Lobbying Activities focused on Planning & Development as the subject matter. Other areas of lobbying activity include arts and culture, budget, economic development, environment, technology, and electric vehicle charging. Conclusion The first year of the Lobbyist Registry program has been successful for both Lobbyists and the general public in accessing the information. As noted earlier in this Report, there have been only two administrative instances that were resolved within 48 hours, and overall, the program is working as intended. Staff do not recommend any changes to the Lobbyist Registry at this time given its continued success and the absence of any concerns or issues. Lobbyist Registry is an easily accessible website, with an intuitive and easy to use interface for the registration process, and provides easy access to the information entered on the Registry. The software also provides detailed reporting so that trends and statistics can be accessed as required. In addition to the Registry’s ease of use, the Lobbyist Registry program has enhanced the accountability and transparency of the City as a whole. Attachment: None Prepared By: Prepared By: Janean Currie Susan Cassel Legislative Coordinator City Clerk 18 3 3 2 2 2 2 2 1 1 LOBBYING SUBJECT MATTER Planning & Development Arts & Culture Economic Development Affordable Housing Other Permitting Recreation Technology Transportation & Transit Procurement Original Signed By:Original Signed By: - 79 - CLK 03-24 May 27, 2024 Subject: Lobbyist Registry One-Year Update Page 7 Approved/Endorsed By: Paul Bigioni Director, Corporate Services & City Solicitor SC:jc Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: Original Signed By: - 80 - Report to Council Report Number: OPS 06-24 Date: May 27, 2024 From: Brian Duffield Director, Operations Subject: Supply & Delivery of Three Sidewalk Tractors with Attachments -Quotation No. RFQQ2024-5A -File: A-1440 Recommendation: 1. That Quotation No. RFQQ2024-5A submitted by York Region Equipment Centre, in theamount of $639,638.67.00 (HST excluded), be accepted; 2.That the total gross project cost of $722,792.00 (HST included) and the total net projectcost of $650,897.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net projectcost of $650,897.00, as provided for in the 2024 Capital Budget as follows: a)The sum of $350,000.00 as approved in the 2024 Capital Budget be increased to$433,931.00 to be funded from the Equipment Replacement Reserve; b) The sum of $216,966.00 be revised from a 5-Year DC Debt to be funded from theDC – Other Highway Services Reserve Fund; 4.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in this report. Executive Summary: The purpose of this report is to award Quotation No. RFQQ2024-5A for the supply and delivery of three sidewalk tractors with attachments. The Public Works Division, within the Operations Department, currently utilizes various tractors for a variety of work tasks. Sidewalk tractors #714 (2015) and #718 (2015) have met or exceeded their scheduled replacement dates. Additionally, one new sidewalk plow with attachments was approved in the 2024 Capital Budget due to growth. On March 28, 2024, a Second-Stage Quotation, RFQQ2024-5A through Canoe Procurement Group Contract 093021 and 111522 was posted on the City’s bids&tenders portal. One company responded by the closing date of April 5, 2024. York Region Equipment Centre was the lowest compliant respondent at a value of $695,138.67. The submission from York Region Equipment Centre has met all City’s technical requirements. In accordance with the Financial Control Policy, Item 13.01, the Manager may enter into arrangements with municipalities, local boards and other public bodies on a cooperative or joint venture basis where there are economic advantages and where the best interests of the City would be served. The policy of the government agency or public authority hosting - 81 - OPS 06-24 May 27, 2024 Subject: Supply & Delivery of Three Sidewalk Tractors with Attachments Page 2 the cooperative call for bids is to be the accepted policy of the City for the cooperative call and no other approval by the City is required beyond that of the Manager, appropriate Director and Treasurer, unless debt funding is required, then Council approval must first be obtained. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: 1. Quotation Amount Quotation No. RFQQ2024-5A $639,638.67 HST (13%) Total Gross Quotation Cost 83,153.03 $722,791.70 2. Estimated Project Costing Quotation No. RFQQ2024-5A $639,639.00 Total Project Cost $639,639.00 HST (13%) 83,153.00 Total Gross Project Costs $722,792.00 HST Rebate (11.24%) (71,895.00) Total Net Project Cost $650,897.00 3. Approved Source of Funds Description Account Code Source of Funds Available Budget Required Sidewalk Tractor Replacement (2) C10305.2403 Equipment Replacement Reserve $350,000.00 $433,931.00 Sidewalk Plow with Attachments (new) C10305.2405 DC Debt – 5 Years 275,000.00 0.00 Sidewalk Plow with Attachments (new) C10305.2405 DC – Other Highway Services Reserve Fund 0.00 216,966.00 Total Funds $625,000.00 $650,897.00 Project Cost under (over) approved funds by (25,897.00) - 82 - OPS 06-24 May 27, 2024 Subject: Supply & Delivery of Three Sidewalk Tractors with Attachments Page 3 Discussion: The purpose of this report is to award Quotation No. RFQQ2024-5A for the supply and delivery of three sidewalk tractors with attachments. Fleet Services manages and assists with the procurement of the City’s fleet. As reflected in the 2024 Capital Budget, the units listed above were approved for purchase. On March 28, 2024, a Second-Stage Quotation, RFQQ2024-5A through Canoe Procurement Group Contract 093021 and 111522, was posted on the City’s bids&tenders portal. One company responded by the closing date of April 5, 2024. York Region Equipment Centre was the lowest compliant respondent at a value of $695,138.67. The quotation from York Region Equipment Centre complied with all of the City’s technical requirements. Included in the submitted price was the purchase of three ribbon blower attachments at a cost of $18,500.00 per unit. Parks staff recommend deferral of the attachments to ensure the acquisition of the sidewalk tractor units remain within the allocated Capital Budget. The ribbon blower attachments will be re-budgeted in a future Capital Budget submission. Pricing was confirmed via email correspondence with York Region Equipment Centre. This brings the submitted price to $639,638.67 before taxes. Multihog is a Vendor of Record with Canoe Procurement Group, a collaborative agency which the City is a member of, and therefore, meets the criteria of a Cooperative Purchase as per Section 13.01 of the Purchasing Policy. York Region Equipment Centre is the authorized Multihog dealer under Canoe Procurement Group contract # 111522-MUL. After careful review of all submissions received, Operations’ staff recommend the acceptance of Quotation No. Quotation No. RFQQ2024-5A submitted by York Region Equipment Centre, and that the total net project cost of $650,897.00 (net of HST rebate) be approved. Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Cathy Bazinet, CPPB, NIGP-CPP Manager, Fleet Operations Manager, Procurement Original Signed By: Original Signed By: Brian Duffield Stan Karwowski, MBA, CPA, CMA Director, Operations Director, Finance & Treasurer BD:nm - 83 - OPS 06-24 May 27, 2024 Subject: Supply & Delivery of Three Sidewalk Tractors with Attachments Page 4 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 84 - Report to Council Report Number: OPS 07-24 Date: May 27, 2024 From: Brian Duffield Director, Operations Subject: Consulting Services for a New Vehicle Storage Shed at the Operations Centre -RFP2024-2-File: A-1440 Recommendation: 1. That Request for Proposal No. RFP2024-2 for Consulting Services for the design of a New Vehicle Storage Shed at the Operations Centre, as submitted by Barry Bryan Associates in the amount of $329,850.00 (HST excluded), be accepted; 2.That the total gross project cost of $463,131.00 (HST included) for design and associatedcosts, and the total net project cost of $417,064.00 (net of HST rebate) be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of $417,064.00 as approved in the 2023 and 2024 Capital Budgets and funded from by atransfer from the Operations Centre Reserve Fund; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in the report. Executive Summary: The purpose of this report is to award professional consulting services required for the design and associated costs required for the subsequent construction of a new 18-bay vehicle storage shed at the Pickering Operations Centre located at 1955 Clements Road. The existing 16-bay vehicle storage shed at the Pickering Operations Centre is currently at capacity. It is unable to accommodate additional equipment needed to maintain required levels of service as the City continues to grow. A new 18-bay vehicle storage shed is required to provide additional capacity, including six fully enclosed and heated bays to support related vehicle and equipment maintenance. Design work must commence immediately in order to complete required construction documents sufficient to obtain applicable permits and subsequently issue a separate tender and construction. The new storage shed will need to be completed in time for the 2025-2026 winter control season. Request for Proposal No. RFP2024-2 was advertised on the City’s bids & tenders portal on March 5, 2024, and closed on April 3, 2024. One proposal was received. All required pre-conditions of award have been received and approved; therefore, the compliant proposal submitted by Barry Bryan Associates in the amount of $329,850.00 (HST excluded), is recommended for approval. The total gross project cost is estimated to be $463,131.00, and the total net project cost is estimated at $417,064.00 (net of HST rebate). - 85 - OPS 07-24 May 27, 2024 Subject: Consulting Services for a New Vehicle Storage Shed at the Page 2 Operations Centre Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: 1. RFP Amount RFP2024-2 $329,850.00 HST (13%) 42,880.50 Total Gross Project Cost $372,730.50 2. Estimated Project Costing Summary RFP2024-2 $329,850.00 Testing and Inspection Costs 40,000.00 Permits & Approvals 10,000.00 Contingency 30,000.00 Total Project Cost $409.850.00 HST (13%) 53.281.00 Total Gross Project Costs $463,131.00 HST Rebate (11.24%) (46,067.00) Total Net Project Cost $417,064.00 3. Approved Source of Funds – Operations Capital Budget Approved Code Source of Funds Funds Available Funds Required C10300.2307 Ops Centre Reserve Fund $4,610,000.00 $417,064.00 The unused dollars as referenced above will be used in the construction phase of the project. Discussion: The purpose of this report is to award professional consulting services required for the design and associated work required for the subsequent construction of a new 18-bay vehicle storage shed at the Pickering Operations Centre located at 1955 Clements Road. Snow plows, other vehicles, and equipment used for winter control and road maintenance must be protected against inclement weather. Good practice dictates that they should be sheltered to minimize preparation time needed for short notice response in the case of Project Cost under (over) approved funds by $4,192,936.00 - 86 - OPS 07-24 May 27, 2024 Subject: Consulting Services for a New Vehicle Storage Shed at the Page 3 Operations Centre emergencies or inclement weather. This approach also helps to protect expensive equipment and vehicles, maximizing their serviceable life. Construction of the Operations Centre was awarded in 2017, in accordance with Report CS 14-17, completed and occupied in 2019. In that Report, staff recognized that the Operations Centre would eventually need to be supplemented by a northern satellite facility in response to ongoing growth in the Seaton area. The City is currently exploring site options for this northern satellite, but a serviced location is unlikely to be available before 2026. Two additional years would then be required to build the required facilities and make them ready to service north Pickering. Ongoing growth has already exceeded the capacity of the existing vehicle storage shed at the Operations Centre, and additional vehicles are projected to be needed. Additional capacity is required in order to maintain current levels of service until the norther satellite becomes operational. Six of the proposed twelve bays in the new shed would also be heated and fully enclosed, providing additional capacity to Fleet Services to maintain the City’s expanding inventory of vehicles and other equipment. The City’s fleet continues to grow as additional roads and sidewalks are assumed. The new shed is proposed to be located on the south side of the Pickering Soccer Centre, within City lands that are already part of the Operations Centre. This location was identified as part of the original site design, but the second vehicle storage shed was deferred to help reduce overall costs. Access to utilities is limited in this part of the site and alternative options such as rooftop solar panels will be explored to help mitigate any related construction costs and long term operating costs. Request for Proposal No. RFP2024-2 was advertised on the City’s bids & tenders portal on March 5, 2024, and closed on April 3, 2024. One proposal was received. All required pre-conditions of award have been received and approved; therefore, the compliant proposal submitted by Barry Bryan Associates in the amount of $329,850.00 (HST excluded), is recommended for approval. The total gross project cost is estimated to be $463,131.00 and the total net project cost is estimated at $417,064.00 (net of HST rebate). Attachments: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Cathy Bazinet, CPPB, NIGP-CPP Division Head, Operations Services Manager, Procurement - 87 - OPS 07-24 May 27, 2024 Subject: Consulting Services for a New Vehicle Storage Shed at the Page 4 Operations Centre Original Signed By: Original Signed By: Brian Duffield Stan Karwowski, MBA, CPA, CMA Director, Operations Director, Finance & Treasurer BD:vp Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 88 - Report to Council Report Number: OPS 08-24 Date: May 27, 2024 From: Brian Duffield Director, Operations Subject: Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body -Quotation No. RFQ2024-9-File: A-1440 Recommendation: 1. That Quotation No. RFQ2024-9 submitted by Kenworth Toronto Ltd., in the amount of $342,860.00 (HST excluded) be accepted; 2.That the total gross project cost of $387,432.00 (HST included), and that the total netproject cost of $348,895.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net projectcost of $348,895.00, as provided for in the 2024 Capital Budget as follows: a)The sum of $348,895.00 to be funded from the Fence Reserve be revised to be funded from the Rate Stabilization Reserve; 4.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in this report. Executive Summary: The purpose of this report is to award Quotation No. RFQ2024-9 for the supply and delivery of one 4 Ton Dump Truck with Roll-off Body. The Public Works Division, within the Operations Department, currently utilizes various dump trucks with attached bodies to complete a variety of work tasks. The new addition to the City’s fleet of one 4 Ton Dump Truck with Roll-off Body was approved for purchase in the 2024 Capital Budget. Request for Quotation No. RFQ2024-9 was on the City’s bids&tenders portal on March 4, 2024. Two companies responded by the closing date of April 4, 2024. Kenworth Toronto Ltd. was the lowest compliant response with a price of $342,860.00 (HST excluded). In accordance with Purchasing Policy Item 06.11(c), where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Finance & Treasurer, CAO, and Council. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. - 89 - OPS 08-24 May 27, 2024 Subject: Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body Page 2 Financial Implications: 1. Quotation Amount Quotation No. RFQ2024-9 $342,860.00 HST (13%) Total Gross Quotation Cost 44,571.80 $387,431.80 2. Estimated Project Costing Quotation No. RFQ2024-9 $342,860.00 Total Project Cost $342,860.00 HST (13%) 44,571.80 Total Gross Project Costs $387,431.80 HST Rebate (11.24%) (38,537.00) Total Net Project Cost $348,895.00 3. Approved Source of Funds Description Account Code Source of Funds Available Budget Required 4 Ton Dump Truck with Roll-off Body (new) C10305.2406 Fence Reserve $350,000.00 $0.00 4 Ton Dump Truck with Roll-off Body (new) C10305.2406 Rate Stabilization Reserve 0.00 348,895.00 Total Funds $350,000.00 $348,895.00 Project Cost under (over) approved funds by $1,105.00 Discussion: The purpose of this report is to award Quotation No. RFQ2024-9 for the supply and delivery of one 4 Ton Dump Truck with Roll-off Body. Fleet Services manages and assists with the procurement of the City’s fleet. As reflected in the 2024 Capital Budget, the vehicle listed above was approved for purchase. These types of vehicles with roll-off bodies are versatile vehicles utilizing interchangeable bodies to allow the one truck chassis to perform multiple tasks. Public Works will utilize a combinations of a chipper body for additional pruning and maintenance resources, a storage container to store materials and equipment safely and securely on a job site, and a dump body - 90 - OPS 08-24 May 27, 2024 Subject: Supply & Delivery of One 4 Ton Dump Truck with Roll-off Body Page 3 for road allowance work and special events support. These vehicles are typically on 12 months or more for delivery from the vendors receipt of a Purchase Order. RFQ Request for Quotation No. RFQ2024-9 was on the City’s bids&tenders portal on March 4, 2024. Two companies responded by the closing date of April 4, 2024. Kenworth Toronto Ltd. was the lowest compliant response with a price of $342,860.00 (HST excluded) per unit. The bid document released to vendors was for the purchase of all three of these types of vehicles After careful review of all submissions received, Operations’ staff recommend the acceptance of Quotation No. RFQ2024-9 submitted by Kenworth Toronto Ltd., and that the total net project cost of $348,895.00 (net of HST rebate) be approved. Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Cathy Bazinet, CPPB, NIGP-CPP Manager, Fleet Operations Manager, Procurement Original Signed By: Original Signed By: Brian Duffield Stan Karwowski, MBA, CPA, CMA Director, Operations Director, Finance & Treasurer BD:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 91 - Report to Council Report Number: OPS 09-24 Date: May 27, 2024 From: Brian Duffield Director, Operations Subject: Replacement of Existing Indoor Tennis Court Flooring at Chestnut Hill Developments Recreation Complex -Tender No. T2024-4 -File: A-1440 Recommendation: 1. That Tender No.T2024-4 for Replacement of Existing Indoor Tennis Court Flooring at the Chestnut Hill Developments Recreation Complex, as submitted by United ContractingInc., in the amount of $624,900.00 (HST excluded) be accepted; 2.That the total gross project cost of $920,837.00 (HST included) including constructionand contingency, and the total net project cost of $829,242.00 (net of HST rebate) be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of$829,242.00 as follows and approved in the 2024 Capital Budget: a.A transfer of $580,298.00 from the Casino Reserve; b.A transfer of $248,944.00 from the Tennis Reserve; and 4.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in the report. Executive Summary: The purpose of this report is to award a construction contract to remove and replace the existing indoor tennis courts at the Chestnut Hill Developments Recreation Complex, including existing sub-base, painting and related work. All four existing indoor tennis courts at the Chestnut Hill Developments Recreation Complex are nearing end of their serviceable life and require replacement. Work will include complete removal of the existing courts and asphalt substrate, provision of a new concrete slab and tennis court surface, as well as re-painting of surrounding walls and exposed structural elements above. Tender No. T2024-4 was advertised on the City’s Bids&Tenders portal on April 16, 2024, and closed on May 9, 2024. One bid was submitted. All required pre-conditions of award have been received and approved; therefore, the lowest compliant bid submitted by United Contracting Inc. in the amount of $624,900.00 (HST excluded), is recommended for approval. The total gross project cost is estimated to be $920,837.00 and the total net project cost is estimated at $829,242.00 (net of HST rebate). - 92 - OPS 09-24 May 27, 2024 Subject: Replacement of Existing Indoor Tennis Court Flooring at Chestnut Hill Developments Recreation Complex Page 2 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; and Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: 1. Tender Amount T2024-4 (Tennis Court Floor) $437,600.00 T2024-4 (Structural Coating) 84,000.00 T2024-4 (Painting Walls & Purlins) Subtotal 103,300.00 $624,900.00 HST (13%) 81,237.00 Total Gross Tender Cost $706,137.00 2. Estimated Project Costing Summary T2024-4 $624,900.00 Testing and Inspection Costs 40,000.00 Contingency (25%) 150,000.00 Total Project Cost $814,900.00 HST (13%) 105,937.00 Total Gross Project Costs $920,837.00 HST Rebate (11.24%) (91,595.00) Total Net Project Cost $829,242.00 3. Approved Source of Funds – Community Services Capital Budget Approved Code Source of Funds Funds Available Funds Required C10225.2407 Casino Reserve $2,210,000.00 $580,298.00 C10225.2408 Tennis Reserve 167,000.00 112,264.00 C10225.2409 Tennis Reserve 265,000.00 136,680.00 Total Funds $2,642,000.00 $829,242.00 The unused funds of $1,812,758 will be “Returned to Source” and therefore, will be available to fund 2025 Capital Budget projects. These capital accounts will be closed after the four month construction period. Project Cost under (over) approved funds by $1,812,758.00 - 93 - OPS 09-24 May 27, 2024 Subject: Replacement of Existing Indoor Tennis Court Flooring at Chestnut Hill Developments Recreation Complex Page 3 All costs for this tender will be consolidated into C10225.2407 (Tennis Court Flooring Replacement). The funding from C10225.2408 (Tennis Court Coating) and C10225.2409 (Tennis Court Painting) will be transferred to C10225.2407 and the two projects will be subsequently closed. While preliminary testing and investigation was conducted, the precise conditions under the entire existing tennis court floor could not be confirmed prior to tender. Due to the potential high cost of any sub-grade repairs that might be encountered, such as from poor or unstable soils, a higher than standard contingency has been requested for this project. The contingency account spending will be limited in scope only for tennis court flooring. Discussion: The purpose of this report is to award a construction contract to remove and replace the existing indoor tennis courts at the Chestnut Hill Developments Recreation Complex, including existing base. A new concrete slab on grade will be provided to better support installation of a new tennis court surface. All four existing courts will be restored to match the existing configuration as part of the work. Designated substances are known to be present within the work area, posing no immediate health hazard, but requiring specialized removal and increasing project costs. The initial project budgets were set high due to the presence of these materials, which can be expensive to remove. A new concrete slab will be provided as part of the project scope of work, replacing the existing asphalt base along with the existing flooring. Concrete is required to provide a more stable base for the tennis courts and will also help facilitate future and more resilient access to the adjacent indoor pool, which is anticipated to require renovation in the next several years. Passage through the tennis courts will likely be the only viable route for heavy equipment to access the pool when that work is eventually required. The scope of work also includes repainting of existing exposed, pre-engineered structural steel over the courts. All are original from when the facility opened in 1983 and need to be refreshed. Paint on these structural elements provides a protective coating that helps maximize the life of the system and overall building. Introducing a brighter colour to repainted surfaces will also further enhance overall light levels. Existing light fixtures above the courts were replaced in 2022. The indoor tennis courts at Chestnut Hill Developments Recreation Complex are used extensively throughout the day, and tennis is offered from 6:00 am to 11:00 pm from Monday to Friday, and from 7:00 am to 7:00 pm on Saturdays and Sundays. This amounted to 21,468 available hours and 12,183 court bookings in 2023. The Community Services Department offers public tennis lessons, a tennis league, and open play. Work has been scheduled to coincide with the reduced use of the indoor courts over the summer months. Construction will be commencing in July 2024 and requiring approximately four months to complete. Users can be diverted to use outdoor courts during this time of year, minimizing the project’s impact on users. - 94 - OPS 09-24 May 27, 2024 Subject: Replacement of Existing Indoor Tennis Court Flooring at Chestnut Hill Developments Recreation Complex Page 4 Tender No. T2024-4 was advertised on the City’s Bids&Tenders portal on April 16, 2024 and closed on May 9, 2024. One bid was submitted. All required pre-conditions of award have been received and approved; therefore, the lowest compliant bid submitted by United Contracting Inc. in the amount of $624,900.00 (HST excluded), is recommended for approval. The total gross project cost is estimated to be $920,837.00 and the total net project cost is estimated at $829,242.00 (net of HST rebate). Attachments: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Cathy Bazinet, CPPB, NIGP-CPP Division Head, Operations Services Manager, Procurement Original Signed By: Original Signed By: Brian Duffield Laura Gibbs MBA, MSc. Director, Operations Director, Community Services Original Signed By: Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer VP:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 95 - Report to Council Report Number: PLN 17-24 Date: May 27, 2024 From: Kyle Bentley Director, City Development & CBO Subject: Consulting Services for a Growth Management Review Study -RFP2024-5-File: D-2000-018 Recommendation: 1. That Request for Proposal No. RFP2024-5 for Consulting Services for Growth Management Review Study for the City of Pickering, submitted by Watson & AssociatesLtd., in the amount of $175,000.00 (excluding HST), be accepted; 2.That the total gross project cost of $197,750.00 (HST included) and the net project costof $178,080.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $178,080.00, as approved in the 2024 Current Budget, as follows: a.The sum of $80,136.00 to be funded by a transfer from the Development ChargeReserve Fund – Growth Related Studies; b.The sum of $97,944.00 to be funded from Property Taxes; and 4.That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Executive Summary: The purpose of this report is to seek Council’s approval of a proposal for Consulting Services from Watson & Associates Ltd., in the amount of $178,080.00 (net of HST rebate) for a Growth Management Review Study (“the Study”). The Study is being undertaken to inform the Pickering Official Plan Review on how, and where, the City can accommodate population and employment growth. The work is anticipated to be completed by the end of 2024. Request for Proposal No. RFP2024-5 was advertised on the City’s Bids & Tenders portal on March 25, 2024, with a submission deadline of April 15, 2024. Two proposals were submitted. The Evaluation Committee, consisting of staff from the City Development Department, reviewed and evaluated the proposals received, using criteria outlined in the bid document. The Evaluation Committee recommended that Watson & Associates Ltd., as the top-ranked Proponent, be retained to undertake the Growth Management Review Study, at a cost of $175,000.00 (excluding HST). The total net project cost is estimated to be $178,080.00. In accordance with Section 10.04 of the Purchasing Policy, where the project cost of a consulting assignment is more than $50,000.00, the award is subject to the approval of Council. - 96 - PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 2 - RFP2024-5 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; and Foster an Engaged & Informed Community. Financial Implications: 1. Proposal Amount RFP2024-5 $175,000.00 HST (13%) 22,750.00 Total Gross Project Amount $197,750.00 2. Estimated Project Costing Summary RFP2024-5 $175,000.00 HST (13%) 22,750.00 Total Gross Project Amount $197,750.00 HST Rebate (11.24%) (19,670.00) Total Net Project Costs $178,080.00 3. Approved Source of Funds – 2024 Current Budget Expenditure Account Source of Funds Budget Required 502230.10105.4639 Property Tax $275,000.00 $97,944.00 502230.10105.4639 DC – Growth Studies 225,000.00 80,136.00 Total Funds $500,000.00 $178,080.00 Net project costs under (over) approved funds $321,920.00 The 2024 Current Budget for the City Development Department, Planning & Design Section identifies $500,000.00 for consulting and professional assistance for the Pickering Official Plan Review, including a Growth Management Review Study. The 2022 Development Charges Background Study for the City of Pickering identified the Pickering Official Plan Review as a Growth-Related Study, eligible for funding in the amount of 45%. This funding is reflected in the approved 2024 Current Budget. Table 3 above reflects this funding. - 97 - PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 3 - RFP2024-5 The balance of funds identified in Table 3 are intended to be utilized for additional consulting services in connection with the Official Plan Review, including Public Engagement. Discussion: The purpose of this report is to request Council approval of the proposal for consulting services from Watson & Associates Ltd. for a Growth Management Review Study. 1. Background Request for Proposal No. RFP2024-5 was advertised on the City’s Bids & Tenders portal on March 25, 2024, with a submission deadline of April 15, 2024. The Evaluation Committee, consisting of staff from the City Development Department, reviewed and evaluated the two proposals received using criteria outlined in the bid document. Proposals were evaluated and ranked based on the consultant’s experience on similar projects, an overview of their project team, their understanding of the project, proposed work plan and deliverables, and their pricing. Watson & Associates Ltd. was the top-ranked Proponent and is recommended for the award. All pre-conditions of the award, as identified in the bid document, have been received, reviewed, and approved. 2. Growth Management in Pickering Pickering has initiated a review of the Official Plan, using the tagline “Pickering Forward”. The Pickering Official Plan Review must have regard for, and be consistent with, Provincial policy and the Region of Durham Official Plan. This includes implementing the population and employment allocations in A Place to Grow: Growth Plan for the Greater Golden Horseshoe (Growth Plan) and the Region of Durham Official Plan. In May 2023, the Council of the Regional Municipality of Durham adopted a new Regional Official Plan, “Envision Durham”, which is currently awaiting approval from the Province. Envision Durham implements the Growth Plan allocations for Durham Region’s growth and development, which is identified as 1.3 million residents and 460,000 jobs by 2051. Envision Durham forecasts Pickering to accommodate a population of 256,370 and 93,790 jobs by the year 2051. Envision Durham includes two significant amendments to the land use structure of Pickering; the first is a future urban boundary expansion in Northeast Pickering, and the second is a minor expansion to Pickering’s Protected Major Transit Station Area to include additional lands south of Highway 401, located on Liverpool Road. A key component of the Region’s Official Plan Review was a Growth Management Study to implement the Growth Plan’s population and employment projections to 2051. The Region’s Growth Management Study examined the following: • reviewing the Growth Plan population and employment projections for Durham Region - 98 - PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 4 - RFP2024-5 • a comprehensive review and calculation of the Region’s land base, including existing urban areas, to determine how the Growth Plan population and employment forecasts can be accommodated across the Region • a determination of how much additional urban land was required and determining the most appropriate location for Urban Boundary expansions • determine if any employment land conversions are required to implement the Growth Plan population and employment forecasts Since the Region of Durham completed their Growth Management Study, including a land needs assessment, the Province has implemented legislative changes that impact the population and employment allocations set by the Region. The significant changes include a new definition of “Employment Lands”, which no longer permits standalone office buildings or institutional uses in employment zones. The Province has also introduced a proposed “Provincial Planning Statement”, which includes numerous changes that could impact growth management. Pickering’s Growth Management Review Study will further refine the Region’s growth management work, to examine how the population and employment allocations can be implemented at the local level. The study will also review the impact of the new definition of “Employment Lands” and respond to any changes that may be required to be implemented, should the Provincial Planning Statement be approved. 3. Study Purpose and Scope of Work The Growth Management Review Study will: • provide an overview of the demographic, social and economic profile of the future population in Pickering • provide an analysis of the Region of Durham’s population, employment, and projected land budget for the City of Pickering to 2051, and how this will impact growth rates in the City • identify anticipated impacts on Employment Area and Community Area land needs in Pickering, as a result of the changes to the definition of “Employment Areas” • provide updated population allocations for Pickering’s Protected Major Transit Station Area, and for the City Centre • review Pickering’s current growth-related policies and intensification targets, and clarify how they impact the ability to meet the 2051 population and employment allocations The Growth Management Review Study will inform the Pickering Official Plan policy framework on where and how population and employment growth will be accommodated to 2051. The Study is anticipated to be completed by the end of 2024. - 99 - PLN 17-24 May 27, 2024 Subject: Consulting Services for a Growth Management Review Study Page 5 -RFP2024-5 4.Conclusion The purpose of this report is to recommend that Council approve a proposal for Consulting Services from Watson & Associates Ltd., in the amount of $178,080.00 (netof HST rebate) for a Growth Management Review Study. The Growth ManagementReview Study will inform the Pickering Official Plan Review on how, and where, the Citycan accommodate population and employment growth to 2051. Attachments: None Prepared By: Original Signed By Brandon Weiler, MCIP, RPP Principal Planner, Policy Approved/Endorsed By: Original Signed By Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO Original Signed By Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer BW:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 100 - Memo To: Mayor Ashe May 27, 2024 Members of Council From: Susan Cassel City Clerk Copy: Chief Administrative Officer Director, Corporate Services & City Solicitor Subject: By-law to Amend Procedure By-law 8019/23 -Council Resolution #470/24 File: A-1400 At the April 22, 2024 Council Meeting, through Council Resolution #470/24, Council adopted a motion to amend various provisions of Procedure By-law 8019/23, and directed staff to bring the amending By-law forward to the May 27, 2024 Council Meeting. As a result of that direction, the By-law to amend the Procedure By-law is attached for Council’s consideration. Susan Cassel City Clerk Attachment Draft By-law - 101 - The Corporation of the City of Pickering By-law No. 8110/24 Being a by-law to amend Procedure By-law 8019/23, being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of Meetings Whereas subsection 238(2) of the Municipal Act, 2001, S.O. 2001, c.25, (the “Act”), provides that every municipality shall pass a procedure by-law for governing the calling, place and proceedings of meetings; And Whereas through Resolution #470/24, passed at the April 22, 2024 Council Meeting, Council approved changes to various sections of the Procedure By-law and directed staff to bring forward the By-law for enactment at the May 27, 2024 Council Meeting; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. That Section 08.01 of By-law 8019/23, Delegations, be amended by adding the following as new Items (a), (b), and (c), and that the remaining sections be renumbered accordingly: a)Delegations at any Meeting, whether in-person or virtual, may only speak to anitem on an agenda, and shall be limited to the following: i.residents of the City of Pickering ii.an owner of a business in Pickering; or, iii.a Pickering taxpayer. b)Despite clause a) above, as deemed appropriate by the Clerk, Delegations maybe made by: i.a representative of any level of government; ii.a community based non-profit or charitable organization; iii.a non-Pickering landowner, or their representative(s) that is impacted by anapplication to Pickering under the Planning Act; or, iv.an applicant’s representative(s) with respect to an application to Pickeringunder the Planning Act or other applicable legislation. c)Delegations not permitted under Sections 08.01 (a) or (b), shall be considered only upon a written request from a Member of Council that the Delegation beadded. Members requesting the addition of a Delegation pursuant to thisparagraph, shall submit the request in writing to the Clerk, and such request mustbe signed by both the mover and the seconder who wishes that the Delegation be heard. Upon receipt of the written request, the Clerk shall add the Delegation - 102 - By-law No. 8110/24 Page 2 to the additional delegation listing sheet and the Delegation shall not be heard unless they have been granted permission by a Two-Thirds majority vote of the Members present at the Meeting. 2. That Sections 08.01 (f) and (i) of By-law 8019/23 be deleted in their entirety and the remaining items renumbered accordingly; 3. That Section 08.02 of By-law 8019/23, Delegations at a Statutory Public Information Meeting, be amended by adding the following as a new paragraph after “deadlines”: The restrictions listed in Section 08.01 (a) shall not apply to Delegations at a Statutory Public Meeting. 4. That Section 14 of By-law 8019/23, Correspondence, be amended by replacing Item14.02 with the following: 14.02 Members of Council may pull any item from the CII and make a request in writing to the Clerk to place the item on the next regular Council Meeting agenda under Correspondence, save and except any correspondence from individual citizens who are non-Pickering residents. Correspondence from an individual who is a non-Pickering resident shall be presented on the CII for information purposes only and shall not be eligible to be placed on a Council agenda. In requesting an item from the CII for agenda correspondence, the Member must identify the correspondence number and specific subject matter in their request to the Clerk, and shall copy all Members of Council, the Mayor, Directors, and the CAO on such requests. The Member shall also provide the accompanying recommendation relating to the disposition of the correspondence and such recommendation shall be included in the Council Meeting agenda with the item for Council’s consideration and disposition as it deems appropriate. By-law passed this 27th day of May, 2023. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 103 - Memo To: Susan Cassel City Clerk May 21, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: 1133373 Ontario Inc.- Block 173, Plan 40M-2671 File: PLC.40M-2671.16 Block 173, Plan 40M-2671 is being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 8 townhouse dwelling units. On June 26, 2023, Council passed By-law 8027/23, enactment of which exempted the subject lands from the part lot control provisions of the Planning Act, R.S.O. 1990. We have been advised that, due to a delay in the Owner’s construction schedule, some of the dwelling units will not be completed and ready for private conveyance by the expiry date set out in By-law 8027/23 (August 26, 2024). Accordingly, a further by-law should be enacted, extending the expiry date to May 27, 2025. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act. This draft by-law is attached for the consideration of City Council at its meeting scheduled for May 27, 2024. PB:ca Attachments Location Map Draft By-law - 104 - Skyridge B o u l e v a r d Marathon Avenu e Pe t e r M a t t h e w s D r i v e Azalea Avenue Egan Mews De l p h i n i u m T r a i l CeriseManor C h a t e a u Court Cactus Crescent Sp i n d l e M e w s Aquarius T r a i l At h e n a P a t h Ap r i c o t L a n e So l s t i c e M e w s 1:2,500 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; City DevelopmentDepartment Location MapFile:Property Description:Part Lot Control THIS IS NOT A PLAN OF SURVEY. Date: Jun. 12, 2023 ¯ Block 173, 40M-2671 L:\PLANNING\01-MapFiles\Legal\Part Lot Control\PartLotControl_40M2671.mxd Block 173,40M2671 E - 105 - The Corporation of the City of Pickering By-law No. 8111/24 Being a by-law to exempt Block 173, Plan 40M-2671, from the part lot control provisions of the Planning Act Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) ofthe Act does not apply to certain lands within a plan of subdivision designated in the by-law Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Block 173, Plan 40M-2671. 2.This by-law shall remain in force and effect for a period of six months from the date ofthe passing of this by-law and shall expire on May 27, 2025. By-law passed this 27th day of May, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 106 - Memo To: Susan Cassel May 22, 2024 City Clerk From: Catherine Rose (Acting) Director, City Development Copy: Division Head, Development Review & Urban Design Principal Planner, Development Review Subject: Amending By-law for Zoning By-law Amendment Application A 09/16(R) 702153 Ontario Limited Southeast corner of Finch Avenue and Altona Road (1985 and 1999 Altona Road, and 323, 327 and 331 Finch Avenue) Amending By-law 8112/24 for Zoning By-law Amendment Application A 09/16(R) Statutory Public Meeting Date September 11, 2018 Planning & Development Committee Date September 5, 2023 Subject Lands Located at the southeast corner of Finch Avenue and Altona Road. The lands are municipally known as 1985 and 1999 Altona Road, and 323, 327 and 331 Finch Avenue (see Location Map). Purpose and Effect of Amending By-law 8112/24 To rezone the subject lands from “C1” and “A” to “MD-H19”, “MD-H20” and “OS-HL” to facilitate a residential common element condominium consisting of 48 townhouse units and an open space block. The site-specific implementing zoning by-law establishes appropriate performance standards including, but not limited to, requirements for minimum vehicle parking, maximum building heights, minimum building setbacks, and minimum private outdoor amenity space. Council Meeting Date for By-law May 27, 2024 - 107 - May 22, 2024 Page 2 of 2 By-law 8112/24 (A 09/16(R)) Notes: On September 11, 2023, Council approved Zoning By-law Amendment Application A 09/16(R) to facilitate a residential common element condominium development consisting of 48 townhouse units. The recommendation report contained recommended zoning by-law provisions to be incorporated into a site-specific zoning by-law amendment. Following Council’s approval, the applicant has collaborated with staff to finalize the site-specific zoning by-law amendment to implement the proposal. The following refinements have been made to the amending zoning by-law: •zoned the environmentally sensitive lands, which will be conveyed to the Toronto and Region Conservation Authority, as an open space zone; •included zoning provisions for corner roundings along the private road; •included provisions to permit encroachments for porches, uncovered decks or balconies, and stairs into the required flankage yard; •increased the maximum permitted encroachment of porches, and uncovered decks or balconies within a rear yard from 1.5 metres to 2.0 metres; •reduced flankage yard setback for end units adjacent to the portion of the private road used for turnaround; and •included provisions requiring a minimum private park area of 790 square metres. The applicant and their planning consultant have reviewed the attached zoning by-law amendment and concur with staff’s recommended changes. CM:ld \\Fs\planning\Documents\Development\D-3200\2016\SP-2016-01(R), CP-2016-03(R), A 09-16(R)\Memos\By-law Chart Memo to Clerks.docx Attachments Location Map By-law (Text & Schedules) - 108 - The Corporation of the City of Pickering By-law No. 8112/24 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 1, 2, 3, 4 Plan 566 and Part of Lot 32, Concession 1 North, Now Parts 1, 40R-2545 and Part 1, 40R-2549, City of Pickering (A 09/16(R)) Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit a common element condominium consisting of semi-detached dwellings and townhouse units on lands Part of Lot 1, 2, 3, 4 Plan 566 and Part of Lot 32, Concession 1 North, Now Parts 1, 40R-2545 and Part 1, 40R-2549, City of Pickering; And whereas an amendment to Zoning By-law 3036, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Schedule I Schedule I to this By-law with notations and references shown thereon are hereby declared to be part of this By-law. 2.Area Restricted The provisions of this By-law shall apply to those lands being Part of Lot 1, 2, 3, 4 Plan 566 and Part of Lot 32, Concession 1 North, Now Parts 1, 40R-2545 and Part 1, 40R-2549, in the City of Pickering, designated “MD-H19”, “MD-H20” and “OS-HL” on Schedule I to this By-law. 3.General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4.Definitions In this By-law, (1)“Air Conditioner” shall mean any mechanical equipment which is required for residential domestic use and which must be installed outdoors including central air conditioning units, heat pumps, heat exchange units, emergency generators and other such equipment. (2)“Amenity Area” shall mean an outdoor area located anywhere on a lot, or the roof of a parking structure, private garage or any other building which includes landscape area, but which may also include areas of decking, decorative paving or other similar surface and includes a balcony, porch or deck and which has direct access from the interior of the dwelling unit. - 109 - By-law No. 8112/24 Page 2 (3)“Balcony” shall mean an attached covered or uncovered platform projecting from the face of an exterior wall, including above a porch, which is only directly accessible from within a building, usually surrounded by a balustrade or railing, and does not have direct exterior access to grade. (4)“Bay, Bow, Box Window” shall mean a window that protrudes from the main wall, usually bowed, canted, polygonal, segmental, semicircular or square sided with window on front face in plan; one or more storeys in height, which may or may not include a foundation; may or may not include a window seat; and may include a door. (5)“Condominium, Common Element” shall mean spaces and features owned in comment by all shareholders in a condominium and may include private streets, walkways and parking an amenity areas. (6)“Corner Rounding” shall mean a lot line of a corner lot at the intersection of two street lines including private street lines in the form of an arc, which joins the front lot line to the flankage or side lot line and joins the rear lot line to the flankage or side lot line. (7)(a) “Dwelling” shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b)“Dwelling Unit” shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c)“Dwelling, Detached” shall mean a single dwelling which is freestanding, separate and detached from other main buildings or structures; (d)“Dwelling, Semi-Detached” shall mean a residential use building containing two attached principal dwelling units that are divided vertically, with each unit having frontage on a street, except where located within a planned unit development; (e)“Multiple Dwelling – Horizontal” shall mean a building containing three or more dwelling units attached horizontally by an above-grade wall or walls. (8)(a) “Floor Area – Residential” shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b)“Gross Floor Area – Residential” shall mean the aggregate of the floor areas of all storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar. (9)“Height, Building” shall mean the vertical distance between the established grade, at the front of the house, and in the case of a flat roof, the highest point of the roof surface or parapet wall, or in the case of a mansard roof the deck line, or in the case of a gabled, hip or gambrel roof, the mean height between eaves and ridge. - 110 - By-law No. 8112/24 Page 3 (10)(a) “Lot” shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b)“Lot Coverage” shall mean the combined areas of all the buildings on the lot measured at the level of the first floor and expressed as a percentage of the lot area; (c)“Lot Frontage” shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line. (11)“Park, Private” means a park which is maintained by a condominium corporation. (12)“Private Garage” means an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise. (13)“Storey” means the portion of a building other than a basement, cellar or attic, included between the surface of any floor and the surface of the floor, roof deck or ridge above it. (14)(a) “Street” shall mean a public highway but does include a lane. Where a 0.3 metre reserve abuts a street, or where a daylight triangle abuts a street, for the purposes of determining setbacks the street shall be deemed to include the 0.3 metre reserve and/or the daylight triangle, however, nothing herein shall be interpreted as granting a public right of access over the 0.3 metre reserve or as an assumption of the 0.3 metre reserve as a public highway for maintenance purposes under the Municipal Act. (b)“Street, Private” means: i)a right-of-way or roadway that is used by vehicles and is maintained by a condominium corporation; ii)a private road condominium, which provides access to individual freehold lots; iii)a roadway maintained by a corporation to provide vehicular and pedestrian access to parking lots and individual retail/commercial units; iv)a private right-of-way over private property, that affords access to lots abutting the private street, but is not maintained by a public body and is not a lane. (15)“Water Meter Building” shall mean a building or structure that contains devices supplied by the Region of Durham which measure the quantity of water delivered to a property. - 111 - By-law No. 8112/24 Page 4 (16)(a) “Yard” shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b)“Front Yard” shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c)“Front Yard Depth” shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d)“Rear Yard” shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e)“Rear Yard Depth” shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (f)“Side Yard” shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; (g)“Side Yard Width” shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; (h)“Flankage Side Yard” shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; (i)“Flankage Side Yard Width” shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; (j)“Interior Side Yard” shall mean a side yard other than a flankage side yard. 5.Provisions (“MD-H19” and “MD-H20” Zones) (1)Uses Permitted (“MD-H19” and “MD-H20” Zones) (a)No person shall within the lands zoned “MD-H19” and MD-H20” on Schedule I to this By-law, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i)multiple dwelling – horizontal - 112 - By-law No. 8112/24 Page 5 (2)Zone Requirements (“MD-H19” and “MD-H20” Zones) No person shall within the lands zoned “MD-H19” and “MD-H20” on Schedule I to this by-law, use any lot or erect, alter or use any building or structure except in accordance with the following provisions: “MD-H19” Zone “MD-H20” Zone (a) Number of Dwelling Units (i)Minimum number of dwelling units: 17 (ii)Maximum number of dwelling units: 48 (b) Lot Frontage (minimum) 5.2 metres 5.5 metres (c) Lot Area (minimum) 105 square metres 130 square metres (d) Front Yard Depth (minimum) 3.0 metres 5.0 metres (e) Side Yard Depth (minimum) 1.2 metres except where dwellings on abutting lots share a common wall, no interior side yard shall be required adjacent to that wall on either lot (f) Rear Yard Depth (minimum) 4.5 metres 6.0 metres (g) Flankage Yard Depth (minimum) 2.4 metres, however, may be reduced to 2.0 metres for an end unit nearest to the east property line 1.7 metres, however may be reduced to 1.5 metres for an end unit nearest to the east property line (h) Building Height (maximum) 12.0 metres (3 storeys) (i) Private Park Areas (minimum) 790 square metres (j) Parking Requirements (minimum) 2.0 parking spaces per dwelling unit (k) Visitor Parking Requirements (minimum) 0.25 of a parking space per dwelling unit which may be provided on a separate lot (l) Garage Requirements Minimum one private garage per lot attached to the main building, the vehicular entrance of which shall be located not less than 6.0 metres from the private street. - 113 - By-law No. 8112/24 Page 6 “MD-H19” Zone “MD-H20” Zone (m) Interior Garage Size (minimum) A private garage shall have a minimum width of 3.0 metres and a minimum depth of 6.0 metres provided, however, the width may include one interior step and the depth may include two interior steps (n) Driveway Width (maximum) Shall not exceed the width of the private garage (3)Special Provisions (“MD-H19” and “MD-H20” Zones) (a)Projections such as window sills, chimney breasts, fireplaces, belt courses, cornices, pilasters, eaves, eave troughs and other similar architectural features may be permitted in any required yard, provided that no such feature projects into the required yard more than 0.6 of a metre or half the distance of the required yard, whichever is less; (b)For lands zoned “MD-H19” on Schedule I to this By-law, a porch, uncovered deck or balcony may encroach a maximum of 1.5 metres into any required front yard and flankage yard and 2.0 metres into any required rear yard or half the distance of the required yards, whichever is less; (c)For lands zoned “MD-H20” on Schedule I to this By-law, a porch, uncovered deck or balcony may encroach a maximum of 1.5 metres into any required front yard and flankage yard and a maximum of 1.6 metres into any required rear yard or half the distance of the required yards, whichever is less; (d)For lands zoned “MD-H19” on Schedule I to this By-law stairs to porch, uncovered deck or an entrance may encroach to within 0.45 of a metre of the front lot line or flankage lot line, to within 1.0 metre of a rear lot line and to within 0.6 of a metre of a side lot line; (e)For lands zoned “MD-H20” on Schedule I to this By-law, stairs to a porch, uncovered deck or an entrance may encroach to within 2.0 metres of the front lot line, to within 0.6 of a metre of a flankage lot line, and to within 0.6 of a metre of a rear lot line; (f)A bay, box or bow window, with or without foundation, having a maximum width of 4.0 metres may encroach into any required yard to a maximum of 0.6 of a metre or half the distance of the required yard, whichever is less; (g)Air conditioners are permitted on a lot provided they are located in the rear yard or side yard or on a balcony or roof. In addition, such units shall not be located any closer than 0.6 of a metre to a side lot line and shall not be located on any easement in favour of the City; (h)Despite any minimum front yard depth, rear yard depth side yard width or flankage side yard width requirement; on a corner lot, the minimum setback to a corner rounding at the front, rear, side or flankage of a lot shall be 1.3 metres. - 114 - By-law No. 8112/24 Page 7 (i)Minimum Private Amenity Area for lands zoned “MD-H19” on Schedule I to the By-law: (i)10.0 square metres of amenity shall be provided on the balcony above the garage or driveway and located at the rear of the dwelling unit; (ii)accessory structures such as pergolas, shed or other similar structures shall not be permitted on the balcony above the garage at the rear of the dwelling unit; (iii)the private amenity area located above the garage at the rear of the dwelling unit shall not be enclosed. (4)Special Regulations (“MD-H19” and “MD-H20” Zones) (a)Despite the provisions of Section 5.6 of By-law 3036, as amended, the requirement for the frontage on a public street shall be satisfied by establishing frontage on a common element condominium street for the lands on Schedule I to this By-law; (b)Despite Section 5.(4)(a) above, the lot line abutting Altona Road and Finch Avenue shall be deemed to be the Front Lot Lines for the lands zoned “MD- H19” on Schedule I to this By-law; (c)A water meter building required by the Region of Durham for the purpose of measuring the quantity of water delivered shall be exempt from “MD-H19”, “MD-H20” zone use provisions and zone requirements; (d)Sections 5.21.2(a), 5.21.2(b), 5.21.2(d), 5.21.2(f) and 5.22 of By-law 3036, as amended, shall not apply to the lands zoned “MD-H19” and “MD-H20” on Schedule I of this By-law. 6.Provisions (“OS-HL” Zones) (1)Uses Permitted (“OS-HL” Zones) (a)No person shall within the lands zoned “OS-HL” on Schedule I to this By- law, use any lot or erect any buildings or structures for any purpose except the following: (i)Preservation and conservation of the natural environment, soil and wildlife; (ii)Resource management. (b)Zone Requirements (“OS-HL” Zone) (i)No buildings or structures shall be permitted to be erected, nor shall the placing or removal of fill be permitted, except where buildings or structures are used only for purposes of flood and erosion control, or resource management. - 115 - By-law No. 8112/24 Page 8 7.Dwelling Unit Requirements (1)Not more than a total of 48 dwelling units shall be permitted on the lands zoned as “MD-H19” and “MD-H20” on Schedules I attached to this By-law. (2)Of the 48 dwelling units permitted, a maximum of 11 dwelling units are transferred from the lands legally known as Part of Lot 1, Plan 566 and Part of Lot 32, Concession 1 North, Now Part 1, 40R-2545 to lands legally known as Part of Lots 2, 3, 4 Plan 566, Now Part 1, 40R-2549. 8.Model Homes (1)A maximum of 2 blocks together with no fewer than two parking spaces per Model Home, may be constructed on the lands zoned “MD-H19” and “MD-H20” as set out in Schedule I to this By-law prior to the division of those lands by registration of a plan of subdivision; and (2)For the purpose of this By-law, “Model Home” shall mean a dwelling unit which is not used for residential purposes, but which is used exclusively for sales, display and marketing purposes pursuant to an agreement with the City of Pickering. 9.By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. 10.Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 27th day of May, 2024 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 116 - Finch Avenue Al t o n a R o a d Sh a d o w P l a c e Ma p l e v i e w C o u r t Clerk Mayor i N 8112/24Schedule I to By-law Passed This 27th Day of May 2024 MD-H19 137.1m 23 . 7 m MD-H20 OS-HL 16 . 8 m 48 . 9 m 118.0m 102.1m 68.6m 18.4m 27.4 m 22 . 7 m 16 . 8 m 10 2 . 8 m 28 . 4 m 12 . 5 m 6.0m 24.2 m 46.9m 22 . 9 m 11.0m - 117 - Altona Road Sp a r r o w C ir c l e Shadow Place Finch Avenue Ma p l e v i e w C o u r t City Development Department Location MapFile:Applicant:Municipal Address: SP-2016-01(R), CP-2016-03(R), A 09/16(R) Date: Jul. 27, 2023 ¯ E Hydro Corridor 702153 Ontario Limited 1985 & 1999 Altona Road, and 323, 327 & 331 SubjectLands L:\PLANNING\01-MapFiles\SP\2016\SP-2016-01(R), CP-2016-03(R), A 09-16(R) 702153 Ontario Limited\SP-2016-01(R)_LocationMap.mxd 1:4,000 SCALE: THIS IS NOT A PLAN OF SURVEY. © The Corporation of the City of Pickering Produced (in part) under license from: © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and itssuppliers. All rights reserved.; © Municipal Property Assessment Corporation and its suppliers. All rights reserved. Finch Avenue Hydro C o r r i d o r 1985 1999 32 3 32 7 33 1 - 118 -