HomeMy WebLinkAboutNovember 22, 2023 Page 1 of 7
Minutes/Meeting Summary
Heritage Pickering Advisory Committee
November 22, 2023
Electronic Meeting 7:00 pm Attendees: R. Anderson
N. Brewster
L. Jeffrey S. Monaghan R. Smiles C. Doody-Hamilton
J. White
M. Pettigrew, Senior Associate, The Biglieri Group Ltd. C. Forward, Cultural Heritage Specialist, WSP C. Celebre, Principal Planner, Strategic Initiatives E. Game, Senior Planner, Heritage (Staff Liaison)
A. MacGillivray, Committee Coordinator (Recording Secretary)
Absent: A. Bhadra
Item/ Ref #
Details & Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as appropriate) 1. Review and Approval of Agenda
Moved by C. Doody-Hamilton Seconded by N. Brewster
That the Heritage Pickering Advisory Committee Meeting Agenda of November 22, 2023 be approved.
Carried
2. Disclosure of Interest
E. Game did disclose that she was previously involved in writing the Heritage Impact Assessment for the CapLink Limited Project (Item 5.1) when employed as a consultant with WSP.
3. Approval of Minutes
Moved by N. Brewster Seconded by C. Doody-Hamilton
That the Heritage Pickering Advisory Committee Meeting Minutes of November 8, 2023 be approved.
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
Carried
4. Delegations
There were no delegations.
5. New Business 5.1 CapLink Limited Draft Plan of Subdivision Application SP-2023-03, Zoning By-Law Amendment
Application A 11/23 E. Game provided introductory remarks on the item and introduced C. Celebre, Principal Planner, Strategic Initiatives and M. Pettigrew
Senior Associate, The Biglieri Group Ltd.
M. Pettigrew provided a brief overview of the Draft Plan of Subdivision Application SP-2023-03 and Zoning By-Law Amendment
Application A 11/23. He spoke to the subject
lands, the phasing of the project, the proposed development blocks. C. Forward, Cultural Heritage Specialist, WSP
provided an overview of the various Heritage
Reports and Plans that had been conducted to date. She spoke to the identified Cultural Heritage attributes for 575 Highway 7 and the anticipated impacts of the development on the
property. Ms. Forward spoke to the
recommendation to remove the Vardon House and Barn from the property and salvaging heritage attributes where possible. She concluded her remarks stating the next steps in
the process including updating the Heritage
Impact Assessment, creating a Cultural Heritage Resource Documentation Report, completing a Commemoration Plan, and removal of the building from the site if unavoidable.
Discussion ensued with Committee Members discussing:
• clarification as to why the Vardon House or
Barn cannot be maintained on the existing lot;
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
• the potential for the building to lose cultural heritage value if moved;
• the road network being determined by the Ministry of Transportation (MTO) and that the Vardon House would impede one of the development blocks;
• clarification that the Percy House will be relocated and repurposed as part of Phase 1 of the development;
• whether there was an opportunity to
relocate the Vardon House and Barn alongside the Percy House;
• whether the City has a policy to relocate
heritage buildings to other locations such
as Pickering Museum Village;
• whether there was an opportunity to commemorate the Vardon House and
Barn through street naming;
• the Commemoration Plan being developed for the Vardon House and Barn;
• whether there was an opportunity to
relocate the Vardon House and Barn to the corner of North Road and Highway 7 on the site;
• clarification that the area on site at North
Road and Highway 7 was designated as a stormwater buffer area;
• whether there was an opportunity to
reduce the size of one of the proposed
buildings to accommodate the Vardon House and Barn in place;
• whether there was opportunity to
incorporate the house inside one of the
proposed blocks and retrofitted as office space;
• clarification regarding the measurements
of the Barn;
• whether there is an opportunity to commemorate the heritage elements in a way that is innovative and visible to the public from the street;
• clarification that movement of the Vardon House and Barn from its present location can negatively impact its heritage
attributes; and,
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
• clarification regarding the commemoration plan process.
C. Celebre indicated that City staff can take into consideration the Committee’s feedback for more innovative ways to commemorate the Vardon House and Barn.
Moved by N. Brewster Seconded by S. Monaghan That Heritage Pickering Advisory Committee
does not object to the removal/dismantling of the Vardon House and associated barn located at 575 Highway 7 subject to the following conditions:
a) That the Heritage Impact Assessment (HIA) be revised as per the recommendations in the Heritage Studio Peer Review Comment letter dated November 1, 2023, including addressing
details regarding the heritage building descriptions and construction date; b) That a Commemoration Plan is developed for the site and/or as part of the strategy
for the learning centre (located within the Percy House) within Phase 1; c) That the Owner will make best efforts to find an interested party for the potential
relocation of the Vardon House; d) That the Owner will make best efforts to donate any salvable materials to a public body such as the City of Pickering,
Pickering Museum Village, Black Creek Pioneer Village, etc., and deliver at the Owner’s cost, as deemed reasonably fit by the parties;
e) That the applicant provides a Cultural Heritage Resource Documentation Report including measured drawings, prior to the registration of the Draft Plan of Subdivision or the issuance of a demolition permit; and
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
f) That the comments and discussion of the Heritage Pickering Advisory Committee be
included by staff in a future recommendation report to the Planning & Development Committee. Carried 5.2 Proposed Part IV Designation of 301 Kingston Road E. Game provided an overview of the key events
that have unfolded leading up to the proposed Part IV designation of 301 Kingston Road, the understanding that the owner is undertaking additional assessments of the property, and City staff’s recommendation. She concluded her
remarks explaining the opportunity for parties to object the designation as part of the public process. Discussion amongst the Committee Members
ensued regarding:
• whether the applicant can participate or object as part of the public process;
• whether there will be any penalties pursued for
the property owner for the unauthorized work done to the property to date;
• whether it was possible for the City to take
measures to prevent situations like this in the future;
• whether the was an opportunity to place signage on heritage properties to inform those
in proximity that unauthorized work and demolition is prohibited; and,
• whether the property will be monitored.
Moved by C. Doody-Hamilton
Seconded by N. Brewster
1. That Heritage Pickering refuse the “Request for Demolition” of the house at 301 Kingston
Road on the basis of its cultural heritage value
or interest;
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
2. That the property at 301 Kingston Road be designated under Part IV of the Ontario Heritage Act;
3. That the applicant provides a Conservation Plan which shall include a detailed description of the conservation (restoration and rehabilitation) scope of work for 301 Kingston
Road supported by architectural drawings; and,
4. That the comments and discussion of Heritage Pickering Advisory Committee be included by
staff in a future recommendation report to the Planning & Development Committee. Carried 5.3 Proposed 2024 Meeting Schedule Moved L. Jeffery Seconded R. Smiles
That the Heritage Pickering Advisory Committee approve the following 2024 Meeting dates:
• January 24, 2023 – 7:00 pm
• February 28, 2023 – 7:00 pm
• March 27, 2023 – 7:00 pm
• April 24, 2023 – 7:00 pm
• May 22, 2023 – 7:00 pm
• June 26, 2023 – 7:00 pm
• September 25, 2023 – 7:00 pm
• October 23, 2023 – 7:00 pm
• November 27, 2023 – 7:00 pm
Carried The Committee raised questions as to whether the use of WebEx was required for Electronic
Meetings.
A. MacGillivray explained that the City’s Legislative Services Department had determined WebEx to be the platform for City Committee and
Council Meetings. He recognized the concerns
with WebEx, given the major software update,
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Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
and indicated that he would bring back the Committee’s feedback to Legislative Services and IT Services.
6. Other Business
There was no other business.
7. Next Meeting
The next meeting of the Heritage Pickering Advisory
Committee is scheduled for January 24, 2024.
8. Adjournment
Moved by R. Smiles
Seconded by J. White
That the meeting be adjourned.
Carried
Meeting Adjourned: 8:24 pm