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HomeMy WebLinkAboutOctober 18, 2023 -Cift;of­ P1CKER1NG Agenda Accessibility Advisory Committee October 18, 2023 7:00 pm Main Committee Room Hybrid Electronic Meeting Members of the public may observe the meeting proceedings by viewing the livestream. Page 1. Review and Approval of Agenda T. Higgins 2. Disclosure of Interest T. Higgins 3. Approval of Minutes T. Higgins 3.1 September 20, 2023 Meeting Minutes 4. Presentations/Delegations 4.1 Recreation & Parks Master Plan Presentation Marilou Murray 7:05 5. New Business 5.1 Site Plans Review Isabelle Janton 7:30 5.2 39th Annual DRPS Children’s Games – November Tim Higgins 5th 2023 8:15 5.3 LEAD Project -Update Tim Higgins 8:20 6. Correspondence 7. Other Business 8. AAC Member Roundtable Updates 9. Next Meeting – November 15, 2023 10. Adjournment For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1 P1CKER1NG Minutes/Meeting Summary Accessibility Advisory Committee September 20, 2023 Electronic Meeting 7:00 pm Attendees: D. Currie S. Azhar B. Ferguson A. Khan P. Milton R. Rizvi M. Thorpe Ross Councillor M. Nagy Councillor S. Butt N. Hann, Coordinator, Public Affairs & Corporate Communications K. Wianecki, Director of Practice, Planning Solutions Inc. T. Barnett, Principal Planner – Site Planning L. Gibbs, Division Head, Culture and Community Programming E. Knox, Community Safety and Well Being Advisor G. Easton, Senior Planning Project Manager, GHD W. Botter, President, Jardin Design Group Inc. V. Petruzzo, Jardin Design Group Inc. A. Emer, Senior Land Developed Engineer T. Higgins, Accessibility Coordinator (Staff Liaison) J. Currie, Legislative Coordinator (Recording Secretary) Absent: J. McLellan, Ajax-Pickering Board of Trade J. R. Cherniak, Barrister and Solicitor, Cherniak Law C. Rudberg-Chin S. Snyders Councillor M. Brenner Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Review and Approval of Agenda T. Higgins reviewed the agenda items. Agenda approved. - 1 - Page 1 of 6 Item/Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Status (include deadline as appropriate) 2. Disclosure of Interest No disclosures of interest were noted. 3. Approval of Minutes Moved by M. Thorpe Ross Seconded by B. Ferguson That the Minutes of the June 20, 2023 meeting of the Accessibility Advisory Committee be approved. Carried 4. Presentations/Delegations There were no presentations or delegations. 5. New Business 5.1 Lebovic Homes – Accessibility Considerations T. Higgins welcomed guests representing Lebovic Homes including W. Botter, President, Jardin Design Group Inc., V. Petruzzo, Jardin Design Group Inc., G. Easton, Senior Planning Project Manager, GHD, and A. Emer, Senior Land Developed Engineer. T. Higgins provided a brief overview of the role and responsibility of the Accessibility Advisory Committee (AAC) as laid out by the Accessibility for Ontarians with Disabilities Act (AODA) in reviewing site plans provided to the City from the perspective of accessibility features in the plans. In reviewing the Lebovic Homes plans at the June 21, 2023 AAC meeting, the Accessibility Advisory Committee saw an opportunity to discuss accessibility and collaborate on potential solutions and create greater accessible living moving forward. W. Botter provided information regarding the intention and process of building the Lebovic Homes, noting various challenges pertaining to accessibility. Councillor S. Butt provided an overview of concerns regarding building homes that are accessible to the Pickering community pertaining the specific needs of an ageing population as well as families, single parents, and those who may experience temporary disabilities. Councillor S. Butt noted that the City of Pickering - 2 - Page 2 of 6 Item/Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Status (include deadline as appropriate) should be growing as a community that is inclusive and new developments should consider all residents’ needs. W. Botter noted that accessibility issues need to be addressed very early in the design process and suggested that accessibility standards could be added to the zoning requirements. Discussion between Committee Members and the Lebovic Homes representatives ensued regarding: • Pickering’s growing population and the increased numbers of residents and new residents with different needs that should be considered; • being mindful of the ageing population and the benefit of accommodating greater accessibility; • the importance of working together to implement solutions; • developers contributing to the communities they are building in and raising awareness of where contributions may be best served; • the demonstrated willingness to collaborate and make positive changes shown by Lebovic Homes; • considering the demographics of the community within Pickering and that accommodating accessibility is good for business; • certain populations feeling that they are not being heard; • the possibility of adding elevators to the stacked homes and that this can be considered as an option for future projects; • having optional accessibility features that can be added in at a future date; and, • the importance of establishing regulated criteria that is relayed at the pre-consultation stage of the application process. 5.2 Community Safety & Well-Being E. Knox provided an overview of the Community Safety & Well- Being Draft Plan, highlighting 7 Priorities and associated action items. E. Knox welcomed questions and comments. Discussion ensued with Committee Members regarding: • clarification that action items are in various stages of progress; and, • the connection between the accessibility agenda and Community Safety and Well-Being Plan. - 3 - Page 3 of 6 Item/Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Status (include deadline as appropriate) 5.3 Corporate Strategic Plan N. Hann provided an overview of Pickering’s first Corporate Strategic Plan, sharing the project activities to date as well as the visions and goals. N. Hann welcomed questions and comments. Discussion ensued with Committee Members regarding; • the infrastructure investment and renewal and what the plans are concerning accessibility improvements; • the Corporate Strategic Plan is a broad overview and specific tasks and items will be decided on once Council approval is received; • increasing employment in Pickering through attracting and retaining quality employment opportunities and the importance of including those living with a disability in the recruitment process; • the opportunity to incorporate concepts that are already included in the Multi-Year Accessibility Plan in the Corporate Strategic Plan; • a call to action to complete the Corporate Strategic Plan survey available on the letstalkpickering.ca website and to share with networks to provide their input as well as the opportunity to forward comments to N. Hann and K. Wianecki; and, • the benefits of providing more in terms of accessibility than required in mandated regulations. 5.4 2023 Accessibility for Ontarians with Disabilities Act 2005 (AODA) Compliance Report T. Higgins provided an overview of the requirements for an Accessibility for Ontarians with Disabilities Act 2005 (AODA) Compliance Report every two years and that it is due December 2023. T. Higgins noted that the City of Pickering has achieved compliance according to the 12 questions supplied by the AODA. Moved by B. Ferguson Seconded by M. Thorpe Ross That the Accessibility Advisory Committee endorse the 2023 Accessibility for Ontarians with Disabilities Act 2005 Compliance Report indicating full compliance across all 12 questions. All AAC Members to complete, share and encourage the completion of the Corporate Strategic Plan Survey within their Networks. - 4 - Page 4 of 6 Item/Details & Discussion & Conclusion Action Ref # (summary of discussion) Items/Status (include deadline as appropriate) Carried 5.5 Accessibility Advisory Committee meeting format, 2024 meeting schedule and member recruitment T. Higgins proposed 2024 Accessibility Advisory Committee meeting dates. Moved by M. Thorpe Ross Seconded by B. Ferguson That the Accessibility Advisory Committee adopt the proposed 2024 Meeting dates. Carried T. Higgins announced the resignation of Committee Member T. Lyle-Gravlev. J. Currie provided a timeline for the application, recruitment, and appointment process to fill the vacant position. The Accessibility Advisory Committee discussed the proposal of returning to in person meetings and noted points regarding: • the benefits of in-person meetings and how they promote working relationships; and, • the recognition of a variety of accessibility needs and that a hybrid model would suit the Committee. Moved by R. Rizvi Seconded by P. Milton That the Accessibility Advisory Committee meetings continue in a hybrid model, including an in-person format with the option to join virtually. Carried J. Currie to send placeholder meeting invites for the 2024 AAC Meeting dates. J. Currie to check availability of the Main Committee room for the October 18, 2023, AAC Meeting for a Hybrid model meeting. - 5 - Page 5 of 6 Item/ Ref # Details & Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 6. Correspondence There were no items of correspondence. 7. Other Business There was no other business. . 8. AAC Member Roundtable Updates T. Higgins solicited Committee members for updates, no action items noted. 9. Next Meeting October 18, 2023 10. Adjournment Moved by B. Ferguson That the meeting be adjourned. Carried Meeting Adjourned: 9:08 pm - 6 - Page 6 of 6