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Home My WebLink AboutAugust 16, 2023 - Special CouncilSpecial Council Meeting Agenda August 16, 2023 Electronic Meeting 10:00 am For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Due to the Council Chamber dome roof replacement and in accordance with the City’s Procedure By-law, the City of Pickering is holding electronic Council and Committee Meetings. Members of the public may observe the public portions of the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. An In Camera meeting of Council has been scheduled in accordance with the provisions of Section 239(2) of the Municipal Act and the Procedure By-law, in that the matters to be discussed relate to: e)litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board (Item 3.1); and, f)advice that is subject to solicitor-client privilege, including communications necessary for that purpose (Item 3.1). Page 1.Call to Order/Roll Call 2.Disclosure of Interest 3.In Camera Matters 3.1 Confidential Memorandum from the Director, City Development & CBO, and Director, Corporate Services & City Solicitor Re: Confidential Council Direction Regarding the Appeal of Official Plan Amendment 46 – Changes to the City’s development application review process to avoid paying application refunds City File: OPA 22-003/P OLT Case Number: OLT-23-000606 Confidential Attachment Provided Under Separate Cover 4.In Camera Session – Public Report 5.Delegations Due to the Council Chamber dome roof replacement, and the need to meet electronically, members of the public looking to provide a verbal delegation to Members of Council for public items listed on the agenda, may do so through a virtual connection into the Special Council Meeting Agenda August 16, 2023 Electronic Meeting 10:00 am For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. Delegates are allotted a maximum of 5 minutes to make their delegation. Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 6.Correspondence 6.1 Corr. 27-23 1 Cheryl Matthews, CEO, Tema Foundation Re: Use of Chestnut Hill Developments Recreation Complex Banquet Hall for an Education Day and Mental Awareness Training and Support Event Recommendation: 1.That Corr. 27-23, from Cheryl Matthews, CEO, Tema Foundation, dated July 21, 2023, regarding Use of Chestnut Hill Developments Recreation Complex Banquet Hall for an Education Day and Mental Awareness Training and Support Event, be received; and, 2.That the Council of The Corporation of the City of Pickering approves a one-time funding grant of $2,703.00 to the Tema Foundation to cover CHDRC banquet hall permit fees for November 14, 2023 and November 15, 2023 to host an Education Day and Mental Awareness Training and Support Event and that the cost of this one-time grant be charged to the Community Grant Account (503040.11100). 7.Matters for Consideration 7.1 Director, Engineering Services, Report ENG 13-23 2 Waterfront Visionary Advisory Committee -Revised Terms of Reference Recommendation: Special Council Meeting Agenda August 16, 2023 Electronic Meeting 10:00 am For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Report ENG 13-23, regarding approval of revised Terms of Reference for the Waterfront Advisory Committee, be received; 2. That the revised Terms of Reference for the Waterfront Visionary Advisory Committee, as set out in Attachment #1 to ENG 13-23, be approved; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.2 Director, Operations, Report OPS 18-23 7 Supply & Delivery of Garbage Packer with Crane – Replacement Recommendation: 1. That Quotation No. RFQQ2023-12 submitted by NexGen Municipal Inc. in the amount of $272,704.86 (HST excluded) be accepted; 2. That the total gross project cost of $308,835.00 (HST included), and the total net project cost of $278,116.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $278,116.00, to be funded from the Vehicle Replacement reserve fund as approved in the 2023 Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.3 Director, Operations, Report OPS 19-23 10 Road Grader with Automatic Grade Control - Replacement Recommendation: 1. That Quotation No. RFQQ2023-11 submitted by Toromont CAT in the amount of $555,640.00 (HST excluded) be accepted; 2. That the total gross project cost of $628,551.00 (HST included), and the total net project cost of $566,030.00 (net of HST rebate) be approved; Special Council Meeting Agenda August 16, 2023 Electronic Meeting 10:00 am For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $566,030.00 as follows: a. The sum of $550,000.00, as provided for in the 2023 Capital Budget, be increased to $566,030.00, to be financed by the Major Equipment Reserve; b. The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.4 Director, Operations, Report OPS 20-23 14 Supply & Delivery of Two Sidewalk Plows with Attachments Recommendation: 1. That Quotation No. RFQQ2022-13 submitted by York Region Equipment Centre in the amount of $407,800.00 (HST excluded) be accepted; 2. That the total gross project cost of $460,814.00 (HST included), and the total net project cost of $414,977.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $414,977.00 as follows: a. The sum of $175,000.00 to be funded from the Major Equipment Reserve as approved in the 2022 Capital Budget be increased to $207,489.00; b. The sum of $175,000.00 to be funded through a 5-year debenture, as approved in the 2023 Capital Budget, be increased to $207,488.00 and the funding source to be revised to the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Special Council Meeting Agenda August 16, 2023 Electronic Meeting 10:00 am For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7.5 Director, Operations, Report OPS 21-23 17 Supply & Delivery of Two Wide Area Mowers Recommendation: 1. That Quotation No. RFQQ2023-18 submitted by Turf Care Products in the amount of $366,940.00 (HST excluded) be accepted; 2. That the total gross project cost of $414,642.20 (HST included), and the total net project cost of $373,398.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $373,398.00 as follows: a. The sum of $135,000.00 be funded from the Major Equipment Reserve as approved in the 2022 Capital Budget to be increased to $186,699.00; b. The sum of $140,000.00 be funded from the Development Charges – Parks & Recreation Reserve Fund, as approved in the 2023 Capital Budget to be increased to $186,699.00; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.6 Director, City Development & CBO, Report PLN 28-23 21 Canada Mortgage and Housing Corporation Housing Accelerator Fund - City of Pickering Action Plan and Housing Accelerator Fund Application Recommendation: 1. That Council endorse the City of Pickering Housing Accelerator Fund Action Plan, as contained in Appendix I to Report PLN 28-23, for the purpose of submitting an application for the Housing Accelerator Fund Program, administered by the Canada Mortgage and Housing Corporation; 2. That staff be authorized to submit a Housing Accelerator Fund application to the Canadian Mortgage and Housing Corporation, on behalf of the City of Pickering; Special Council Meeting Agenda August 16, 2023 Electronic Meeting 10:00 am For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That staff be directed to bring back to Council the Housing Accelerator Fund Contribution Agreement with the Canadian Mortgage and Housing Corporation, for endorsement and execution, should the City of Pickering be successful in its Housing Accelerator Fund application; and 4. That staff be authorized to initiate the necessary work programs required to complete the initiatives outlined in the Pickering Housing Accelerator Fund Action Plan, should the City of Pickering be successful in its Housing Accelerator Fund application; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7.7 Director, Engineering Services, Report ENG 12-23 38 School Crossing Guard Program - Quotation No. Q2023-37 Recommendation: 1. That Council delegate the authority to the Director, Engineering Services and the Director, Finance & Treasurer to award a contract in accordance with the terms and conditions in Request for Quotation No. Q2023-37 for School Crossing Guard Services, to the lowest compliant response bidder at a total cost not to exceed $734,500.00 (HST included) and a net project cost not to exceed $661,640.00 (net of HST rebate) for the school year period from September 2023 to June 2024; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8. Confirmatory By-law 9. Adjournment 1 July 21, 2023 Dear Mayor Ashe: Allow me to introduce myself, my name is Cheryl Matthews CEO of The Tema Foundation. A valued volunteer of our charity Vikki Gilmour has spoken with you regarding an upcoming event we would like to host in Pickering this fall. The Tema Director of Education and Training is Colleen Kamps who also lives in Pickering ON. The Tema Foundations mission is to improve and protect the mental health of the people who keep us healthy and safe. In an age of dramatic change and uncertainty, protecting mental health and wellness is more important than ever. The Tema Foundation focuses on delivering evidence based and evidence informed education curricula for frontline workers, first responders, healthcare professionals, public safety personnel, and the important people in their lives. We are writing to ask if to have the use of the 2 salons at the Pickering Recreational Center be donated for our use for two days ( one day for set up and the second day for the event) in November 2023 to hold an Education Day - “ Community, Connection and Caring: Strategies for Building Resilience and Wellness “ Education Day is a full day of education, networking, and skill-building that focuses on making mental health healthier. It’s for anyone wanting to improve and protect their mental health and reduce the effects of work-related stress. This in-person event features keynote speakers who have dedicated their time and energy to helping those who keep us healthy & safe. I look forward to hearing from you should you require further information please do not hesitate to contact me or for more information visit https://www.tema.foundation Kindest regards Cheryl Matthews Tema Foundation LINKING PARTNERS IN MENTAL HEALTH 5994 Campbell Street Halifax, NS | Canada | B3H 1E3 www.tema.foundation/now - 1 - Corr. 27-23 Report to Council Report Number: ENG 13-23 Date: August 16, 2023 From: Richard Holborn Director, Engineering Services Subject: Waterfront Visionary Advisory Committee -Revised Terms of Reference -File: A-1440 Recommendation: 1.That Report ENG 13-23, regarding approval of revised Terms of Reference for the Waterfront Advisory Committee, be received; 2.That the revised Terms of Reference for the Waterfront Visionary Advisory Committee, as set out in Attachment #1 to ENG 13-23, be approved; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: At the Council Meeting of March 27, 2023, City Council passed Resolution #131/23, approving the establishment of a Waterfront Visionary Advisory Committee. At the first Waterfront Visionary Advisory Committee meeting, held on June 19, 2023, the Committee passed a motion to revise the Terms of Reference. The proposed changes in the Terms pertain to an increase in the Committee composition from three Members to up to five Members, and that Frenchman’s Bay Yacht Club be added as a Stakeholder Member. This will increase the number of Committee Members from eleven to up to fourteen. The changes to the Terms of Reference are included in Attachment #1 to this Report and have been highlighted for ease of reference. The purpose of this report is to seek Council’s approval of the revised Terms of Reference for the Waterfront Visionary Advisory Committee. Financial Implications: There are no financial implications associated with this report. Discussion: At the Council Meeting of March 27, 2023, City Council passed Resolution #131/23, approving the establishment of a Waterfront Visionary Advisory Committee. The mandate of the Waterfront Visionary Advisory Committee is to advise on best practices to preserve the nautical village marine theme and the implementation/restoration of a waterfront that is environmentally sustainable and accessible. - 2 - ENG 13-23 August 16, 2023 Subject: Waterfront Visionary Advisory Committee Page 2 At the first Waterfront Visionary Advisory Committee Meeting, held on June 19, 2023, the Committee passed a motion that the Terms of Reference be amended to increase the Committee composition from three Members to up to five Members, and that Frenchman’s Bay Yacht Club be added as a Stakeholder Member. This will increase the number of Committee Members from eleven up to fourteen. Increasing the number of community citizen members from three to up to five allows the Committee to continue conducting business in the event a vacancy arises that needs to be filled. With additional community citizen members the Committee benefits from increased public input. The addition of the Frenchman’s Bay Yacht Club as a Stakeholder Member allows for valuable input from this well established, long standing commercial operation that resides on the shores of Frenchman’s Bay. The original call for applications to sit on the Waterfront Visionary Advisory Committee occurred from April 17, 2023 to May 7, 2023. The number of applications received from interested individuals was more than what was required to fill the original Committee composition of three community citizens. Should Council approve the change in the Committee composition through the revised Terms of Reference, staff will utilize Section 08.05 of Policy ADM 040, Committees and Taskforces of Council and will consider the applicants from the April/May recruitment who were unsuccessful in being appointed to the Committee in lieu of initiating a new recruitment process. This process is recommended so that individuals can be brought forward for appointment by Council as quickly as possible so that the Committee can continue their work. Should the original applicants no longer be interested in serving on the Committee, and there are not enough additional applications to fill the additional seats, Engineering staff will work with the Clerk’s Office to advertise and solicit applications as per the typical process outlined in Policy ADM 040. This Report seeks Council’s approval of the revised Terms of Reference for the Waterfront Visionary Advisory Committee as set out in Attachment #1 to this Report. Attachments: 1.Waterfront Visionary Advisory Committee Revised Terms of Reference Prepared By: Approved/Endorsed By: Arnold Mostert, O.A.L.A. Richard Holborn, P.Eng. Manager, Landscape & Parks Development Director, Engineering Services AM:mjh Original signed by:Original signed by: - 3 - ENG 13-23 August 16, 2023 Subject: Waterfront Visionary Advisory Committee Page 3 Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by: - 4 - Terms of Reference Waterfront Visionary Advisory Committee 1.0 Mandate The Waterfront Visionary Advisory Committee is a committee of Council appointees who work in partnership with the community and City staff to provide information, advice and assistance on matters relating to the City of Pickering’s waterfront, specifically best practices to preserve the nautical village marine theme, and the implementation/restoration of a waterfront that is environmentally sustainable and accessible. 2.0 Goals, Objective and Responsibilities The Waterfront Visionary Advisory Committee will identify and recommend actions to fulfill the following goals and objectives: 1. Undertake to research and recommend initiatives that promote the waterfront and nautical village. 2.Look for opportunities to provide advice and/or recommendations to Council regarding the promotion, advocacy and awareness of the matters involving Pickering’s Waterfront. 3.Provide input into designs for future Waterfront projects that promotes the nautical village marine theme, environmental sustainability, and accessibility. 4.Further the themes/topics that emerged from the Pickering Waterfront and Nautical Village Community Engagement within the framework of the mandate of the Committee. 5.Liaise with the other appropriate Committees such as Cultural Advisory Committee and Accessibility Advisory Committee. 6.Undertake initiatives which will help raise the profile of Pickering’s Waterfront and the Nautical Village. 7.Report to Council on an annual basis, documenting the Committee’s activities, and accomplishments. Attachment #1 to Report ENG 13-23 - 5 - 3.0 Composition The Committee shall comprise of fourteen (14) members as follows: 1 – Fairport Beach Neighbourhood Association 1 – West Shore Community Association 1 – Alkame Dragon Boat Services 1 – Frenchman’s Bay Yacht Club Up to 5 – Broader Pickering Community Citizens 3 – Subject Expert Agencies/Organizations (TRCA, OPG, Region of Durham) 2 – Council Members (1 each from Ward 1, and Ward 2) All members will have voting rights except for the two Council Members. 4.0 Member Qualifications As per City Policy ADM 040, resident members must be a minimum of 18 years of age, and reside in Pickering. Committee members shall contribute time, knowledge, skill and expertise to the fulfillment of the committee’s mandate. 5.0 Meeting Schedule The Waterfront Visionary Advisory Committee shall meet quarterly on a date to be determined by the Committee. Meetings will not be held in the months of July, August or December unless determined by the Committee that a meeting is necessary to meet the mandate or work plan of the Committee. 6.0 Budget The Director, Engineering Services shall be responsible for the Waterfront Visionary Advisory Committee budget, which shall be submitted annually in accordance with established City budget guidelines. The Director, Engineering Services will present a draft budget for review by the Waterfront Visionary Advisory Committee on an annual basis, prior to submission to the Chief Administrative Officer for approval. - 6 - Report to Council Report Number: OPS 18-23 Date: August 16, 2023 From: Brian Duffield Director, Operations Subject: Supply & Delivery of Garbage Packer with Crane – Replacement -File: A-1440 Recommendation: 1.That Quotation No. RFQQ2023-12 submitted by NexGen Municipal Inc. in the amount of $272,704.86 (HST excluded) be accepted; 2.That the total gross project cost of $308,835.00 (HST included), and the total net project cost of $278,116.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $278,116.00, to be funded from the Vehicle Replacement reserve fund as approved in the 2023 Capital Budget; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Public Works Division, within the Operations Department, currently utilizes three garbage packers for garbage removal within City parks and property. Three garbage packers are essential equipment to allow Public Works to deliver the level of service needed for the efficient pick up and disposal of garbage throughout the City. As reflected in the 2023 Capital Budget, unit #733 was approved for replacement. On May 23, 2023, a Second Stage Quotation, RFQQ2023-12 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. One company responded by the closing date of April 20, 2023. The quotation from Nexgen Municipal Inc. complied with all of the tender technical requirements and received an acceptable score from the Evaluation Committee. In accordance with Purchasing Policy Item 06.11(c), where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO, and Council. - 7 - OPS 18-23 August 16, 2023 Subject: Supply & Delivery of Garbage Packer with Crane – Replacement Page 2 Financial Implications: 1. Quotation Amount Quotation No.RFQQ2023-12 $272,704.86 HST (13%) 35,451.63 Total Gross Quotation Cost $308,156.49 2. Estimated Project Costing Quotation No.RFQQ2023-12 $272,705.00 Licensing 600.00 Total Project Cost $273,305.00 HST (13%) 35,530.00 Total Gross Project Cost $308,835.00 HST Rebate (11.24%) (30,719.00) Total Net Project Cost $278,116.00 3. Approved Source of Funds – Parks’ Capital Budget Description Account Code Source of Funds Available Budget Required Garbage Packer with Crane – Replacement C10320.2307 Vehicle Replacement Reserve $330,000.00 $278,116.00 Project Cost under (over) approved funds by $51,884.00 In accordance with the Financial Control Policy, Item 13.01, the Manager may enter into arrangements with municipalities, local boards and other public bodies on a cooperative or joint venture basis where there are economic advantages and where the best interests of the City would be served. The policy of the government agency or public authority hosting the cooperative call for bids is to be the accepted policy of the City for the cooperative call and no other approval by the City is required beyond that of the Manager, appropriate Director and Treasurer, unless debt funding is required, then Council approval must first be obtained. Although the Purchasing Policy, Item 13.01 does not state Council approval is required unless debt funding is present, it is recommended that due to the value of the project, a Council report is submitted. - 8 - OPS 18-23 August 16, 2023 Subject: Supply & Delivery of Garbage Packer with Crane – Replacement Page 3 Discussion: As reflected in the 2023 Capital Budget and funded from the Vehicle Replacement Reserve, vehicle #733 was approved for replacement. This vehicle has met or exceeded its scheduled replacement date, and is recommended for replacement by Fleet Services. On May 23, 2023, a Second Stage Quotation, RFQQ2023-12 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. One company responded by the closing date of April 20, 2023. The quotation from Nexgen Municipal Inc. has met all technical requirements and received an acceptable scores from the Evaluation Committee. Canoe Procurement Group is a collaborative agency which the City is a member of, and therefore, meets the criteria of a Cooperative Purchase as per Section 13.01 of the Purchasing Policy. After careful review of the submission received, Operations’ staff recommend the acceptance of Quotation No.RFQQ2023-12 submitted by NexGen Municipal Inc., and that the total net project cost of $278,116.00 (net of HST rebate) be approved. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Stan Karwowski, MBA, CPA, CMA Manager, Fleet Operations Director, Finance & Treasurer Original Signed By: Original Signed By: Brian Duffield Cathy Bazinet, CPPB, NIGP-CPP Director, Operations Manager, Procurement BD:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 9 - Report to Council Report Number: OPS 19-23 Date: August 16, 2023 From: Brian Duffield Director, Operations Subject: Road Grader with Automatic Grade Control - Replacement - File: A-1440 Recommendation: 1. That Quotation No. RFQQ2023-11 submitted by Toromont CAT in the amount of $555,640.00 (HST excluded) be accepted; 2. That the total gross project cost of $628,551.00 (HST included), and the total net project cost of $566,030.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $566,030.00 as follows: a. The sum of $550,000.00, as provided for in the 2023 Capital Budget, be increased to $566,030.00, to be financed by the Major Equipment Reserve; b. The Treasurer be authorized to make any changes, adjustments, and revisions to amounts, terms, conditions, or take any actions necessary in order to effect the foregoing; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Public Works Division, within the Operations Department, currently utilizes two road graders with attachments for the maintenance of approximately 100 km of unpaved roads in the northern rural areas of the City. As reflected in the 2023 Capital Budget, unit #110 was approved for replacement. On May 18, 2023, a Second Stage Quotation, RFQQ2023-11 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. Two companies responded by the closing date of June 8, 2023. The quotation from Toromont CAT complied with all of the technical requirements and received an acceptable score from the Evaluation Committee. In accordance with Purchasing Policy Item 06.11(c), where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO, and Council. - 10 - OPS 19-23 August 16, 2023 Subject: Road Grader with Automatic Grade Control - Replacement Page 2 Financial Implications: 1. Quotation Amount Quotation No.RFQQ2023-11 $555,640.00 HST (13%) 72,233.20 Total Gross Quotation Cost $627,873.20 2. Estimated Project Costing Quotation No.RFQQ2023-11 $555,640.00 GPS/AVL 600.00 Total Project Cost $556,240.00 HST (13%) 72,311.00 Total Gross Project Cost $628,551.00 HST Rebate (11.24%) (62,521.00) Total Net Project Cost $566,030.00 3. Approved Source of Funds – Roads Equipment Capital Budget Description Account Code Source of Funds Available Budget Required Road Grader with Automatic Grade Control – Replacement C10315.2301 Major Equipment Reserve Fund $550,000.00 $566,030.00 Project Cost under (over) approved funds by ($16,030.00) In accordance with the Purchasing Policy, Item 13.01, the Manager may enter into arrangements with municipalities, local boards and other public bodies on a cooperative or joint venture basis where there are economic advantages and where the best interests of the City would be served. The policy of the government agency or public authority hosting the cooperative call for bids is to be the accepted policy of the City for the cooperative call and no other approval by the City is required beyond that of the Manager, appropriate Director and Treasurer, unless debt funding is required, then Council approval must first be obtained. Although the Purchasing Policy, Item 13.01 does not state Council approval is required unless debt funding is present, it is recommended that due to the value of the project, a Council report is submitted. - 11 - OPS 19-23 August 16, 2023 Subject: Road Grader with Automatic Grade Control - Replacement Page 3 Discussion: As reflected in the 2023 Capital Budget and funded from the Major Equipment Reserve Fund, vehicle #110 was approved for replacement. This vehicle has met or exceeded its scheduled replacement date and is recommended for replacement by Fleet Services. This grader will be equipped with an Automatic Grade Control system (AGC). The AGC system is an essential piece of equipment that assists the operator in maintaining gravel roads to a high standard. The benefits of an AGC system include being able to complete the work in a more timely manner with reduced material usage due to the accuracy of the grade control; and, better fuel efficiency with the reduction in work hours and down pressure on the grader required to carry out the task. Our other grader in our inventory equipped with the AGC system has proved to be a significant upgrade and a valuable tool that has increased efficiencies and quality of work. On May 18, 2023, a Second Stage Quotation, RFQQ2023-11 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. Two companies responded by the closing date of June 8, 2023. The quotation from Toromont CAT complied with all of the technical requirements and received an acceptable score from the Evaluation Committee. Canoe Procurement Group is a collaborative agency which the City is a member of, and therefore, meets the criteria of a Cooperative Purchase as per Section 13.01 of the Purchasing Policy. After careful review of the submission received, Operations’ staff recommend the acceptance of Quotation No.RFQQ2023-11 submitted by Toromont CAT, and that the total net project cost of $566,030.00 (net of HST rebate) be approved. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Stan Karwowski, MBA, CPA, CMA Manager, Fleet Operations Director, Finance & Treasurer Original Signed By: Original Signed By: Brian Duffield Cathy Bazinet, CPPB, NIGP-CPP Director, Operations Manager, Procurement BD:nm - 12 - OPS 19-23 August 16, 2023 Subject: Road Grader with Automatic Grade Control - Replacement Page 4 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 13 - Report to Council Report Number: OPS 20-23 Date: August 16, 2023 From: Brian Duffield Director, Operations Subject: Supply & Delivery of Two Sidewalk Plows with Attachments - File: A-1440 Recommendation: 1. That Quotation No. RFQQ2022-13 submitted by York Region Equipment Centre in the amount of $407,800.00 (HST excluded) be accepted; 2. That the total gross project cost of $460,814.00 (HST included), and the total net project cost of $414,977.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $414,977.00 as follows: a. The sum of $175,000.00 to be funded from the Major Equipment Reserve as approved in the 2022 Capital Budget be increased to $207,489.00; b. The sum of $175,000.00 to be funded through a 5-year debenture, as approved in the 2023 Capital Budget, be increased to $207,488.00 and the funding source to be revised to the Rate Stabilization Reserve; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Public Works’ Division, within the Operations Department, currently utilizes sidewalk plows for a variety of work tasks. Equipment #703 (2015) has met or exceeded its scheduled replacement date. As reflected in the 2022 Capital Budget, unit #703 was approved for replacement. Additionally, one new sidewalk plow with attachments was approved in the 2023 Capital Budget to service new routes added in northern Pickering. On December 18, 2022, a Second Stage Quotation, RFQQ2022-13 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. One company responded by the closing date of January 12, 2023. The quotation from York Region Equipment Centre complied with all of the technical requirements and received an acceptable score from the Evaluation Committee. In accordance with Purchasing Policy Item 06.11(c), where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO, and Council. - 14 - OPS 20-23 August 16, 2023 Subject: Supply & Delivery of Two Sidewalk Plows with Attachments Page 2 Financial Implications: 1. Quotation Amount Quotation No.RFQQ2022-13 $407,800.00 HST (13%) 53,014.00 Total Gross Quotation Cost $460,814.00 2. Estimated Project Costing Quotation No.RFQQ2022-13 $407,800.00 Total Project Cost $407,800.00 HST (13%) 53,014.00 Total Gross Project Cost $460,814.00 HST Rebate (11.24%) (45,837.00) Total Net Project Cost $414,977.00 3. Approved Source of Funds – Property Maintenance Capital Budget Description Account Code Source of Funds Available Budget Required Sidewalk Plow with Attachments – Replacement C10305.2209 Major Equipment Reserve $175,000.00 $207,489.00 Sidewalk Plow with Attachments – New Sidewalk Plow with Attachments – New C10305.2305 C10305.2305 Debt – 5 Year Rate Stabilization Reserve 175,000.00 0.00 0.00 207,488.00 Total Funds $350,000.00 $414,977.00 Project Cost under (over) approved funds by ($64,977.00) As reflected in “Box 3,” the financing strategy is being changed due to the current high interest rate environment. The financial strategy being employed in 2023, is to try, where possible, to avoid the use of new debt whether internal or external borrowing. Therefore, the funding source is being changed to the Rate Stabilization Reserve and only Council can approve transfers “to and from” reserves. - 15 - OPS 20-23 August 16, 2023 Subject: Supply & Delivery of Two Sidewalk Plows with Attachments Page 3 Discussion: As reflected in the 2022 Capital Budget and funded from the Major Equipment Reserve, equipment #703 was approved for replacement. This equipment has met or exceeded its scheduled replacement date, and is recommended for replacement by Fleet Services. Additionally, one new sidewalk plow with attachments was approved in the 2023 Capital Budget to service new routes in northern Pickering. On December 18, 2022, a Second Stage Quotation, RFQQ2022-13 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. One company responded by the closing date of January 12, 2023. The quotation from York Region Equipment Centre complied with all of the tender technical requirements and received an acceptable score from the Evaluation Committee. Canoe Procurement Group is a collaborative agency which the City is a member of, and therefore, meets the criteria of a Cooperative Purchase as per Section 13.01 of the Purchasing Policy. After careful review of the submission received, Operations’ staff recommend the acceptance of Quotation No.RFQQ2022-13 submitted by York Region Equipment Centre, and that the total net project cost of $414,977.00 (net of HST rebate) be approved. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Stan Karwowski, MBA, CPA, CMA Manager, Fleet Operations Director, Finance & Treasurer Original Signed By: Original Signed By: Brian Duffield Cathy Bazinet, CPPB, NIGP-CPP Director, Operations Manager, Procurement BD:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 16 - Report to Council Report Number: OPS 21-23 Date: August 16, 2023 From: Brian Duffield Director, Operations Subject: Supply & Delivery of Two Wide Area Mowers - File: A-1440 Recommendation: 1. That Quotation No. RFQQ2023-18 submitted by Turf Care Products in the amount of $366,940.00 (HST excluded) be accepted; 2. That the total gross project cost of $414,642.20 (HST included), and the total net project cost of $373,398.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $373,398.00 as follows: a. The sum of $135,000.00 be funded from the Major Equipment Reserve as approved in the 2022 Capital Budget to be increased to $186,699.00; b. The sum of $140,000.00 be funded from the Development Charges – Parks & Recreation Reserve Fund, as approved in the 2023 Capital Budget to be increased to $186,699.00; 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Public Works Division, within the Operations Department, currently utilizes wide area mowers for maintaining City owned parks and property including sports fields and City Hall. Equipment #770 (2016) has met or exceeded its scheduled replacement date. As reflected in the 2022 Capital Budget, unit #770 was approved for replacement. Additionally, one new wide area mower was approved in the 2023 Capital Budget to service emerging communities in northern Pickering. On June 1, 2023, a Second Stage Quotation, RFQQ2023-18 through Canoe Procurement Collaborative Agreement was advertised on the City’s bids&tenders portal. One company responded by the closing date of June 15, 2023. The quotation from Turf Care Products complied with all of the technical requirements and received an acceptable score from the Evaluation Committee. In accordance with Purchasing Policy Item 06.11(c), where the compliant quotation or tender meeting specifications and offering best value to the City is acceptable or where the - 17 - OPS 21-23 August 16, 2023 Subject: Supply & Delivery of Two Wide Area Mowers Page 2 highest scoring proposal is recommended and the estimated total purchase price is over $250,000.00, the Manager may approve the award, subject to the approval of the Director, Treasurer, CAO, and Council. Financial Implications: 1. Quotation Amount Quotation No.RFQQ2023-18 $366,940.00 HST (13%) 47,702.20 Total Gross Quotation Cost $414,642.20 2. Estimated Project Costing Quotation No.RFQQ2023-18 $366,940.00 Total Project Cost $366,940.00 HST (13%) 47,702.00 Total Gross Project Cost $414,642.00 HST Rebate (11.24%) (41,244.00) Total Net Project Cost $373,398.00 3. Approved Source of Funds – Property Maintenance Capital Budget Description Account Code Source of Funds Available Budget Required Wide Area Mower – New C10305.2306 Development Charges – Parks & Recreation RF 140,000.00 186,699.00 Wide Area Mower – Replacement C10305.2206 Major Equipment 135,000.00 186,699.00 Total Funds $275,000.00 $373,398.00 Project Cost under (over) approved funds by ($98,398.00) In accordance with the Purchasing Policy, Item 13.01, the Manager may enter into arrangements with municipalities, local boards and other public bodies on a cooperative or joint venture basis where there are economic advantages and where the best interests of the City would be served. The policy of the government agency or public authority hosting the cooperative call for bids is to be the accepted policy of the City for the cooperative call and no - 18 - OPS 21-23 August 16, 2023 Subject: Supply & Delivery of Two Wide Area Mowers Page 3 other approval by the City is required beyond that of the Manager, appropriate Director and Treasurer, unless debt funding is required, then Council approval must first be obtained. Although the Purchasing policy, Item 13.01 does not state Council approval is required unless debt funding is present, it is recommended that due to the value of the project, a Council report is submitted. Discussion: As reflected in the 2022 Capital Budget and funded from the Major Equipment Reserve, equipment #770 was approved for replacement. This equipment has met or exceeded its scheduled replacement date, and is recommended for replacement by Fleet Services. Additionally, one new wide area mower was approved in the 2023 Capital Budget to service emerging communities in northern Pickering. On June 1, 2023, a Second Stage Quotation, RFQQ2023-18 through Canoe Procurement (Canadian Municipal Purchasing Group) Collaborative Agreement was advertised on the City’s bids&tenders portal. One company responded by the closing date of June 15, 2023. The quotation from Turf Care Products complied with all of the technical requirements and received an acceptable score from the Evaluation Committee. Canoe Procurement Group is a collaborative agency which the City is a member of, and therefore, meets the criteria of a Cooperative Purchase as per Section 13.01 of the Purchasing Policy. After careful review of the submission received, Operations’ staff recommend the acceptance of Quotation No.RFQQ2023-18 submitted by Turf Care Products, and that the total net project cost of $373,398.00 (net of HST rebate) be approved. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Matt Currer Stan Karwowski, MBA, CPA, CMA Manager, Fleet Operations Director, Finance & Treasurer Original Signed By: Original Signed By: Brian Duffield Cathy Bazinet, CPPB, NIGP-CPP Director, Operations Manager, Procurement BD:nm - 19 - OPS 21-23 August 16, 2023 Subject: Supply & Delivery of Two Wide Area Mowers Page 4 Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 20 - Report to Council Report Number: PLN 28-23 Date: August 16, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund -City of Pickering Action Plan and Housing Accelerator Fund Application -File: D-1300-019 Recommendation: 1.That Council endorse the City of Pickering Housing Accelerator Fund Action Plan, as contained in Appendix I to Report PLN 28-23, for the purpose of submitting an application for the Housing Accelerator Fund Program, administered by the Canada Mortgage and Housing Corporation; 2.That staff be authorized to submit a Housing Accelerator Fund application to the Canadian Mortgage and Housing Corporation, on behalf of the City of Pickering; 3.That staff be directed to bring back to Council the Housing Accelerator Fund Contribution Agreement with the Canadian Mortgage and Housing Corporation, for endorsement and execution, should the City of Pickering be successful in its Housing Accelerator Fund application; and 4.That staff be authorized to initiate the necessary work programs required to complete the initiatives outlined in the Pickering Housing Accelerator Fund Action Plan, should the City of Pickering be successful in its Housing Accelerator Fund application; and 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Federal Government of Canada announced a new Housing Accelerator Fund (HAF), as part of the 2022 Federal Budget. The HAF program will make four billion dollars available to municipalities, to advance the development of housing within local communities. To receive funding from the HAF, municipalities are required to submit an application to the Canada Mortgage and Housing Corporation (CMHC). The application must include an action plan, endorsed by Council, and demonstrate how the initiatives in the action plan will increase housing units, beyond current projections, in the community (the “Action Plan”). Based on CMHC’s Reference Guide, City staff have created an Action Plan that meets the criteria of the HAF program, for Council’s consideration and endorsement. Staff from Sustainability, Finance, Engineering Services and the Office of the Chief Administrative Officer were consulted in the preparation of the Action Plan. - 21 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 2 Subject to Council’s direction, staff will submit an application to CMHC by the application deadline of August 18, 2023, that includes all the required forms and the Council endorsed Action Plan. Financial Implications: No direct costs to the City are anticipated as a result of the adoption of the recommendations of this report. Discussion: 1. Purpose The Federal Government announced the Housing Accelerator Fund (HAF) in April 2022, as part of the Federal Budget. The HAF is a $4 billion federal program that runs until 2026-27. The program is being administered by the Canada Mortgage and Housing Corporation (CMHC). In 2023, CMHC released program funding eligibility requirements, and reference material to assist applicants in preparing and submitting applications. The purpose of this report is to provide background on the HAF, and seek Council’s endorsement of the City of Pickering Housing Accelerator Fund Action Plan (the “Action Plan”). The Action Plan will form part of the City of Pickering’s application to CMHC seeking funding through the HAF program. 2. Background 2.1 What is the Housing Accelerator Fund (HAF)? The HAF objective is to accelerate the supply of housing across Canada, with a goal of achieving an additional 100,000 dwelling units. Using the $4 billion federal funding, the program is intended to assist municipalities in achieving transformational change within the sphere of control of the local government, regarding land use planning and development approvals. CMHC anticipates that the transformational changes in policy, or development related programs, would result in short term increases to local housing supply, while also providing long term opportunities to meet future housing needs. The key objectives of the HAF program are: • creating more supply of housing at an accelerated pace and/or enhancing certainty in the approvals and building processes; • supporting the development of complete communities that are walkable, consisting of appropriate residential density and a diverse mix of land uses, providing access to a wide variety of amenities and services through public and active transportation; • supporting the development of affordable, inclusive, equitable and diverse communities, that encourage clear pathways to achieving greater socio-economic inclusion, largely achieved through the equitable provision of housing across the entire housing spectrum; and • supporting the development of low-carbon and climate-resilient communities. - 22 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 3 The HAF program provides two application streams, large/urban communities and small/rural/north/indigenous communities. Pickering falls within the large/urban community stream, which includes communities with a population greater than 10,000 (based on 2021 census data). 2.2 HAF Requirements In order to be eligible to apply to the program, a municipality must have delegated approval authority over land use planning and development approvals, such as the City of Pickering. Additionally, applicants must develop an action plan that includes a minimum of seven initiatives, that achieve the following: • Accelerates the provision of housing units within the community; • Commits to a housing supply growth target that increases the average annual rate of residential unit growth. The average annual rate of growth is required to increase by a minimum of 10%. For example, if 2,000 residential units were projected between 2024 and 2026 without funding, the initiatives must, at a minimum, result in a 10% increase in the projected residential units to 2,200; and • Increases the total unit growth rate within the municipality by 1.1%. 2.3 HAF Criteria Based on information provided by CMHC, the evaluation of HAF applications will be based on the following criteria: • the commitment to increase housing supply – exceeding minimum growth expectations; • the relevance of the initiative outcome(s) to one or more of the objectives of the HAF – including creating more supply; complete communities; affordable housing; and, low-carbon, climate-resilient communities; • the effectiveness of the initiative on increasing the supply of housing – including implementation/timeliness of the initiative; supply impact; and, system impact; and • the need for increased housing supply – based on available housing needs assessment. The City of Pickering recently undertook a housing study, and on January 24, 2022, Council approved the Pickering Housing Strategy & Action Plan, 2021-2031. As part of the study, a Research and Gap Analysis Report was created, based on 2016 census data. Additionally, through the 2022 Annual Monitoring Report an updated Pickering Housing Profile was provided, based on 2021 census data. Staff believe these reports meet the intent of a housing needs assessment. While some minor revisions may be necessary to meet CMHC’s requirements, the City of Pickering has already completed this work and created a Housing Strategy & Action Plan to address local housing needs. - 23 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 4 The City of Pickering Housing Accelerator Fund Action Plan, (see Appendix I), was created to align with existing action items in the Pickering Housing Strategy & Action Plan, to the extent possible. If Pickering is successful in securing funding through the HAF program, Pickering will be able to advance the initiatives outlined in the City of Pickering Housing Accelerator Fund Action Plan, as well as possibly fund infrastructure projects that support housing. 2.4 HAF Funding The funding provided through the HAF program is determined on the basis of per unit amounts. There are three components of the funding framework, base funding, top-up funding and an affordable housing bonus. A breakdown of the three funding components is as follows: a) Base Funding • Designed to incent all types of supply across the housing spectrum; based on estimated number of units without HAF funding versus estimated number of units with HAF funding. Funding does not apply to single detached dwellings, which are not eligible for funding. b) Top-up Funding • Designed to incent certain types of housing (applied to other types such as higher densities in proximity to rapid transit, medium and higher density, ‘missing middle’). c) Affordable Housing Bonus • Designed to reward applicants who can increase share of affordable housing units, relative to affordable units without HAF versus the total projected units supported by the HAF. Targets must be included in the Action Plan. CMHC has provided estimated funding numbers to assist potential applicants for budgeting purposes, and may adjust the amounts prior to awarding funding to successful applicants. The funding can be used in a variety of ways to support housing, including: • Initiatives within an approved HAF Action Plan; • Affordable Housing (e.g., construction, repair, or modernization, land or building acquisition); • Housing-related infrastructure, that supports housing such as: municipal infrastructure; public transit; community energy systems; disaster mitigation; brownfield redevelopment; broadband and connectivity; and • Community-related Infrastructure, that supports housing such as: local roads and bridges; sidewalks, lighting, bicycle lanes; firehalls; landscaping and green space. - 24 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 5 2.5 Action Plan Large/urban communities are required to provide an action plan, with a minimum of seven initiatives, that meet the objectives of the HAF program. The action plan will assist CMHC in evaluating applications, selecting successful applicants and allocating funding accordingly. Pickering’s Action Plan and initiatives were developed by reviewing existing projects and/or programs that Council has previously endorsed or approved, specifically the Pickering Housing Strategy & Action Plan. In some instances, the initiatives are very similar to the Housing Strategy & Action Plan, and in other cases, the scope of work needed to be expanded or narrowed to meet CMHC criteria. The initiatives have been developed to meet CMHC’s evaluation criteria, funding structure, and have the largest impact on housing initiatives in Pickering, focusing on strategic growth areas and projects that could advance affordable and rental developments. The initiatives have been designed to apply to the whole of Pickering, as much as possible. However, staff recognize that Pickering’s strategic growth areas, including the City Centre, Pickering GO Station, and Kingston Road Corridor are anticipated to accommodate a significant amount of Pickering’s growth. Ensuring the initiatives in the Action Plan focused on these strategic growth areas was a priority as they would result in the largest impact on housing in Pickering for the short, medium and long term. Proposed initiatives The initiatives, and a brief description of each, are provided below. More detail on the initiatives are provided in the Action Plan, as set out in Appendix I. Initiative 1: Additional Dwelling Units (Official Plan and Zoning By-law Amendments) • Updating Official Plan policies and Zoning By-law provisions regarding accessory dwelling unit permissions, in accordance with provincial legislation (Bill 23). Initiative 2: Protected Major Transit Station Area (Official Plan and Zoning By-law Amendments) • Updating Official Plan policies and Zoning By-law provisions for increased height and density within the Protected Major Transit Station Area, City Centre and Pickering GO Station. Initiative 3: Inclusionary Zoning Study • Undertake an Inclusionary Zoning study to inform Official Plan and Zoning By-law policies to implement inclusionary zoning requirements in Pickering’s Protected Major Transit Station Area. - 25 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 6 Initiative 4: Corporate Land Acquisition and Surplus Lands Strategy • Create a land acquisition and surplus land strategy to establish a set of criteria and/or policies that Council could use when determining to purchase or dispose of lands for the purposes of expediting housing, including creating affordable housing. Initiative 5: Zoning By-law Amendment for the Kingston Corridor • Undertaking a Zoning By-law Amendment to implement the increased heights and densities in Official Plan Amendment 38. Initiative 6: City of Pickering Parking Study • Undertake a parking study for Pickering. Specifically review parking standards, with the intent to reduce them in intensification areas with higher order transit including, City Centre, Pickering GO Station, and Kingston Road Intensification Corridor. Initiative 7: Community Improvement Plan Study • Undertake a Community Improvement Plan study to determine what financial assistance tools the City of Pickering could provide to encourage the development of purpose-built rental and affordable housing. 2.6 Challenges and Assumptions with the Action Plan Staff encountered a number of challenges when creating the Action Plan. The first challenge included identifying initiatives that can be approved and implemented, which are intended to exceed the City’s housing projections at a rate to meet the application requirements, and that will result in units being built by 2026. Secondly, the initiatives in the Action Plan will require future Council consideration and approvals. Although staff are requesting Council’s endorsement of the Action Plan, it needs to be recognized that the identified initiatives will be subject to public consultation processes and subsequent Council approval. The outcomes of those processes may impact the anticipated outcome of the initiatives identified by staff in the Action Plan. Thirdly, preparing projections for the number of new dwellings that would be created by the initiatives is difficult, as the municipality does not construct residential units. There are a number of supply chain, market condition, and other factors that are involved in bringing residential units to market, once they have approvals from the City. This makes it difficult for staff to project exactly how many units could result from the proposed initiatives. Lastly, identifying initiatives that meet the HAF criteria and align with the authority the City has under the Ontario Planning Act, created an additional challenge. - 26 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 7 An example could be inclusionary zoning legislation. Through the Ontario Planning Act, Pickering only has the authority to create policies and implement inclusionary zoning provisions in Protected Major Transit Station Areas. Another municipality, outside of Ontario, may not face these restrictions for implementing inclusionary zoning, which could lead to different evaluations by CMHC. In addition to this, there have been significant changes to Ontario Planning legislation since the HAF program was announced in 2022, through Bill 109, Bill 23 and Bill 97. There could be more significant changes in the near future, as the government is currently reviewing the Growth Plan and Provincial Policy Statement. To continue the example of inclusionary zoning above, through Bill 23, the Province introduced proposed amendments to the regulations for inclusionary zoning. The proposed changes would limit the total amount of units to 5%, and the maximum timeframe the units must remain affordable to 25 years. This change could again impact action plan initiatives. This could continue to be an ongoing challenge if legislation changes occur after the initiatives are started, if approved through the program. 2.7 Reporting Requirements Successful applicants will be required to provide periodic, mandatory progress reports and details how funds were used. There are three main reporting obligations under the HAF: • progress on the initiatives and commitments outlined in the action plan (e.g., start and completion dates; percentage complete; status; milestones; number of units; etc.); • data for all housing units permitted during the reporting period (e.g., permit number; submission date; issue date; type of work; number of units; secondary suites; etc.); and • how funding was used during the reporting period (e.g. category incentive funding; dollar amount per category; details on capital projects; etc.). 2.8 Next Steps The CMHC application is required to be submitted by August 18, 2023. Staff are preparing the application and supporting materials in anticipation of submitting an application. It is anticipated that successful applicants will be notified in the fall of 2023. Should Pickering be successful in its application, the City will be required to enter into a funding contribution agreement with CMHC. Staff will report back to Council on the outcome of the application submission. 3. Conclusion In consideration of the HAF application, staff are seeking Council’s approval of the proposed Action Plan, contained in Appendix I, as required by CMHC. Should Council adopt the recommendations of this Report, staff will submit an application to CMHC on behalf of the City of Pickering by the August 18, 2023 deadline. In anticipation that Pickering will be successful in the application, staff are also seeking Council endorsement - 27 - PLN 28-23 August 16, 2023 Subject: Canada Mortgage and Housing Corporation Housing Accelerator Fund Page 8 that the appropriate staff be authorized to advance the Action Plan initiatives, and to report back to Council for final authorization to execute the required agreements with CMHC. Appendix: Appendix I City of Pickering Housing Accelerator Fund Action Plan Prepared By: Original Signed By Brandon Weiler, MCIP, RPP Principal Planner, Policy Original Signed By Déan Jacobs, MCIP, RPP Manager, Policy & Geomatics Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO BW:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 28 - Appendix I to Report PLN 28-23 City of Pickering Housing Accelerator Fund Action Plan - 29 - pickering.ca August 1, 2023 City of Pickering Housing Accelerator Fund Action Plan - 30 - City of Pickering Housing Accelerator Fund Action Plan Page 1 of 7 Initiative 1: Additional Dwelling Unit Official Plan Policy and Zoning By-law Provision Updates Associated Action Items • Updating Official Plan policies and Zoning By-law provisions to permit enhanced accessory dwelling unit permissions, in accordance with updated legislation (Bill 23). The regulations will be city wide and permit additional accessory dwelling units outside of urban areas, subject to Provincial plan regulations. • Once approved, create a public education strategy, including the building sector, to share the new regulations and promote Additional Dwelling Units. Identify options to encourage property owners to create Additional Dwelling Unit’s. The Initiative supports the following Housing Accelerator Fund (HAF) Objectives • Creating more supply of housing at an accelerated pace and enhancing certainty in the approvals and building process. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of low-carbon and climate-resilient communities. Description of Objectives and Anticipated Outcomes • Updating the Pickering Official Plan and Zoning By-laws will provide more clarity and predictability for residents and the building community regarding accessory dwelling units. • The updates will incentivize the gentle intensification of residential neighbourhoods throughout the City of Pickering. • Permitting and promoting Additional Dwelling Unit’s will incentivize the development of complete communities and provide for a greater socio-economic diversity and inclusion within Pickering, by permitting a greater range and mix of housing types within the housing stock. - 31 - City of Pickering Housing Accelerator Fund Action Plan Page 2 of 7 Initiative 2: Protected Major Transit Station Area (PMTSA) Official Plan and Zoning By-law Amendments Associated Action Items • Updating Official Plan policies and Zoning By-law provisions to permit increased height and density in appropriate locations within the PMTSA, which includes the City Centre and Pickering GO Station. The Initiative supports the following Housing Accelerator Fund (HAF) Objectives • Creating more supply of housing at an accelerated pace and enhancing certainty in the approvals and building process. • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. • Supporting the development of low-carbon and climate-resilient communities. Description of Objectives and Anticipated Outcomes • Updating the Pickering Official Plan and Zoning By-laws to implement the recent changes of the Provincial Policy Statement and Region of Durham Official Plan Amendment #186, by delineating Pickering’s PMTSA and to expedite the development approval process for lands within the PMTSA. • The amendments would introduce a policy framework to support transit-oriented development and establish minimum density targets around Pickering’s GO Station, specifically south of Highway 401. • Implementing policies and provisions will provide clarity and predictability for residents and the building community regarding heights and densities, and expedite the planning approval process. • The anticipated development will increase the variability in the forms of housing in Pickering’s PMTSA. - 32 - City of Pickering Housing Accelerator Fund Action Plan Page 3 of 7 Initiative 3: Inclusionary Zoning Study Associated Action Items • Undertake an Inclusionary Zoning study, including an Impact Analysis, and Implementation Considerations, to inform Official Plan and Zoning By-law policies. • The inclusionary zoning policies and provisions would apply to Pickering’s PMTSA. This is the location where the Ontario Planning Act permits municipalities to implement inclusionary zoning policies. The Initiative supports the Following Housing Accelerator Fund (HAF) Objectives • Creating more supply of housing at an accelerated pace and enhancing certainty in the approvals and building process. • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. Description of Objectives and Anticipated Outcomes • Updating the Pickering Official Plan and Zoning By-laws to implement inclusionary zoning in Pickering’s PMTSA will result in the development of additional affordable units in the City Centre and around the Pickering GO Station. • The initiative will provide clarity and predictability for the community and development community regarding affordable housing requirements in Pickering’s PMTSA. - 33 - City of Pickering Housing Accelerator Fund Action Plan Page 4 of 7 Initiative 4: Corporate Land Acquisition and Surplus Lands Disposition Strategy Associated Action Items • Create a land acquisition and surplus land strategy. The study would create a set of criteria and/or policies that Council could use when determining to purchase or dispose of lands for the purposes of expediting housing. • Identify opportunities to provide housing on City owned property. • Explore working relationships with additional levels of government and not-for-profit groups to acquire land for the purpose of building affordable residential or mixed-use development. The Initiative supports the Following Housing Accelerator Fund (HAF) Objectives • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. Description of Objectives and Anticipated Outcomes • The study would identify and create opportunities for additional housing supply within Pickering, by exploring locations for increased housing opportunities, including mixed-use development where appropriate, on City-owned lands. • Create a strategy that will provide guidance and policies for Council to consider when reviewing opportunities to acquire land for the purposes of creating more housing, specifically affordable units. • Identify opportunities to partner with not-for-profit agencies and other levels of government to create affordable housing by providing land. • The initiative would create opportunities to leverage under utilized lands, in public ownership, to accelerate affordable housing. - 34 - City of Pickering Housing Accelerator Fund Action Plan Page 5 of 7 Initiative 5: Zoning By-law Amendment for the Kingston Road Intensification Corridor Associated Action Items • In 2022, Official Plan Amendment #38 was approved by Pickering Council and the Region of Durham. Undertaking a Zoning By-law Amendment to implement the policies in Official Plan Amendment #38 would pre-zone lands in one of Pickering’s identified strategic growth areas, Kingston Road Corridor. • Kingston Road Corridor is strategically located along a rapid bus transit corridor, interconnected to Pickering’s PMTSA, located in the middle of the corridor. The Initiative supports the Following Housing Accelerator Fund (HAF) Objectives • Creating more supply of housing at an accelerated pace and enhancing certainty in the approvals and building process. • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. • Supporting the development of low-carbon and climate-resilient communities. Description of Objectives and Anticipated Outcomes • Updating the Zoning By-law along the Kingston Road Corridor would permit higher-density, and mixed-use developments, in keeping with Official Plan Amendment #38. • The updated zoning would diversify the mix of housing types in Pickering and achieve the complete community goals and objectives of Official Plan Amendment #38. • Implementing policies and provisions will provide clarity and predictability for residents and the building community regarding heights and densities, and expedite the planning approval process. • The anticipated development will increase the variability in the forms of housing in Pickering, creating a more complete community, adjacent to a transit corridor. - 35 - City of Pickering Housing Accelerator Fund Action Plan Page 6 of 7 Initiative 6: Pickering Wide Parking Study Associated Action Items • Undertake a parking study for Pickering, reviewing current requirements. • Specifically, review parking standards in intensification areas with higher order transit including, City Centre, Pickering Go Station, and Kingston Road Intensification Corridor. Identify parking ratio alternatives, car share opportunities, etc. • Specifically, review parking ratios for affordable housing and/or supportive housing in areas serviced by transit, with a goal to reduce or remove the minimum requirements. • Specifically, review electric vehicle (EV) parking space requirements, especially in higher density developments. The Initiative supports the Following Housing Accelerator Fund (HAF) Objectives • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. • Supporting the development of low-carbon and climate-resilient communities. Description of Objectives and Anticipated Outcomes • Parking is a significant cost of residential development. Surface parking can consume large areas of developable land, and underground or structured parking can be very expensive, increasing the cost of housing. The study will look to leverage lands well serviced by public transit, specifically the Kingston Road Corridor and Pickering GO Station, to reduce parking ratios. • Creating complete communities, and promoting alternative modes of transit, will result in a more sustainable Pickering. • This initiative will provide clarity and predictability for residents and the building community regarding parking requirements. - 36 - City of Pickering Housing Accelerator Fund Action Plan Page 7 of 7 Initiative 7: Community Improvement Plan Study for Rental and Affordable Developments Associated Action Items • Undertake a Community Improvement Plan study to determine what financial assistance tools the City of Pickering could implement, to encourage the development of purpose built rental and affordable developments. • The study will review multiple tools that can be implemented through Community Improvement Plans including, Tax Increment Financing, Loan programs, Sustainable Development, and others, to encourage this form of development. The Initiative supports the Following Housing Accelerator Fund (HAF) Objectives • Supporting the development of complete communities that are walkable consisting of appropriate residential density and a diverse mix of land uses providing access to a wide variety of amenities and services through public and active transportation. • Supporting the development of affordable, inclusive, equitable and diverse communities that encourage clear pathways to achieving greater socio-economic inclusion largely achieved through the equitable provision of housing across the entire housing spectrum. Description of Objectives and Anticipated Outcomes • A Community Improvement Plan would permit an optional program for developers to participate in, that would incentivize developing more purpose built rental and affordable units. • Participating in the Community Improvement Plan would provide financial offsets under the program to develop specific housing forms or tenures, including purpose built rental or affordable units. • The programs goal would be to increase the variability in the tenure of housing options in Pickering, creating a more complete community. • The initiative will provide clarity and predictability for the development community looking to develop affordable and rental housing. • The program would attempt to address existing barriers for the building community, making purpose built rental or affordable housing more enticing. - 37 - Report to Council Report Number: ENG 12-23 Date: August 16, 2023 From: Richard Holborn Director, Engineering Services Subject: School Crossing Guard Program -Quotation No. Q2023-37 -File: A-1440 Recommendation: 1.That Council delegate the authority to the Director, Engineering Services and the Director, Finance & Treasurer to award a contract in accordance with the terms and conditions in Request for Quotation No. Q2023-37 for School Crossing Guard Services, to the lowest compliant response bidder at a total cost not to exceed $734,500.00 (HST included) and a net project cost not to exceed $661,640.00 (net of HST rebate) for the school year period from September 2023 to June 2024; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The previous contract for the supply and administration of school crossing guard services, Quotation No. Q2021-7, was awarded to Neptune Security Services Inc. for the 2021/2022 school year and was extended for an optional second (2022/2023) school year. On May 18, 2023 Neptune Security Services Inc. officially filed for bankruptcy, leaving the City to operate the crossing guard program for the remainder of the 2022/2023 school year, ending June 30, 2023. Request for Quotation No. Q2023-37 was issued on Wednesday, July 5, 2023 with a submission deadline of Wednesday, August 2, 2023. Eleven companies have submitted a response for this contract. As of the agenda deadline for the Special Council Meeting of August 16, 2023 the lowest compliant respondent has not been determined, as the review of all respondent’s mandatory documents is incomplete. The recommendation of staff is to provide authority for the Director, Engineering Services and the Director, Finance & Treasurer to complete the review, determine the lowest compliant respondent and award the contract. As the 2023/2024 school term commences prior to the next scheduled Council meeting, it is in the City’s best interest to award a contract before the regular Council meeting of September 25, 2023. The term of the contract for Quotation No. Q2023-37 will be for a one year contract term, with the option to extend the contract on an annual basis thereafter for up to two additional one year terms. - 38 - ENG 12-23 August 16, 2023 Subject: School Crossing Guard Services Quotation No. Q2023-37 Page 2 Financial Implications: The annual cost for the provision of the school crossing guard program is provided for in account 10505.502260.0000. In the 2023 Current Budget, costs included were based on the previous contract with Neptune Security Services Inc. however, based on the submissions for Quotation No. Q2023-37 that were received and are being reviewed, it is estimated that the school crossing guard program will require additional funds for the remainder of 2023 (September to December). An amount of $431,500.00 was approved in the 2023 Current Budget for the 10 month school crossing guard program. Based on the upset limit in Recommendation #1, the maximum estimated amount required for 2023 will be $521,011.00. This amount represents six months of cost from the previous contract and four months of costs from the new contract. This additional cost will be funded from the contingency account (503500). As stated above, the 2023 Crossing Guard budget for this program was $431,500.00 or $43,150.00 per month. The maximum tender amount translates to an estimated monthly amount of approximately $67,200.00 – an increase of $24,050 or 55.73 percent over the 2023 monthly budget. The maximum tender amount represents a possible annualized financial impact (January to December) of $240,500.00 resulting in a 2024 budget pressure. Discussion: The City of Pickering contracts the placement of adult school crossing guards at 36 school crossing guard stations at various locations across the City (Attachment #1). The previous contract for the supply and administration of school crossing guard services, Quotation No. Q2021-7, was awarded to Neptune Security Services Inc. for the 2021/2022 school year and was extended for an optional second (2022/2023) school year. On May 18, 2023, Neptune Security Services Inc. had officially filed for bankruptcy. In the absence of Neptune Security Services Inc. to provide the services, arrangements were quickly made for the City to take over administration of the school crossing guard program for the remainder of the school year, which concluded on June 30, 2023. The City issued a Request for Quotation for the upcoming 2023/2024 school year. Request for Quotation No. Q2023-37, School Crossing Guard Program, was issued on Wednesday, July 5, 2023 with a Submission Deadline of Wednesday, August 2, 2023 with eleven submissions received. The term of the contract will be for a one year contract term, with the option to extend the contract on an annual basis thereafter for up to two additional one year terms. Subsequent year pricing for Year 2 and Year 3 of the contract will be subject to a Consumer Price Index (CPI) increase. As the review of submissions received was not completed as of the agenda deadline for the Special Council Meeting of August 16, 2023, the lowest compliant respondent cannot be recommended for approval. In order to award a contract in time for the start of the 2023/2024 school year, staff is recommending that Council provide authority for the Director, Engineering Services and the Director, Finance & Treasurer to complete the review, determine the lowest compliant respondent and award the contract. - 39 - ENG 12-23 August 16, 2023 Subject: School Crossing Guard Services Quotation No. Q2023-37 Page 3 Prior to award, the City’s Health & Safety Regulation form and current Certificate of Clearance issued by the Workplace Safety & Insurance Board will be submitted by the successful respondent. The Certificate of Insurance will be reviewed by the Division Head, Finance to be deemed acceptable. The following items will be submitted, reviewed and approved by both the Manager, Capital Projects & Infrastructure and Manager, Procurement: • provided references; • proposed contract implementation scheme; • policy/practice regarding absenteeism and vacations; and, • policy/practice regarding training of both guard and supervisory staff. Quotation No. Q2023-37 maintains the current number of crossing guard stations and conditions of service for Year 1, which is the 2023/2024 school year (September 2023 to June 2024). The term of this contract will be for a one year contract term with the option to extend the contract to a second school year (September 2024 to June 2025) and third school year (September 2024 to June 2025) based on the performance of the company. The City will take into consideration the Successful Respondent’s annual performance when determining if proceeding with the optional terms is in the best interest of the City. The cost for any optional terms will be based on initial price submitted plus the annual rate of change in the Consumer Price Index. The City reserves the right not to extend to the subsequent school year, should the performance evaluation not be acceptable. Each subsequent school years’ service is subject to acceptable health and safety documentation and satisfactory performance evaluation of the prior years’ service. The City reserves the right not to extend to the subsequent school year, should the requested documentation set out in Appendix D – Request for Quotation Particulars, Material Disclosures, of the Quotation document not be acceptable and/or the performance evaluation not be acceptable, if in so doing the best interests of the City will be served. Attachments: 1. School Crossing Guard Program Location Map - 40 - ENG 12-23 August 16, 2023 Subject: School Crossing Guard Services Quotation No. Q2023-37 Page 4 Prepared By: Approved/Endorsed By: Scott Booker Richard Holborn, P.Eng. Manager, Capital Projects & Infrastructure Director, Engineering Services Nathan Emery Stan Karwowski, MBA, CPA, CMA Coordinator, Traffic Operations Director, Finance & Treasurer Cathy Bazinet Manager, Procurement NE:mjh Recommended for the consideration of Pickering City Council Richard Holborn, P. Eng. (Acting) Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: Original signed by: - 41 - Engineering Services Department SCALE:PLOT DATE: NTS June, 2023 School Crossing Guard Program School Crossing Guard Locations WORD OF TRUTHCHRISTIAN CENTRE PICKERINGPENTECOSTALCHURCH ISLAMICCHURCH ESPLANADEPARK PARK WOODSMERE PETTICOAT CREEK CONSERVATION AREA PARK BEACHFRONT PARK PARK GRAND VALLEY PARK KINSMEN WATER POLLUTION CONTROL PLANT YORK-DURHAM F C C P C/L RC F ALEX ROBERTSON ROUGE PARK ROUGE PARK ROUGE PARK FCL OF THE NAZARENE CHURCH SEPARATE SCHOOL ST. MONICA'S ROUGE VALLEY PARK ELIZABETH B. PHIN PUBLIC SCHOOL PETTICOAT CREEK LIBRARY AND ROSEBANK PUBLIC SCHOOL RICK HULL MEMORIAL PARK LOOKOUT PARK POINT DUNBARTON HIGH SCHOOL HILL PARK STEEPLE COMMUNITYBIBLE CHURCH FIREHALL No. 2 HILL STEEPLE SWIMMING POOL DUNBARTON APOSTOLIC CHURCH PENTECOSTAL FAIRPORT BEACH PUBLIC SCHOOL SEPARATE OUR LADY OF THE BAY CATHOLIC CHURCH HOLY REDEEMER SCHOOL PUBLIC SCHOOL BAY FRENCHMAN'S BAYFAIR BAPTIST CHURCH ST. PAUL'S ON THE HILL CHURCH ANGLICAN BRUCE PARK HANSCOMBE MEMORIAL VISTULA RAVINE CENTRE SHORE COMMUNITY WEST UNITED DUNBARTON CHURCH COMMERCE STREET PARK PARK DOUGLAS ST. MARTIN'S ANGLICAN CHURCH COMMUNITY CENTRE PUBLIC LIBRARY SENIOR'S COMPLEX EAST SHORE AND BAY RIDGES LUTHERAN CHURCH PEACE REDEEMER SEPARATE SCHOOL HOLY PARK BALSDON MacDONALD SIR JOHN A. PUBLIC SCHOOL MITCHEL PARK STATION GO TRANSIT PUBLIC SCHOOL BAYVIEW HEIGHTS ART THOMPSON ARENA PARK HIGH SCHOOL PRESBYTERIAN PUBLIC SCHOOL HIGHBUSH PARK AMBERLEA ROSEBANK RESERVOIR CHURCH AMBERLEA ST. MARGUERITE SEPARATE SCHOOL SHADYBROOK PARK BOURGEOYS ST. MARY CATHOLIC PARK ST. MARY J. McPHERSON PARK GANDATSETIAGON PUBLIC SCHOOL CHERRYWOOD METHODIST CHURCH CATHOLIC CHURCH JOGVES ST. ISAAC BIBLE FOREST BROOK CHAPEL FORESTBROOK PARK WILLIAM DUNBAR PUBLIC SCHOOL WILLARD PUBLIC SCHOOL VAUGHAN LYNN HEIGHTS PARK SCHOOL PINE CREEK PARK GLENDALE PARK CENTRAL LIBRARY AND CIVIC COMPLEX PICKERING GLENGROVEPARK GLENGROVE PUBLIC SCHOOL RAVINE JOGVES SEPARATE ST. ISAAC NU WEST MAPLE RIDGEPARK MAPLE RIDGE PUBLIC SCHOOL PINE RIDGE SECONDARY SCHOOL DON BEER ARENA FIREHALL No. 2 BEECHLAWN PARK PICKERING RECREATION COMPLEX VILLAGE EAST PARK DENMAR PARK 19th REGIONAL DURHAM POLICE DIVISION BROCK RIDGE COMMUNITY PARK ST. ANTHONY DANIEL SEPARATE SCHOOL PUBLIC SCHOOL VALLEY FARM PARK OAKS MAJOR PICKERING COMMUNITY CHURCH BAPTIST PARK CENTENNIAL SOUTHCOTT PARK BEVERLEY MORGAN PARK DUNMOORE PARK PARK PINE GROVE SEPARATE SCHOOL ST. ELIZABETH SETON BONITA PARK DIANA, PRINCESS OF WALES PARK GLEN RAVINE PARKETTE PUBLIC SCHOOL WESTCREEK FOREST ALTONA PUBLIC SCHOOL COMMUNITY CENTRE PROGRESS BAY FRONT PARK CORR I D O R CORRIDOR HYDR O HYDRO CORR I D O R HYDRO CORRIDO R HYDRO HY D R O CO R R I D O R CHERRYWOOD TRANSFORMER STATION GENERATING STATION PICKERING LAKE ONTARIO BAY C R E E K C R E E K P E T T I C O A T CR E E K R O U G E R O U G E RIVER FRENCHMAN'S L I T T L E Ri d g e C r e s . White Pine Cres. Th i c k e t C r e s . West Ln. .serC doowtA Thicket Cres. Cloud b e r r y C t . Dunba r t o n R d . 1 2 34 5 6 7 89 10 11 12 13 14 15 16 17 18 19 20 21 22 2324 25 26 27 28 29 30 31 32 33 34 35 LEGEND Crossing Guard Location Site #22 N CLAREMONT CHERRYWOOD 36 Attachment #1 to Report ENG 12-23 - 42 -