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Home My WebLink AboutENG 11-23Report to Council Report Number: ENG 11-23 Date: June 26, 2023 From: Richard Holborn Director, Engineering Services Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 - File: A-1440 Recommendation: 1. That Tender No. T2023-4 for Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation as submitted by Avion Construction Group Inc. in the total tendered amount of $263,510.35 (HST included) be accepted; 2. That the total gross project cost of $326,765.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $294,262.00 (net of HST rebate) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $294,262.00 as follows: a) The sum of $180,000.00 (net of HST rebate) for capital project C10515.1603.01 Altona Road New Sidewalk Installation as approved in the 2016 Capital Budget to be funded by a transfer from: i) Development Charges – Transportation Reserve Fund in the amount of $90,000.00; ii) Development Charges – City’s Share Reserve in the amount of $90,000.00; b) Additional funds of $114,262.00 for capital project C10515.1603.01 Altona Road New Sidewalk Installation to be approved by a transfer from: i) Development Charges – Transportation Reserve Fund in the amount of $57,131.00; ii) Development Charges – City’s Share Reserve in the amount of $57,131.00; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. ENG 11-23 June 26, 2023 Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 Page 2 Executive Summary: The Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation project was approved in 2016, funded by Development Charges. Tender No. T2023-4 was issued on Thursday, May 4, 2023 and closed on Thursday, June 1, 2023. Eleven companies have submitted a bid for this project. The low bid of $263,510.35 (HST included) submitted by Avion Construction Group Inc. is recommended for approval. The total gross project cost is estimated at $326,765.00 (HST included) with an estimated total net project cost of $294,262.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T2023-4 $233,195.00 HST (13%) 30,315.35 Total $263,510.35 2. Estimated Project Costing Summary Tender No. T2023-4 – Tender for Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation $233,195.00 Associated Costs Topographical Survey Geotechnical Investigation Reports TRCA Permit and Approval Fees Durham Region Municipal Consent Processing Fee Materials Testing Services 5,450.00 10,100.00 4,995.00 600.00 3,470.00 Utility Relocation 3,380.00 Construction Contingency (12%) 27,983.00 Sub Total – Costs $289,173.00 HST (13%) 37,592.00 Total Gross Project Cost $326,765.00 HST Rebate (11.24%) (32,503.00) Total Net Project Cost $294,262.00 ENG 11-23 June 26, 2023 Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 Page 3 3. Approved Source of Funds Location Expense Code Source of Funds Budget Required Altona Road C10515.1603.01- 504600 DC – Transportation Reserve Fund $90,000.00 $90,000.00 Altona Road C10515.1603.01- 504600 DC – City’s Share Reserve 90,000.00 90,000.00 Altona Road C10515.1603.01- 504600 DC – Transportation Reserve Fund 0.00 57,131.00 Altona Road C10515.1603.01- 504600 DC – City’s Share Reserve 0.00 57,131.00 $180,000.00 $294,262.00 Net project cost (over) under approved funds ($114,262.00) Discussion: As part of the 2016 Sidewalks Capital Budget, Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation, from Finch Avenue to Sparrow Circle (south leg) was approved as a construction project funded by Development Charges. The Altona Road sidewalk project was bought forward as a request by the community to Ward Councillors and City staff. New developments around the Finch Avenue and Altona Road intersection, such as Icon Forest, E. Ovide Holdings and Fairgate Homes have brought new families to the area. Shortly after completion and occupancy of these residential developments, pedestrian safety concerns arose with the absence of sidewalks. One of the primary destinations (southbound) is Westcreek Public School. Currently, pedestrians use the Altona Road gravel shoulder as the primary walking corridor, sharing the space with higher volume, higher speed traffic on the Regional road. The proposed sidewalk will connect Finch Avenue and Sparrow Circle (south leg) and will be located on the east side. The proposed 1.8m sidewalk will include both concrete and asphalt surfaces, with an alignment that will be offset from the east right-of-way boundary. This will offer the pedestrian the maximum possible safety clear zone from the roadway. Tender No. T2023-4 was issued on Thursday, May 4, 2023 with a tender closing date of Thursday, June 1, 2023. Eleven companies submitted a bid for this project. The low bid of $263,510.35 (HST included) submitted by Avion Construction Group Inc. is recommended for ENG 11-23 June 26, 2023 Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 Page 4 approval. The total gross project cost is estimated at $326,765.00 (HST included) with an estimated total net project cost of $294,262.00 (net of HST rebate). The approved funding for the Altona Road sidewalk project is insufficient to complete the works. Based on the tender results and the estimated net project cost, an additional amount of $114,262.00 will be required: $57,131.00 from the DC – Transportation Reserve Fund and $57,131.00 from the DC – City’s Share Reserve. Award of Tender No. T2023-4 to Avion Construction Group Inc. will be conditional upon receiving the City's Health & Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board, Certificate of Insurance and requisite approvals. The references of Avion Construction Group Inc. have been reviewed and deemed to be acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering Services Department recommends acceptance of the low bid submitted by Avion Construction Group Inc. for Tender No. T2023-4 in the amount of $263,510.35 (HST included), and that the total net project cost of $294,262.00 (net of HST rebate) be approved. Attachment: 1.Location Map Prepared By: Approved/Endorsed By: Scott Booker Richard Holborn, P. Eng. Manager, Capital Projects & Infrastructure Director, Engineering Services Cathy Bazinet Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer DL:mjh Recommended for the consideration Marisa of Pickering City Council Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! !!! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!! !!!!!! !!!!!!!!!!!!!!!! !!! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! !!! !!! ! ! ! ! ! ! !!!!! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! Al t o n a R o a d Finch Avenue Sh a d o w P l a c e Sparrow Circle Pe t t i c o a t C r e e k SCALE: Engineering Services Department Altona Road Sidewalk Location MapJun. 15, 2023 DATE: q 1:3,540 Hydro Altona Road Sidewalk Corrido r Attachment #1 to Report ENG 11-23