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HomeMy WebLinkAboutJune 26, 2023 Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may attend the meeting in person, or may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. 4:00 pm In Camera Council Page 1. Roll Call 2. Invocation Mayor Ashe will call the meeting to order and lead Council in the saying of the Invocation. 3. Indigenous Land Acknowledgment Statement Mayor Ashe will read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest 5. Adoption of Minutes Council Minutes, May 23, 2023 1 (Confidential In Camera Council Minutes, May 23, 2023, provided under separate cover) Executive Committee Minutes, June 6, 2023 29 Planning & Development Committee Minutes, June 6, 2023 42 6. Presentations 7. Delegations Members of the public looking to provide a verbal delegation to Members of Council may do so either in person, or through a virtual audio telephone connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the on-line delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. A maximum of 10 minutes shall be allotted for each delegation. Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7.1 Frank McGillan, Pickering Resident (In Person) Re: Concerns Regarding the Dynamics of City Council 7.2 Edward Cunningham, Pickering Resident (In Person) Re: The Importance of Pride Celebrations 7.3 Brandon Underwood, Pickering Resident (In Person) Re: Pride: A Lesson in Equity 7.4 Rick Troyan, Woodville Resident (In Person) Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) 7.5 Rick Troyan, Woodville Resident (In Person) Re: Special Interest Flags at Government Buildings 7.6 Peter Kirwin, Pickering Resident (In Person) Re: Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) 8.Correspondence 8.1 Corr. 26-23 59 Catalina Blumenberg, Clerk, County of Prince Edward Re: The Proposed New Provincial Planning Statement (PPS) Recommendation: That Corr. 26-23, from Catalina Blumenberg, Clerk, County of Prince Edward, dated May 10, 2023, regarding The Proposed New Provincial Planning Statement (PPS), be received and endorsed. 9.Report EC 06-23 of the Executive Committee held on June 5, 2023 Refer to Executive Committee Agenda pages: 9.1 Director, Corporate Services & City Solicitor, Report AS 01-23 1 Urban Farming Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca -Backyard Egg Production Recommendation: 1.That Report AS 01-23 be received; and, 2.That an urban farming pilot project not be implemented at this time. 9.2 Chief Administrative Officer, Report CAO 04-23 6 Draft City Property Naming Procedure (ADM 110-006) -Amendments to the Facility & Park Naming Procedure (ADM 110-006) Recommendation: 1.That Report CAO 04-23 regarding amendments to the Facility & Park Naming Procedure (ADM 110-006) be received; 2.That Council endorse the draft City Property Naming Procedure (ADM 110-006), as set out in Attachment 1, subject to minor revisions acceptable by the Chief Administrative Officer; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.3 Director, Corporate Services & City Solicitor, Report CLK 07-23 25 Procedure By-law Review and Updates Recommendation: 1.That Report CLK 07-23 regarding the Procedure By-law Review and Updates be received; 2.That the draft By-law, included as Attachment #1 to CLK 07-23, be approved and enacted; and, 3.That the appropriate City of Pickering Officials be authorized to take such actions as are necessary to give effect to the recommendations in this Report. 9.4 Director, Community Services, Report CS 16-23 214 Community Association Lease Agreements Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca -Tennis Clubs Recommendation: 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Amberlea Tennis Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Dunmoore Tennis Club set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glendale Tennis Club set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Rosebank Tennis Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Maple Ridge Tennis Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 6.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Sandy Beach Tennis Club set out in Attachment 6 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 7.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 17-23 277 Summer Community Events -Request to Permit Esplanade Park Recommendation: 1.That Council authorize staff to issue a park permit for the use of Esplanade Park by Jennifer O'Connell, MP Pickering-Uxbridge, on Friday, July 21, 2023 for the purpose of hosting a free movie in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by Ontario Culture Days for the Dohl Music and Dance Performance on Sunday, September 17, 2023 as rehearsal date, and Sunday, September 24, 2023 for the purpose of providing a free music and dance performance in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. 9.6 Director, Community Services, Report CS 18-23 282 West Shore Skate Spot -Commission of Public Art (Community Mural) Recommendation: 1.That Council endorse that the commission of public art for West Shore Community Centre Skate Spot be awarded to fatspatrol (Fathima Mohiuddin) & Mural Routes in the amount of $31,979.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $28,798.00 by a transfer from the Public Art Reserve as provided for in the 2023 Current Budget; Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between fatspatrol (Fathima Mohiuddin) & Mural Routes and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.7 Director, Community Services, Report CS 19-23 346 Request for Proposal Recreation & Parks Master Plan Recommendation: 1. That proposal for Request for Proposal No. RFP2023-3 submitted by Monteith Brown Planning Consultants for the Recreation & Parks Master Plan and Arena Strategy in the amount of $224,820.00 (excluding HST) be accepted; 2. That Council authorize the Director, Finance & Treasurer to finance the Recreation & Parks Master Plan in the amount $228,777.00 (net of HST rebate) from as approved in the 2023 Current Budget as follows: a) The sum $171,583.00 to be funded from the Development Charges – Parks & Recreation Reserve Fund; b) The sum of $57,194.00 to be funded from Property Taxes; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.8 Director, Community Services, Report CS 20-23 350 Rotary Frenchman’s Bay West Park - Direct Commission of Public Art Recommendation: Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1.That Council endorse that the direct commission of public art for Rotary Frenchman’s Bay West Park be awarded to SpruceLab Inc. in the amount of $80,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,043.00 to be funded by a transfer from the Public Art Reserve as approved in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between SpruceLab Inc. and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.9 Director, Community Services, Report CS 21-23 386 Millennium Square – Purchase of Public Art -Commission of Public Art for Winter Wonderland Recommendation: 1.That Council endorse that the commission of temporary public art for Millennium Square as part of the Winter Wonderland event be awarded to Studio Jordan Shaw in the amount of $25,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $22,513.00 from Property Taxes, as provided for in the 2023 Current Budget 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Studio Jordan Shaw and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 9.10 Director, Engineering Services, Report ENG 06-23 437 Amendment to By-law 6604/05 -Schedule 12, Full Load Highways Recommendation: 1.That the attached draft by-law be enacted to amend Schedule “12” to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address an update to Schedule “12” Full Load Highways; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.11 Director, Engineering Services, Report ENG 08-23 450 Waterfront Trail Reconstruction -Bruce Handscomb Memorial Park to Elvira Court Recommendation: 1.That Council approve retaining the services of the Toronto and Region Conservation Authority for project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, in accordance with the City’s Purchasing Policy Appendix 1 Exceptions, item 8; 2.That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority for the project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 3.That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $584,940.00 as follows: 1.The sum of $500,000.00 in capital project C10305.2109 as approved in the 2021 Property Maintenance Capital Budget, to be funded by a transfer from the Parkland Reserve Fund, be increased to $584,940.00; and, Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.12 Director, Operations, Report OPS 15-23 456 Ontario Power Generation Licence Amending Agreement Recommendation: 1.That Report OPS 15-23 regarding Ontario Power Generation Inc. Licence Amending Agreement be received; 2.That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement with Ontario Power Generation Inc. to amend and extend the term of the licence as set out in Attachment 1 to this Report, subject to the minor revisions agreeable to the Director, Operations and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 9.13 Director, City Development & CBO, Report PLN 19-23 462 Tree Protection By-law Update -Status Update Recommendation: 1.That Report PLN 19-23 providing an update on Phase 2 of the Tree Protection By-law Update be received; 2.That the proposed new draft Tree Protection By-law included as Appendix I to this report be received, and that staff be authorized to circulate it for comment; and, 3.That Council authorize the Corporate Working Group, led by City Development staff, to proceed with Phase 3 of the Tree Protection By-law Update. 9.14 Director, City Development & CBO, Report PLN 21-23 502 Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Proposed Memorandum of Understanding to govern the delivery of authorized programs and services offered by the Toronto and Region Conservation Authority to the City of Pickering under the Conservation Authorities Act Recommendation: 1. That Council endorse in principle the draft Memorandum of Understanding between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to Report PLN 21-23, to secure the continuation of municipally requested programs and services TRCA offers to the City of Pickering in compliance with the Conservation Authorities Act; 2. That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding, between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to this report, subject to any minor revisions as may be required by the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and/or the Director, City Development & CBO; and, 3. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.15 Director, City Development & CBO, Report PLN 22-23 511 Esri Enterprise Agreement for the Supply of ArcGIS Software and Services Recommendation: 1. That Council supports the new Enterprise Agreement (EA) with Esri Canada for the supply of ArcGIS software and services, and the City’s participation in the EA for a three year period, at a total cost of $221,490.00 (plus applicable taxes) with annual payments of $71,660.00 for year one (July 15, 2023 to July 14, 2024), $73,810.00 for year two (July 15, 2024 to July 14, 2025), and $76,020.00 for year three (July 15, 2025 to July14, 2026), to be funded from the Current Budget Account 502700.10100.0000 of the City Development Department; Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2. That the Director, City Development & CBO be authorized to sign the Esri Proposal to participate in, and commit to, the terms and payment, as set out in Appendix I; 3. That the Mayor and City Clerk be authorized to execute the License Agreement between the City of Pickering and Esri Canada, generally in the form provided as Appendix II to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor, and the Director, City Development & CBO; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.16 Director, City Development & CBO, Report SUS 05-23 526 Urban Farming - Council Resolution #100/23 Recommendation: 1. That Report SUS 05-23 regarding Urban Farming be received; 2. That staff be directed to report back to Council with an update on urban farming actions as outlined in this report in the first quarter of 2024; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10. Report PD 06-23 of the Planning & Development Committee held on June 5, 2023 Refer to Planning & Development Agenda pages: 10.1 Director, City Development & CBO, Report PLN 13-23 36 Zoning By-law Amendment Application A 01/21 596857 Ontario Inc. 1279 and 1281 Commerce Street Recommendation: Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca That Zoning By-law Amendment Application A 01/21, submitted by 596857 Ontario Inc., to permit a future severance of the subject lands to create a total of four lots for detached dwellings, on the lands municipally known as 1279 and 1281 Commerce Street be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 13-23, be finalized and forwarded to Council for enactment. 10.2 Director, City Development & CBO, Report PLN 14-23 66 Heritage Permit Application HP 02/23 -Request for Demolition and New Buildings -459 Churchwin Street Recommendation: 1.That Heritage Permit Application HP 02/23 to demolish the existing dwelling located at 459 Churchwin Street to facilitate the construction of a new detached dwelling and a detached accessory building (garage), as shown in Attachments #2 to #7 of this report, be approved; and, 2.That a copy of the Heritage Impact Assessment report is filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes. 10.3 Director, City Development & CBO, Report PLN 17-23 82 City of Pickering 2022 Annual Housing Monitoring Report Recommendation: 1.That Council receive the City of Pickering 2022 Annual Housing Monitoring Report for information; and, 2.That Council re-affirms its authorization for the appropriate officials of the City of Pickering to continue to take the necessary actions as indicated in the Pickering Housing Action Plan 2021-2031. 10.4 Director, City Development & CBO, Report PLN 18-23 147 Cultural Heritage Evaluation, Documentation and Salvage Report for 3440 Elsa Storry Avenue (Intent to Demolish) Seaton TFPM Inc. Associated Applications: Draft Plan of Subdivision SP-2015-03 (R) and Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Zoning By-law Amendment 05/15 (R) Recommendation: 1.That Council does not object to Seaton TFPM Inc. demolishing a barn and agricultural outbuildings located at 3440 Elsa Storry Avenue; 2.That a copy of the Cultural Heritage Evaluation, Documentation and Salvage Report, dated February 2023 and updated April 2023, prepared by ASI, be filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes; 3.That the Owner make efforts to identify a project use (for example, a heritage carpentry program) for the salvaged lumber from the barn and agricultural outbuildings; and, 4.That the Municipal Heritage Register be updated to record the demolition of the barn and agricultural outbuildings for the lands located at 3440 Elsa Storry Avenue. 10.5 Director, City Development & CBO, Report PLN 20-23 156 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Recommendation: 1.That Zoning By-law Amendment Application A 03/16, submitted by Pickering Islamic Centre, to permit a place of worship and private school, and to facilitate the construction of a three-storey addition, on the lands municipally known as 2065 and 2071 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 20-23, be finalized and forwarded to Council for enactment, save and except for Section 5 (3) b), Overflow Parking Requirement, be revised to read as: “In addition to the minimum parking requirement in Section (3) a) above, a minimum of 25 parking spaces shall be provided on the lands, as shown on Schedule I to this By-law, or may be provided on another lot, where a legal easement or agreement exists.”; and, Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2.That Council direct staff to prepare a non-exclusive licence agreement with the Pickering Islamic Centre to allow the use of the Brock Ridge Community Park parking areas for overflow parking, the terms of such license agreement to be negotiated and brought to Council for approval. 10.6 Director, City Development & CBO, Report PLN 23-23 189 Zoning By-law Amendment Application A 07/22 Wildav International Developments Limited 1786 and 1790 Liverpool Road Recommendation: That Zoning By-law Amendment Application A 07/22, submitted by Wildav International Developments Limited, to permit a high-density, mixed-use development consisting of a 48-storey residential condominium building, containing 594 residential units and 190 square metres of commercial space at-grade, located at the southwest corner of the intersection of Liverpool Road and Pickering Parkway, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 23-23, be finalized and forwarded to Council for enactment. 10.7 Director, City Development & CBO, Report PLN 24-23 226 Consolidated Zoning By-law Review Phase 2, Status Update on Public Consultation Recommendation: That Report PLN 24-23, providing an update on the status of the City of Pickering Consolidated Zoning By-law Review, be received for information. 11.Reports – New and Unfinished Business 11.1 Chief Administrative Officer, Report CAO 09-23 61 Approval of Pickering Anti-Black Racism Taskforce (PABRT) Events for 2023 Recommendation: Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1.That Council approve the 2023 PABRT-led initiatives outlined in Report CAO 09-23 as per Committees and Taskforces of Council Policy (ADM 040) and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by PABRT, as per Community Festivals and Events Policy (CUL 070), for a community event in honour of International Day for People of African Descent on August 31, 2023; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.2 Director, Community Services, Report CS 23-23 79 Interim Program Space in Seaton Recommendation: 1.That Report CS 23-23, regarding Interim Program Space in Seaton, be received; 2.That staff be directed to further investigate opportunities for Interim Program Space in the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive including rental, fit out, and lease terms; 3.That staff develop a draft program plan budget for the proposed space; 4.That staff report back to Council in Q4, 2023; and, 5.That the appropriate City officials be authorized to take the necessary actions as outlined in this report. 11.3 Director, Economic Development & Strategic Projects, Report ECD 04-23 82 Local & Small Business Advisory Committee Recommendation: Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 1.That Report ECD 04-23 regarding the proposed Local & Small Business Advisory Committee be received; and, 2.That a Local & Small Business Advisory Committee not be established at this time. 11.4 Director, Engineering Services, Report ENG 07-23 86 Lisgoold Stormwater Management Pond Retrofit -Tender No. T2023-5 Recommendation: 1.That Tender No. T2023-5 for Lisgoold Stormwater Management Pond Retrofit as submitted by GMR Landscaping Inc. in the total tendered amount of $824,985.59 (HST included) be accepted; 2.That Council approve the hiring of TYLin International Canada Inc. as a consultant, in the amount of $72,740.00 (HST excluded) to undertake contract administration and construction supervision of Tender No. T2023-5 for Lisgoold Stormwater Management Pond Retrofit in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3.That the total gross project cost of $1,016,044.00 (HST included), including the tendered amount, consulting costs, a contingency and other associated costs, and the total net project cost of $914,979.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $914,979.00 as follows: a)the sum of $671,393.00 available budget in capital project C10525.2203.01 as approved in the 2022 Capital Budget to be funded from the SWM Reserve Fund; b)the sum of $150,000.00 available budget in capital project C10525.2203.01 as approved in the 2023 Capital Budget to be funded from the SWM Reserve Fund; c)the additional amount of $93,586.00 required to be funded from the SWM Reserve Fund; and, Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.5 Director, Engineering Services, Report ENG 10-23 92 Asphalt Resurfacing on Various City Streets (Phase 2) -Tender No. T2023-9 Recommendation: 1.That Tender No. T2023-9 for Asphalt Resurfacing on Various City Streets (Phase 2) as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $654,678.61 (HST included) be accepted; 2.That the total gross project cost of $779,728.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $702,169.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $702,169.00 as approved in the 2023 Roads Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.6 Director, Engineering Services, Report ENG 11-23 98 Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation -Tender No. T2023-4 Recommendation: 1.That Tender No. T2023-4 for Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation as submitted by Avion Construction Group Inc. in the total tendered amount of $263,510.35 (HST included) be accepted; 2.That the total gross project cost of $326,765.00 (HST included), including the tendered amount, material testing, a contingency and Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca other associated costs, and the total net project cost of $294,262.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $294,262.00 as follows: a)The sum of $180,000.00 (net of HST rebate) for capital project C10515.1603.01 Altona Road New Sidewalk Installation as approved in the 2016 Capital Budget to be funded by a transfer from: i)Development Charges – Transportation Reserve Fund in the amount of $90,000.00; ii)Development Charges – City’s Share Reserve in the amount of $90,000.00; b)Additional funds of $114,262.00 for capital project C10515.1603.01 Altona Road New Sidewalk Installation to be approved by a transfer from: i)Development Charges – Transportation Reserve Fund in the amount of $57,131.00; ii)Development Charges – City’s Share Reserve in the amount of $57,131.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11.7 Director, Finance & Treasurer, Report FIN 12-23 103 Annual Treasurer’s Statement Report – Summary of Activity for the Year Ended December 31, 2022 Recommendation: 1.That Report FIN 12-23 of the Director, Finance & Treasurer entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2022” as required by the Development Charges Act and Planning Act be received for information; Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 2.That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 11.8 Director, Finance & Treasurer, Report FIN 13-23 113 Annual Indexing – Development Charges, Community Benefit Charges and Seaton Financial Impacts Agreement Recommendation: 1.That Report FIN 13-23 of the Director, Finance & Treasurer be received; 2.That effective July 1 to July 11, 2023 as provided for in By-law No. 7953/22, the Development Charges referred to in Schedule “C” of that By-law be increased by 12.3 percent; 3.That effective July 12, 2023 the Development Charges referred to in Schedule “C” of that By-law No. 7953/22 be increased to 85 percent of the maximum fee as legislated by Bill 23, More Homes, Built Faster Act; 4.That effective July 1, 2023 as provided for in By-law No. 7954/22, the Community Benefit Charges referred to in Schedule “A” of that By-law be increased by 12.3 percent; 5.That effective July 1, 2023 the payments related to “10 percent Soft Services” as provided for by the Seaton Financial Impacts Agreement dated November 26, 2015 be increased by 12.3 percent; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 11.9 Director, Operations, Report OPS 17-23 126 Log Barn and Log House Restoration Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Recommendation: 1.That the quotation for the Log Barn and Log House Restoration at the Pickering Museum Village as submitted by B.A. Construction & Restoration Inc. in the amount of $436,180.00 (HST included) be received; 2.That single source approval for this purchase be approved in accordance with 09.03(c) of the Purchasing Policy, where the lowest compliant bid received exceeds the estimated cost and it is impractical to recall; 3.That the total gross project cost of $605,341.00 (HST included), including the amount of the quotation, contingency, consulting and other associated costs, and the total net project cost of $545,128.00 (net of HST rebate) be approved; 4.That the Director, Finance & Treasurer be authorized to finance the net project cost of $545,128.00 as approved in the 2022 and 2023 Capital Budgets and additional transfer of $246,128.00 from the Rate Stabilization Reserve; and, 5.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 11.10 Director, City Development & CBO, Report PLN 26-23 131 Amendment to General Municipal Fees – Planning Applications Recommendation: 1.That the revised City Development Department – Planning Fees be approved, effective July 1, 2023; 2.That an amendment be made to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By- law provided as Appendix I to Report PLN 26-23, be approved; and, Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix I to Report PLN 26-23, be enacted. 11.11 Director, City Development & CBO, Report PLN 27-23 146 Heritage Permit Application HP 03/23 - Request for Demolition - 860 Whitevale Road Recommendation: 1. That Heritage Permit Application HP 03/23 to demolish the existing dwelling and accessory buildings located at 860 Whitevale Road be approved; 2. That if there is the opportunity to salvage materials from the garage building for adaptive reuse or donation, should their condition allow it, the Owner make efforts to identify a project use; and 3. That a copy of the final Cultural Heritage Review Recommendations Report is filed with the Pickering Library & Archives as a record of the property’s history. 11.12 Director, City Development & CBO, Report SUS 06-23 154 Diabetes Canada Textile Drop Box License Agreement - Council Resolution #121/23 Recommendation: 1. That the Mayor and City Clerk be authorized to execute a Textile Recycling Bin License Agreement between the City of Pickering and National Diabetes Trust Corp., in its capacity as Trustee for the National Diabetes Trust, to install textile drop boxes on three City of Pickering properties, for a term of one-year, as set out in the draft License Agreement contained in Appendix I to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, Director, Finance &Treasurer, and/or Chief Administrative Officer; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 11.13 Director, City Development & CBO, Report SUS 07-23 167 Enhanced Blue Box and Green Bin Availability -Council Resolution #143/23 Recommendation: 1.That the City of Pickering staff continue to work with the Region of Durham, and be authorized to take the necessary actions to enhance residents’ access to blue and green bins as outlined in this report, including to enable the sale of blue boxes, blue box lids, kitchen containers for food waste, and curbside green bins from the Chestnut Hill Developments Recreation Complex; and, 2.That staff be directed to report back to Council in Q2 2024 with an update on actions taken to address blue box and green bin availability. 11.14 Motion to Rescind Part of Council Resolution #152/23 as it pertains to the Council Representative for the Community Safety and Well-Being Advisory Committee (CSWBAC) Further to the notice given by Councillor Brenner at the May 23, 2023 Meeting of Council, regarding the rescinding of part of Resolution #152/23, the following motion is before Council in accordance with the Rules of Procedure: That the part of Resolution #152/23, adopted at the April 24, 2023 Meeting of Council, pertaining to the appointment of Councillor Robinson to the Community Safety and Well-Being Advisory Committee, be rescinded. Note: On June 19, 2023, Councillor Robinson formally advised the City Clerk in writing, and subsequently all Members of Council, that she had decided to step down as the Council Representative on the CSWBAC. 12.Motions and Notice of Motions 12.1 Recognizing the Intimate Partner Violence Epidemic Moved by Councillor Cook Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Seconded by Councillor Brenner WHEREAS, intimate partner violence (IPV) is physical, sexual and emotional abuse and aggression that occurs in an intimate relationship; And Whereas, on the morning of September 22, 2015, Carol Culleton, Anastasia Kuzyk and Nathalie Warmerdam were murdered by a former partner; And Whereas, on June 28, 2022, a five-person jury established as part of a coroner’s inquest into the events of September 22, 2015 delivered 86 recommendations; And Whereas, specific legislation addressing family and domestic violence has been passed by six provinces and three territories; however, Ontario has not implemented this type of legislation; And Whereas, the Violence Prevention Coordination Council of Durham (VPCC), which represents 35 local agencies including Luke’s Place, Herizon House, and the Durham Rape Crisis Centre, reported a significant increase in demand for assistance from local IPV support providers on behalf of member Victim Services of Durham Region, with IPV victim support up 32% over four years and sexual violence victim support up 277% over four years; And Whereas, the City of Ottawa, Renfrew & Lanark Counties, Towns of Ajax & Whitby, and the Region of Durham have passed motions declaring an IPV epidemic, and acknowledging the 86 recommendations in the Renfrew County Inquest; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Declare an IPV epidemic and call on the Ontario Government to do the same, as per recommendation #1 of the Renfrew County Inquest; 2.Integrate IPV into the City’s Community Safety and Well-Being Plan, as per recommendation #10 of the Renfrew County Inquest; and, Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 3.That a copy of this motion be forwarded to all Durham MPPs, the Ministry of the Attorney General, the Ministry of Women’s Social and Economic Opportunity, all lower tier Durham municipalities, Durham Regional Police Services Board, Renfrew County, and the Association of Municipalities of Ontario. 12.2 Outdoor Pickleball Options – South Pickering Moved by Councillor Brenner Seconded by Councillor Pickles WHEREAS, Pickleball is one of the fastest growing sport in North America; And Whereas, although future parks in Central Pickering will ensure the availability of outdoor facilities for Pickleball, there is an urgent need to find available outdoor space to accommodate current needs which has outpaced available courts; And Whereas, 1st Pickering Pickleball Club has taken on a lead role organizing Pickleball in the City of Pickering; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering recognizes the need to locate space and construct Pickering’s first dedicated outdoor Pickleball court in South Pickering and directs staff through the Office of the CAO to work with 1st Pickering Pickleball Club to: 1.Investigate the following 3 locations as possible options for the construction of 8 Pickleball courts (equivalent to the space required for 2 tennis courts): (a)Alex Robertson Park; (b)Diana Princess of Wales Park; and, (c)Petticoat Creek Conservation Park; and, 2.Report back to Council in Q4 2023 on the recommended option, including a work plan for Community/Stakeholder engagement, that will enable engagement, design and construction to be considered during the 2024 Capital Budget process. 12.3 Canada Day Sponsorship, Royal Canadian Legion, Branch 606 Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca Moved by Councillor Pickles Seconded by Councillor Nagy WHEREAS, the freedoms enjoyed by all Canadians on a daily basis have been proudly defended by the men and women serving in all Branches of the Canadian Armed Forces; And Whereas, the Royal Canadian Legion’s mission is to proudly serve our honorable veterans who have served our Country and in some situations paid the ultimate sacrifice for the enjoyment of our daily freedoms; And Whereas, the Royal Canadian Legion, Branch 606 (“the Legion”), holds an annual community Canada Day Event (“the Event”); And Whereas, the Legion seeks third party funding for the Event, however, the previously secured funding from a private third party did not come to fruition for the 2023 Event; And Whereas, the funds being sought were being used to provide free refreshments to the community who attend the Event; And Whereas, the City of Pickering offers a Community Grant Program to provide funding for various community based organizations that promote and provide social and community spirit events and programs; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering, hereby approves a one-time funding grant of $1,500.00 to the Royal Canadian Legion Branch 606 for their 2023 Community Canada Day Event (non-alcoholic beverages) and that the cost of this one time grant be charged to the Community Grant Account (503040). 12.4 Animal Poisoning Prevention Moved by Councillor Brenner Seconded by Councillor Nagy WHEREAS, Council acknowledges that rodenticide products are unreasonably dangerous, inhumane, and ineffective; Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca And Whereas, rodenticides are highly toxic, persistent and compounds of bioaccumulation used to eliminate rodent populations by causing death by preventing normal blood clotting, causing internal hemorrhaging, or disturbing nervous system functions; And Whereas, rodenticides pose serious threats to Ontario’s wildlife (including raptors, songbirds, coyotes, snakes, and raccoons) and the environment (including aquatic ecosystems) through primary and secondary poisoning of non-target species, and further threaten children and pets; And Whereas, predators and scavengers are at a particularly high risk of secondary poisoning because of their dependence on rodents as a food source, with countless cases of poisoning across Ontario in the past decade; And Whereas, rodenticides are an ineffective and counterproductive means of controlling long-term rodent populations because they fail to address the root of infestation problems (i.e., access to food, shelter and other attractants), and kill predators that serve as natural and chemical- free methods of pest control (i.e., a single owl eats around 1,000 rats per year); And Whereas, the existing risk mitigation measures implemented by the federal and provincial government are incapable of adequately addressing the threats that rodenticides pose to the environment, wildlife, and human health; And Whereas, preventative measures are the best method of vector control; And Whereas, eliminating non-essential use of rodenticides is consistent with the precautionary principle; And Whereas, Council wishes to enact a policy prohibiting the use of inhumane vector control products to address public concern for the environmental wellbeing of the Corporation, and the health, safety and well-being of its inhabitants; And Whereas, Council deems it desirable and in the public interest to enact an Animal Poison Prevention Policy for protecting wildlife, pets, and Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca people from unreasonable adverse effects caused by rodenticide use for the purpose of: • Eliminating inhumane methods of pest control; • Regulating and controlling the use, purchase, and sale of rodenticides; • Sustaining a healthy natural environment by protecting biodiversity; • Protecting significant and sensitive natural areas; • Protecting human health; • Maintaining water quality; and, • Protecting fish habitat as defined in the Fisheries Act, Revised Statute of Canada 1985. Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs staff through the Office of the CAO: 1. To prepare a draft Policy banning the use of rodenticides on all City of Pickering properties; 2. To include a communications strategy for educating residents and business on the harmful impacts of rodenticides and the availability of humane, ecologically sustainable alternatives; 3. To implement humane practices in regards to pest control on all City of Pickering properties; 4. To have staff report back to Council no later than Q4; and, 5. That Council requests that the Mayor write, on behalf of Council, to the provincial Ministry of the Environment, Conservation and Parks (MECP) requesting that the Province of Ontario introduce a Province wide ban on the use of rodenticides, to increase protection for wildlife species. 13. By-laws 13.1 By-law 8019/23 Being a by-law to govern the proceedings of Council, any of its Committees, the conduct of its Members, and the calling of meetings. Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca [Refer to Item 4.3 Report CLK 07-23, page 25 of the Executive Committee Agenda] 13.2 By-law 8020/23 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Item 4.10 Report ENG 06-23, page 437 of the Executive Committee Agenda] 13.3 By-law 8021/23 Being a by-law to amend Restricted Area (Zoning) By-law 2511, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, being Lot 6 and Part of Lots 5 and 7, Block E, Plan 65, City of Pickering (A 01/21). (596857 Ontario Inc.) [Refer to Item 5.1 Report PLN 13-23, page 36 of the Planning & Development Committee Agenda] 13.4 By-law 8022/23 137 Being a by-law to Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. [Refer to Item 11.10 Report PLN 26-23] 13.5 By-law 8023/23 173 Being a By-law to amend Zoning By-law 7553/17, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 23, Concession 1, Now Parts 1 and 2, 40R-27085, in the City of Pickering (A 07/22). (Wildav International Developments Limited) [Refer to Item 5.6 Report PLN 23-23, page 189 of the Planning & Development Committee Agenda] 13.6 By-law 8024/23 181 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 2, and Part 3, 40R-9710, City of Pickering (A 03/16). (Pickering Islamic Centre) [Refer to Item 5.5 Report PLN 20-23, page 156 of the Planning & Development Committee Agenda] Council Meeting Agenda June 26, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Committee Coordinator 905.420.4611 clerks@pickering.ca 13.7 By-law 8025/23 189 Being a By-law to amend Zoning By-law 7553/17, as amended, to remove the holding provision “H3” (A 03/23). (Tribute (Liverpool) Limited) 13.8 By-law 8026/23 196 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors. 13.9 By-law 8027/23 199 Being a by-law to exempt Block 173, Plan 40M-2671, from the part lot control provisions of the Planning Act. 13.10 By-law 8028/23 202 Being a by-law to exempt Block 116, Plan 40M-2632, from the part lot control provisions of the Planning Act. 14. Confidential Council – Public Report 15. Other Business 16. Confirmation By-law 17. Adjournment Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino -Chief Administrative Officer S. Douglas-Murray - Director, Community Services B. Duffield -Director, Operations S. Boyd -Fire Chief J. Flowers -CEO & Director of Public Libraries, Pickering Public Library R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk V. Plouffe -Division Head, Operations Services C. Rose -Chief Planner J.Litoborski -(Acting) Manager, Municipal Law Enforcement Services A. Mostert -Manager, Landscape & Parks Development R. Perera -Deputy Clerk T. Higgins -Accessibility Coordinator J. St. Amant -Coordinator, Cultural Services L. Crawford -Planner ll Resolution #188/23 Moved by Councillor Brenner Seconded by Councillor Nagy That the rules of procedure be suspended to enable Councillor Cook to participate in the Meeting electronically. Carried on a Two-Thirds Vote 1.Roll Call - 1 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Cook who was participating electronically. 2.Invocation Mayor Ashe called the meeting to order and led Council in the saying of the Invocation. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. 4.Disclosure of Interest No disclosures of interest were noted. 5.Adoption of Minutes Resolution #189/23 Moved by Councillor Butt Seconded by Councillor Brenner Council Minutes, April 24, 2023 Executive Committee Minutes, May 1, 2023 Special Council Minutes, May 1, 2023 Planning & Development Committee Minutes, May 1, 2023 Special Council Minutes, May 8, 2023 Carried 6.Presentations There were no presentations. 7.Delegations 7.1 Janice Freund, Rodenticide Free Ontario Brian Freund, Rodenticide Free Ontario Re: Concerns Regarding the Use of Rodenticides in Pickering Janice and Brian Freund, Rodenticide Free Ontario, appeared before Council to speak to concerns regarding the use of rodenticides in Pickering. Through the aid of a PowerPoint presentation, Ms. Freund stated that rodenticides were a group of regulated chemicals, known as rat poison, which were sold in stores to the public and found inside many black bait boxes around commercial buildings. She noted - 2 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm that rodenticides posed threats to not only rodents but also to their predators, companion animals, and children. Ms. Freund stated that their dog suddenly became ill at the age of 10 and passed away, and added that while the cause of death could not be confirmed, it was suspected to be poison. She commented on the adverse impacts of rodenticides to animals including experiencing a cruel and slow death and that both wildlife and companion animals were suffering death through both primary and secondary exposure. Ms. Freund noted that Health Canada poison incident reports detailed many cases of children accidentally ingesting rodenticides. She noted that solutions to addressing the problem of rodenticides included utilizing the City’s Property Standards By-law, taking preventative measures, and by using rodenticide free alternatives. She added that according to Health Canada, there had not been any cases of Hantavirus in Ontario and that according to Ontario Public Health, there were only 12 cases of Leptospirosis during a 4-year period. She noted that rodenticides were a band-aid solution, the ongoing use exacerbated the reduction of natural predators, and that pest removal companies offered alternative, viable options for integrated pest management. In conclusion, Ms. Freund stated that both British Columbia and California banned the use of second-generation rodenticides and that Durham Region could be a leader in paving the way to Ontario becoming rodenticide free. A question and answer period ensued between Members of Council and Ms. Freund regarding: •clarification that the delegation was requesting Council to pass a resolution seeking action from the Durham Region with respect to this matter; •the types of available alternatives and challenges posed to homeowners by rodents; and, •whether the pest control companies in Durham Region were alerted to the available alternatives. 7.2 Mike Garvey, 1st Pickering Pickleball Club Re: The Lack of Pickleball Courts in Pickering Mike Garvey, 1st Pickering Pickleball Club, appeared before Council to speak to the lack of pickleball courts in Pickering. Through the aid of a PowerPoint presentation, Mr. Garvey stated that the 1st Pickering Pickleball Club was organized in 2016 and presented to City Council in 2020. He explained the particulars and benefits of pickleball, its growing popularity, and that the sport was for all ages. He noted that the sport could be played both indoors and outdoors and stated that the City’s website listed four outdoor courts being Village East Park, Rick Hill Memorial Park, Claremont Memorial Park, and Amberlea Park. Mr. Garvey provided details of each court explaining the unsuitability of the courts to play pickleball. He mentioned that this year the pickleball players would be visiting outdoor courts in other municipalities as Pickering does not offer any outdoor courts suitable for pickleball. He commented on the dedicated pickleball courts - 3 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm offered by other municipalities such as Markham, Stouffville, Ajax, Whitby, Oshawa, Vaughan, Ottawa, Thornbury, Wasaga Beach, and Collingwood. Mr. Garvey stated that the Club’s objective was for Council to recognize pickleball as a valid recreational activity deserving of dedicated courts and to present short term and long-term proposals. He added that the Club was requesting that Council allow the repurposing of a tennis court facility and to solidify an action plan to construct additional dedicated Pickleball Courts. He further noted that he had met with Marisa Carpino, Chief Administrative Officer, who had provided details of garnering input from the Club on the design of outdoor courts in Pickering. Ms. Carpino explained that staff would be seeking input from the 1st Pickering Pickleball Club on the three new dedicated pickleball courts that would be included at the new Dave Ryan Park in Seaton. She mentioned that there was also an opportunity for staff to discuss repurposing existing courts for pickleball which would include a broad public consultation process. She further commented on the importance of maintaining up to date agreements with all clubs that operate from the City’s facilities and added that the agreements had built-in termination clauses. A question and answer period ensued between Members of Council and Mr. Garvey regarding: •the number of basketball courts in Pickering and whether the Club was willing to share a court with basketball; •the possibility of creating a dedicated pickleball court in Diana Princess of Wales Park and the need to have suitable parking to ensure that there were no overflow parking issues being created in the surrounding neighborhood; •whether the Club was using the soccer dome for pickleball; •issues with sharing a court with other sports clubs; and, •the length of a pickleball game. 7.3 Carla Rudberg-Chin, Member, Accessibility Advisory Committee Megan Thorpe Ross, Member, Accessibility Advisory Committee John McLellan, Stakeholder Member, Accessibility Advisory Committee Megan Thorpe Ross, Member, Accessibility Advisory Committee Tim Higgins, Accessibility Coordinator, appeared before Council and introduced Carla Rudberg-Chin, Megan Thorpe Ross, and John McLellan. John McLellan appeared before Council to speak to the unemployment of persons with disabilities noting they experienced a higher rate of unemployment due to social stigmatism and commented on ableism and its adverse impacts. He noted that the Committee recommended that government policies give priority and work placements for Canadian citizens with disabilities. He noted that this would also - 4 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm include the need to provide government subsidies to businesses to provide the necessary accommodations to employ persons with disabilities. Carla Rudberg-Chin appeared before Council to speak to public transportation and stated that she regularly relied on public transportation. She noted that the volume for the audio voice over for announcing upcoming stops on a bus route, needed to be louder in Durham Regional Transit buses. She also noted that the size of the text font of the LED next stop display needed to be larger to ensure that the text was more legible. She asked that the Regional Councillors express the concerns to the Durham Region to address the audio and the visual needs of individuals using Durham Regional Transit. Megan Thorpe Ross appeared before Council to speak to the Service and Support Animal initiative (SSAI). Ms. Ross commented on the public consultation process undertaken through the SSAI which included a public survey, innovation lab, and a secondary consultation to ensure that the information reflected the views of all stakeholders. She stated that there were issues that remain beyond the scope of the SSAI including the differences in the regulations between the different levels of government and disagreement among stakeholders regarding training and universal certification of emotional support service animals. In conclusion she encouraged Council to further implement barrier free regulations, policies, and procedures in Pickering to advance a culture of accessibility in Pickering. A question and answer period ensued between Members of Council and Mr. Higgins regarding: •whether the Committee would be open to delegating to the Durham Region Transit Committee; •creating policies to further the recommendations of the SSAI; •whether the City had policies in place regarding employing individuals with disabilities and how the Committee could advance the work towards this matter; and, •how the City could support and raise awareness of the work of the SSAI through the use of the City’s Corporate Communications Division. 7.4 Rick Troyan, True North Transparency Re: Report BYL 05-23 Nuisance Activities Rick Troyan, True North Transparency, appeared before Council to speak to Report BYL 05-23. Mr. Troyan noted that the Report had recommended a modification to the definition of owner with respect to removing people from properties to include government bodies that own properties, and expressed his disagreement with the modification given that government buildings were public buildings. He further expressed concerns with Section 7 k) of the proposed By-law - 5 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm and the use of the word “obnoxious” and the vagueness and the subjectivity of the term, stating that the Section needed to include a preamble or be removed. He stated that while not socially acceptable, people had the right to be rude and that there was a need to protect the freedom of expression of individuals. He stated that Section 7 e) also needed to be removed or given a preamble and added that individuals cannot be removed from public buildings unless they were breaking the law. He stated that government policies cannot be in contradiction of the Canadian Charter of Rights and Freedoms and added that the amendments could remove individuals from public buildings. He also commented on a recent occurrence where the Durham District School Board asked members of the public to exit the building in order to continue a board meeting. He also commented on the trespass order that he had received from the Pickering Public Library and stated that he was filming inside the building when he was asked to exit the building. He stated that the amendments required a preamble to note that individuals cannot be removed from government buildings unless the individual was breaking the law. A brief question and answer period ensued between Members of Council and Mr. Troyan regarding: •which sections of the proposed By-law were vague and needed to be changed; and, •the length of the trespass order served to Mr. Troyan from the Pickering Public Library and the rationale for the trespass order. 7.5 Rick Troyan, True North Transparency Re: Geoengineering Rick Troyan, True North Transparency, appeared before Council to speak to Geoengineering. Mr. Troyan stated that the trails were often referred to as chemtrails and that a lot of people believed the trails to be a conspiracy theory. He stated that he had been observing the chemtrails in the skies and spoke to the difference between condensation trails and chemtrails. He stated that condensation trails disappeared soon after a plane passed by and chemtrails resulted in cloud cover for days. He spoke to the need for information on the ingredients, the studies done to date and the long-term side effects on the environment, wildlife, and water. 8.Correspondence 8.1 Corr. 17-23 Tim Higgins, Accessibility Coordinator, City of Pickering Re: Accessibility Advisory Committee -2022 Year End Report and 2023 Work Plan - 6 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm A brief question and answer period ensued between Member of Council and Tim Higgins, Accessibility Coordinator, regarding the reluctance of developers to incorporate accessible features into buildings and collaborating with the City Development Department to find a solution. Resolution #190/23 Moved by Councillor Brenner Seconded by Councillor Robinson 1.That Corr. 17-23, from Tim Higgins, Accessibility Coordinator, City of Pickering, dated May 23, 2023, regarding the Accessibility Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for information; and, 2.That the Accessibility Coordinator be directed to work in conjunction with the Division Head, Public Affairs & Corporate Communications to develop a communication strategy to assist the public in understanding support and service animals and other policies pertaining to accessibility. Carried 8.2 Corr. 18-23 Jesse St. Amant, Coordinator, Cultural Services, City of Pickering Re: Cultural Advisory Committee -2022 Year End Report & 2023 Work Plan Resolution #191/23 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 18-23, from Jesse St. Amant, Coordinator, Cultural Services, City of Pickering, dated May 23, 2023, regarding the Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan, be received for information. Carried 8.3 Corr. 19-23 Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering Re: Heritage Pickering Advisory Committee -2022 Year End Report and 2023 Workplan Resolution #192/23 - 7 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Pickles Seconded by Councillor Brenner That Corr. 19-23, from Nilesh Surti, Manager, Development Review & Urban Design, City of Pickering, dated April 20, 2023, regarding the Heritage Pickering Advisory Committee 2022 Year End Report and 2023 Work Plan, be received for information. Carried 8.4 Corr. 20-23 Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax Re: Establishing a Provincial Short Term Rental System Resolution #193/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That Corr. 20-23, from Jason McWilliam, Manager of Legislative Services/Deputy Clerk, Town of Ajax, dated April 18, 2023, regarding Establishing a Provincial Short Term Rental System, be received and endorsed; and, 2.That a copy of this Resolution be forwarded to The Honourable Steve Clark, Minister of Municipal Affairs and Housing. Carried 8.5 Corr. 21-23 Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc. Mike McGivery, Director, Distribution, Enbridge Gas Inc. Re: Third-Party Locate Charge Resolution #194/23 Moved by Councillor Butt Seconded by Councillor Robinson That Corr. 21-23, from Steve McGivery, Director, GTA East Operations, Enbridge Gas Inc. and Mike McGivery, Director, Distribution, Enbridge Gas Inc., dated May 2, 2023, regarding the Third-Party Locate Charge, be received for information. Carried - 8 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 8.6 Corr. 22-23 Danielle Manton, City Clerk, City of Cambridge Re: Highway Traffic Act Amendments Resolution #195/23 Moved by Councillor Brenner Seconded by Councillor Robinson 1.That Corr. 22-23, from Danielle Manton, City Clerk, City of Cambridge, dated May 10, 2023, regarding Highway Traffic Act Amendments, be received and referred to the Community Safety & Well-Being Advisory Committee for review; and, 2.That the Community Safety & Well-Being Advisory Committee report back to Council in Q4 of 2023. Carried 8.7 Corr. 23-23 Brian Bridgeman, Commissioner of Planning and Economic Development, The Regional Municipality of Durham Re: Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham” Resolution #196/23 Moved by Councillor Pickles Seconded by Councillor Butt That Corr. 23-23, from Brian Bridgeman, Commissioner of Planning and Economic Development, The Regional Municipality of Durham, dated May 12, 2023, regarding Correspondence from the Ministry of Municipal Affairs and Housing on the Proposed New Regional Official Plan, “Envision Durham”, be received for information. Carried 8.8 Corr. 24-23 Chris Bantock, Deputy Clerk, City of Stratford Re: Resolution – Use of Long-Term Care Funding to Support Community Care Services Resolution #197/23 - 9 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Butt Seconded by Councillor Brenner 1.That Corr. 24-23 from Chris Bantock, Deputy Clerk, City of Stratford, dated April 17, 2023, regarding Resolution – Use of Long-Term Care Funding to Support Community Care Services, be received and endorsed; and, 2.That a copy of this Resolution be forwarded to The Honourable Premier Doug Ford, The Honourable Paul Calandra, Minister of Long-Term Care, Matthew Rae, Member of Provincial Parliament, Perth-Wellington, The Honourable Peter Bethlenfalvy, Member of Provincial Parliament, Pickering-Uxbridge, the Association of Municipalities of Ontario (AMO), and all Ontario Municipalities. Carried 8.9 Corr. 25-23 The Honourable Kinga Surma, Minister of Infrastructure Re: Asset Management Planning Quality Assurance Engagement Resolution #198/23 Moved by Councillor Robinson Seconded by Councillor Brenner That Corr. 25-23, from The Honourable Kinga Surma, Minister of Infrastructure, dated May 16, 2023, regarding Asset Management Planning Quality Assurance Engagement, be received for information. Carried 9.Report EC 05-23 of the Executive Committee held on May 1, 2023 9.2 Director, Corporate Services & City Solicitor, Report CLK 05-23 Pregnancy and Parental Leave Policy for Members of Council Council Decision: 1.That Report CLK 05-23 regarding a Pregnancy and Parental Leave Policy for Members of Council be received; and, 2.That the draft Policy included as Attachment #1 to CLK 05-23 be approved. 9.3 Director, Corporate Services & City Solicitor, Report CLK 06-23 Procedure By-law Review and Updates - 10 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm This item was referred back to staff at the Executive Committee Meeting held on May 1, 2023. 9.4 Director, Community Services, Report CS 09-23 Community Festivals and Events Policy CUL 070 Community Festivals and Events Policy Council Decision: 1.That Council endorse the revisions in CUL 070 Community Festivals and Events Policy, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 9.5 Director, Community Services, Report CS 12-23 Chestnut Hill Developments Recreation Complex Office/Storage Space -Skate Canada Pickering Skating Club -Ajax Pickering Raiders Minor Hockey Association -Ajax Pickering Ringette Association -Durham West Girls Hockey Association -Pickering Swim Club Council Decision: 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Skate Canada Pickering Skating Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Raiders Minor Hockey Association set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Ajax Pickering Ringette Association set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; - 11 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Durham West Girls Hockey Association set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Pickering Swim Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 6.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 9.6 Director, Community Services, Report CS 13-23 Millpond Meadow, Pickering Museum Village – Artist Selection -Commission of Public Art Council Decision: 1.That Council endorse that the commission of public art for Millpond Meadow at Pickering Museum Village be awarded to Sean Procyk and Sarah Fuller of Bluff Studio in the amount of $80,000.00 (HST Included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,042.00 as approved in the 2023 Current Budget as follows: a)the sum of $36,021.00 to be funded by the Healthy Communities Initiative, Community Foundations of Canada; b)the sum of $36,021.00 to be funded by the Building Communities Through Art and Heritage, Legacy Fund, Government of Canada; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Bluff Studio and the City of Pickering, set out in Attachment 4, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.7 Director, Community Services, Report CS 14-23 Artist Selection Digital Art, Log Barn Permanent Exhibit - 12 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm -Pickering Museum Village Council Decision: 1.That Council endorse that the commission of public art for the Pickering Museum Village log barn permanent exhibit be awarded to Oddside Arts in the amount of $38,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $38,000.00 from the Government of Canada, Department of Canadian Heritage, Digital Access to Heritage Grant; 3.That the Mayor and City Clerk be authorized to execute the Letter of Understanding between Oddside Arts and the City of Pickering, set out in Attachment 3, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.9 Director, Finance & Treasurer, Report FIN 10-23 2022 Year End Audit (Interim) Council Decision: 1.That the Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received for information; and, 2.That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Master Services Agreement, set out in Attachment 2 to this report, on behalf of the City. 9.10 Director, Operations, Report OPS 12-23 Supply & Delivery of Various 4 and 5 Ton Trucks Quotation No. RFQQ2022-7A Council Decision: 1.That Quotation No. RFQQ2022-7A submitted by Viking Cives Ltd, in the amount of $3,196,620.00 (HST excluded) be accepted; 2.That the total gross project cost of $3,612,181.00 (HST included), and that the total net project cost of $3,252,881.00 (net of HST rebate) be approved; - 13 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $3,252,881.00, as provided for in the 2022 and 2023 Capital Budgets as follows: a)The sum of $811,816.00 to be funded from the Vehicle Replacement Reserve; b)The sum of $1,596,065.00 to be funded from the Development Charges –Other Services Related to a Highway Reserve Fund; c)The sum of $840,000.00 from approved 2023 Capital Budget be increased to $845,000.00 and that the financing source be revised to a 5-Year Internal Loan; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 9.11 Director, City Development & CBO, Report PLN 11-23 Film Industry Overview of Film & Television Industry Council Decision: That Report PLN 11-23 of the Director, City Development & CBO, being an overview of the City’s Film & Television work program, be received for information. Resolution #199/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report EC 05-23, save and except Item 9.1, Report BYL 05-23 and Item 9.8, Report CS 15-23, of the Executive Committee Meeting held on May 1, 2023 be adopted. Carried 9.1 Director, Corporate Services & City Solicitor, Report BYL 05-23 Nuisance Activities A discussion and question and answer period ensued between Members of Council and staff regarding: •concerns regarding the language used in Sections 7e) and k) being vague and requiring clarity; - 14 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm •the By-law being an effective tool to assist the Durham Regional Police Services (DRPS) and City staff and the work that was undertaken with the DRPS to formulate the By-law; and, •who had the ability to remove individuals from a property in accordance with the proposed By-law. Resolution #200/23 Moved by Councillor Pickles Seconded by Councillor Butt 1.That Report BYL 05-23 regarding nuisance activities be received; 2.That the amendment of the Nuisance By-law 7773/20 be enacted as per Attachment 1 to this Report; 3.That the amendment of the Noise Control By-law 6834/08 be enacted as per Attachment 2 to this Report; and, 4.That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this Report. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson 9.8 Director, Community Services, Report CS 15-23 Request for Proposal for Municipal Facility Waste Collection Services A question and answer period ensued between Members of Council and staff regarding: •the amount of casino revenues that where being shared each year with the Region of Durham; •the expiry date for the casino revenue sharing agreement with the Region of Durham; and, •the number of applicants that had responded to the Request for Proposal for waste collection services. - 15 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Resolution #201/23 Moved by Councillor Pickles Seconded by Councillor Butt 1.That proposal for Request for Proposal No. RFP2023-1 submitted by Miller Waste Systems for Municipal Facility Waste Collection Services in the amount of $374,779.60. (excluding HST) be accepted; 2.That Council authorize the Director, Finance & Treasurer to finance Year 1 (2023) of the Municipal Facility Waste Collection Services in the amount of $62,308.00 (net of HST rebate) from Property Taxes as approved in the 2023 Current Budget; 3.That financing for 2024 to 2025 of the Proposal be provided in the annual Current Budgets, for a total amount of $319,068.00 (net of HST rebate); and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 10.Report PD 05-23 of the Planning & Development Committee held on May 1, 2023 10.1 Director, City Development & CBO, Report PLN 12-23 City Initiated Official Plan Amendment 46 Changes to development review procedures and fees in response to Bill 109, the More Homes For Everyone Act, 2022 File: OPA 22-003/P Council Decision: 1.That Official Plan Amendment Application OPA 22-003/P, initiated by the City of Pickering, to amend existing policies and introduce new policies related to the review of Planning Act applications, as set out in Exhibit ‘A’ to Appendix I to Report PLN 12-23 be approved; 2.That the Draft By-law to adopt Amendment 46 to the Pickering Official Plan, to amend existing policies and introduce new policies to the Pickering Official Plan with regard to the review of Planning Act applications under Bill 109, the More Homes For Everyone Act, 2022, as set out in Appendix I to Report PLN 12-23, be enacted; - 16 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 3.That the revised Draft Pre-consultation By-law, as set out in Appendix II to Report PLN 12-23, be enacted; 4.That, in response to legislated changes arising from the enactment of Bill 109, the More Homes For Everyone Act, 2022, the City Development Department – Planning Fees be approved, effective July 1, 2023; 5.That an amendment to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix III to Report PLN 12-23, be approved; and, 6.That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix III to Report PLN 12-23, be enacted. Resolution #202/23 Moved by Councillor Pickles Seconded by Councillor Butt That Report PD 05-23 of the Planning & Development Committee Meeting held on May 1, 2023 be adopted. Carried 11.Reports – New and Unfinished Business 11.1 CEO/Director of Public Libraries, Report LIB 01-23 Funding Out of Country Conference -Pickering Public Library Staff Resolution #203/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.Council approve international travel by Library staff to attend the 2023 American Library Association (“ALA”) Annual Conference in Chicago, Illinois at a cost not to exceed $6,800.00; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this Report. - 17 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 11.2 Director, Operations, Report OPS 16-23 Greenwood Library and Oddfellows Hall Window Replacement -RFQ No. Q2023-6 Resolution #204/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That Request for Quotation No. Q2023-6 for Greenwood Library and Oddfellows Hall Window Replacement as submitted by Roof Tile Management Inc. in the amount of $182,500.00 (HST included) be received; 2.That the Capital Budget for the Greenwood Library Windows Replacement (account C10220.2204) be cancelled and that these funds be applied to fund the Oddfellows Hall Window Replacement Capital Budget; 3.That only the Oddfellows Hall Window Replacement, as submitted by Roof Tile Management Inc. as part of W2023-6, in the amount of $110,570.50 (HST included) be awarded; 4.That the total gross project cost of $121,871.00 (HST included), including the amount of the tender, contingency, consulting and other associated costs, and the total net project cost of $109,749.00 (net of HST rebate) be approved; 5.That the Director, Finance & Treasurer be authorized to finance the net project cost of $109,749.00 as approved in the 2022 Capital Budget and funded from the Rate Stabilization Reserve; and, 6.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 11.3 Director, City Development & CBO, Report PLN 15-23 Licence Agreement – Open Studio Art Café Seasonal Patio Program use of City owned lands Resolution #205/23 - 18 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council approve the Draft Licence Agreement for the temporary use of City Property adjacent to 617 Liverpool Road, to operate a Seasonal Patio, between the City of Pickering and Open Studio Art Café, from such time as the final inspection of construction has been undertaken and approved, until November 30, 2023, as set out in Appendix I to Report PLN 15-23; 2.That the Mayor and City Clerk be authorized to execute the Licence Agreement between the City of Pickering and Open Studio Art Café, in the form as appended to this report, subject to revisions as may be acceptable to the Chief Administrative Officer, the City Solicitor and the Director, City Development & CBO; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 11.4 Director, City Development & CBO, Report PLN 16-23 Environmental Registry of Ontario Posting 190-6813: Proposed Provincial Planning Statement City of Pickering Comments on the new draft Provincial Planning Statement Resolution #206/23 Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council endorse the comments contained in Report PLN 16-23, and as detailed in Appendix I to Report PLN 16-23, as the City of Pickering Detailed Comments on the proposed Provincial Planning Statement; 2.That Council requests the Province of Ontario to protect the Pickering employment areas identified on Appendices II, III and IV of Report PLN 16- 23 from conversion to residential or mixed use, as they represent significant employment lands within Pickering; 3.That Council requests the Province of Ontario to provide a minimum two- year transition period for municipalities to amend the Employment Areas policies of their Official Plan to align with the new Provincial Planning Statement, and that, until such time as that conformity amendment is completed, all Employment Area lands remain subject to the existing policy requirements for “conversion” to non-employment uses; and, - 19 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.That a copy of Report PLN 16-23, and Council’s resolution thereon, be submitted to the Environmental Registry of Ontario posting (ERO 019- 6813) as the City of Pickering’s comments on the draft Provincial Planning Statement. Carried 12.Motions and Notice of Motions 12.1 Noise Attenuation – Toynevale Road Resolution #207/23 Moved by Councillor Brenner Seconded by Councillor Robinson WHEREAS, there has been an increasing level of noise impacting residents abutting Highway 401; And Whereas, the increasing volume of traffic, vehicles, motorcycles and trucks has negatively impacted the quality of life of residents residing on Toynevale Road; And Whereas, the Ministry of Transportation Ontario (MTO) is responsible for ensuring that residential communities are not negatively impacted by Provincial Highways; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs City staff through the Office of the CAO to enter into discussions with the MTO to: 1. Request the MTO to conduct a review of noise along the southern boundary of Highway 401 where it abuts Toynevale Road and where no noise attenuation wall exists; 2. Recommend appropriate measures to mitigate the impacts that Highway 401 is causing; 3. Report back to Council no later than Q3 on the status of these discussions with the MTO. Carried 12.2 Geoengineering - 20 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Discussion ensued between Members of Council regarding: •the Memorandum from the Chief Administrative Officer dated April 19, 2023 regarding cloudseeding and the manner in which the Federal Government regulated cloudseeding through the Weather Modification Information Act; •the difference between condensation trails and geoengineering and geoengineering including the spraying of stratospheric aerosols used to counter act climate change; •the need to obtain more information on the ingredients being sprayed; •many residents believing that the matter was a conspiracy theory; •a study conducted by the Harvard University noting that geoengineering supplemented action to address climate change; and, •the ability to submit a Freedom of Information request with the Federal Government of Canada to receive the information sought through the Motion. Resolution #208/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS, Climate Engineering or Climate Intervention, commonly called Geoengineering, is a deliberate large-scale intervention of earth’s natural systems to counteract climate change; And Whereas, planes have been seen leaving grid pattern skies over Pickering, frequently creating artificial cloud coverage; And Whereas, it is in the publics best interest to understand what ingredients are being used in these stratospheric aerosols; And Whereas, it is unknown what potential impacts these aerosols have on insects, animals, humans, water supply, and agriculture; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering request the following information from the Federal Government: 1.The quantity and concentration of the substances being released into the air; 2.The frequency of these applications; 3.The time table for all future applications; - 21 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 4.The ingredients list of the substances; 5.The potential side effects and/or harm to: a.Insects; b.Animals; c.Humans; d.Water supply, and, e. Agriculture; 6.The conditions, test procedures and laboratory practices being followed for conducting sampling, analyses, tests, measurements or monitoring of the substances; 7.A copy of this motion be sent to The Hon. Justin Trudeau, Prime Minister of Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon. Steven Guilbeault, Minister of Environment and Climate Change, Hon. Peter Bethlenfalvy (Pickering—Uxbridge), Jennifer O’Connell (Pickering-Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities; and, 8.Requesting they report back to Council no later than the September 2023 Council meeting. Lost on a Recorded Vote as Follows: Yes Councillor Robinson No Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe 12.3 Train Derailment – Hazardous Materials A discussion and question and answer period ensued between Members of Council and staff regarding: •protocols currently in place to ensure the safety of the Officers that attend a train derailment; - 22 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm •20% of train derailments occurring in Ontario and the need to have protocols in place to alert municipalities when hazardous materials were being transported through their jurisdictions; •concerns expressed by residents at a recent town hall meeting regarding hazardous materials being transported through the City; •whether there were notification protocols currently in place to notify when hazardous materials were being transported through municipalities; and, •the frequency in which hazardous materials moved through the City. Resolution #209/23 Moved by Councillor Robinson Seconded by Councillor Brenner WHEREAS Main-track collisions and derailments are the most serious categories of rail accidents in terms of the potential risk to the public; And Whereas, a total of 70 main-track derailments were reported in 2020; And Whereas, 30% of the 70 main-track derailments occurred in British Columbia, 20% occurred in Ontario, and 16% occurred in Alberta; And Whereas, main-track collisions and derailments have potentially the highest severity of all rail accident types resulting in substantial damage to property and the environment and can cause injury or fatality; And Whereas, the risks increase significantly when passenger trains are involved or dangerous goods are released from trains that derail in populated areas; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering request that the Federal and Provincial Governments provide the following: 1.What protocols are in place to notify Municipalities of the types of hazardous materials and toxic materials that are being transported within their borders (specifically the City of Pickering); 2.What are the frequencies these materials are being transported through the City of Pickering; 3.What notifications are in place to alert abutting neighborhoods for such transporting; 4.A copy of this Motion be sent to the Hon Justin Trudeau, Prime Minister of Canada, Hon. Caroline Mulroney, Minister of Transportation, The Hon. Steven Guilbeault, Minister of Environment and Climate Change, Hon.- 23 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Peter Bethlenfalvy (Pickering-Uxbridge), Jennifer O’Connell (Pickering- Uxbridge), AMO, FCM, The Region of Durham, all Durham Municipalities; and, 5. Request they report back to Council no later than the September 2023 Council meeting. Carried Unanimously on a Recorded Vote 13.By-laws 13.1 By-law 8013/23 Being a by-law to amend By-law 7773/20, a by-law to prohibit and regulate public nuisances in the City of Pickering. 13.2 By-law 8014/23 Being a by-law to amend By-law 6834/08, as amended, providing for the regulation of noise in the City of Pickering. 13.3 By-law 8015/23 Being a by-law to adopt Amendment 46 to the Official Plan for the City of Pickering (OPA 22-003/P). 13.4 By-law 8016/23 Being a by-law to require consultation with the City prior to submission of applications for official plan amendments, zoning by-law amendments, site plans, plans of subdivision and plans of condominium. 13.5 By-law 8017/23 Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees. Resolution #210/23 Moved by Councillor Butt Seconded by Councillor Pickles That By-law Numbers 8013/23 through 8017/23 be approved. Carried - 24 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 14.Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 6:30 p.m. in accordance with the provisions of the Municipal Act and Procedure By-law 7926/22 to consider personal matters pertaining to identifiable individuals as it pertains to Citizen Appointments to the Community Safety & Well-Being Advisory Committee, Vehicle For Hire Committee, and Waterfront Visionary Advisory Committee Carried 14.1 Citizen Appointments to Committees Resolution #211/23 Moved by Councillor Robinson Seconded by Councillor Nagy That the following citizens be appointed for a term ending November 14, 2026 or until a successor is appointed: a)Community Safety & Well-Being Advisory Committee Lisa Appelbohm Craig Bamford Kelsey Hamilton Maria Kenworthy Jan Larendowicz Daniela Magagna Amjad Muhammad Pooja Patel Courtney Paxton Amber Rizvi b)Vehicle For Hire Committee Susan Brown c)Waterfront Visionary Advisory Committee Gord MacPherson Adam McGean Amanda Small Carried 15.Other Business 15.1 Councillor Cook gave Notice of a Motion that she would be bringing forward regarding recognizing Intimate Partner Violence (IPV). - 25 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15.2 City of Pickering Support for PRIDE and Diversity, Equity, and Inclusion Events Brief discussion ensued between Members of Council regarding: •the need for Governments to maintain neutrality and to not place groups in a hierarchy; and, •neutrality being a privilege and supporting the rights of one group not limiting the rights of another group. Resolution #212/23 Moved by Councillor Cook Seconded by Councillor Brenner That leave be granted to suspend the rules of procedure in order to introduce a motion due to its urgent nature. Carried on a Two-Thirds Vote Resolution #213/23 Moved by Councillor Cook Seconded by Councillor Brenner WHEREAS the month of June is nationally recognized a PRIDE month; and, And Whereas, the City of Pickering and all municipalities across the Durham Region celebrate PRIDE with pride; Now therefore be it resolved, that The Council of The Corporation of the City of Pickering supports PRIDE events, and all DE&I (Diversity, Equity and Inclusion) events that are celebrated across the City and Region during the Month of June, and will continue to promote inclusion for all LGBTQIA2S+ citizens in Durham Region. Carried on a Recorded Vote as Follows: Yes Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No Councillor Robinson - 26 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm 15.3 Councillor Robinson gave Notice of a Motion that she would be bringing forward regarding the universal change room at the Chestnut Hill Developments Recreation Complex. 15.4 Councillor Robinson gave Notice of a Motion that she would be bringing forward regarding non-governmental flag raisings. 15.5 Councillor Brenner raised the matter of the Miller Waste Station and the potential expansion of aerobic digestion systems. Councillor Brenner requested that staff provide information pertaining to the expansion of the Miller Waste Facility and what conditions were in place in this regard when the matter was originally approved by Council. 15.6 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding a dedicated outdoor court for Pickleball at the Diana Princess of Wales Park. 15.7 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding rodenticides and requesting the Regional Municipality of Durham to review the use of rodenticides through their Health and Social Services Committee. 15.8 Councillor Brenner raised concerns regarding the depletion of food at the City’s food bank and the investigation of additional support funding. Mayor Ashe stated that he would discuss the matter with the Director of the food bank. 15.9 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding rescinding the appointment of Councillor Robinson from the Community Safety & Well-Being Advisory Committee. 15.10 Councillor Robinson gave Notice of a Motion that she would be bringing forward regarding geoengineering. 15.11 Councillor Butt provided an update regarding the food bank and advised that the Director of the food bank had stated that the food banks were running low on food however they were financially stable for the time being. 16.Confirmation By-law By-law Number 8018/23 Councillor Pickles, seconded by Councillor Brenner moved for leave to introduce a By- law of the City of Pickering to confirm the proceedings of May 23, 2023. - 27 - Council Meeting Minutes May 23, 2023 Hybrid Electronic Meeting Council Chambers 7:00 pm Carried 17.Adjournment Moved by Councillor Butt Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 9:39 p.m. Dated this 23rd of May, 2023. Kevin Ashe, Mayor Susan Cassel, City Clerk - 28 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 1 Present: Councillors: M.Brenner S.Butt L. Cook M.Nagy D. Pickles L. Robinson Absent: Mayor Kevin Ashe Also Present: K. Bentley -Director, City Development & CBO S. Boyd -Fire Chief P. Bigioni -Director, Corporate Services & City Solicitor S.Douglas-Murray - Director, Community Services B. Duffield -Director, Operations J. Eddy -Director, Human Resources R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner D. Jacobs -Manager, Policy & Geomatics A. Mostert -Manager, Landscape & Parks Development C. Whitaker -Manager, Sustainability & Strategic Environmental Initiatives J. Hayden -(Acting) Supervisor, Licensing & Enforcement L. Narraway -Supervisor, Animal Services R. Perera -Deputy Clerk 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Mayor Ashe. 2.Disclosure of Interest No disclosures of interest were noted. - 29 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 2 3.Delegations 3.1 Hubert Schilling, Poultry Farmer, DACC Re: Report AS 01-23 Urban Farming -Backyard Egg Production Hubert Schilling, Poultry Farmer, DACC, appeared before the Committee to speak to Report AS 01-23. Mr. Schilling stated that he was a part owner of White Feather Farm and that they were a second-generation egg and chicken farm. He stated that his farm vaccinated their chickens and did not use any antibiotics, adding that there were 8 egg farmers and 15 chicken farmers in Durham. He noted that his farm was featured in the Durham farm tour in 2020 and that he was a member of the Durham Agricultural Advisory Committee. He noted concerns regarding urban farming as residents will not know what to do with the manure and hens once they have aged, adding that his farm also grew crops which utilized the manure. He expressed concerns with mixing livestock and spoke to the spreading of viruses such as Avian Influenza (AI), Infectious Laryngotracheitis (ILT), and added that his farms were tested for salmonella three times a year. A brief question and answer period ensued between Members of the Committee and Mr. Hubert regarding clarifying that he was in support of the staff recommendation as noted in Report AS 01-23. 3.2 Johanna Kyte, Senior Manager, Government & Community Relations, Toronto and Region Conservation Authority Jenifer Moravek, Senior Manager, Strategic Business Planning & Performance, Toronto and Region Conservation Authority Mary-Ann Burns, Senior Manager, Planning Policy & Regulation, Toronto and Region Conservation Authority Re: Report PLN 21-23 Proposed Memorandum of Understanding to govern the delivery of municipally requested programs and services offered by the Toronto and Region Conservation Authority to the City of Pickering under the Conservation Authorities Act Johanna Kyte, Senior Manager, Government & Community Relations, Toronto and Region Conservation Authority, Jenifer Moravek, Senior Manager, Strategic Business Planning & Performance, Toronto and Region Conservation Authority, and Mary-Ann Burns, Senior Manager, Planning Policy & Regulation, Toronto and Region Conservation Authority, joined the meeting via audio connection and - 30 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 3 stated that they were available to answer any questions regarding Report PLN 21- 23. There were no questions from Members of the Committee. 4.Matters for Consideration 4.1 Director, Corporate Services & City Solicitor, Report AS 01-23 Urban Farming -Backyard Egg Production A question and answer period ensued between Members of the Committee and staff regarding: •the City’s Exotic Animal By-law requiring an amendment should the City decide to undertake an urban farming pilot project and whether there were any concerns with amending the By-law; •City of Toronto having completed a pilot project; •the number of fire incidents in Toronto due to heat lamps; •the number of veterinarians in Durham and the Greater Toronto Area (GTA) who were qualified to treat livestock; •whether there were any incidents of Avian Influenza (AI) in Durham; and, •clarification that livestock was permitted in agriculturally zoned areas in Pickering. Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1.That Report AS 01-23 be received; and, 2.That an urban farming pilot project not be implemented at this time. Carried Unanimously on a Recorded Vote 4.2 Chief Administrative Officer, Report CAO 04-23 Draft City Property Naming Procedure (ADM 110-006) -Amendments to the Facility & Park Naming Procedure (ADM 110-006) Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt - 31 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 4 1.That Report CAO 04-23 regarding amendments to the Facility & Park Naming Procedure (ADM 110-006) be received; 2.That Council endorse the draft City Property Naming Procedure (ADM 110- 006), as set out in Attachment 1, subject to minor revisions acceptable by the Chief Administrative Officer; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Carried 4.3 Director, Corporate Services & City Solicitor, Report CLK 07-23 Procedure By-law Review and Updates A discussion and question and answer period ensued between Members of the Committee and staff regarding: •the 2015 Supreme Court of Canada ruling regarding the removal of prayers in Council meetings and the state’s duty to remain neutral on beliefs and non-beliefs; •the expansion of provisions relating to Members of Council participating in meetings electronically and Members of Council reimbursing the City for travel expenses when they were unable to attend Meetings of Council in- person; •rationale for the removal of the invocation from the By-law; •the rationale for expanding the provisions relating to electronic participation for Members of Council and the removal of the previously proposed definition of immediate family member from the By-law; and, •clarification that the car allowance for Members of Council was restricted to constituent businesses and not for travelling from a Member’s home to City Hall. Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report CLK 07-23 regarding the Procedure By-law Review and Updates be received; 2.That the draft By-law, included as Attachment #1 to CLK 07-23, be approved and enacted; and, - 32 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 5 3.That the appropriate City of Pickering Officials be authorized to take such actions as are necessary to give effect to the recommendations in this Report. Carried Unanimously on a Recorded Vote 4.4 Director, Community Services, Report CS 16-23 Community Association Lease Agreements -Tennis Clubs Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Amberlea Tennis Club set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 2.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Dunmoore Tennis Club set out in Attachment 2 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 3.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Glendale Tennis Club set out in Attachment 3 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 4.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Rosebank Tennis Club set out in Attachment 4 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 5.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Maple Ridge Tennis Club set out in Attachment 5 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; 6.That the Mayor and City Clerk be authorized to execute the Lease Agreement with Sandy Beach Tennis Club set out in Attachment 6 to this report, subject to minor revisions as may be required by the Director, - 33 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 6 Community Services and the Director, Corporate Services & City Solicitor; and, 7.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Community Services, Report CS 17-23 Summer Community Events -Request to Permit Esplanade Park Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council authorize staff to issue a park permit for the use of Esplanade Park by Jennifer O'Connell, MP Pickering-Uxbridge, on Friday, July 21, 2023 for the purpose of hosting a free movie in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by Ontario Culture Days for the Dohl Music and Dance Performance on Sunday, September 17, 2023 as rehearsal date, and Sunday, September 24, 2023 for the purpose of providing a free music and dance performance in the park to the general public, subject to terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Carried 4.6 Director, Community Services, Report CS 18-23 West Shore Skate Spot -Commission of Public Art (Community Mural) Recommendation: Moved by Councillor Brenner - 34 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 7 Seconded by Councillor Butt 1.That Council endorse that the commission of public art for West Shore Community Centre Skate Spot be awarded to fatspatrol (Fathima Mohiuddin) & Mural Routes in the amount of $31,979.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $28,798.00 by a transfer from the Public Art Reserve as provided for in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between fatspatrol (Fathima Mohiuddin) & Mural Routes and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.7 Director, Community Services, Report CS 19-23 Request for Proposal -Recreation & Parks Master Plan Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That proposal for Request for Proposal No. RFP2023-3 submitted by Monteith Brown Planning Consultants for the Recreation & Parks Master Plan and Arena Strategy in the amount of $224,820.00 (excluding HST) be accepted; 2.That Council authorize the Director, Finance & Treasurer to finance the Recreation & Parks Master Plan in the amount $228,777.00 (net of HST rebate) from as approved in the 2023 Current Budget as follows: a)The sum $171,583.00 to be funded from the Development Charges –Parks & Recreation Reserve Fund; b)The sum of $57,194.00 to be funded from Property Taxes; and, - 35 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 8 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.8 Director, Community Services, Report CS 20-23 Rotary Frenchman’s Bay West Park -Direct Commission of Public Art Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council endorse that the direct commission of public art for Rotary Frenchman’s Bay West Park be awarded to SpruceLab Inc. in the amount of $80,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $72,043.00 to be funded by a transfer from the Public Art Reserve as approved in the 2023 Current Budget; 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between SpruceLab Inc. and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.9 Director, Community Services, Report CS 21-23 Millennium Square – Purchase of Public Art -Commission of Public Art for Winter Wonderland Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt - 36 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 9 1.That Council endorse that the commission of temporary public art for Millennium Square as part of the Winter Wonderland event be awarded to Studio Jordan Shaw in the amount of $25,000.00 (HST included); 2.That Council authorize the Director, Finance & Treasurer to finance the net project cost of $22,513.00 from Property Taxes, as provided for in the 2023 Current Budget 3.That the Mayor and the City Clerk be authorized to execute the Letter of Understanding, between Studio Jordan Shaw and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.10 Director, Engineering Services, Report ENG 06-23 Amendment to By-law 6604/05 -Schedule 12, Full Load Highways Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That the attached draft by-law be enacted to amend Schedule “12” to By- law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering, specifically to address an update to Schedule “12” Full Load Highways; and, 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.11 Director, Engineering Services, Report ENG 08-23 Waterfront Trail Reconstruction -Bruce Handscomb Memorial Park to Elvira Court - 37 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 10 Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council approve retaining the services of the Toronto and Region Conservation Authority for project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, in accordance with the City’s Purchasing Policy Appendix 1 Exceptions, item 8; 2.That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority for the project management and construction services for the Waterfront Trail Reconstruction, Bruce Handscomb Memorial Park to Elvira Court, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 3.That Council authorize the Director, Finance & Treasurer, to finance the total net project cost of $584,940.00 as follows: a)The sum of $500,000.00 in capital project C10305.2109 as approved in the 2021 Property Maintenance Capital Budget, to be funded by a transfer from the Parkland Reserve Fund, be increased to $584,940.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.12 Director, Operations, Report OPS 15-23 Ontario Power Generation Licence Amending Agreement Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report OPS 15-23 regarding Ontario Power Generation Inc. Licence Amending Agreement be received; - 38 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 11 2.That the Mayor and City Clerk be authorized to execute the Licence Amending Agreement with Ontario Power Generation Inc. to amend and extend the term of the licence as set out in Attachment 1 to this Report, subject to the minor revisions agreeable to the Director, Operations and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 4.13 Director, City Development & CBO, Report PLN 19-23 Tree Protection By-law Update -Status Update Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report PLN 19-23 providing an update on Phase 2 of the Tree Protection By-law Update be received; 2.That the proposed new draft Tree Protection By-law included as Appendix I to this report be received, and that staff be authorized to circulate it for comment; and, 3.That Council authorize the Corporate Working Group, led by City Development staff, to proceed with Phase 3 of the Tree Protection By-law Update. Carried 4.14 Director, City Development & CBO, Report PLN 21-23 Proposed Memorandum of Understanding to govern the delivery of authorized programs and services offered by the Toronto and Region Conservation Authority to the City of Pickering under the Conservation Authorities Act Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt - 39 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 12 1.That Council endorse in principle the draft Memorandum of Understanding between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to Report PLN 21-23, to secure the continuation of municipally requested programs and services TRCA offers to the City of Pickering in compliance with the Conservation Authorities Act; 2.That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding, between the City of Pickering and the Toronto and Region Conservation Authority, as set out in Appendix I to this report, subject to any minor revisions as may be required by the Chief Administrative Officer, the Director, Corporate Services & City Solicitor, and/or the Director, City Development & CBO; and, 3.That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.15 Director, City Development & CBO, Report PLN 22-23 Esri Enterprise Agreement for the Supply of ArcGIS Software and Services Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Council supports the new Enterprise Agreement (EA) with Esri Canada for the supply of ArcGIS software and services, and the City’s participation in the EA for a three year period, at a total cost of $221,490.00 (plus applicable taxes) with annual payments of $71,660.00 for year one (July 15, 2023 to July 14, 2024), $73,810.00 for year two (July 15, 2024 to July 14, 2025), and $76,020.00 for year three (July 15, 2025 to July14, 2026), to be funded from the Current Budget Account 502700.10100.0000 of the City Development Department; 2.That the Director, City Development & CBO be authorized to sign the Esri Proposal to participate in, and commit to, the terms and payment, as set out in Appendix I; 3.That the Mayor and City Clerk be authorized to execute the License Agreement between the City of Pickering and Esri Canada, generally in the form provided as Appendix II to this report, subject to revisions as may be - 40 - Executive Committee Meeting Minutes June 6, 2023 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Robinson 13 acceptable to the Chief Administrative Officer, the City Solicitor, and the Director, City Development & CBO; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.16 Director, City Development & CBO, Report SUS 05-23 Urban Farming -Council Resolution #100/23 Recommendation: Moved by Councillor Brenner Seconded by Councillor Butt 1.That Report SUS 05-23 regarding Urban Farming be received; 2.That staff be directed to report back to Council with an update on urban farming actions as outlined in this report in the first quarter of 2024; and, 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 5.Other Business 5.1 Councillor Pickles gave Notice of a Motion that he would be bringing forward regarding providing funds to the Royal Canadian Legion, through the Community Grant process, in relation to a community Canada Day event. 6.Adjournment Moved by Councillor Brenner Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 2:38 p.m. - 41 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 1 Present: Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Absent: Mayor Kevin Ashe Also Present: K. Bentley -Director, City Development & CBO S. Boyd -Fire Chief P. Bigioni -Director, Corporate Services & City Solicitor C. Rose -Chief Planner D. Jacobs -Manager, Policy & Geomatics N. Surti -Manager, Development Review & Urban Design R. Perera -Deputy Clerk C. Morrison -Principal Planner, Development Review A. MacGillivray -Committee Coordinator 1.Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Mayor Ashe. 2.Disclosure of Interest No disclosures of interest were noted. 3.Statutory Public Meetings Councillor Brenner, Chair, gave an overview of the requirements for a Statutory Public Meeting under the Planning Act. He outlined the notification process procedures and also noted that if a person or public body does not make oral or written submissions to the City before the By-law is passed, that person or public body are not entitled to appeal the decision of City Council to the Ontario Land Tribunal (OLT), and may not be entitled to be - 42 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 2 added as a party to the hearing unless, in the opinion of OLT, there are reasonable grounds to do so. Catherine Rose, Chief Planner, appeared before the Committee to act as facilitator for the Statutory Public Meeting portion of the meeting, explaining the process for discussion purposes as well as the order of speakers. 3.1 Information Report No. 06-23 Official Plan Amendment OPA 22-004/P Zoning By-law Amendment Application A 11/22 Kindred Works Part of Lot 25, Concession 1, Now Part 1 to 6, 40R-8820 & Lot 45 to 51, 40M- 1272 (1066 Dunbarton Road) A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Cody Morrison, Principal Planner, Development Review, appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By- law Amendment Application A 11/22. Through the aid of a PowerPoint presentation, Mr. Morrison provided an overview of the subject lands and the surrounding land uses. He stated that the development proposal includes the retention of a portion of the existing church on the property and the construction of 4 blocks of townhouses with a total of 41 residential units. Mr. Morrison went on to provide additional details of the development proposal including the proposed concept site plan, the affordable residential units proposed, historical context of the church building on the property, and conceptual renderings of the project. He concluded by providing details regarding the planning policy framework, public and city staff comments, and next steps in the application process. Manjit Binning, Pickering Resident appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Ms. Binning explained that she and her family are residents of Ramleberry Avenue and expressed concern with the applicant’s proposal for 3- storey townhomes, specifically the anticipated shadowing and privacy impact on her family’s backyard. She explained that a petition has been started that currently has over 200 signatures in effort to stop this proposal. Ms. Binning further discussed her concerns regarding the proposal’s incompatibility with the existing character of the neighbourhood, the shadow impacts, and the anticipated decrease in surrounding home values due to increased traffic and noise. Ms. Binning concluded her delegation expressing concerns around the Church being - 43 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 3 more concerned about its own profits and not considering the needs of the surrounding neighbourhood. Rajan Paramalingam, Pickering Resident, joined the hybrid electronic meeting via audio connection to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Mr. Paramalingam spoke to his concerns regarding the United Church’s past involvement with Canada’s Residential School System and whether this organization is suited to operate a residential venture in community. He raised concerns with the organization’s religious affiliation and whether this would lead to discrimination in tenant selection. Mr. Paramalingam spoke to safety risks for pedestrians on Cloudberry Court due to the lack of sidewalks and increased traffic that is anticipated. Mr. Paramalingam stated that the sudden increase in population and density could have an impact on the neighbourhood’s character and raised concerns regarding the unfairness of the organization’s potential tax exemption status. He concluded his remarks indicating that the quality of life of the existing community should not be jeopardized for the sole benefit of the developer. Nil Boteju, Pickering Resident, appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Mr. Boteju indicated that his primary concern is with traffic that could result from this proposed development to and from the Kingston Road corridor along Dixie Road and Fairport Road towards Dunbarton Road. He concluded his remarks speaking to the existing design and traffic concerns along these roadways that would be amplified as a result of this proposed development. Brian Wylie, Pickering Resident, appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Mr. Wylie expressed confusion and concern regarding the public consultation process for the proposed development, and expressed that it seemed that this is the only community in Pickering without a local park. Catherine Rose, Chief Planner, clarified that the Public Open House and the Statutory Public Meeting constitute the information gathering stage of the application. She explained that public and staff comments would be provided to the applicant following this stage so that they may be addressed, and that applicant response to these comments varies. Ken Collins, Trustee, Dunbarton-Fairport Church, appeared before the Committee and stated that he was available for questions if needed regarding Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. There were no questions from Members of the Committee. - 44 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 4 Carly Forrester, Kindred Works, Andrew Hannaford, MHBC Planning, Urban Design & Landscape Architecture, and Christina Wilkinson, KPMB Architects appeared before the Committee, and Vuk Uskokovic, BA Consulting Group Ltd. joined the hybrid electronic meeting via audio connection to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Through the aid of a PowerPoint presentation, Carly Forrester provided a brief background of Kindred Works, indicating that they operate independently from the United Church of Canada and their focus on building a nation-wide portfolio of purpose-built mixed income rental housing. Ms. Forrester further spoke to the company’s work to address the climate and housing affordability crisis, their partnership with non-profit groups, and the project’s timelines. Mr. Hannaford provided an overview of the surrounding neighbourhood land uses and amenities and spoke to the development being adjacent to the Kingston Road corridor. Ms. Forrester spoke to Kindred Works’ various sustainability targets and their partnership with the Region of Durham to incorporate affordable housing units into the project. Ms. Forrester spoke to previous comments from delegations, stating that the development would not be exempt from property taxes once transitioned into residential use. Ms. Wilkinson spoke to the details of the proposal including the types of units proposed, the road accesses to the development, the retention of the church building on the site, the addition of green and play spaces, and the proposed renderings of the project. A question and answer period ensued between Members of the Committee, staff, Ms. Forrester, Mr. Hannaford, Ms. Wilkinson, and Mr. Uskokovic regarding: •whether the historic building would remain a place of worship; •clarification regarding the relationship between Kindred Works and the United Church of Canada; •whether there was an opportunity for the Committee to visit or obtain a list of other projects by Kindred Works; •how tenants will be selected for affordable housing units and whether Kindred Works would be drawing applicants from Region of Durham housing waitlists; •whether Kindred Works had worked on affordable housing projects before; •the need for the applicant to engage in further discussion with the Region of Durham regarding their affordable housing agreement; •the conceptual rendering for North Block 1 and concerns regarding the dated look of the architectural design; •clarification whether Kindred Works or a similar company would be responsible for the management of the property; •whether the proposed building design included sustainability features; •whether the necessary studies had been completed to understand the impacts of shadowing; - 45 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 5 •clarification regarding whether those involved with the United Church would be given preference for the rental units; •clarification regarding Kindred Works efforts to engage with the community; •how Kindred Works would be working to meet their energy efficiency target of using 65% less energy; •concerns regarding the future of the daycare, and the ongoing conversations around how it would be accommodated in the new development; •clarification regarding the concept of “mixed-income rental housing” in relation to the proposed development; •clarification that the intent of the development to attract long-time residents; •clarification regarding what a below-market rate for rent would be for the affordable units; •the status of other Kindred Works projects in other jurisdictions; •clarification that Kindred Works is not a tax exempt organization and that Kindred Works is a for-profit company that does not retain ownership of the lands; •concerns around the design, shadowing, privacy, and whether there can be consideration to revise the planned 3 storey units to be 2 storey units, and sloping the roofs to reduce shadow impacts; and, •clarification that there would be no religious discrimination in the tenant selection process. Boyd Penney appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Mr. Penney expressed the proposed development was not appropriate or consistent with the surrounding neighbourhood. He further expressed concerns around the removal and damage to trees on the site, the lack of parking, and concerns regarding the anticipated increase in crime. Mr. Penney expressed concerns regarding the creation of a private road and the anticipated increased traffic and indicated that he would prefer a dead end road or a one way road instead. He commented on the impact of the development on the large trees and the anticipated loss of privacy. Mr. Penney raised further concerns with the location of the waste disposal and lack of room for snow removal and potential for damage to neighbouring properties due to water runoff. He spoke to the anticipated impacts to residents of Rambleberry Avenue and asked that the City consider adding restrictions on balconies and elevated decks to mitigate privacy concerns. Mr. Penney stated his concerns regarding the proposed site plan not providing adequate infrastructure to accommodate current capacity of the daycare, and suggested that the City should mandate that the existing daycare spaces continue to be provided. He concluded his delegation expressing concerns - 46 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 6 regarding Kindred Works not having a proven track record on development projects and expressed his dislike for the proposed design of the project. A delegate from the gallery appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. He expressed concerns regarding the Region of Durham’s funding toward the project and raised concerns regarding the additional height added to the proposed 3-storey units by potential solar panels. Jim Binning appeared before the Committee to speak to Official Plan Amendment OPA 22-004/P and Zoning By-law Amendment Application A 11/22. Mr. Binning raised the questions as to whether the existing on-site daycare will continue to provide access to the existing residents after the addition of 41 new residential units to the neighbourhood. He further expressed concerns regarding the proposed size of the driveways in this proposal and the negative impact of shadowing and privacy on surrounding resident’s backyards. 3.2 Information Report No. 07-23 Official Plan Amendment Application OPA 23-001/P Zoning By-law Amendment Application A 02/23 Draft Plan of Subdivision SP-2023-01 Draft Plan of Condominium CP-2023-02 Liverpool Road Limited Partnership (607 & 609 Annland Street, 640 Liverpool Road & 1276, 1280, 1288, 1290, 1292 & 1294 Wharf Street) A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Cody Morrison, Principal Planner, Development Review, appeared before the Committee to speak to Official Plan Amendment Application OPA 23-001/P and Zoning By-law Amendment Application A 02/23. Through the aid of a PowerPoint presentation, Mr. Morrison outlined the subject lands and stated that the applicant proposes a residential condominium development consisting of 51 townhouse units in ten blocks. He provided further details pertaining to the proposed vehicular and pedestrian access to the development, the parking provisions proposed, and the landscaped elements on the site. Mr. Morrison provided an overview of the amendments proposed to the Zoning By-law and Official Plan to accommodate the development and presented various renderings of the townhomes. He also spoke to the Liverpool Road Waterfront Node Development Guidelines applicable to the development. Mr. Morrison concluded his remarks reviewing the public and city staff comments as well as the next steps in the application process. - 47 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 7 Paul Szkwyra, Pickering Resident, appeared before the Committee to speak to Official Plan Amendment Application OPA 23-001/P and Zoning By-law Amendment Application A 02/23. Through the aid of a PowerPoint presentation, Mr. Szkwyra indicated that he was not opposed to the development and wished to make some suggestions for improvement. He spoke to the waterfront lot and expressed that he would like to see this space be publicly accessible and connected by dedicated continuous pathways. He suggested that an additional stop sign be considered at Commerce Street to help pedestrians safely cross Liverpool Road, given the anticipated increased traffic. Mr. Szkwyra indicated that should this development be approved, the applicant should provide community benefits for the local Frenchman’s Bay wetlands and consider bird-friendly window treatments on the townhomes. Cassandra Schilling, Pickering Resident, appeared before the Committee to speak to Official Plan Amendment Application OPA 23-001/P and Zoning By-law Amendment Application A 02/23. Ms. Schilling spoke to concerns regarding parking, expressing that parking around the waterfront already posed a challenge and the removal of a parking lot from the waterfront and the addition of residents will create additional pressures. She also stated concerns regarding the perception that the developer was unwilling to work with the community to resolve issues raised by residents. Ms. Schilling spoke to the proposed parking provisions in the development and the anticipated negative impacts of increased of car volumes and the lack of bike lanes and crosswalks in the community. She expanded on her concerns citing that increased traffic and on-street parking will have impacts to emergency response times and hinder resident access to the waterfront. Ms. Schilling stated that Progress Frenchman’s Bay East Park will be one of the City’s few accessible playgrounds once refurbishment is complete, and the lack of nearby parking will present problems accessing the park. She raised concerns regarding significant issues with the traffic and parking studies as it was performed over a short amount of time during the COVID-19 pandemic. She indicated that she conducted her own observations of area parking and traffic in the surrounding neighbourhood and feel that the results are not aligned with the findings of the studies. Ms. Schilling concluded her delegation citing concerns regarding increasing density in the neighbourhood, consideration of greenhouse emissions, lack of consultation with indigenous communities, and the anticipated problems of using Alex Robertson Park and Kinsmen Park for overflow parking. Craig Bamford, Pickering Resident, appeared before the Committee to speak to Official Plan Amendment Application OPA 23-001/P and Zoning By-law Amendment Application A 02/23. Mr. Bamford spoke to the 1996 Integrated Shoreline Management Report issued by the Toronto Region and Conservation Authority (TRCA) and its recognition of Frenchman’s Bay being a focal point of regional significance for recreation. He further spoke to the financial investments - 48 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 8 made to the harbour entrance to provide recreational boating opportunities, and his past involvement on citizen committees to improve the waterfront. He spoke to the Waterfront 2001 Report that outlines recommendations for the Pickering waterfront including the creation of the Liverpool Road Waterfront Node Development Guidelines. Mr. Bamford spoke to the Regional Official Plan provisions that promote public access to the waterfront and the past collaboration of the local residents and developers resulting in the creation of the Waterfront Village. He concluded his delegation encouraging the City to retain experts to develop a strategy for how Frenchman’s Bay can function as a recreational boating destination prior to approving any residential development, and encouraging the developer to work with the City’s new Waterfront Visionary Advisory Committee. A delegate from the gallery appeared before the Committee to speak to Official Plan Amendment Application OPA 23-001/P and Zoning By-law Amendment Application A 02/23. She spoke to her observation of a fire truck experiencing challenges driving toward the waterfront, and her concerns with pedestrian safety hazards from increased traffic that she would like to see addressed. Brian Moss, Principal, Brian Moss and Associates Ltd., appeared before the Committee to speak to Official Plan Amendment Application OPA 23-001/P and Zoning By-law Amendment Application A 02/23. Through the aid of a PowerPoint presentation, Mr. Moss provided an overview of the active transportation plan for the application and the challenges around public access to the land parcel facing the waterfront along the north-south easement. He further explained that the area being prone to flooding and the provision for additional stormwater control through a new outlet to Frenchman’s Bay. Mr. Moss spoke to the revised design renderings of the townhomes in response to negative feedback regarding the original design, and the intention of the townhomes to be an extension of Nautical Village. He addressed feedback from previous delegates regarding additional pedestrian walkways, the suggested additional stop sign, and congestion being an inherent feature of urban spaces. Mr. Moss further spoke to the additional parking provisions in response to staff feedback and the willingness to think about incorporating bird-safe window treatments into the development. Mr. Moss concluded his remarks indicating that he was willing to work with the community and that no detailed conversations have occurred with indigenous communities as no significant artifacts on the site have been identified by the archaeology report. A question and answer period ensued between Members of the Committee, staff, and Mr. Moss regarding: •the number of parks and open spaces in the surrounding area; •clarification whether the waterfront land parcel could be publicly accessible; - 49 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 9 •clarification around the number of vehicular access points to the proposed development; •whether the units would have basements and whether the development was at risk for flooding; •clarification that there were 2 parking spaces provisioned for each unit; •the City’s requirements to consider an additional stop sign within the proposed development; •whether the parking options that were presented at the initial open house were further explored; •whether there could be more of a variety of units considered to attract different demographics of homeowners; •whether the businesses of Nautical Village had been consulted regarding the development; •whether there was assurance that there would not be negative impacts to the Frenchman’s Bay as a result of the construction; •whether bird-safe window treatments would be considered; •the rehabilitation of concrete on the waterfront parcel of land; •whether there is electric vehicle charging infrastructure proposed in the development; and, •clarification regarding the City’s parking standards for stacked townhomes. Moved by Councillor Butt Seconded by Councillor Robinson That the order of the agenda be changed to bring forward Item 5.5, Report PLN 20-23, as the second item of business following Item 5.1 under section 5, Planning & Development Reports, of the agenda. Carried 4.Delegations 4.1 Shafiq Patel, Pickering Resident Re: Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Shafiq Patel, Pickering Resident, appeared before the Committee to speak to Report PLN 20-23. Mr. Patel stated his excitement around the proposed new school facility and spoke to how it will serve the City of Pickering as it grows. He spoke to the positive reputation of Brock Elementary School and that the proposed - 50 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 10 3 storey structure will help address the existing waitlist for enrollment. Mr. Patel spoke to various elements that are proposed as part of this development including the intent to provide a kiss and ride program to address any traffic concerns. He further stated that the traffic impact study indicated that traffic will move efficiently from both the school and the Pickering Islamic Centre and urged that Council approve the application without delay. 4.2 Khurram Khan, Pickering Resident Re: Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Khurram Khan, Pickering Resident, withdrew their delegation and did not appear before the Committee. 4.3 Mohsin Mehboob, Pickering Resident Khatija Kassam, Pickering Resident Re: Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Mohsin Mehboob, Pickering Resident, and Khatija Kassam, Pickering Resident, withdrew their delegation and did not appear before the Committee. 4.5 Halima Syed, Pickering Resident Re: Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Halima Syed, Pickering Resident, appeared before the Committee to speak to Report PLN 20-23. Ms. Syed expressed the importance of this application to her community, noting that the new proposed 3-storey facility will provide much needed space for the school and community to host events, programs, and interfaith dialogues. She spoke to the importance of recognizing the value that religious and educational institutions had in the community, and that approval of the Zoning By-law Amendment affirmed the community’s commitment to freedom of religion and education as well as diversity, inclusion and social harmony. Ms. Syed concluded her remarks urging Council to consider the approval of this application. - 51 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 11 4.6 Afzal Patel, Pickering Resident Re: Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Afzal Patel, Pickering Resident, appeared before the Committee to speak to Report PLN 20-23. Mr. Patel expressed his enthusiasm for the proposal and the importance of this project for the Pickering Islamic Centre community. He spoke the proposed facility having the potential to be a vital community hub and destination that could host conferences, workshops, and cultural events. 4.7 Bob Martindale, Principal, Martindale Planning Services Kazim Qureshi, Trustee, Pickering Islamic Centre Re: Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Bob Martindale, Principal, Martindale Planning Services and Kazim Qureshi, Trustee, Pickering Islamic Centre appeared before the Committee to speak to Report PLN 20-23. Mr. Martindale spoke to concerns pertaining to City staff’s recommendations including the requirement to have an additional 150 parking spaces on the site and a legal agreement with the neighboring church for providing additional parking. Mr. Qureshi spoke to the initial purchase of the property in 1997 and the current building that serves the community on the site. He further spoke to the growth that Pickering is experiencing, and the resulting challenges this created, including the traffic challenges on Brock Road. Mr. Qureshi spoke to the various measures that the Pickering Islamic Centre had undertaken to mitigate traffic issues including partnering with neighbours for additional parking, additional Friday prayer times, and additional security guards to manage traffic flow. He indicated that they were also exploring the use of a kiss and ride program and school bus services as part of the proposal. Mr. Qureshi urged Council to move this project forward to address the growing community and spoke to the aforementioned concerns with the staff recommendations. He suggested that a better option to resolve the parking issues was to require the Pickering Islamic Centre to make their best efforts to provide additional parking spaces within the area and a shuttle service for parking that is not within walking distance. He concluded his delegation by thanking City staff and Council for their consideration. A question and answer period ensued between Members of the Committee, staff, Mr. Matindale, and Mr. Qureshi regarding: - 52 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 12 •clarification regarding the measures being taken to address parking concerns during peak times; •clarification regarding the parking structure, and whether additional decks or underground parking could be considered in the future; •clarification whether the parking structure will be built concurrently with the school facility; •the drop off and pick up of school children using a kiss and ride program; •whether the proposed parking structure was sufficient and clarification regarding the various arrangements that Pickering Islamic Centre had in place to provide additional parking; •By-law enforcement of on-street parking in the neighbourhood around the site; •how the Pickering Islamic Centre would communicate to congregants to encourage them to use the additional prayer times; •Pickering Islamic Centre’s preference not to enter into a legal agreement with the neighbouring church for additional parking as this may be viewed as a lean on the property; and, •clarification regarding the operational times of the proposed school bus service; •whether the drop-off and pick-up of school children from the proposed school would be in conflict with the Pickering Islamic Centre prayer times; and, •whether the proposed school would consider the use of a crossing guard in future. 4.8 Ryan Sankar, Senior Associate, BA Consulting Group Ltd. Michael Vani, Planner, Weston Consulting Re: Report PLN 23-23 Zoning By-law Amendment Application A 07/22 Wildav International Developments Limited 1786 and 1790 Liverpool Road Ryan Sankar, Senior Associate, BA Consulting Group Ltd. and Michael Vani, Planner, Weston Consulting, joined the hybrid electronic meeting via audio connection to be available for questions regarding Report PLN 23-23. There were no questions from Members of the Committee. 4.4 Max Gargaro, Land Development Manager, Mattamy Homes Re: Report PLN 18-23 Cultural Heritage Evaluation, Documentation and Salvage Report for 3440 Elsa Storry Avenue (Intent to Demolish) Seaton TFPM Inc. - 53 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 13 Associated Applications: Draft Plan of Subdivision SP-2015-03 (R) and Zoning By-law Amendment 05/15 (R) Max Gargaro, Land Development Manager, Mattamy Homes joined the hybrid electronic meeting via audio connection to be available for questions regarding Report PLN 23-23. A question and answer period ensued between Members of the Committee, staff, and Mr. Gargaro regarding whether the Pickering Museum Village was contacted with regard to these buildings, and providing barn materials that may otherwise be disposed of to farmers to assist with the building of their own barns. 5.Planning & Development Reports 5.1 Director, City Development & CBO, Report PLN 13-23 Zoning By-law Amendment Application A 01/21 596857 Ontario Inc. 1279 and 1281 Commerce Street Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt That Zoning By-law Amendment Application A 01/21, submitted by 596857 Ontario Inc., to permit a future severance of the subject lands to create a total of four lots for detached dwellings, on the lands municipally known as 1279 and 1281 Commerce Street be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 13-23, be finalized and forwarded to Council for enactment. Carried 5.5 Director, City Development & CBO, Report PLN 20-23 Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road A brief discussion period ensued between Members of Committee and Paul Bigioni, Director, Corporate Services & City Solicitor, regarding whether concerns about outstanding upfront infrastructure costs will be resolved prior to the site plan approval stage of the application process. - 54 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 14 Recommendation: Moved by Councillor Butt Seconded by Councillor Pickles 1.That Zoning By-law Amendment Application A 03/16, submitted by Pickering Islamic Centre, to permit a place of worship and private school, and to facilitate the construction of a three-storey addition, on the lands municipally known as 2065 and 2071 Brock Road be approved, and that the draft Zoning By-law Amendment as set out in Appendix I to Report PLN 20-23, be finalized and forwarded to Council for enactment, save and except for Section 5 (3) b), Overflow Parking Requirement, be revised to read as: “In addition to the minimum parking requirement in Section (3) a) above, a minimum of 25 parking spaces shall be provided on the lands, as shown on Schedule I to this By-law, or may be provided on another lot, where a legal easement or agreement exists.” 2.That Council direct staff to prepare a non-exclusive licence agreement with the Pickering Islamic Centre to allow the use of the Brock Ridge Community Park parking areas for overflow parking, the terms of such license agreement to be negotiated and brought to Council for approval. Carried 5.2 Director, City Development & CBO, Report PLN 14-23 Heritage Permit Application HP 02/23 -Request for Demolition and New Buildings -459 Churchwin Street Recommendation: Moved by Councillor Butt Seconded by Councillor Cook 1.That Heritage Permit Application HP 02/23 to demolish the existing dwelling located at 459 Churchwin Street to facilitate the construction of a new detached dwelling and a detached accessory building (garage), as shown in Attachments #2 to #7 of this report, be approved; and, - 55 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 15 2.That a copy of the Heritage Impact Assessment report is filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes. Carried 5.3 Director, City Development & CBO, Report PLN 17-23 City of Pickering 2022 Annual Housing Monitoring Report Recommendation: Moved by Councillor Cook Seconded by Councillor Pickles 1.That Council receive the City of Pickering 2022 Annual Housing Monitoring Report for information; and, 2.That Council re-affirms its authorization for the appropriate officials of the City of Pickering to continue to take the necessary actions as indicated in the Pickering Housing Action Plan 2021-2031. Carried 5.4 Director, City Development & CBO, Report PLN 18-23 Cultural Heritage Evaluation, Documentation and Salvage Report for 3440 Elsa Storry Avenue (Intent to Demolish) Seaton TFPM Inc. Associated Applications: Draft Plan of Subdivision SP-2015-03 (R) and Zoning By-law Amendment 05/15 (R) Recommendation: Moved by Councillor Pickles Seconded by Councillor Butt 1.That Council does not object to Seaton TFPM Inc. demolishing a barn and agricultural outbuildings located at 3440 Elsa Storry Avenue; 2.That a copy of the Cultural Heritage Evaluation, Documentation and Salvage Report, dated February 2023 and updated April 2023, prepared by ASI, be filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes; - 56 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 16 3.That the Owner make efforts to identify a project use (for example, a heritage carpentry program) for the salvaged lumber from the barn and agricultural outbuildings; and, 4.That the Municipal Heritage Register be updated to record the demolition of the barn and agricultural outbuildings for the lands located at 3440 Elsa Storry Avenue. Carried 5.6 Director, City Development & CBO, Report PLN 23-23 Zoning By-law Amendment Application A 07/22 Wildav International Developments Limited 1786 and 1790 Liverpool Road Recommendation: Moved by Councillor Pickles Seconded by Councillor Robinson That Zoning By-law Amendment Application A 07/22, submitted by Wildav International Developments Limited, to permit a high-density, mixed-use development consisting of a 48-storey residential condominium building, containing 594 residential units and 190 square metres of commercial space at- grade, located at the southwest corner of the intersection of Liverpool Road and Pickering Parkway, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 23-23, be finalized and forwarded to Council for enactment. Carried 5.7 Director, City Development & CBO, Report PLN 24-23 Consolidated Zoning By-law Review Phase 2, Status Update on Public Consultation Recommendation: Moved by Councillor Cook Seconded by Councillor Robinson That Report PLN 24-23, providing an update on the status of the City of Pickering Consolidated Zoning By-law Review, be received for information. - 57 - Planning & Development Committee Meeting Minutes June 5, 2023 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Brenner 17 Carried 6.Other Business 6.1 Councillor Brenner gave Notice of a Motion that he would be bringing forward regarding an art tribute in Steeple Hill Park to Gordon Lightfoot. 7.Adjournment Moved by Councillor Pickles Seconded by Councillor Robinson That the meeting be adjourned. Carried The meeting adjourned at 10:27 p.m. - 58 - From the Office of the Clerk The Corporation of the County of Prince Edward T: 613.476.2148 x 1021 | F: 613.476.5727 clerks@pecounty.on.ca | www.thecounty.ca May 10, 2023 Please be advised that during the Regular Council meeting of May 9, 2023 the following resolution regarding the proposed new Provincial Planning Statement (PPS) was carried: RESOLUTION NO. 2023-293 DATE: May 9, 2023 MOVED BY: Councillor Hirsch SECONDED BY: Councillor MacNaughton WHEREAS the goal of increasing housing supply and reducing barriers in planning processes as set out in the recent legislative, regulatory and policy changes, including new provisions from Bill 23, More Homes Built Faster Act, 2022 is welcomed; WHEREAS the proposed PPS (sections 2.6 and 4.3) would dramatically remove municipal power and renders aspects of the County's Official Plan, and other official plans throughout Ontario inoperative, terminating some local planning autonomy, and directly interfering with municipalities' ability to meet local variation and unique community needs; WHEREAS the proposed PPS changes that would allow proliferation of lots with protection restricted to specialty crop areas only diminishes the purpose, uses, and integrity of rural and agricultural lands, thereby removing protection and restricting future uses of those lands; WHEREAS the proposed PPS changes encourage sprawl and rural roadway strip development, rather than more fiscally and environmentally sustainable practices like intensification in established settlement areas; and WHEREAS the province has announced changes will be proposed to natural heritage (section 4.1) that have yet to be published; THEREFORE BE IT RESOLVED THAT the Council of the Corporation of the County of Prince Edward urges the province to: •pause proposed changes to the PPS, particularly regarding natural heritage (section 4.1) and agricultural lands (sections 2.6 and 4.3) Corr. 26-23 - 59 - From the Office of the Clerk The Corporation of the County of Prince Edward T: 613.476.2148 x 1021 | F: 613.476.5727 clerks@pecounty.on.ca | www.thecounty.ca •reinvest trust in the local planning authority of all 444 municipalities, recognizing that each Ontario municipality has unique landscapes, different housing needs and differing visions for local planning matters; THAT our fellow municipalities be urged to voice their concerns regarding the proposed undermining of local planning authority; AND FURTHER THAT a copy of this resolution be sent to all 444 municipalities, The Hon. Doug Ford, Premier of Ontario, The Hon. Steve Clark, Minister of Municipal Affairs and Housing; The Hon. Lisa Thompson, Ministry of Agriculture, Food and Rural Affairs, The Hon. David Piccini, Minister of Environment, Conservation and Parks, Bay of Quinte MPP, Todd Smith, the Association of Municipalities of Ontario, the Federation of Canadian Municipalities, and the Eastern Ontario Wardens Caucus. CARRIED Yours truly, Catalina Blumenberg, CLERK cc: Mayor Ferguson, Councillor Hirsch, Councillor MacNaughton & Marcia Wallace, CAO - 60 - Report to Council Report Number: CAO 09-23 Date: June 26, 2023 From: Marisa Carpino Chief Administrative Officer Subject: Approval of Pickering Anti-Black Racism Taskforce (PABRT) Events for 2023 -File: A-1440 Recommendation: 1.That Council approve the 2023 PABRT-led initiatives outlined in Report CAO 09-23 as per Committees and Taskforces of Council Policy (ADM 040) and on terms and conditions satisfactory to the Director, Community Services and the Chief Administrative Officer; 2.That Council authorize staff to issue a park permit for the use of Esplanade Park by PABRT, as per Community Festivals and Events Policy (CUL 070), for a community event in honour of International Day for People of African Descent on August 31, 2023; and 3.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The Committees and Taskforces of Council Policy (ADM 040) requires that the Pickering Anti-Black Racism Taskforce (PABRT) seek Council approval to hold public events. As per section 04.03 and 18.01 of ADM 040, this report should include information about the month the event will be held in, the purpose of the event, budget and any other confirmed details. Additionally, the Community Festivals and Events Policy (CUL 070) outlines the criteria, guidelines and processes by which requests to host events in City parks are received and considered for approval. As per section 04.01 of CUL 070, as a “Signature Park”, community event requests for Esplanade Park must be approved by Council. The purpose of this report is to seek Council’s endorsement of PABRT’s proposed events for the remainder of 2023 at various City locations and to further authorize staff to issue an Esplanade Park permit for one of the proposed events. The permit will allow for park setup, operations and clean-up by the applicant. Financial Implications: The PABRT members are responsible for coordinating and operating all aspects of its events including marketing, event organization and operation, setup, and cleanup according to the terms and conditions set out by the City of Pickering. PABRT has a Council -approved budget of $25,000.00 with the City of Pickering to support its 2023 initiatives as outlined in the Corr. 09-23 dated February 17, 2023 (Attachment 1). In accordance with that memo, $17,000 .00 has been allotted to cover “community partnerships - 61 - CAO 09-23 June 26, 2023 Subject: Approval of Pickering Anti -Black Racism Taskforce (PABRT) Page 2 Events for 2023 and collaborations” ($7,000.00) and/or “community events and initiatives” ($10,000.00) such as those identified in this report. The event summary below provide an estimated budget for each of the events which falls well within the approved budget. Discussion: As per section 04.03 and 11.01 of the Committees and Taskforces of Council Policy (ADM 040), “taskforces must seek Council approval to hold an event and each request to Council must include the complete details of the event (e.g., budget, approximate number of staff required, month the event would be held in, and purpose of the event).” The Policy also requires that the proposed event is in accordance with the Terms of Reference and mandate of the group. As such, staff have prepared this report to provide relevant details around the PABRT’s upcoming events in order to secure Council approval and proceed with its timely development and execution. City of Pickering staff from applicable departments support the events, in principle, subject to various event requirements being met by the PABRT during the event planning process. The requirements may include, but are not limited to, the following: • Permit for rental facility (if applicable) • Proof of liability insurance (if applicable) • Rentals of event equipment and supplies • Submission of site plan and emergency response plan • Pre-registration that does not exceed capacity • Adherence to the City’s Emergency Weather Standard Operating Procedure • Hiring of site security and police officers to monitor event operations (if applicable) 2023 Events Summary: Event Name / Significance Date Location Number of City Staff at Event (approx.) Budget Town Hall: Addressing Anti-Black Racism in Durham June/July, 2023 (Date TBD) TBD (City of Pickering facility) 3 $1,000.00 Canada Day July 1, 2023 Esplanade Park 0 (Organized by City of Pickering; staff already on site) $500.00 Community Workshop: Confronting Anti -Black Racism July, 2023 (Date TBD) TBD (City of Pickering facility) 2 $500.00 Emancipation Day August 1, 2023 Regional Headquarters 0 (Organized by Region of Durham; staff already on site) $500.00 - 62 - CAO 09-23 June 26, 2023 Subject: Approval of Pickering Anti -Black Racism Taskforce (PABRT) Page 3 Events for 2023 Event Name / Significance Date Location Number of City Staff at Event (approx.) Budget International Day for People of African Descent August 31, 2023 Esplanade Park 3 (in addition to 2 Pickering Public Library staff) $3,000.00 Town Hall: Addressing Anti-Black Racism in Durham: PABRT will collaborate with other municipal taskforces addressing anti -Black racism/anti- racism to lead a critical community conversation on local activism and advocacy. Canada Day: Canada Day marks the anniversary of Confederation in 1867. In support of the City of Pickering’s annual festivities, PABRT will have a booth at the event with activation activities to promote the Taskforce and engage with community members. Community Workshop: Confronting Anti-Black Racism: In this workshop, former PABRT member, Zhora Adatia, will facilitate an interactive discussion that invites participants to ask questions and reflect on how the work of PABRT and similar groups/organizations impacts the overall livability of the City of Pickering and surrounding areas in Durham Region. Participants will learn about the historical context of anti -Black racism that connects to legislation, policies and operating norms that are present today. Participants will also learn about concepts related to identity and power within socia l contexts and how to connect these ideas to their working relationships with peers and the public. Emancipation Day: Emancipation Day marks the abolition of slavery on August 1, 1834, across the British Empire. In support of the region-wide annual commemoration of Emancipation Day and in collaboration with various municipalities and community organizations , PABRT will have a booth at the event and activation activities to promote the Taskforce and engage with community members. Community BBQ: International Day for People of African Descent: The International Day for People of African Descent commemorates the adoption of the first declaration of the rights of people of African descent on August 31, 1920 in New York. In celebration of this historic milestone, PABRT in partnership with the City of Pickering, Pickering Public Library and Anti -Black Racism Working Group, will host a community gathering in Esplanade Park. The event will provide a platform for the two anti -Black racism community groups to engage with Pickering residents and other service organizations. It will also be used to launch a contest for the development of an Anti -Black Racism Identifier that will signify the City’s ongoing commitment to anti -Black racism and equity, diversity and inclusion more broadly. These events and initiatives are aligned with the PABRT’s Terms of Reference with respect to its mandate, goals and responsibilities to: - 63 - CAO 09-23 June 26, 2023 Subject: Approval of Pickering Anti -Black Racism Taskforce (PABRT) Page 4 Events for 2023 •Identify barriers and areas of opportunity to enhance the shared experience and opportunities afforded to Black residents. •Identify and coordinate opportunities for stakeholder and community engagement. •Support and promote the success of the Black community. •Provide educational resources to build allies within and for the Black community At this time, City staff are requesting Council authorization for the 2023 PABRT initiatives identified in this report. Attachment: 1.Corr. 09-23 regarding Pickering Anti-Black Racism Taskforce - 2022 Year End Report and Proposed 2023 Work Plan dated February 17, 2023 Prepared By: Approved/Endorsed By: Jaclyn San Antonio Mark Guinto Senior Advisor, Equity, Diversity & Inclusion Division Head, Public Affairs & Corporate Communications JSA Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 64 - Memo To: Susan Cassel February 17, 2023 City Clerk From: Jaclyn San Antonio Senior Advisor, Equity, Diversity & Inclusion Copy: Chief Administrative Officer Directors Division Head, Public Affairs & Corporate Communications Subject: Pickering Anti-Black Racism Taskforce - 2022 Year End Report and Proposed 2023 Work Plan File: A-1440 The Pickering Anti-Black Racism Taskforce (PABRT) is pleased to provide its 2022 Year-End Report and Proposed 2023 Work Plan. 2022 Year End Report Since the submission of the PABRT’s last update to Council (as set out in Attachment 1), Taskforce members have undertaken a number of initiatives and proposed a new work plan for 2023. The following list provides a summary of initiatives and activities that the PABRT members have engaged in since May 2022. Powerfully Informed (June – September 2023) – The Taskforce implemented a multi- phased initiative to support awareness, education and engagement around the 2022 Municipal Elections and promote civic engagement among Black residents. The initiative included three information sessions (The Voting Imperative, The Power of Participatory Politics, and The Will to Run) and two community forums (Connecting with our Partners, and Connecting with Our Leaders). A total of 300 community members participated in the events. Canada Day (July 1, 2023) – The Taskforce supported the City’s Canada Day event by providing an information booth with interactive activities and giveaways to engage event attendees and raise awareness about the PABRT. Youth Academic Engagement Strategy (July & November 2022) – The Taskforce developed and implemented a strategy to support Black youth in their pursuit of post- secondary education. This included two workshops called “Reaching Higher: University & College Prep.” The first workshop featured a keynote presentation from Senior Academic Administrator, Jen McMillen, Vice Provost, Students at Toronto Metropolitan University on the post-secondary experience. The second workshop featured the Black Foundation of Corr. 09-23 Attachment #1 to CAO 09-23 - 65 - Community Networks Scholarship Application and Educational Pathways Workshop and focused on supporting Black students and their families on searching, preparing, and applying for scholarships and bursaries. Over 200 community members participated in these events. Community Stakeholder Meetings (September & November 2022) – The Taskforce hosted two meetings/forums with community partners in order to identify shared concerns and opportunities for collaboration in addressing anti-Black racism with Durham Region. Winter Nights, City Lights (November 2022) – The Taskforce supported the City’s Winter Nights, City Lights event by providing an information booth in City Hall to engage event attendees and raise awareness about the PABRT. Black Joy Holiday Experience (November-December 2022) – The Taskforce partnered with the Durham Family and Cultural Centre to present a pop-up market that showcased 25 local Black-owned businesses. The event coincided with a holiday food basket drive that provided Black families with culturally significant, Afro-Caribbean diasporic food baskets. A total of 24 families experiencing financial hardship and/or food insecurity were identified through community nomination and outreach, facilitated by networks such as the Black Queens of Durham, Black Durham Region Support, Black Durham Community Support, Black Event Connections, Black Moms Connection, and Black Parents Connect Durham. Community Presentations and Consultations – The Taskforce welcomed several community partners throughout the year to deliver presentations about various community initiatives and engage in consultation. These included: City of Pickering -Community Services (public art installations, museum exhibits, etc.), Durham District School Board (Conference on the Future of Black Youth), Durham Region Anti-Racism Task Force (The Collective Community Hub), Pickering Public Library’s Anti-Black Racism Working Group (Proclamation for International Decade for People of African Descent), Pampas Press Marketing, and Cultural Expressions Art Gallery (Black History Month). Several of these presentations resulted in community collaborations, including the work plan. 2023 Work Plan As current Taskforce members near the end of their term and the City prepares to launch the next term of the PABRT with additional and/or new appointees, it was determined that preparing a full work plan for 2023 would not be appropriate. As such, existing members within this term have committed to a limited number of initiatives early 2023 based on existing partnerships, with the understanding that those appointed to serve on the next term of the PABRT will decide on how to proceed with initiatives for the remainder of the year and allocate the remaining budget accordingly. Current initiatives of the PABRT include the following: 16th Annual Durham Black History Month Celebration with Cultural Expressions Art Gallery (February 4/5, 2023) – The Taskforce partnered with Cultural Expressions Art Gallery to host the recent Black History Month celebration in Ajax. The Taskforce provided February 17, 2023 Page 2 of 4 Pickering Anti-Black Racism Taskforce - 66 - an information table as part of the community networking portion of the event to engage event attendees and raise awareness about the PABRT, including Calls for Members.  *Durham Black Community Collective Symposium with the Durham Region Anti- Racism Task Force (March 29, 2023) – The Taskforce is partnering with the Durham Region Anti Racism Taskforce to support the launch of The Collective Community Hub by providing light refreshments for event attendees.  *Identifier Initiative for the International Decade for People of African Descent with the Pickering Anti-Black Racism Working Group (ABRWG) (Ongoing – August 31, 2023) – The Taskforce is currently working with the ABRWG to support the development of an identifier that will represent anti-black racism work in Pickering. The organizing committing is currently consulting with the art community to determine the bes t approach to the design of an identifier. The design will result in a flag raising at City Hall to commemorate the International Day for People of African Descent on August 31, 2023 followed by a community celebration in Esplanade Park (pending permit and other approvals). *Budget allocation to be voted on by PABRT members at March 2, 2023 meeting. Proposed Budget Allocation for 2023 In 2022, as part of the Powerfully Informed Initiative, current PABRT members engaged in a number of community consultations with Black-led organizations, businesses, and Black residents across Durham Region and identified seven key areas where anti -Black racism is evident: 1) affordable housing; 2) community connectedness; 3) education; 4) healthcare; 5) policing; 6) youth; and, 7) governance. These matters are submitted as potential priority areas of concern that can guide next term of the PABRT through ongoing community collaborations, events and initiatives, and consultation efforts. The following budget allocation is proposed and recommended for 2023, subject to review, revision and final approval by members representing the next term of the PABRT. Action Area Details and examples 2023 Budget (proposed) Community partnerships and collaborations e.g., Anti-Black Racism Identifier Project, Durham Black Community Collective Symposium *Partnerships with: Durham One, Durham Family Cultural Centre, Pickering Public Library, Durham Region Police Services, Carea Health, school boards, Durham Region SHAG $7,000* February 17, 2023 Page 3 of 4 Pickering Anti-Black Racism Taskforce - 67 - Action Area Details and examples 2023 Budget (proposed) Community events, initiatives e.g., Black History Month, Canada Day, Artfest, Cultural Fusion, Emancipation Day, Winter Nights, City Lights, etc. $10,000* Resources and supplies e.g., Online knowledge hub to share community resources $3,000* Consultation and engagement e.g., policy review, social media, Black Town Hall $3,000* Contingency For unanticipated expenses $2,000* *Budget amounts subject to Council approval of the 2023 Current Budget. JSA Attachment Memo to Council dated May 21, 2022 February 17, 2023 Page 4 of 4 Pickering Anti-Black Racism Taskforce - 68 - Attachment #1 Memo To: Susan Cassel May 16, 2022 City Clerk From: Jaclyn San Antonio Senior Advisor, Equity, Diversity & Inclusion Copy: Chief Administrative Officer Directors Division Head, Public Affairs & Corporate Communications Subject: Pickering Anti-Black Racism Taskforce - 2021-22 Year to Date Report and Proposed 2022 Work Plan File: A-1000-002 The Pickering Anti-Black Racism Taskforce (PABRT) is pleased to provide its 2021-22 Year to Date Report and Proposed 2022 Work Plan. 2021-22 Year to Date Report: Since the submission of the PABRT’s last update to Council (Corr. 43-21; as set out in Attachment 1), Taskforce members have undertaken a number of initiatives, added new members, and developed a new work plan for 2022. The following list provides a summary of initiatives and activities that the PABRT members have engaged in since October 2021.  Participated in Culture Days 2021 and hosted two community events, “Soca Wellness Social” and “Family Floetry Fitness,” featuring Black artists and facilitators (October 2021).  Hosted “416 Meets 905” Open Mic Night for youth in collaboration with Shakkoi and RISE Edutainment to support youth expression and empowerment through spoken word poetry (November 27, 2021).  Attended an Orientation Session for PABRT members at George Ashe Community Centre with City staff representation from Legislative Services, Community Services, Corporate Communications, and Finance (December 9, 2021).  Prepared a Letter of Support to endorse the Pickering Museum’s grant application to the Canadian Race Relations Foundation for the development of an exhibit on Black history, resulting in the City’s acquisition of $50,000 in funding (February 2022).  Released a call for members resulting in the Council appointment of eight new PABRT members (February 28, 2022).  Attended an Information Session / Orientation for new PABRT members at George Ashe Community Centre (March 31, 2022) with City staff representation from Legislative Services, Community Services, and Corporate Communications. - 69 -  Participated in first Durham Regional Police Service Virtual Town Hall on the Race-Based Data Collection Strategy (March 24, 2022).  Featured in Your City magazine (published in April 2022).  Participated in focus group with Goss Gilroy Incorporated to inform the City of Pickering and Pickering Public Library’s Equity, Diversity and Inclusion Strategy (April 27, 2022). 2022 Work Plan: Canada Day and Cultural Fusion Events: The PABRT will participate in the City of Pickering’s community events for Canada Day (July 1) and Cultural Fusion (August 19-21) by providing information booths with small interactive activities to engage event attendees and raise community awareness around the PABRT initiatives. Powerfully Informed: PABRT plans to host the “Powerfully Informed” initiative throughout 2022. This initiative that aims to support awareness, education and engagement around the upcoming municipal elections, and promote civic engagement among Black residents more broadly. Specifically, it aims to articulate community priorities among Black residents of Pickering; educate and inform community members about civic engagement; establish a platform for engaging with City leaders; and, provide an online knowledge hub to support education and promote civic engagement. The initiative will be developed and implemented by all PABRT members in collaboration with relevant City staff and community partners and take place throughout the remainder of 2022. It will occur through multiple phases including:  Phase 1: Identifying Our Community Priorities (April-May): A survey will be disseminated amongst the PABRT members to identify issues of concern, priorities and proposed actions as it relates to anti-Black racism in multiple sectors in the community (e.g., health, education, employment, criminal justice, etc.). The survey results will be synthesized and disseminated as a brief report.  Phase 2: Engaging Our People (June-August): The PABRT will host three information sessions with Pickering residents and other community partners. Each session will feature a guest facilitator. Information sessions will focus on the following topics: 1. The Voting Imperative (June 16, Esplanade Park). 2. The Power of Participatory Politics (July 20, 2022, Esplanade Park). 3. The Will to Run (August 4, 2022, George Ashe Community Centre).  Phase 3: Connecting with Our Leaders (September 29, 2022): The PABRT will host a roundtable, dinner or panel discussion with community leaders to discuss community priorities. Community discussions will be guided by moderators. A final report will be produced and disseminated at the event. May 16, 2022 Page 2 of 4 2021 Year End Report and Proposed 2022 Work Plan for the Pickering Anti-Black Racism Taskforce - 70 -  Phase 4: Establishing Our Knowledge Hub (September 2022): An online knowledge hub to store and share information from Phases 1-3 will be produced and published. This tool will serve to promote civic engagement and participation in support of the 2022 Municipal Elections and beyond. The “Powerfully Informed” initiative is directly aligned with the PABRT’s Terms of Reference with respect to its mandate to:  Identify barriers and areas of opportunity to enhance the shared experience and opportunities of Black residents.  Provide expert input and action on matters relating to the provision of anti-Black racism initiatives within the community.  Identify and coordinate opportunities for stakeholder and community engagement . Youth Academic Engagement Strategy: PABRT plans to develop and implement the “Youth Academic Engagement Strategy” in 2022. The Youth Academic Engagement Strategy is a two- part plan to support Black youth (Grades 9-12) in their pursuit of post-secondary education. The initiative will feature two main components: 1. Reaching Higher: University & College Prep and Application Review (July 2022): This clinic will feature presentations from senior academic administrators on the following topics: application process, funding opportunities (e.g., bursaries, grants, scholarships, etc.), housing and student experience. It will also include tutoring sessions to facilitate academic advancement at both the secondary and post-secondary level. 2. Tutoring: Secondary and Post-Secondary Students (October – December 2022): Through a series of drop-in sessions, youth will have the opportunity to connect with tutors on various curricular topics to receive academic support and guidance. The Youth Engagement Strategy is aligned with the PABRT’s Terms of Reference with respect to its mandate, goals and responsibilities to:  Identify barriers and areas of opportunity to enhance the shared experience and opportunities afforded to Black residents.  Identify and coordinate opportunities for stakeholder and community engagement .  Strengthen and support Black-led economic development and Black employment initiatives.  Support and promote the success of the Black community.  Provide educational resources to build allies within and for the Black community. Other Initiatives: In addition to the events and initiatives noted above, the PABRT will also be undertaking work to update and revise their Terms of Reference and promote the Taskforce through social media platforms. The table below provides a description of each along with budget details. May 16, 2022 Page 3 of 4 2021 Year End Report and Proposed 2022 Work Plan for the Pickering Anti-Black Racism Taskforce - 71 - Initiative Date Description Revision of Terms of Reference May – June 2022 The Inclusive Governance subcommittee will lead the revision of existing Terms of Reference for the PABRT to apply relevant updates and better reflect the work and capacity of Members. Digital Marketing Ongoing (5-month contract) A digital marketer will be hired (for $5,000) to support PABRT’s public communications and engagement through social media platforms (i.e., Instagram, Twitter). JSA Attachment 1 Corr. 43-21 May 16, 2022 Page 4 of 4 2021 Year End Report and Proposed 2022 Work Plan for the Pickering Anti-Black Racism Taskforce - 72 - -C0)of­ p](KER1NG Attachment 1 Corr. 43-21 Memo To: Susan Cassel City Clerk From: Jaclyn San Antonio Senior Advisor, Equity, Diversity & Inclusion Clara Addo-Bekoe Manager, People & Culture Copy: Chief Administrative Officer Division Head, Public Affairs & Corporate Communications Pickering Anti-Black Racism Taskforce Members Subject: Pickering Anti-Black Racism Taskforce (PABRT) 2021 Quarterly Update and Work Plan File: A-1410-010 September 17, 2021 The Pickering Anti-Black Racism Taskforce (PABRT) is pleased to submit, for Council’s information, the 2021 quarterly report and Work Plan as follows: Struck in early 2021, the PABRT has so far completed the following:  At our April 8th meeting, the taskforce appointed our executive team, appointing the positions of chair, vice-chair, treasurer, and two secretaries  Our Terms of Reference was formally adopted by the taskforce on April 26 th  At the May 6th meeting, our 7 sub-committees were struck:  Youth Development  Education  Health and Wellness Services  Employment Opportunities and Financial Supports  Community and Civic Engagement  Inclusive Governance and Leadership  Policing and the Justice System  The taskforce voted to provide a letter of support for the Community Piano Project (Music and Wellness Safe Space for City of Pickering) at June 3rd meeting  Various communication tools (PABRT.ca, Microsoft Teams site) and a regular meeting cadence (for executive and sub-committee meetings) have been established  Joined with the Pickering Library Anti-Black Racism Working Group in sending a letter of concern to the City of Pickering regarding the hiring of Goss Gilroy as the selected vendor to support the City in forming its strategy and achieving its Equity, Diversity, and Inclusion - 73 - objectives. Key concerns of both the PABRT and the ABRWG is that Goss Gilroy’s public image and information does not demonstrate expertise in EDI, nor do they represent racialized communities/reflect City of Pickering residents  A Code of Ethics was created specifically for the PABRT by vice-chair Catherine Mosca – accepted by vote on June 3, 2021, individual taskforce member adherence forms signed and submitted in July/August 2021.  Initial meetings with key partners: Durham Regional Police Service, Durham District School Board, Andrea Horwath  Terms of Reference revised to provide greater clarity on the autonomy and accountability of sub-committee co-chairs to streamline communications and more efficiently complete taskforce work  July 9 PABRT.ca was launched  August 12 Media Advisory released for the Call for Subcommittees 2021 Work Plan The following activities are planned for the remainder of the year in accordance with the mandate, goals, objectives and responsibilities of the PABRT. Activities are organized acco rding to the subcommittees of the PABRT. Refer to Chart 1 for further details on how the work of each subcommittee aligns with the goals, objectives and responsibilities of the PABRT . For more information on PABRT and its subcommittees, please visit pabrt.ca Subcommittee Activity Budget Community & Civic Engagement (CCE)  Promote existence of Pickering Anti-Black Racism Taskforce via the Pickering Community Piano event featuring artist Aiysha Chiguichon and a facilitated community conversation (September 2021)  Participate in Reimagine Culture Days with City of Pickering (September/October 2021)  Purchase Banner for PABRT to be used at events and to advertise  Host a virtual Open House event for residents to highlight PABRT subcommittees and related City of Pickering services (November/December 2021)  Promote Bang the Table / Let’s Talk Pickering to enhance community engagement with the taskforce  Leverage PABRT website, social media: Facebook, Twitter, YouTube, TikTok to encourage Black community residents to register and access the Let’s Talk Pickering community engagement platform. $15,000 September 17, 2021 Page 2 of 6 Pickering Anti-Black Racism Taskforce 2021 Quarterly Report - 74 - Education (EDU)  Facilitate workshops for parents/caregivers on navigating the school system in Durham Region and provide training and resources for parents/caregivers to work towards Black student success. October/November 2021  In preparation for the workshops, members of the Education Subcommittee will receive training using the African Canadian Christian Network (ACCN) framework on navigating the school system.  Host a panel discussion featuring Durham District School Board’s Compendium for Black Student Success, which highlights the goals, mission, actions and achievements of the Compendium. $4,000 Employment (EMP) Prep work for 2022. See long term plans below.  Host a workshop on financial literacy featuring Samantha Brookes, which focuses on the importance of investing early and consistently building on generational wealth. The workshop will further explore financial components such as budgeting, borrowing, estate planning, life insurance and real estate properties. January 2022.  Facilitate a coding workshop for Black youth in collaboration with a technical service provider (e.g., Girls Who Code, Black Boys Code, Tech Spark). This workshop aims to enhance skill-building around creativity, teamwork, presentation, and problem-solving in the digital age. February 2022. n/a Health & Wellness (HLT) Host a virtual event to engage the black health and wellness organizations and service providers in Durham. The event will feature semi-structured questions created by our sub-committee to guide a discussion to help determine the gaps in service and steps needed to improve the health of the Pickering black community. Proposed date of event November 2021 n/a Inclusive Governance & Leadership (INC) Prep work for 2022. See long term plans below:  Develop an inclusion lens policy to inform the City’s procurement processes.  Retaining expertise in diversity & inclusion, and procurement policies.  Recommend fair standards for hiring persons identified as black in leadership positions n/a September 17, 2021 Page 3 of 6 Pickering Anti-Black Racism Taskforce 2021 Quarterly Report - 75 - 0 0 0 0 0 0  Research studies on effective policies on diversity hiring in municipalities.  Hiring of facilitator/trainer on anti-black racism training  Retaining expertise to assist with conducting surveys and statistical analysis of data Policing & Justice System (POL)  Host a panel discussion on building trust between the Black community and police. The panel discussion will include a moderator and experts from law enforcement, the Black community and DRPS representative(s). November 2021  Create a virtual database for the Black community on resources available for addressing police misconduct. The sub-committee will compile a comprehensive listing of organizations, field professionals and government agencies that provide support in addressing police misconduct. This information will be housed on the PABRT.ca/Help your Neighbours n/a Youth Development (YTH)  Partner with CCE subcommittee to assist with community engagement events that will promote the PABRT and attract youth members to join the task force. n/a Chart 1. Fulfillment of Goals, Objectives, and Responsibilities Goals, Objectives, and Responsibilities CCE EDU EMP HLT INC POL YTH 1. Be inclusive of all community residents at all levels and abilities; and, 2. Build partnerships and share resources with like-minded organizations to maximize benefit, be aware of global best practice, to reduce potential for overlap of services and initiatives. September 17, 2021 Page 4 of 6 Pickering Anti-Black Racism Taskforce 2021 Quarterly Report - 76 - 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Goals, Objectives, and Responsibilities CCE EDU EMP HLT INC POL YTH 3. Celebrate and support success within the Black community. 4. Conserve and promote Black history and heritage. 5. Engage stakeholders, businesses, and cultural organizations as partners in the delivery of initiatives. 6. Ongoing communication with the residents of Pickering to identify existing systemic barriers for Black residents and develop/provide opportunities to address these barriers, provide education, and effect change. 7. Produce an annual action plan and report to Council within the first three months of operation, which identifies primary goals, measurement tools, implementation plans, timelines, and budget. 8. Provide advocacy and leadership on behalf of the Black community to the City, as well as organizations and businesses serving the City of Pickering. 9. Provide educational resources to build allies within and for the Black community. 10. Provide opportunities for the creation, education, and enjoyment of Black culture. 11. Strengthen and support Black-led economic development and Black employment initiatives. September 17, 2021 Page 5 of 6 Pickering Anti-Black Racism Taskforce 2021 Quarterly Report - 77 - 0 0 0 Goals, Objectives, and Responsibilities CCE EDU EMP HLT INC POL YTH 12. Support the creation and success of Black community and cultural organizations. 13. Work towards the reduction/elimination of anti-Black racism. September 17, 2021 Page 6 of 6 Pickering Anti-Black Racism Taskforce 2021 Quarterly Report - 78 - Report to Council Report Number: CS 23-23 Date: June 26, 2023 From: Sarah Douglas-Murray Director, Community Services Subject: Interim Program Space in Seaton -File: A-1440-001 Recommendation: 1.That Report CS 23-23, regarding Interim Program Space in Seaton, be received; 2.That staff be directed to further investigate opportunities for Interim Program Space in the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive including rental, fit out, and lease terms; 3.That staff develop a draft program plan budget for the proposed space; 4.That staff report back to Council in Q4, 2023; and 5.That the appropriate City officials be authorized to take the necessary actions as outlined in this report. Executive Summary: As per Resolution #142/23, staff were directed to explore opportunities with the commercial/retail plazas and developers/owners, for the interim use of commercial/retail spaces for delivery of City recreation and leisure programming, and that City staff report back to Council with opportunities and recommendations by the end of second quarter 2023. This report will provide Council with information about a potential site for Interim Programming Space in Seaton, and will seek Council endorsement to further investigate the site and to develop a program plan and budget to be returned to Council in Q4, 2023. Financial Implications: There are no financial implications at this time. Discussion: In Spring 2018, residents began moving into new homes in the Seaton community. The development of this community is expected to attract 70,000 new residents and 35,000 new jobs. As the population of Seaton continues to grow, the need for recreation and leisure programs also grows. Currently, Seaton residents do not have any local facilities offering City recreation programs. Moreover, City programs are not anticipated to be locally available to Seaton residents until the completion of the Seaton Community Centre anticipated in 2029 (located at the southeast corner of the future Burkholder Drive and re-aligned Whitevale Road). - 79 - CS 23-23 June 26, 2023 Subject: Interim Program Space in Seaton Page 2 The City of Pickering currently operates sports-based recreation, and leisure programs in adjacent neighbourhoods from municipal facilities such as Chestnut Hill Developments Recreation Complex, East Shore Community Centre, West Shore Community Centre, George Ashe Library & Community Centre, and Dr. Nelson F. Tomlinson Community Centre. Municipal recreation programs are also offered at three Pickering secondary schools and three elementary schools through the Community Use of Schools Agreement. The Community Services team will also be expanding recreation and fitness programming at Dr. Nelson F. Tomlinson Community Centre, serving residents in North Pickering starting in fall 2023. With respect to Seaton residents, local neighbourhood commercial and retail plazas are being constructed earlier than the municipal facilities and potentially provide opportunities for interim locations for the delivery of City programming. With an interim recreation and leisure programing space, the Community Services Department could offer a range of camps, sports, dance, art, language, and fitness programs for all age groups. In order to provide a well-rounded and efficient service that best serves the growing Seaton community, the following program spaces are recommended: • At least 75 square metres of suitable program space that can be used for leisure programming like free teen drop-in programs, pre-school programs, language instruction, arts classes, etc.; • At least 200 square metres of suitable program space that can be used for fitness, select sport programs, dance, fitness classes, camps, etc.; • Front lobby space with desk, computer and small space for people to wait; • Janitors closet and storage for cleaning supplies; • Washrooms, including accessible washrooms; • A small office space that is enclosed to support program administration; • Large program storage suitable for tables, chairs, sports and fitness equipment; and • Other back of house areas as may be required. Staff from Economic Development and Strategic Projects Department met with the ownership group of the Seaton Commercial Plaza at Taunton Road and Peter Matthews Drive to discuss an opportunity for interim space for municipal recreation programs. Phase 1 of the development is anticipated to be available for some commercial users in the latter part of 2024 or in early 2025. With appropriate fit-outs, programming could be offered once the facility is complete. Subject to Council’s approval of Report CS 23-23, staff will work with the developer to determine timelines, available space, fit-outs and lease terms for the commercial space. Staff would also work to develop a draft program plan and budget for the proposed space and return it to Council by Q4, 2023. Should Council wish to move forward, the associated cost for such an initiative will be included in the draft 2024 Budget for Councils consideration. - 80 - CS 23-23 June 26, 2023 Subject: Interim Program Space in Seaton Page 3 Attachment: 1. None Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Laura Gibbs Sarah Douglas-Murray Division Head, Culture and Community Programming Director, Community Services SDM:lg Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 81 - Report to Council Report Number: ECD 04-23 Date: June 26, 2023 From: Fiaz Jadoon Director, Economic Development & Strategic Projects Subject: Local & Small Business Advisory Committee -File: D-1600-002 Recommendation: 1.That Report ECD 04-23 regarding the proposed Local & Small Business Advisory Committee be received; and, 2. That a Local & Small Business Advisory Committee not be established at this time. Executive Summary: In January 2023, Members of Council directed staff to review all Boards and Advisory Committees and investigate the creation of three new Advisory Committees, including a Local & Small Business Advisory Committee. Due to the broad nature of the Local & Small Business Advisory Committee Advisor Committee, staff conducted engagement with local businesses to review their needs and help staff define a scope of work that allows the committee to bring value to business operations and City policies. On May 11, 2023, Economic Development & Strategic Projects and City Development staff hosted the Kingston Road Corridor Intensification Information Session for businesses. Engagement to attract businesses to attend the event included e-newsletters, social media posts, and in-person visits. Despite extensive efforts, attendance for the event resulted in only 30 individuals with only 22 businesses represented. Additionally, staff developed and distributed a survey to the local business community in May 2023 for the proposed Local & Small Business Advisory Committee. Staff engaged with the business community through various channels and extended the deadline for the survey to allow for a greater response period. Despite these efforts, only one response was received from an eligible business. Without sound evidence that the business community requires an advisory committee, staff do not recommend the creation of a Local & Small Business Advisory Committee at this time. Staff will continue to remain engaged with the business community through the City’s corporate calling program. For areas such as Kingston Road and Nautical Village, staff will run subject specific engagement strategies. Financial Implication: Not applicable to this report. - 82 - ECD 04-23 June 26, 2023 Subject: Local & Small Business Advisory Committee Page 2 Discussion: At the January 23, 2023 Council Meeting, Members of Council introduced a motion for the investigation of additional advisory committees including a Local & Small Business Advisory Committee. The proposed Local & Small Business Advisory Committee was envisioned to advise on impacts of City Policy implications such as parking in the Nautical Village, relationships with the City’s Economic Development & Strategic Projects Department and the measures that will assist businesses impacted by the intensification along Kingston Road. A. Kingston Road Corridor Intensification Economic Development & Strategic Projects staff initiated a number of communication methods to inform businesses about Kingston Road and Brock Mixed Node Corridor Intensification. One such effort was the Kingston Road Corridor Intensification Information Session event held on May 11, 2023 by the Economic Development & Strategic Projects and City Development Department. This information session was organized in order to inform the business community of within the study area along Kingston Road Corridor, excluding the City Centre, and the Specialty Retailing Node, east of Brock Road, north of Highway 401 and south of Kingston Road. Presentation provided by City staff covered the impact to businesses, policy process, and current applications. The date was selected in coordination of staff and Council availability. The morning timeslot was previously identified as a more suitable time of day for business due to hours of operations and low volume of customers. The following methods were utilized to inform businesses about the event: • Two e-newsletter were sent to businesses located along Kingston Road, and on the east side of Brock Road. The newsletter was sent out to over 100 recipients that opted in for communications with an average open rate of 60% and click through rate of 11.6%. • A post-card invitation was mailed to nearly 355 businesses along the impacted area. • Staff from Economic Development & Strategic Projects and City Development Departments conducted in-person walkarounds along Kingston Road from Altona Road to Brock Road, including the east of Brock to provide invitations to the event and sharing more in person what the event will entail. As a result of the walkarounds, servicing was also conducted based on needs the business owners voiced. Approximately 250 businesses were visited over a two week span. • The promotion of the event was marketed through social media channels. Two posts on Invest Pickering’s LinkedIn and Twitter inviting businesses to the event. • An Eventbrite email reminder was sent to all the registrants the day before event. A landing page was developed for the businesses to opt into receiving updates on Kingston Road Corridor Intensification. This was translated into a QR code for businesses to opt-into communications. Staff also coordinated front desk sign-ins and encouragied opt-in into email communications. The event was also filmed by a member of the Communications team. Despite extensive efforts to engage the community, only 48 individuals signed up for the event. The attendance was approximately 28 individuals representing 22 unique businesses. - 83 - ECD 04-23 June 26, 2023 Subject: Local & Small Business Advisory Committee Page 3 A post event newsletter was sent out to attendees and registrants thanking them for attending and link to the video. A link to opt into email communications was reinforced. B. Local & Small Business Advisory Committee Survey: To ensure that the proposed Local & Small Business Advisory Committee would be effective, Economic Development & Strategic Projects’ staff developed a survey to understand the needs of the local business community. Through this engagement and feedback, staff intended to define the role of the committee and the composition to bring value to the Department and Council regarding ongoing concerns of local and small businesses. Staff reached out to business owners to obtain feedback and feasibility of ways to better address the needs of our local businesses. Different communication methods were implemented to inform businesses about the survey and allow them to have an opportunity to provide feedback. The survey was communicated in the following ways: • The survey was shared via Invest Pickering social media pages twice (Twitter and LinkedIn). These posts were reposted through the Corporate social media channels. • The survey was also shared through e-newletters to Pickering businesses on two occasions. This was sent to over 650 businesses with a 51% open rate and 3% click- through rate. • The survey was also posted on the City of Pickering website home page banner • The survey was advertised on the digital billboard at four locations. To date, the survey has only received two responses. One response is disqualified as the business is located outside of Pickering. As a result, the survey was not able to provide any insights into the composition or role of the Committee and signified little interest from the business community. Staff intend to run engagement sessions with Kingston Road impacted businesses in the future in alignment with the zoning strategy and as any new issues or information arise. For Nautical Village, in the past year, Economic Development & Strategic Projects’ staff have assisted in running ad-hoc engagement strategies depending on the nature of the issue. This has included the following communication methods: • Information about the new parking program was communicated through e-newsletters with an option to connect with By-law Services or request printed material. • Cultural Services conducted multiple session engagement sessions based out of Open Studio Art Café for feedback regard events and public art in the area. • Transit surveys were distributed through e-newsletters, CurbEx signs, and in-person visits. Staff intend to continue utilizing a variety of methods for communication depending on the issue at hand. A City-wide Local & Small Business Advisory Committee would not be able to capture the diversity of feedback received from Kingston Road or Nautical Village businesses as a committee - 84 - ECD 04-23 June 26, 2023 Subject: Local & Small Business Advisory Committee Page 4 would likely only have one representative from each area. Furthermore, due to limited participation from businesses on both initiatives, there is no evidence that the community would benefit from such a committee. Furthermore, the role of the Local & Small Business Advisory Committee would not be effective as most issues require area specific engagement opportunities, which would not be satisfied with the creation of a Committee. Therefore, staff do not recommend implementing a Local & Small Business Advisory Committee at this time. Attachments: None. Prepared By: Approved/Endorsed By: Original Signed By:Original Signed By: Laraib Arshad Fiaz Jadoon Manager, Economic Development & Marketing Director, Economic Development & Strategic Projects LA:la Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 85 - Report to Council Report Number: ENG 07-23 Date: June 26, 2023 From: Richard Holborn Director, Engineering Services Subject: Lisgoold Stormwater Management Pond Retrofit -Tender No. T2023-5 -File: A-1440 Recommendation: 1.That Tender No. T2023-5 for Lisgoold Stormwater Management Pond Retrofit as submitted by GMR Landscaping Inc. in the total tendered amount of $824,985.59 (HST included) be accepted; 2.That Council approve the hiring of TYLin International Canada Inc. as a consultant, in the amount of $72,740.00 (HST excluded) to undertake contract administration and construction supervision of Tender No. T2023-5 for Lisgoold Stormwater Management Pond Retrofit in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 3.That the total gross project cost of $1,016,044.00 (HST included), including the tendered amount, consulting costs, a contingency and other associated costs, and the total net project cost of $914,979.00 (net of HST rebate) be approved; 4.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $914,979.00 as follows: a)the sum of $671,393.00 available budget in capital project C10525.2203.01 as approved in the 2022 Capital Budget to be funded from the SWM Reserve Fund; b)the sum of $150,000.00 available budget in capital project C10525.2203.01 as approved in the 2023 Capital Budget to be funded from the SWM Reserve Fund; c)the additional amount of $93,586.00 required to be funded from the SWM Reserve Fund; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: In 2022, Council Resolution #903/22 (ENG13-22) approved the proposal submitted by TYLin International Canada Inc. (TYLin) to undertake the detailed design and approvals for the Lisgoold Stormwater Management Pond Retrofit project. Staff recommends continuing with TYLin to undertake the contract administration, construction supervision and certification works associated with Tender No. T2023-5 Lisgoold Stormwater Management Pond Retrofit as set out in the fee proposal dated May 4, 2023 in the amount of $72,740.00 (HST excluded). - 86 - ENG 07-23 June 26, 2023 Subject: Lisgoold Stormwater Management Pond Retrofit Tender No. T2023-5 Page 2 Tender No. T2023-5 was issued on Wednesday, April 12, 2023 with a tender closing date of Thursday, May 11, 2023. Eleven companies have submitted a bid for this project. The low bid of $824,985.59 (HST included) submitted by GMR Landscaping Inc. is recommended for approval. The total gross project cost is estimated at $1,016,044.00 (HST included) with an estimated total net project cost of $914,979.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T2023-5 $730,075.74 HST (13%) 94,909.85 Total $824,985.59 2. Estimated Project Cost Summary Tender No. T2023-5 $730,076.00 Associated Costs Project Consultant Fees (Contract Administration) 72,740.00 Contingency (12%) 96,338.00 Sub Total – Costs $899,154.00 HST (13%) 116,890.00 Total Gross Project Cost $1,016,044.00 HST Rebate (11.24%) (101,065.00) Total Net Project Costs $914,979.00 3. Approved Source of Funds – Stormwater Management Capital Budget Expense Code Source of Funds Budget Available Required C10525.2203.01 – 504550 SWM Reserve Fund $671,393.00 $671,393.00 C10525.2203.01 – 504550 SWM Reserve Fund 150,000.00 243,586.00 Total $821,393.00 $914,979.00 Net Project Cost under (over) Approved Funds ($93,586.00) - 87 - ENG 07-23 June 26, 2023 Subject: Lisgoold Stormwater Management Pond Retrofit Tender No. T2023-5 Page 3 The net costs for the detailed design and approvals amounting to $188,607.00 were approved by Council (ENG 13-22, Resolution #903/22) and awarded to TYLin International Inc. The budget available reflects these already committed costs. The additional sum of $93,586.00 is to be funded from the SWM Reserve Fund. Discussion: The City of Pickering hired TYLin International Canada Inc. (TYLin), formerly known as The Municipal Infrastructure Group Ltd. (TMIG), in June 2019 to undertake the Stormwater Management Facilities Asset Management Plan (AMP). The project was awarded through RFP-3-2019. The AMP has identified the Lisgoold Stormwater Management (SWM) Pond as the first priority for the City’s capital works plan and, based on the pond’s deterioration state and a cost analysis, the AMP has recommended a retrofit option for the Lisgoold SWM Pond restoration. Staff recommended the Lisgoold SWM Pond Retrofit project in the 2022 Capital Budget, with the intent of proceeding with design and approvals in 2022, followed by construction in 2023. The Lisgoold SWM Pond was designed in 1993 to provide water quality and erosion control for a 19 hectare drainage area, according to the applicable criteria at the time. The Lisgoold SWM Pond was constructed in 1999 to service the Lisgoold and Grand Oak Homes subdivisions located in the Brock Ridge Neighbourhood. The Lisgoold SWM Pond is approximately located southwest of Brock Road and Third Concession Road, as shown on the Location Map (Attachment 1). Currently, the permanent pool storage portion of the Lisgoold SWM Pond is full of accumulated sediment and requires cleanout. Additionally, the AMP identifies several issues with the current state of the Lisgoold SWM Pond including a degraded west inlet channel, clogged hickenbottom outlet structure, reduced active storage, overgrown vegetation and a high susceptibility to further deterioration. The Lisgoold SWM Pond no longer meets the minimum water quality objectives according to the Ministry of the Environment, Conservation and Parks guidelines, and the City of Pickering’s Stormwater Management Design Guidelines. In 2022, Council Resolution #903/22 (ENG 13-22) approved the proposal submitted by TYLin International Canada Inc. (TYLin) to undertake the detailed design and approvals for the Lisgoold SWM Pond Retrofit project. Staff recommends continuing with TYLin to undertake the contract administration, construction supervision and certification works associated with Tender No. T2023-5 Lisgoold SWM Pond Retrofit, as set out in the fee proposal dated May 4, 2023 in the amount of $72,740.00 (HST excluded). The hiring of TYLin and its team of sub-consultants, represents good value as they have the necessary project history, specifically the technical and existing conditions information of the Lisgoold SWM Pond Retrofit, knowledge and expertise. In accordance with Purchasing Policy Item 10.03, the Manager may obtain the services of a particular consultant selected by the initiating Director without going through a competitive process. Where the funds are available in the approved budget and the project or annual cost of a consulting or professional service assignment is expected to be: (c) above $50,000 is subject to the additional approval of Council. The initiating Director shall submit the Report to Council to obtain approval. - 88 - ENG 07-23 June 26, 2023 Subject: Lisgoold Stormwater Management Pond Retrofit Tender No. T2023-5 Page 4 Tender No. T2023-5 was issued on Wednesday, April 12, 2023 with a tender closing date of Thursday, May 11, 2023. Eleven companies have submitted a bid for this project. The low bid of $824,985.59 (HST included) submitted by GMR Landscaping Inc. is recommended for approval. The total gross project cost is estimated at $1,016,044.00 (HST included) with an estimated total net project cost of $914,979.00 (net of HST rebate). References for GMR Landscaping Inc and their Waste Management Plan have been reviewed and are deemed acceptable. The City’s Health & Safety Policy form and current Certificate of Clearance issued by the Workplace Safety & Insurance Board have been submitted to the City by GMR Landscaping Inc. The Certificate of Insurance has been reviewed by the Division Head, Finance, and is deemed acceptable. Upon careful examination of all tenders received, the Engineering Services Department recommends acceptance of the low bid submitted by GMR Landscaping Inc. for Tender No. T2023-5 in the amount of $824,985.59 (HST included), and that the total net project cost of $914,979.00 (net of HST rebate) be approved. Attachments: 1.Location Map Prepared By: Approved/Endorsed By: Bob Trajceski, M.Eng., P.Eng. Richard Holborn, P. Eng. Water Resources Engineer Director, Engineering Services Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer Irina Marouchko, P. Eng. Senior Water Resources Engineer Cathy Bazinet, NIGP-CPP Manager, Procurement BT:mjh Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 89 - ENG 07-23 June 26, 2023 Subject: Lisgoold Stormwater Management Pond Retrofit Tender No. T2023-5 Page 5 Recommended for the consideration of Pickering City Council Original signed by: Marisa Carpino, M.A. Chief Administrative Officer - 90 - Attachment #1 to Report ENG 07-23 - 91 - Report to Council Report Number: ENG 10-23 Date: June 26 2023 From: Richard Holborn Director, Engineering Services Subject: Asphalt Resurfacing on Various City Streets (Phase 2) -Tender No. T2023-9 -File: A-1440 Recommendation: 1.That Tender No. T2023-9 for Asphalt Resurfacing on Various City Streets (Phase 2) as submitted by Four Seasons Site Development Ltd. in the total tendered amount of $654,678.61 (HST included) be accepted; 2.That the total gross project cost of $779,728.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $702,169.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $702,169.00 as approved in the 2023 Roads Capital Budget to be funded by a transfer from the Federal Gas Tax Reserve Fund; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: As part of the 2023 Roads Projects Capital Budget, asphalt resurfacing for the following four locations were approved as construction projects: •Gwendolyn Street; •Fuschia Lane; •Petunia Place; and •Falconcrest Drive. As part of the 2016 Road Needs Study endorsed by Council through Report ENG 25-17 (Council Resolution #374/17), these streets have been identified and recommended for resurfacing improvements. The 2016 Road Needs Study is used by staff as a resource document for identifying and planning maintenance, rehabilitation and reconstruction strategies, programs and projects for all Pickering roads. The roads selected for asphalt resurfacing in 2023 align with the priorities of the 2016 Road Needs Study. Tender No. T2023-9 was advertised on the City’s Bids & Tenders portal on Tuesday, May 2, 2023, with a tender closing date of Thursday, June 1, 2023. Six companies have submitted a bid for this project. The low bid of $654,678.61 (HST included) submitted by Four Seasons Site Development Ltd. is recommended for approval. The total gross project cost is estimated at - 92 - ENG 10-23 June 26, 2023 Subject: Asphalt Resurfacing on Various City Streets (Phase 2) Tender No. T2023-9 Page 2 $779,728.00 (HST included) with an estimated total net project cost of $702,169.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T2023-9 $579,361.60 HST (13%) 75,317.01 Total $654,678.61 2. Estimated Project Costing Summary Tender No. T2023-9 – Tender for Asphalt Resurfacing on Various City Streets (Phase 2) $579,362.00 Associated Costs Geotechnical Investigation Reports Materials Testing Services 11,120.00 27,520.00 Federal Gas Tax Sponsor Signage 2,500.00 Construction Contingency (12%) 69,523.00 Sub Total – Costs $690,025.00 HST (13%) 89,703.00 Total Gross Project Cost $779,728.00 HST Rebate (11.24%) (77,559.00) Total Net Project Cost $702,169.00 3. Approved Source of Funds Location Expense Code Source of Funds Budget Required Gwendolyn Street C10570.2319.01- 504400 Federal Gas Tax $270,000.00 $257,062.00 Fuschia Lane C10570.2320.01- 504400 Federal Gas Tax 115,000.00 110,656.00 Petunia Place C10570.2321.01- 504400 Federal Gas Tax 105,000.00 90,738.00 Falconcrest Drive C10570.2322.01- 504400 Federal Gas Tax 255,000.00 243,713.00 $745,000.00 $702,169.00 Net project cost (over) under approved funds $42,831.00 - 93 - ENG 10-23 June 26, 2023 Subject: Asphalt Resurfacing on Various City Streets (Phase 2) Tender No. T2023-9 Page 3 Discussion: As part of the 2023 Roads Projects Capital Budget, asphalt resurfacing for the following locations were approved as construction projects: •Gwendolyn Street – from Rouge Valley Drive to Fawndale Road; •Fuschia Lane – from Grenoble Boulevard to Modlin Road; •Petunia Place – from Gwendolyn Street to North Terminus; and •Falconcrest Drive – from Dunbarton Road to Rambleberry Avenue. These streets are indicated in the 2016 Road Needs Study as priority streets for asphalt resurfacing. Tender No. T2023-9 was issued on Tuesday, May 2, 2023 and closed Thursday, June 1, 2023. Six companies submitted a bid for this project. The low bid of $654,678.61 (HST included) submitted by Four Seasons Site Development Ltd. is recommended for approval. The total gross project cost is estimated at $779,728.00 (HST included) with an estimated total net project cost of $702,169.00 (net of HST rebate). Engineering Services invited material testing companies to provide unit rates for both Geotechnical Investigation Reports and Materials Testing Services, which the City uses on various capital projects throughout the year. Based on the unit rates submitted by GHD Ltd., their fees estimated for this project are $38,640.00 (HST extra). Further, in accordance with Purchasing Policy Item 10.03 (b), where written proposals are obtained by the Director without going through a competitive process, and funds are available in the approved Budget: (b)an award between $30,000 and $50,000 is subject to the additional approval of the Treasurer and the CAO. The Waste Management Plan submitted by Four Seasons Site Development Ltd. has been reviewed and is deemed acceptable by the Manager, Capital Projects & Infrastructure. The City’s Health & Safety Policy form and current Certificate of Clearance issued by the Workplace Safety & Insurance Board have been submitted by Four Seasons Site Development Ltd. The Certificate of Insurance has been reviewed by the Division Head, Finance, and is deemed acceptable. Four Season Site Development Ltd. has previously completed Tender No. T-4-2018, Asphalt Resurfacing and Tender No. T-4-2019, Asphalt Resurfacing contracts to the satisfaction of the City. Staff have deemed the company’s experience and professionalism to be acceptable. Upon careful examination of all tenders received, the Engineering Services Department recommends acceptance of the low bid submitted by Four Seasons Site Development Ltd. for Tender No. T2023-9 in the amount of $654,678.61 (HST included), and that the total net project cost of $702,169.00 (net of HST rebate) be approved. - 94 - ENG 10-23 June 26, 2023 Subject: Asphalt Resurfacing on Various City Streets (Phase 2) Tender No. T2023-9 Page 4 Attachment: 1.Location Maps Prepared By: Approved/Endorsed By: Scott Booker Richard Holborn, P. Eng. Manager, Capital Projects & Infrastructure Director, Engineering Services Cathy Bazinet, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer DL:mjh Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 95 - Attachment #1 to Report ENG 10-23 Location Maps Project Area No. 1 – Gwendolyn Street Gwendolyn Street – from Rouge Valley Drive to Fawndale Road. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. Project Area No. 2 – Fuschia Lane Fuschia Lane – from Grenoble Boulevard to Modlin Road. The proposed work includes asphalt resurfacing. All existing concrete barrier curbs shall be removed and replaced with new concrete curbs and gutters. - 96 - Project Area No. 3 – Petunia Place Petunia Place – from Gwendolyn Street to North Terminus. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters that are deficient shall be removed and replaced as required. Project Area No. 4 – Falconcrest Drive Falconcrest Drive – from Dunbarton Road to Rambleberry Avenue. The proposed work includes asphalt resurfacing. Existing concrete curbs and gutters and sidewalks that are deficient shall be removed and replaced as required. - 97 - Report to Council Report Number: ENG 11-23 Date: June 26, 2023 From: Richard Holborn Director, Engineering Services Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation -Tender No. T2023-4 -File: A-1440 Recommendation: 1.That Tender No. T2023-4 for Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation as submitted by Avion Construction Group Inc. in the total tendered amount of $263,510.35 (HST included) be accepted; 2.That the total gross project cost of $326,765.00 (HST included), including the tendered amount, material testing, a contingency and other associated costs, and the total net project cost of $294,262.00 (net of HST rebate) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $294,262.00 as follows: a)The sum of $180,000.00 (net of HST rebate) for capital project C10515.1603.01 Altona Road New Sidewalk Installation as approved in the 2016 Capital Budget to be funded by a transfer from: i)Development Charges – Transportation Reserve Fund in the amount of $90,000.00; ii)Development Charges – City’s Share Reserve in the amount of $90,000.00; b)Additional funds of $114,262.00 for capital project C10515.1603.01 Altona Road New Sidewalk Installation to be approved by a transfer from: i)Development Charges – Transportation Reserve Fund in the amount of $57,131.00; ii)Development Charges – City’s Share Reserve in the amount of $57,131.00; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. - 98 - ENG 11-23 June 26, 2023 Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 Page 2 Executive Summary: The Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation project was approved in 2016, funded by Development Charges. Tender No. T2023-4 was issued on Thursday, May 4, 2023 and closed on Thursday, June 1, 2023. Eleven companies have submitted a bid for this project. The low bid of $263,510.35 (HST included) submitted by Avion Construction Group Inc. is recommended for approval. The total gross project cost is estimated at $326,765.00 (HST included) with an estimated total net project cost of $294,262.00 (net of HST rebate). Financial Implications: 1. Tender Amount Tender No. T2023-4 $233,195.00 HST (13%) 30,315.35 Total $263,510.35 2. Estimated Project Costing Summary Tender No. T2023-4 – Tender for Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation $233,195.00 Associated Costs Topographical Survey Geotechnical Investigation Reports TRCA Permit and Approval Fees Durham Region Municipal Consent Processing Fee Materials Testing Services 5,450.00 10,100.00 4,995.00 600.00 3,470.00 Utility Relocation 3,380.00 Construction Contingency (12%) 27,983.00 Sub Total – Costs $289,173.00 HST (13%) 37,592.00 Total Gross Project Cost $326,765.00 HST Rebate (11.24%) (32,503.00) Total Net Project Cost $294,262.00 - 99 - ENG 11-23 June 26, 2023 Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 Page 3 3. Approved Source of Funds Location Expense Code Source of Funds Budget Required Altona Road C10515.1603.01- 504600 DC – Transportation Reserve Fund $90,000.00 $90,000.00 Altona Road C10515.1603.01- 504600 DC – City’s Share Reserve 90,000.00 90,000.00 Altona Road C10515.1603.01- 504600 DC – Transportation Reserve Fund 0.00 57,131.00 Altona Road C10515.1603.01- 504600 DC – City’s Share Reserve 0.00 57,131.00 $180,000.00 $294,262.00 Net project cost (over) under approved funds ($114,262.00) Discussion: As part of the 2016 Sidewalks Capital Budget, Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation, from Finch Avenue to Sparrow Circle (south leg) was approved as a construction project funded by Development Charges. The Altona Road sidewalk project was bought forward as a request by the community to Ward Councillors and City staff. New developments around the Finch Avenue and Altona Road intersection, such as Icon Forest, E. Ovide Holdings and Fairgate Homes have brought new families to the area. Shortly after completion and occupancy of these residential developments, pedestrian safety concerns arose with the absence of sidewalks. One of the primary destinations (southbound) is Westcreek Public School. Currently, pedestrians use the Altona Road gravel shoulder as the primary walking corridor, sharing the space with higher volume, higher speed traffic on the Regional road. The proposed sidewalk will connect Finch Avenue and Sparrow Circle (south leg) and will be located on the east side. The proposed 1.8m sidewalk will include both concrete and asphalt surfaces, with an alignment that will be offset from the east right-of-way boundary. This will offer the pedestrian the maximum possible safety clear zone from the roadway. Tender No. T2023-4 was issued on Thursday, May 4, 2023 with a tender closing date of Thursday, June 1, 2023. Eleven companies submitted a bid for this project. The low bid of $263,510.35 (HST included) submitted by Avion Construction Group Inc. is recommended for - 100 - ENG 11-23 June 26, 2023 Subject: Altona Road (Regional Road #27) New Asphalt and Concrete Sidewalk Installation - Tender No. T2023-4 Page 4 approval. The total gross project cost is estimated at $326,765.00 (HST included) with an estimated total net project cost of $294,262.00 (net of HST rebate). The approved funding for the Altona Road sidewalk project is insufficient to complete the works. Based on the tender results and the estimated net project cost, an additional amount of $114,262.00 will be required: $57,131.00 from the DC – Transportation Reserve Fund and $57,131.00 from the DC – City’s Share Reserve. Award of Tender No. T2023-4 to Avion Construction Group Inc. will be conditional upon receiving the City's Health & Safety form, Certificate of Clearance issued by the Workplace Safety & Insurance Board, Certificate of Insurance and requisite approvals. The references of Avion Construction Group Inc. have been reviewed and deemed to be acceptable. Upon careful examination of all tenders and relevant documents received, the Engineering Services Department recommends acceptance of the low bid submitted by Avion Construction Group Inc. for Tender No. T2023-4 in the amount of $263,510.35 (HST included), and that the total net project cost of $294,262.00 (net of HST rebate) be approved. Attachment: 1.Location Map Prepared By: Approved/Endorsed By: Scott Booker Richard Holborn, P. Eng. Manager, Capital Projects & Infrastructure Director, Engineering Services Cathy Bazinet Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer DL:mjh Recommended for the consideration Marisa of Pickering City Council Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 101 - ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!!! ! ! !!! ! ! ! !!!!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !!!!!!!!! !!!!!! !!!!!!!!!!!!!!!! !!! ! ! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! !!! !!! ! ! ! ! ! ! !!!!! ! ! !!! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! Al t o n a R o a d Finch Avenue Sh a d o w P l a c e Sparrow Circle Pe t t i c o a t C r e e k SCALE: Engineering Services Department Altona Road Sidewalk Location MapJun. 15, 2023 DATE: q 1:3,540 Hydro Altona Road Sidewalk Corrido r Attachment #1 to Report ENG 11-23 - 102 - Report to Council Report Number: FIN 12-23 Date: June 26, 2023 From: Stan Karwowski Director, Finance & Treasurer Subject: Annual Treasurer’s Statement Report – Summary of Activity for the Year Ended December 31, 2022 -File:F-4920-001 Recommendation: 1.That Report FIN 12-23 of the Director, Finance & Treasurer entitled “Annual Treasurer’s Statement Report: Summary of Activity for the Year Ended December 31, 2022” as required by the Development Charges Act and Planning Act be received for information; 2.That the City of Pickering’s “Annual Treasurer’s Statement Report” be made available to the public on the City of Pickering’s website; and 3.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: Development Charges (DC) are collected by the City for the sole purpose of funding necessary infrastructure for new residents and businesses. All DC funds collected can be used only for the purpose in accordance with the Development Charges Act, 1997 (DCA). These funds are collected so that existing property owners are not unduly burdened by the cost of growth related infrastructure. The attached DC Statements are being provided for information in accordance with requirements of the DCA. The purpose of this report and associated statements is to ensure that all transactions related to development charges have been correctly accounted for and reported, as stipulated under the DCA. Section 43 of the DCA requires that the Treasurer provides Council with a financial statement relating to the Development Charges By-law and reserve fund established for each service as established under Section 33 of the DCA. Attachment 1 provides pre-audit details of the activity of the Development Charges Reserve Fund (DCRF) for the year ended December 31, 2022 in the manner prescribed by Section 43(2)(a) of the DCA. Attachment 2 provides pre-audit details on information related to assets funded by the development charges by-law as stipulated by Section 43(2)(b) of the amended DCA. Section 42 under the Planning Act, requires the Treasurer of the municipality to provide Council with a statement relating to the status of the cash -in-lieu of parkland reserve fund. This requirement is a result of the passage of Bill 73, Smart Growth for our Communities Act. - 103 - FIN 12-23 June 26, 2023 Subject: Annual Treasurer’s Statement Report – Summary of Activity Page 2 for the Year Ended December 31, 2022 Section 37 under the Planning Act, requires the Treasurer of the municipality to provide Council with a statement relating to the increases in height and density of development. Under City’s By-law No. 7590/17 and 7954/22, these reserve funds were established as the Public Benefits Reserve Fund and Community Benefit Charges Reserve Fund, respectively. Legislation requires Council to ensure that these statements are made available to the public. These statements will be posted on the City’s website to facilitate compliance with the amendment. Financial Implications: During the three-year period from 2020 to 2022, the approximate DC collected were $12.49 million in 2020, $9.12 million in 2021 and $14.07 million in 2022. The City saw an increase of DC collections of approximately 54% from 2021 to 2022. The increase is due to the high growth phase that the City is currently in, with the prioritization of intensification and growth in Seaton. Before the passage of Bill 23, the City was expecting consistent DC collection increases due to the current growth phase. However, with Bill 23’s DC fee reductions and exemptions, the City may not reach the expected revenue targets. Attachment 1 provides a breakdown of the various DC service cat egories. Two of the service categories are in a negative position (before commitments) due to DC funding for the new Operations Centre and the new financial system. The negative balances will be addressed through DC fees collected from current growth related activity, as these negative balances were included in the 2022 DC Background Study. However, it will take longer for these categories to reach a positive balance due to the DC fee reduction legislated by Bill 23. The overall positions of the Development Charges Reserve Fund for the period of 2017 to 2022 is presented below. Development Charges Reserve Fund Summary – 2016 to 2022 2017 ($) 2018 ($) 2019 ($) 2020 ($) 2021 ($) 2022 ($) Opening Balance 43,318,105 48,100,585 58,789,415 62,598,255 69,376,247 77,078,827 Collections 5,311,744 13,033,850 7,386,544 12,492,201 9,118,065 14,067,449 Net Transactions incl. Use of Funds (529,264) (2,345,021) (3,577,704) (5,714,209) (1,415,485) (6,915,371) Ending Balance 48,100,585 58,789,415 62,598,255 69,376,247 77,078,827 84,230,905 Budget Commitments (18,392,441) (19,089,535) (27,144,954) (36,469,498) (60,687,888) (64,143,674) End Bal After Budget Commitments 29,708,144 39,699,880 35,453,301 32,906,749 16,390,939 20,087,231* * If you include the City Centre project (approved in 2020) the ending balance commitment is in a deficit position ($44,217,445) - 104 - FIN 12-23 June 26, 2023 Subject: Annual Treasurer’s Statement Report – Summary of Activity Page 3 for the Year Ended December 31, 2022 The City Centre project was introduced in 2020 with a DC funding commitment of approximately $90.1 million. If we exclude the City Centre project from the budget commitments, both the 2020 to 2022 DC fund balances would be in a net positive positon. The Treasurer’s Statement for the Parkland, Public Benefits and Community Benefit Charges Reserve Funds as required under the Planning Act is as follows: Parkland ($) Public Benefits ($) Community Benefit Charges ($) Open Balance January 1, 2022 8,563,353 265,147 0 Revenues Developer/Third Party Contributions 178,210 0 0 Interest Income 136,814 4,104 0 Total Revenue 315,024 4,104 0 Expenses Transfers to Capital Fund (3,028,150) 0 (5,671) Net Change for the Current Year (2,713,126) 4,104 (5,671) GL Bal. before commitments December 31, 2022 5,850,227 269,251 (5,671) Budget Commitments 2022 & Prior (2,695,722) (269,251) (4,131) Funds Balance after Budget Commitments 3,154,505 0 (9,803) Amendments were made to the Planning Act in 2020 with the passage into law of Bill 197 – COVID-19 Economic Recovery Act. This bill allows municipalities to impose a Community Benefit Charge (CBC), which will allow single-tier and lower-tier municipalities to collect fees from developer’s (on top of Development Charges and Parkland Dedication) to pay for capital costs of community facilities and administrative studies. The CBC can only be imposed if a development/redevelopment requires a passing of zoning by-law (or an amendment) under Section 34 of the Planning Act, the approval of a minor variance under Section 45 or an approval of a plan or subdivision under Section 51. However, a CBC would not be imposed if the development is less than 5 -storeys or less than 10 residential units. The City has concluded its CBC Strategy and the CBC by-law was passed on July 11th, 2022 (Resolution #7954/22). The CBC replaces the current Public Benefits Reserve Fund under Section 37 (increased density allocations). The residual funds remaining in the Public Benefits Reserve Fund have been committed to ongoing capital projects and the Reserve Fund will be closed upon completion of these projects. - 105 - FIN 12-23 June 26, 2023 Subject: Annual Treasurer’s Statement Report – Summary of Activity Page 4 for the Year Ended December 31, 2022 Discussion: Funds are not transferred out of the DC Reserve Fund for projects until the funds are actually needed, as required by applicable accounting rules. This ensures that the reserve fund continues to earn interest income on the unspent monies until such time as actual expenses are incurred. The total pre-audit reserve fund balance of $84.2 million represented in Attachment 1 represents the unspent monies as at December 31, 2022. Please note that there are approximately $128.5 million of committed capital projects, ongoing studies, and financial obligation that have been approved in prior years, but have not proceeded or are still ongoing as at December 31, 2022. Of the $128.5 million in commitments, approximately 61 percent or $78.2 million are related to the City Centre projects ($64.3 million) and the Pickering Heritage Community Centre ($13.9 million). However, when you consider the 401 Bridge and Road Crossing project and its current estimated projected cost, sometime in the near future, there is a possibility that all of the DC components will be in a deficit position. Having various DC components in a deficit position is not unusual when you consider that the City is now transitioning from a moderate to a higher growth scenario due to Seaton and downtown area intensification. As presented in Attachment 1, there is approximately $18.7 million in outstanding debenture commitments across three service categories. These debenture commitments are for three capital projects: New Operations Centre ($10.1 million), construction of Fire Station #1 ($7.7 million) and purchase of land in north Seaton for a new Fire Station ($0.9 million). The terms of these debentures range from 10-years to 20-years, with the most recent debenture being for the construction of Fire Station #1 being undertaken in 2021. The total projected net deficit position after all budget expenditures, was approximately $44.2 million for the year-ended December 31, 2022. In order to meet the new requirements under Section 43(2.1) of the amended DCA and Section 37 and 42 of the Planning Act, it is recommended that these statements be placed on the City’s website upon approval by Council. Attachments: 1.2022 Statement of the Treasurer – Development Charges Reserve Fund (Pre-Audit) 2.Amount Transferred to Assets – Capital & Current Funds Transactions (Pre-Audit) - 106 - FIN 12-23 June 26, 2023 Subject: Annual Treasurer’s Statement Report – Summary of Activity Page 5 for the Year Ended December 31, 2022 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Jason Bekramchand, CPA Stan Karwowski, CPA, CMA, MBA Senior Financial Analyst – Capital & Director, Finance & Treasurer Debt Management Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 107 - Attachment #1 to Report FIN 12-23 City of Pickering 2022 Statement of the Treasurer - Development Charges Reserve Fund - (Pre Audit)DC Act S 43 (2)(a) For the year ended December 31, 2022 (with City Centre) Services to which the Development Charges Relates Account 8601 8602 8603 8604 8605 8606 8607 8608 Description Fire Protective Services Transportation Other Services Related to a Highway (Deficit) Storm Water Mgmt Studies (Deficit)Parks & Recreation Library: Facilities & Materials By-Law Services Enforcement Total $ $$$$$$$$ Opening Balance, January 1, 2022 2,934,491 34,925,315 (951,687)4,008,668 (1,536,044)31,877,563 5,820,521 0 77,078,827 Plus: Development Charges Collections 1,048,739 2,141,153 541,420 349,443 324,345 8,244,056 1,401,501 16,792 14,067,449 Interest Income-Internal Investment 240 2,852 - 327 - 2,603 475 - 6,497 Interest Income-Negative Balance 3,487 41,498 (41,379) 4,763 (53,162) 37,877 6,916 - 0 Interest Income -External Investment 60,142 613,754 - 71,287 - 626,278 113,166 163 1,484,791 Less Admin Fee (3,383) (35,204) - (4,091) - (35,208) (6,378) (8) (84,272) Sub-Total 1,109,225 2,764,053 500,041 421,729 271,183 8,875,607 1,515,681 16,946 15,474,465 Less: 2022 Transfer to Capital Funds 1 (253,086) (5,201,277) (464,872) (71,783) (62,894) (750,918) (88,354) (13,326) (6,906,510) 2022 Transfer to Current Funds 1 (519,852) 3 - (478,387) 3 (3,613) (151,027) (262,998) 3 - - (1,415,877) Sub-Total 2022 (772,938) (5,201,277) (943,259) (75,396) (213,921) (1,013,916) (88,354) (13,326) (8,322,387) Closing Balance, December 31, 2022 before Budget Commitments 3,270,777 32,488,091 (1,394,904)4,355,002 (1,478,782)39,739,253 7,247,848 3,620 84,230,905 Less Budget Commitments 2 (2,515,251) (12,769,081) (1,548,523) (4,062,857) (634,506) (62,931,250)(22,381,753)(2,919,988) (109,763,208) Less Debt Chrgs Commitments 4 (8,589,862) - (6,182,416) - - (3,912,864) - - (18,685,142) Sub-Total Budget Commitments (11,105,113) (12,769,081) (7,730,938) (4,062,857) (634,506) (66,844,114) (22,381,753) (2,919,988) (128,448,350) Closing Balance, December 31, 2022 after Budget Commitments-(Deficit)(7,834,335) 19,719,010 (9,125,843) 292,144 (2,113,288) (27,104,861) (15,133,904) (2,916,368) (44,217,445) Notes 1. See Attachment 2 for detailed breakdown. 2. Budget commitments include capital projects previously approved, but have not proceeded or still ongoing. 2022 & Prior Commitments. 3. Annual principal & interest payment related DC debenture financing 4. Includes outstanding principal & interest payments related to DC debenture financing The Municipality is compliant with s.s.59.1(1) of the Development Charges Act,whereby charges are not directly or indirectly imposed on development nor has a requirement to construct a service related to development been imposed, except as permitted by the Development Charges Act or another Act. - 108 - 1 of 4 Attachment #2 to FIN 12-23 City of Pickering Amount Transferred to Assets - Capital & Current Fund Transactions (Pre-Audit)DC Act S 43 (2)(b) For the year ended December 31, 2022 DC Recoverable Cost Share Non - DC Recoverable Cost Share Description Project Code Gross Capital Costs DC RF 5: Funded in prior years DC RF 5: Funded in 2022 DC RF 5: Future Funding 1 Other Reserves/Re serve Funds Type of Funds (R=Reserve, RF=Reserve Fund) Property Taxes Other Sources Type Total Funding Development Related Studies New Financial System C10600.1801 5,000,000 1,421,257 62,894 472,349 1,743,500 R-Rate Stabilization 1,300,000 R-Financial System 5,000,000 Comprehensive Zoning By-law Review-Phse 1 to 3 10105-502230 371,389 165,830 48,112 36,746 120,701 371,389 Northeast Pickering OPA - Background studies 10105-502230 566,053 38,745 125,410 401,898 Third Party Contribution 566,053 DC Bylaw and new Community Benefit Charge (CBC) Bylaw 10600-502230 77,205 13,034 64,171 0 77,205 Sub-total Studies 6,014,647 1,600,121 213,921 634,506 1,743,500 - 120,701 1,701,898 6,014,647 Fire Protection Services Seaton- New Fire Hall-Site Preparation, Other Construction Related CostC10700.1601 1,066,290 316,874 14,002 533,777 201,637 R-DC City's Share 1,066,290 FS #1 New Fire Station & HQ (Seaton) Bunker Gear & Breathing Apparatus Equipment C10700.1901/2008/ 2102/2201 442,453 117,970 136,600 187,883 442,453 Aerial Ladder Truck (Seaton Fire Station #1) - New - Aerial Ladder Truck for Seaton Fire Station A (98/02) (5340 Fire Services)C10700.1903 1,510,641 58,151 895 1,414,082 37,513 RF - Seaton Land Grp FIA 1,510,641 Seaton FS#1- New Fire Station & H.Q.Re-design - Design and other consulting fees for new fire station serving Seaton. C10700.2007 445,000 291,753 78,133 63,990 11,125 R-DC City's Share 445,000 FS #1 New Fire Station & HQ (Seaton) - Construction DC Debt (debt charges)11100 8,136,830 73,479 403,613 7,659,738 2 8,136,830 Small Vehicle (Seaton Fire Station A) - New C10700.2105 55,000 - 53,625 1,375 Third Party Contribution 55,000 FS #1 New Fire Station & HQ (Seaton) - FF&E C10700.2107 356,160 - 19,984 226,366 109,810 RF - Seaton Land Grp FIA 356,160 Fire Hall Technology - Seaton C10405.2101 40,000 - 3,473 35,527 1,000 RF - Seaton Land Grp FIA 40,000 Seaton North FS - Land (Debt charges)11100 1,166,324 119,961 116,239 930,124 2 1,166,324 Sub-total Fire Services 13,218,698 978,187 772,938 11,105,113 361,085 0 1,375 13,218,698 By-Law Enforcement Services Animal Shelter - Design & Construction C10430.2101 9,739,000 6,914 13,326 2,919,988 6,798,772 RF - Animal Shelter, R-City's Share, RF-CBC 9,739,000 Sub-total By-Law Enforcement Services 9,739,000 6,914 13,326 2,919,988 6,798,772 0 0 9,739,000 Transportation BR-1 Third Concession Road - Brock Road to 425m East (T/L) . Reconstruction/Urbanization including sidewalk and multi-use trailC10575.1101 1,576,525 350,987 0 43,788 374,750 R-City's Share & RF-FGT 1,000 806,000 Debt 15-Yr 1,576,525 B-29 Sandy Beach Road - EA, Design, Construction C10575.1609 5,895,000 163,318 0 2,784,182 2,647,500 R-AIP & R-DC City's Share 300,000 Loan 10-Yr 5,895,000 Walnut Lane Extension Study & EA and Detail Design (related to TC-26, TC-27, TC-28) C10575.1801 7,011,526 214,093 102,488 4,942,063 1,752,882 R-DC City's Share 7,011,526 DH-4 Valley Farm Road - Road Oversizing - DH-4 Valley Farm Road - Oversizing local to collector- Tillings Road to Brock Road (90:10).C10575.1804 288,000 48,768 43,081 167,351 28,800 R-DC City's Share 288,000 B-29 Sandy Beach Rd. - Road Reconstruction Phase 1 - Sandy Beach Road reconstruction and storm sewer installation - Bayly Street to Montgomery Park Road (50/50). Multi-year project. Phase 1 to include replacement of Krosno Creek cross road culvert and associated works, and utility relocation.C10575.1904 2,000,000 - 0 1,000,000 1,000,000 R-DC City's Share 2,000,000 Purchase of Part Lot 21, Concession I, Pickering, being part of PIN 26330-0186 (LT) from Metrolinx, including land transfer tax and related disbursements (75:25). C10600.2001 806,622 604,966 0 0 0 201,655 Third Party Contribution 806,622 - 109 - 2 of 4 City of Pickering Amount Transferred to Assets - Capital & Current Fund Transactions (Pre-Audit)DC Act S 43 (2)(b) For the year ended December 31, 2022 DC Recoverable Cost Share Non - DC Recoverable Cost Share Description Project Code Gross Capital Costs DC RF 5: Funded in prior years DC RF 5: Funded in 2022 DC RF 5: Future Funding 1 Other Reserves/Re serve Funds Type of Funds (R=Reserve, RF=Reserve Fund) Property Taxes Other Sources Type Total Funding B-26B A-11 (Plummer Street)C10575.2001 364,045 - 0 273,033 91,012 R-DC City's Share 364,045 Highway 401 Road Crossing Design C10575.2002 3,478,460 14,043 4,470 1,581,580 1,391,384 Third Party Contribution 486,984 Loan 2-Yr 3,478,460 Hwy 401 Road Crossing - Land Acquisition - Phase 1 C10575.2004 5,000,000 1,116,222 0 133,778 1,250,000 RF- Roads & Bridges 2,500,000 Third Party Contribution 5,000,000 Hwy 401 Road Crossing - Land Acquisition - Phase 2 C10575.2004 10,934,876 - 4,966,534 9,698 4,373,950 Debt-20 Yr 1,584,694 Loan 2-Yr 10,934,876 City Dev Projects-DCRF committed 1,236,300 - 618,150 4 618,150 R-DC City's Share 0 1,236,300 Sidewalks W0-2,WO-10 Kingston Rd & Altona C10515.1603/1801/1802 698,374 - 58,626 248,418 391,330 R-DC City's Share 0 698,374 1 Ton Dump Truck with Aluminum Body, Plow and Salter - New (Seaton) (2)C10315.2113 225,149 - 0 225,149 225,149 Scarborough/Pickering Townline Road Reconstruction - Finch Ave. to CPR Crossing - RP-14C10570.2207 1,005,300 - 10,939 491,711 305,150 R-DC City's Share 197,500 Third Party Contribution 1,005,300 DH-3 Tillings Road - Road Oversizing C10575.1803 294,800 15,140 250,180 29,480 R-DC City's Share 294,800 Sub-total Transportation 40,814,977 2,512,396 5,201,277 12,769,081 14,254,388 1,000 6,076,833 40,814,976 Stormwater Management B-20 D Krosno Creek SWM Facility Design & Construction C10575.1904 2,280,400 - 1,094,592 1,185,808 R-DC City's Share 2,280,400 Breezy Drive/Sunrise Ave. Storm Sewer Outfall Reconstruction C10575.1903 1,446,300 21,740 3,122 336,713 1,084,725 R-DC City's Share 1,446,300 Installation of Oil Grit Separators - Installation of Oil Grit Separators Frenchman's Bay (28/72)C10575.1903 300,900 - 0 85,310 215,590 R-DC City's Share 300,900 Krosno Creek Culvert Replacements & Erosion Control Construction (B-32a,b,c & B-15) - B-32a,b,c Krosno Creek Culvert Replacements & B-15 Krosno Creek Erosion Control (52/48)C10575.1910 4,800,000 - 68,661 2,235,339 2,496,000 R-DC City's Share 4,800,000 Installation of Oil Grit Separators - Frenchman's Bay C10575.2203 349,000 99,000 250,000 R-DC City's Share 349,000 City Centre Storm Water Mgmt Strategy 10510-502230 249,156 18,442 2,033 203,765 24,916 R-DC City's Share 249,156 Pine Creek Erosion Assessment Municipal Class EA Study 10510-502230 76,524 - 1,580 8,139 66,805 76,524 Sub-total Stormwater Management 9,502,280 40,183 75,396 4,062,857 5,257,039 9,502,280 Other Services Related to a Highway Sidewalk Plow with Attachments - New C10305.2004 172,477 0 172,477 0 0 172,477 5 Ton Dump Truck with Plow and Wing - New (Seaton) (5319 Roads Equipment)C10315.2006 292,395 0 292,395 0 0 292,395 Front Plow and Wing Attachments for Seaton - New C10315.2106 40,000 0 0 40,000 0 40,000 4 Ton Dump Truck with Snow Plow & Wing C10315.2205 330,000 0 0 330,000 0 330,000 5 Ton Dump Truck with Snow Plow & Wing C10315.2222 350,000 0 0 350,000 0 350,000 4 Ton Dump Truck with Snow Plow, Wing & Brine Tank (2)C10315.2223 660,000 0 0 660,000 0 660,000 City Centre Transportation Master Plan 10500-502230 261,727 0 67,031 168,523 0 26,173 261,727 Operations Centre-Debt Charges 61% of total debt charges 11100 8,279,058 1,685,287 411,356 6,182,416 2 0 8,279,058 Sub-total 10,385,657 1,685,287 943,259 7,730,938 0 10,385,657 - 110 - 3 of 4 City of Pickering Amount Transferred to Assets - Capital & Current Fund Transactions (Pre-Audit)DC Act S 43 (2)(b) For the year ended December 31, 2022 DC Recoverable Cost Share Non - DC Recoverable Cost Share Description Project Code Gross Capital Costs DC RF 5: Funded in prior years DC RF 5: Funded in 2022 DC RF 5: Future Funding 1 Other Reserves/Re serve Funds Type of Funds (R=Reserve, RF=Reserve Fund) Property Taxes Other Sources Type Total Funding Parks & Recreation Services Indoor Soccer Facility and Land - Design & Construction of Indoor Soccer FacilityC10220.1401 7,296,605 3,369,586 0 114,543 78,375 R-DC City's Share 101 3,734,000 Debt 15-Yr 7,296,605 Duffin Heights Village Green (East)-New C10320.1708 190,000 5,670 0 161,055 23,275 190,000 Duffin Heights Neighbourhood Park Construction C10320.1808 600,000 18,350 1,316 506,834 73,500 R-DC City's Share 600,000 Seaton (P103) Village Green Construction C10320.1816 210,000 - 0 184,275 25,725 RF-FIA 210,000 Seaton (P-102) Neighbourhood Park Construction C10320.1819 924,532 804,723 8,865 0 110,944 RF-FIA 924,532 Village Green Seaton P-114 (88/12)C10320.1909 222,000 - 0 194,805 27,195 RF-Parkland 222,000 Seaton Parks P-123, P-112, P-113, P-126, P-127, P-121 C10320.2023-2025, 2118, 2119, 2205 4,158,932 - 3,749,386 409,546.00 RF-Seaton FIA 4,158,932 Pickering Heritage & Community Ctr (Design)-Community Ctr component C10220.2011 1,503,779 125,924 26,828 46,032 753,943 4 R-Rate Stabilization: $693K RF-DC City's Share: $61K 551,052 RF-DC Library Facilities 1,503,779 PHCC Project Management C10220.2011 450,000 - 42,630 76,500 4 R-DC City's Share 330,870 Grant-Fed: $300k RF-DC Library Facilities: $30,870 450,000 PHCC - Construction C10220.2011 29,080,000 - 16,843 7,976,857 5,694,400 4 RF-DC Library Facilities 15,391,900 Grant-Fed: $4.0M Debt 20-Yr: $11.39M 29,080,000 Rotary Frenchman's Bay West Park Waterfront Master Plan C10320.1912 2,730,488 44,801 218,886 1,101,557 1,365,244 R-DC City's Share 2,730,488 Rotary Frenchmans Bay West-Accessibility C10320.1913 1,426,819 34,264 379,572 299,574 713,409 R-DC City's Share 1,426,819 Seaton Community Centre - Preliminary Planning, Investigations & Design C10260.2101 150,000 - 0 138,450 11,550 RF-Seaton FIA 150,000 Skate Board Park - West Shore C10320.2124 200,000 - 98,608 1,392 100,000 R-DC City's Share 200,000 Skate Board Park - Community Size - Design & Construction C10320.2134 920,000 2,798 0 457,202 460,000 R-DC City's Share 920,000 Operations Centre - DC Debt Charges, 39% of total debt charges 11100 5,253,341 1,077,478 262,998 3,912,864 2 - 5,253,341 Performing Arts Centre C11100.2001/ C10225.2201 64,640,000 284,524 0 12,404,476 51,951,000 Debt-25 Year 64,640,000 Senior & Youth Centre C11100.2003/ C10265.2201 41,290,000 679,818 0 35,552,182 5,058,000 Debt-25 Year 41,290,000 Sub-total 161,246,496 6,447,936 1,013,916 66,844,114 9,923,606 101 77,016,822 161,246,495 Library Facilites & Materials Pickering Heritage & Community Ctr (Design)-Archive Facility component C10220.2011 0 358,398 76,357 116,297 3 (551,052)4 RF-DC Library Facilities 0 PHCC Project Management C10220.2011 0 - 0 30,870 3 (30,870)4 RF-DC Library Facilities 0 PHCC Archives & Library Space - Construction C10220.2011 0 - 11,997 5,682,403 3 (5,694,400)4 RF-DC Library Facilities 0 Outreach Vehicle C10900.2109 220,000 - 0 198,000 22,000 R-Vehicle Replacement 220,000 Seaton Regional Library - Schematic Design C10905.2101 25,000 - 0 6,465 18,535 RF-Seaton FIA 25,000 New Central Library-Consulting, Construction & Landscaping costs C11100.2002/C109 00.2201 39,884,000 434,283 16,347,718 23,102,000 Debt-25 Year 39,884,000 Sub-total 40,129,000 792,681 88,354 22,381,753 (6,235,787)23,102,000 40,129,000 - 111 - 4 of 4 City of Pickering Amount Transferred to Assets - Capital & Current Fund Transactions (Pre-Audit)DC Act S 43 (2)(b) For the year ended December 31, 2022 DC Recoverable Cost Share Non - DC Recoverable Cost Share Description Project Code Gross Capital Costs DC RF 5: Funded in prior years DC RF 5: Funded in 2022 DC RF 5: Future Funding 1 Other Reserves/Re serve Funds Type of Funds (R=Reserve, RF=Reserve Fund) Property Taxes Other Sources Type Total Funding Grand Total 291,050,754 14,063,705 8,322,387 128,448,350 32,102,603 168,291 107,898,928 291,004,264 Notes 1 Projects ongoing. Future funding for incomplete component. DC RF will be drawn when expenses are incurred. 2 DC Costs relates to Debt charges undertaken for the projects 3 Presented as in/out to show funding from "Library Facilities". Total costs and sources of funds presented in "Parks & Recreation". 4 Amount presented relates to DC RF budget commitments only, combined 7 projects. No expenses in 2022. 5 Development Charges Reserve Fund (DC RF) - 112 - Report to Council Report Number: FIN 13-23 Date: June 26, 2023 From: Stan Karwowski Director, Finance & Treasurer Subject: Annual Indexing – Development Charges, Community Benefit Charges and Seaton Financial Impacts Agreement -File: F-4920-001 Recommendation: 1.That Report FIN 13-23 of the Director, Finance & Treasurer be received; 2.That effective July 1 to July 11, 2023 as provided for in By-law No. 7953/22, the Development Charges referred to in Schedule “C” of that By-law be increased by 12.3 percent; 3.That effective July 12, 2023 the Development Charges referred to in Schedule “C” of that By-law No. 7953/22 be increased to 85 percent of the maximum fee as legislated by Bill 23, More Homes, Built Faster Act; 4.That effective July 1, 2023 as provided for in By-law No. 7954/22, the Community Benefit Charges referred to in Schedule “A” of that By-law be increased by 12.3 percent; 5.That effective July 1, 2023 the payments related to “10 percent Soft Services” as provided for by the Seaton Financial Impacts Agreement dated Novem ber 26, 2015 be increased by 12.3 percent; and 6.That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. Executive Summary: The Development Charges Act 1997 and Ontario Regulation 82/98, and By-law No. 7953/22 provide for an automatic annual adjustment to the City’s development charges (the “DCs”) based on the Building Construction Price Index in order to keep development charges revenues current with construction costs. The City also passed its Community Benefit Charges Strategy on July 11, 2022 and By-law No. 7954/22, which also provides for an annual adjustment of the Community Benefit Charges (CBC) fee. The Building Construction Price Index for the non-residential buildings construction for the annual period ending March 31, 2023 is 12.3 percent. Bill 23, More Homes, Built Faster Act, was passed on November 28, 2022 and as a result, the City is required to phase in the maximum DC fee over a 4-year period. As of July 12, 2023, the - 113 - FIN 13-23 June 26, 2023 Subject: Annual Indexing – Development Charges, Community Page 2 Benefit Charges and Seaton Financial Impacts Agreement City will be entering Year 2 of the phase-in and will be able to charge 85 percent of the DC fee set in the 2022 DC Background Study, in addition to the CPI increase of 12.3 percent. During the timeframe of July 1, 2023 to July 11, 2023, the 80 percent maximum DC fee will continue to be charged with the CPI indexing of 12.3 percent, effective July 1st. Adoption of Recommendations 2 to 5 of this report will put into effect the higher rates for the period of July 1, 2023 to June 30, 2024. Attachment 1 provides the DCs by service category for the City-wide area in Pickering excluding the Seaton lands with the new rates reflecting the annual indexing of 12.3 percent effective July 1, 2023 to July 11, 2023. Attachment 2 provides the DCs by service category for the Seaton lands, and the new rates with the indexing of 12.3 percent effective July 1, 2023 to July 11, 2023. The additional charges applicable to development in Seaton as approved in the Seaton Financial Impacts Agreement (FIA) is also reflected in this attachment. Attachment 3 provides the DCs by service category for the City-wide area in Pickering excluding the Seaton lands with the new rates reflecting the annual indexing of 12.3 percent along with the 85 percent charge of the maximum DC fee , effective July 12, 2023 to June 30, 2024. Attachment 4 provides the DCs by service category for the Seaton lands, and the ne w rates with the indexing of 12.3 percent along with the 85 percent charge of the maximum DC fee, effective July 12, 2023 to June 30, 2024. The additional charges applicable to development in Seaton as approved in the Seaton FIA is also reflected in this attachment. Attachment 5 provides the CBC fee with the new rates reflecting the annual indexing of 12.3 percent. Financial Implications: Increasing the development charges and community benefit charges based on an increase in the construction price index will assist in keeping the revenues generated in line with current construction costs. Discussion: As provided for in Ontario Reg. 82/98, s.7, and in section 16 of the City’s By- law No. 7953/22 and in section 2.13 of By-law No. 7954/22, the development charges and community benefit charge imposed by the City for all types of development shall be indexed annually without amending the By-law. Adoption of the recommendations contained in this report will allow that increase to take effect July 1, 2023, thereby assisting in keeping revenues in line with the costs that DC and CBC fund. - 114 - FIN 13-23 June 26, 2023 Subject: Annual Indexing – Development Charges, Community Page 2 Benefit Charges and Seaton Financial Impacts Agreement Statistics Canada indicates that the non-residential buildings construction price index (an indicator of our costs of construction) for the Toronto area has increased by 12.3 percent for the annual period from April 1, 2022 to March 31, 2023. The change is reflected in the tables attached. DC By-law No. 7953/22, section 16(1)(a) provides that the rates in Schedule “C” shall be adjusted annually in accordance with the change in the index for the most recently available annual period ending March 31. Schedule “C” is applicable to the new DCs ra tes effective on July 1, 2022 as a result of the 2022 DC Background Study. Attachment 6 provides the change in rates in Schedule “C” from November 28, 2022 to July 12, 2023 based on the 12.3 percent indexing, and increasing the maximum DC fee to 85 percent. CBC By-law No. 7954/22, section 2.13(a) provides that the rates in Schedule “A” shall be adjusted annually in accordance with the change in the index for the most recently available annual period ending March 31. Schedule “C” is applicable to the new CBC rates effective on September 30, 2022 as a result of the 2022 Community Benefits Strategy. Attachment 7 provides the change in rates in Schedule “A” from September 30, 2022 to July 1, 2023 based on the 12.3 percent indexing. Continuing from previous years, City staff are including in the DCs annual indexing report, additional charges applicable to development in Seaton lands as approved in the Seaton FIA. Sections 4 - 6 of the FIA outline the DC-related financial terms of the agreement. Note that of $5,000 $10,000 $15,000 $20,000 $25,000 $30,000 $35,000 Prior to July 2022 (Old DCs) July 12, 2022 (New DCs) Nov 28, 2022 (Bill 23) July 1-11, 2023 (CPI Index) July 12, 2023 (Bill 23 Phase-In 85%) July 12, 2024 (Bill 23 Phase-In 90%) City DC Fee: Single & Semi-Detached June 2022 to July 2024 City-Wide Seaton - 115 - FIN 13-23 June 26, 2023 Subject: Annual Indexing – Development Charges, Community Page 2 Benefit Charges and Seaton Financial Impacts Agreement all the 3 services collectible based on the Seaton FIA, the “10 percent Soft Services” is the only service to be indexed. Attachment 8 provides further details on these charges with the 12.3 percent indexing. The Seaton DC rates are lower than the City-wide DC rates to reflect the fact that the Seaton Landowner Group (SLG) is responsible to design, build and pay for the Seaton internal roads network. Upon Council’s approval of the recommendations contained in this report, the development charges brochure will be updated to reflect the approved rates. The updated brochure will be posted on the City’s website and made available at various counters throughout the Civic Complex. Attachments: 1.City-Wide Development Charges (excludes Seaton Lands) – Effective July 1 - 11, 2023 2.Seaton Lands Development Charges and Financial Impacts Agreement Charges – Effective July 1 - 11, 2023 3.City-Wide Development Charges (excludes Seaton Lands) – Effective July 12, 2023 4.Seaton Lands Development Charges and Financial Impacts Agreement Charges – Effective July 12, 2023 5.Community Benefits Charge – Effective July 1, 2023 6.Schedule “C” – City of Pickering Schedule of Development Charges 7.Schedule “A” – City of Pickering Schedule of Community Benefit Charges 8.Seaton Lands – Financial Impacts Agreement Charges, Section 5.1 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Jason Bekramchand, CPA Stan Karwowski, CPA, CMA, MBA Senior Financial Analyst – Capital & Director, Finance & Treasurer Debt Management - 116 - FIN 13-23 June 26, 2023 Subject: Annual Indexing – Development Charges, Community Page 2 Benefit Charges and Seaton Financial Impacts Agreement Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 117 - Attachment #1 to Report FIN 13-23 City of Pickering City-Wide Development Charges (Excludes Seaton Lands) Development Charges (DC) By-law No. 7953/22 Effective July 1, 2023 - July 11, 2023 80% of maximum fee, indexed Non-Residential Charges Service Category Single and Semi- Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non-Residential per ft² of Total Floor Area Other Services Related to a Highway $670 $390 $239 $517 $0.31 Fire Protection Services 1,057 615 377 814 0.48 Parks and Recreation Services 11,924 6,935 4,256 9,185 0.93 Library Services 2,196 1,277 783 1,692 0.17 Growth-Related Studies 211 123 75 163 0.03 Stormwater Management 413 241 147 318 0.19 By-Law Enforcement Services 93 54 33 71 0.04 Transportation1 12,093 7,034 4,317 9,316 4.25 Total $28,657 $16,669 $10,227 $22,076 $6.40 1 Does not apply to Seaton Lands. Seaton Lands subject to a separate agreement outside of the Development Charges Act concerning provision of the Transportation requirements in addition to other funding contributions. Per Residential Dwelling Unit by Type - 118 - Attachment #2 to Report FIN 13-23 City of Pickering Seaton Lands Development Charges and Financial Impacts Agreement (FIA) Charges Development Charges (DC) By-law No. 7953/22 and FIA Article 5 Effective July 1, 2023 - July 11, 2023 80% of maximum fee, indexed Service Category Single and Semi-Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non-Residential per ft² of Total Floor Area 5 (per net Ha of Prestige Employment Land in Seaton) Other Services Related to a Highway $670 $390 $239 $517 $0.31 $10,507 Fire Protection Services 1,057 615 377 814 0.48 16,613 Parks and Recreation Services 11,924 6,935 4,256 9,185 0.93 32,277 Library Services 2,196 1,277 783 1,692 0.17 6,017 Growth-Related Studies 211 123 75 163 0.03 973 Stormwater Management 413 241 147 318 0.19 6,499 By-Law Enforcement Services 93 54 33 71 0.04 1,405 Transportation 1 0 0 0 0 0.00 0 Total DC By-law No. 7953/22 $16,564 $9,635 $5,910 $12,760 $2.15 $74,291 Total Soft Services 2 1,181 539 539 935 0.137 0.137 Non Indexed: Municipal Buildings 3 189 86 86 150 n/a n/a Community Uses 4 300 137 137 238 n/a n/a Total SLG FIA $1,670 $762 $762 $1,323 $0.137 $0.137 Total Charges-Seaton Lands $18,234 $10,397 $6,672 $14,083 $2.287 $74,291/ha & $0.137/sq. ft 1 Does not apply to Seaton Lands. Seaton Lands subject to a separate agreement outside of the Development Charges Act concerning provision of the Transportation requirements in addition to other funding contributions. 2 Breakdown by service category is available upon request. Not applicable to lands owned by the Province. For residential development, payment is due at subdivision registration except for mixed-use or multi-use or multi-residential development blocks subject to site plan approval. For all other development, payment is due prior to building permit issuance. Subject to annual indexing. 3 Applicable to the first 11,280 S.D.Es built on SPL Lands, due prior to building permit issuance. No indexing 4 Applicable to the first 11,280 S.D.Es built on SPL Lands to a maximun payment of $3.3 million; due prior to building permit issuance. No indexing 5 Does not apply to prestige employment land in Seaton, as that development is subject to the per net Ha land area charge instead. Applies to non-residential development in the non-prestige employment land in Seaton. Per Residential Dwelling Unit by Type Non-Residential Charges - 119 - Attachment #3 to Report FIN 13-23 City of Pickering City-Wide Development Charges (Excludes Seaton Lands) Development Charges (DC) By-law No. 7953/22 Effective July 12, 2023 - June 30,2024 85% of maximum fee, indexed Non-Residential Charges Service Category Single and Semi- Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non-Residential per ft² of Total Floor Area Other Services Related to a Highway $712 $414 $254 $549 $0.32 Fire Protection Services 1,123 653 401 865 0.51 Parks and Recreation Services 12,670 7,368 4,522 9,759 0.98 Library Services 2,333 1,356 832 1,797 0.18 Growth-Related Studies 224 131 80 173 0.03 Stormwater Management 439 256 157 338 0.20 By-Law Enforcement Services 98 57 35 75 0.04 Transportation1 12,849 7,473 4,587 9,898 4.52 Total $30,448 $17,708 $10,868 $23,454 6.78 1 Does not apply to Seaton Lands. Seaton Lands subject to a separate agreement outside of the Development Charges Act concerning provision of the Transportation requirements in addition to other funding contributions. Per Residential Dwelling Unit by Type - 120 - Attachment #4 to Report FIN 13-23 City of Pickering Seaton Lands Development Charges and Financial Impacts Agreement (FIA) Charges Development Charges (DC) By-law No. 7953/22 and FIA Article 5 Effective July 12, 2023 - June 30,2024 85% of maximum fee, indexed Service Category Single and Semi-Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non-Residential per ft² of Total Floor Area 5 (per net Ha of Prestige Employment Land in Seaton) Other Services Related to a Highway $712 $414 $254 $549 $0.32 $11,163 Fire Protection Services 1,123 653 401 865 0.51 17,652 Parks and Recreation Services 12,670 7,368 4,522 9,759 0.98 34,294 Library Services 2,333 1,356 832 1,797 0.18 6,394 Growth-Related Studies 224 131 80 173 0.03 1,034 Stormwater Management 439 256 157 338 0.20 6,905 By-Law Enforcement Services 98 57 35 75 0.04 1,493 Transportation 1 0 0 0 0 0.00 0 Total DC By-law No. 7953/22 $17,599 $10,235 $6,281 $13,556 $2.26 $78,935 Total Soft Services 2 1,181 539 539 935 0.137 0.137 Non Indexed: Municipal Buildings 3 189 86 86 150 n/a n/a Community Uses 4 300 137 137 238 n/a n/a Total SLG FIA $1,670 $762 $762 $1,323 $0.137 $0.137 Total Charges-Seaton Lands $19,269 $10,997 $7,043 $14,879 $2.397 $78,935/ha & $0.137/sq. ft 1 Does not apply to Seaton Lands. Seaton Lands subject to a separate agreement outside of the Development Charges Act concerning provision of the Transportation requirements in addition to other funding contributions. 2 Breakdown by service category is available upon request. Not applicable to lands owned by the Province. For residential development, payment is due at subdivision registration except for mixed-use or multi-use or multi-residential development blocks subject to site plan approval. For all other development, payment is due prior to building permit issuance. Subject to annual indexing. 3 Applicable to the first 11,280 S.D.Es built on SPL Lands, due prior to building permit issuance. No indexing 4 Applicable to the first 11,280 S.D.Es built on SPL Lands to a maximun payment of $3.3 million; due prior to building permit issuance. No indexing 5 Does not apply to prestige employment land in Seaton, as that development is subject to the per net Ha land area charge instead. Applies to non-residential development in the non-prestige employment land in Seaton. Non-Residential ChargesPer Residential Dwelling Unit by Type - 121 - Attachment #5 to Report FIN 13-23 City of Pickering Community Benefit Charges (CBC) By-law No. 7954/22 Community Benefits Charges Effective July 1, 2023 - June 30, 2024 Unit Type CBC Charge Apartments - Bachelor and 1 Bedroom $1,202 Apartments - 2 Bedrooms +$738 - 122 - Attachment #6 to Report FIN 13-23 Schedule "C" City of Pickering Schedule of Developement Charges-DC By-law No. 7593/22 Effective November 28, 2022 Non-Residential Charges Service Category Single and Semi- Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non- Residential per Sq. Ft of Total Floor Area Prestige Employment Land in Seaton (per Sq. Ft) Other Services Related to a Highway $597 $347 $213 $460 $0.27 $9,356 Fire Protection Services 941 547 336 725 0.42 14,794 Parks and Recreation Services 10,618 6,175 3,790 8,179 0.82 28,742 Library Services 1,955 1,137 698 1,506 0.15 5,358 Growth-Related Studies 188 110 67 145 0.02 866 Stormwater Management 368 214 131 283 0.17 5,787 By-Law Enforcement Services 82 48 30 63 0.03 1,251 Total Municipal Wide Services $14,749 $8,578 $5,265 $11,361 $1.88 $66,154 Outside of Seaton Lands: Transportation 1 10,769 6,263 3,844 8,295 3.78 0 Total Services Outside of Seaton Lands $10,769 $6,263 $3,844 $8,295 $3.78 $0 Seaton $14,749 $8,578 $5,265 $11,361 $1.88 $66,154 A Rest of Pickering-City wide $25,518 $14,841 $9,109 $19,656 $5.66 N/A B Effective July 12, 2023: Indexed at 12.3% and phase-in increased to 85% of maximum DC Fee Non-Residential Charges Service Category Single and Semi- Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non- Residential per Sq. Ft of Total Floor Area Prestige Employment Land in Seaton (per Sq. Ft) Other Services Related to a Highway $712 $414 $254 $549 $0.32 $11,163 Fire Protection Services 1,123 653 401 865 0.51 17,652 Parks and Recreation Services 12,670 7,368 4,522 9,759 0.98 34,294 Library Services 2,333 1,356 832 1,797 0.18 6,394 Growth-Related Studies 224 131 80 173 0.03 1,034 Stormwater Management 439 256 157 338 0.20 6,905 By-Law Enforcement Services 98 57 35 75 0.04 1,493 Total Municipal Wide Services $17,599 $10,235 $6,281 $13,556 $2.26 $78,935 Outside of Seaton Lands: Transportation 1 12,849 7,473 4,587 9,898 4.52 0 Total Services Outside of Seaton Lands $12,849 $7,473 $4,587 $9,898 $4.52 0 Seaton Lands $17,599 $10,235 $6,281 $13,556 $2.26 $78,935 C Rest of Pickering-City wide $30,448 $17,708 $10,868 $23,454 $6.78 N/A D $ Increase - Seaton Lands $2,850 $1,657 $1,016 $2,195 $0.38 $12,781 A-C $ Increase - Rest of Pickering-City wide $4,930 $2,867 $1,759 $3,798 $1.12 N/A B-D 1. Does not apply to Seaton Lands. Seaton Lands subject to a separate agreement outside of the Development Charges Act concerning provision of the Transportation requirements in addition to other funding contributions. Per Residential Dwelling Unit By Type Per Residential Dwelling Unit By Type - 123 - Attachment #7 to Report FIN 13-23 Schedule "A" City of Pickering Community Benefit Charges (CBC) By-law No. 7954/22 Effective September 30, 2022 Unit Type CBC Charge Apartments - Bachelor and 1 Bedroom $1,070 Apartments - 2 Bedrooms +$657 Effective July 1, 2023: Indexed at 12.3% Unit Type CBC Charge Apartments - Bachelor and 1 Bedroom $1,202 Apartments - 2 Bedrooms +$738 $ Increase $ Apartments - Bachelor and 1 Bedroom $132 Apartments - 2 Bedrooms +$81 - 124 - Attachment #8 to Report FIN 13-23 City of Pickering Seaton Lands - Financial Impacts Agreement (FIA) Charges, Section 5.1 Section 5.1: 10% Soft Services Contribution* Effective July 1, 2023 - June 30, 2024 Non-Residential Charges Service Category Single and Semi- Detached Dwelling Apartments - 2 Bedrooms + Apartments - Bachelor and 1 Bedroom Other Multiples Non- Residential per Sq. Ft of Total Floor Area Prestige Employment Land in Seaton (per Sq. Ft) 10% Soft Services Development-Related Studies 1 $6.30 $2.87 $2.87 $4.98 $0.003 $0.003 Parks Development & Trails 299.59 136.92 136.92 237.58 0.026 0.026 Indoor Recreation Facilities 624.42 284.64 284.64 493.65 0.051 0.051 Library 150.06 68.58 68.58 119.00 0.012 0.012 Operations Facilities & Vehicles 100.63 45.99 45.99 79.79 0.045 0.045 Total Soft Services $1,181 $539 $539 $935 $0.137 $0.137 * This contribution is to be indexed with the construction price index prescribed by the DC Act. ** FIA version (October 28, 2013) subsection 5.1 and 5.2 permits the City to charge an additional DC to compensate for the 10% soft services deduction. The calculation is based on the DC rate multiplied by 11.11% as stated in the FIA agreement subsection 5.2. 1 19.0% of the DC Recoverable share for the Development Related Studies is comprised of costs that are subject to the 10% deduction. Per Residential Dwelling Unit By Type ** - 125 - Report to Council Report Number: OPS 17-23 Date: June 26, 2023 From: Brian Duffield Director, Operations Subject: Log Barn and Log House Restoration -File: A-1440 Recommendation: 1.That the quotation for the Log Barn and Log House Restoration at the Pickering Museum Village as submitted by B.A. Construction & Restoration Inc. in the amount of $436,180.00 (HST included) be received; 2.That single source approval for this purchase be approved in accordance with 09.03(c) of the Purchasing Policy, where the lowest compliant bid received exceeds the estimated cost and it is impractical to recall; 3.That the total gross project cost of $605,341.00 (HST included), including the amount of the quotation, contingency, consulting and other associated costs, and the total net project cost of $545,128.00 (net of HST rebate) be approved; 4.That the Director, Finance & Treasurer be authorized to finance the net project cost of $545,128.00 as approved in the 2022 and 2023 Capital Budgets and additional transfer of $246,128.00 from the Rate Stabilization Reserve; and, 5.That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Executive Summary: The Log Barn and Log House at the Pickering Museum Village are both heavy timber buildings constructed in 1830 and relocated to the current site in 1972. Age and exposure have worn down their existing materials, which now require restoration. Museum staff have also secured grant funding for the creation of new exhibits in the Log Barn, requiring upgrades to existing structure and accessibility improvements. Tender No. T2023-8 was advertised on the City’s bids & tenders portal on May 9, 2023 and closed on June 1, 2023. Four bids were received. Bidders for this project were pre-qualified through RFSQ2023-5 due to the historic nature of the buildings. The lowest bidder subsequently declared a gross error and therefore, the City rejected their bid in accordance with Part 2, section 2.4 of the tender document. The second lowest compliant bid would have resulted in a net project cost that would have exceeded the available project budget. The tender was therefore closed without award. Single source approval is permitted in accordance with 09.03 (c) of the Purchasing Policy where the lowest compliant bid received exceeds the estimated cost and it is impractical to recall. A quotation was requested from B.A. Construction and Restoration Inc., who recently - 126 - OPS 17-23 June 26, 2023 Subject: Log Barn and Log House Restoration Page 2 and successfully completed restoration work on the Blacksmith Shop at Pickering Museum Village. In 2020, the Log Barn was identified as a priority restoration project with the completion of the Building Condition Assessment, completed by Goldsmith Borgal & Company Ltd. In addition, the Log Barn restoration was approved as part of the 2022 Capital Budget. These factors made these funding opportunities feasible to fund exhibit elements for the Log Barn project. Community Services’ staff applied for grant funding from the Digital Access to Heritage Fund on November 1, 2021. The grant supports improved access to heritage collections through collections digitization and digital content development as well as activities that build capacity in these areas. The contribution agreement for this funding was executed on April 29, 2022. Grant funding must be spent by March 31, 2024. The Community Services’ team spent $65,651.00 of the funding in 2022 and has completed several exhibit elements to date. On January 28, 2022, Community Services’ staff applied to the Race Relations Foundation for funding to support elements of the exhibit. The contribution agreement was completed on March 11, 2022 and funding must be spent by December 31, 2023. The City has received $262,000.00 in combined grant funding to support program development, exhibits and related equipment and materials to be installed in the Log Barn. This work cannot move forward until the restoration work is completed. All required pre-conditions of award have been received and approved; therefore, quotation submitted by B.A. Construction and Restoration Inc. in the amount of $436,180.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $605,341.00 and the total net project cost is estimated at $545,128.00 (net of HST rebate). Financial Implications: 1. Project Award Amount Quotation by B.A. Restoration and Construction Inc. $386,000.00 HST (13%) 50,180.00 Total Gross Quotation Cost $436,180.00 2. Estimated Project Costing Summary Quotation by B.A. Restoration and Construction Inc. $386,000.00 Consulting & Other Pre-Construction Costs 81,700.00 Testing & Inspection 12,000.00 Contingency 56,000.00 Total Project Cost $535,700.00 HST (13%) 69,641.00 Total Gross Project Costs $605,341.00 HST Rebate (11.24%) (60,213.00) Total Net Project Cost $545,128.00 - 127 - OPS 17-23 June 26, 2023 Subject: Log Barn and Log House Restoration Page 3 3. Approved Source of Funds – Museum & Community Centres’ Capital Budget Approved Code Source of Funds Funds Available Funds Required C10250.2205 Rate Stabilization $299,000.00 $545,128.00 C10250.2205 Grants 0.00 0.00 $299,000.00 $545,128.00 Project Cost under (over) approved fund by ($246,128.00) Recommendation 4, provides the Treasurer the authority to fund the additional cost from a transfer from the Rate Stabilization Reserve. The project’s cost exceeded the budget due to increases in scope of work that arose from work associated with secured funding, including upgrades to lighting, power and data infrastructure and structural modifications to make both buildings more accessible to the public. Although the project required additional funding, this additional investment will provide a major benefit to the community for many years. Costs shown above include previously committed and separately awarded consulting and related project costs. They are funded from the same accounts and have been included for clarity regarding the total cost of the project. Discussion: The Log Barn and Log House are located adjacent to each other at the south end of the central street that defines primary circulation through the lower site at Pickering Museum Village. Both structures were originally constructed in 1830 and moved to their present locations in 1972. Age and weather have gradually degraded both structures, prompting building condition audits to be conducted by Goldsmith Borgal & Company Ltd for each of them in 2020. Key repairs and restoration work were identified and the City retained ERA Architects and Tacoma Engineering in 2022 to undertake the required design work. Concurrently, Community Services’ staff identified opportunities to enhance the museum’s exhibits and options for program delivery as the City emerged from pandemic-related closures. Pickering Museum Village shifted to online program delivery during mandatory closures of public facilities, and seeks to refresh the appeal of its amenities and exhibits which are essential to its function as a community museum. Pairing work needed for new programs with restoration required to address deferred maintenance is always preferred for cost efficiency and to minimize the impact of construction on City operations and services. Community Services’ staff leveraged capital funds to secure $212,000.00 in funding from the Digital Access to Heritage Grant (Department of Canadian Heritage, Government of Canada) and $50,000.00 from the Canadian Race Relations Foundation to complete upgraded exhibit and visitor experience components of this project. Construction of the Pickering Heritage & Community Centre, expected to commence this summer subject to Council approval, will result in an extended closure of the museum’s upper site and focus all services on the lower site. Additional amenities and enhancements have been included in both buildings, including upgraded electrical services and new lighting and provisions for new data lines. The existing accessible ramp to the Log House will be - 128 - OPS 17-23 June 26, 2023 Subject: Log Barn and Log House Restoration Page 4 completely rebuilt to comply with current building code requirements as part of this work. Significant re-grading will also be done around the Log Barn, and modifications to the building structure, to enable grade level entry and internal access throughout its entirety. Currently, only one side of the building is accessible, and it lacks features such as automatic door operators. The scope of work of this project will cut new and larger door openings and take advantage of a concealed concrete slab on grade to bring all floors to the same level and expand existing usable public and accessible space to the full footprint of the barn. As is standard for projects of this value and nature, the proposed work was presented to, and endorsed by, the City’s Accessibility Advisory Committee at their meeting on May 17, 2023. The Log House will include an exhibit focusing on the 1837 Rebellion with ‘please touch’ hands on exhibit elements like a printing press and augmented reality features featuring stories of soldiers and people that take visitors through the events of the 1837 Rebellion that shaped Pickering’s history. Augmented reality content is being developed in partnership with Sharon Temple, and the City of Toronto History Museums. The Rebellion of 1837 is a core component of the Ontario grade 7 and 8 curriculum and will be an anchor exhibit for Rebellion-themed educational programming at the museum as well as a space for public programs like escape rooms and self-guided experiences. The Log Barn and surrounding area will house a new permanent exhibit about Pickering’s 1830s history told from the perspective of people of colour. The Log Barn exhibit includes hands-on elements like a plow game and water wheel that explain the Pickering context in the 1830s that led to the Rebellion of 1837. The exhibit features stories from the perspective of Black settlers including oral histories that have been developed in partnership with the Black Mecca Museum. Oddside Arts, a BIPOC (Black, Indigenous and People of Colour) Arts Collective has been commissioned to create a short animated film that will be featured in the exhibit. The exhibit includes landscape elements around the Log Barn including miniature barn raising that can be done by children, a toll booth, corduroy road, and a fence building activity. A restored heritage wagon will be covered with a vinyl wrap designed by local artist Georgia Fullerton, interpreting the journeys that were taken by people of colour in Pickering in the 1830s. The Log Barn will feature themes including the abolition of slavery, the underground railroad, and themes of politics, changing environment, inclusion and diversity. These themes will bring untold stories of people of colour to be part of a core narrative of the museum. Tender No. T2023-8 was advertised on the City’s bids & tenders portal on May 9, 2023 and closed on June 1, 2023. Four bids were received. Bidders for this project were pre-qualified through RFSQ2023-5 due to the historic nature of the buildings. The lowest bidder subsequently declared a gross error and therefore, the City rejected their bid in accordance with Part 2, section 2.4 of the tender document. The second lowest compliant bid would have resulted in a net project cost that would have exceeded the available project budget. The tender was therefore closed without award. A total of $262,000.00 in secured grant funding would be at risk, should the required restoration work not be completed. Portions of the grant funding have already been committed or expended in order to complete project spending by March 31, 2024. It is in the City’s - 129 - OPS 17-23 June 26, 2023 Subject: Log Barn and Log House Restoration Page 5 interests to complete the necessary repairs and modifications to avoid losing the grant funding or risk further deterioration to its historic assets. Single source approval is permitted in accordance with 09.03(c) of the Purchasing Policy where the lowest compliant bid received exceeds the estimated cost and it is impractical to recall. A quotation was requested from B.A. Construction and Restoration Inc., who recently and successfully completed restoration work on the Blacksmith Shop at Pickering Museum Village. All required pre-conditions of award have been received and approved; therefore, quotation submitted by B.A. Construction and Restoration Inc. in the amount of $436,180.00 (HST included) is recommended for approval. The total gross project cost is estimated to be $605,341.00 and the total net project cost is estimated at $545,128.00 (net of HST rebate). Attachment: None. Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Vince Plouffe, OAA, MRAIC Stan Karwowski, MBA, CPA, CMA (Acting) Director, Operations Director, Finance & Treasurer Original Signed By: Sarah Douglas-Murray Director, Community Services Original Signed By: Cathy Bazinet, CPPB, NIGP-CP Manager, Procurement BD:nm Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 130 - Report to Council Report Number: PLN 26-23 Date: June 26, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Amendment to General Municipal Fees – Planning Applications File: D-3000-001 Recommendation: 1.That the revised City Development Department – Planning Fees be approved, effective July 1, 2023; 2.That an amendment be made to Schedule “I” to By-law 6191/03, the General Municipal Fees and Charges By-law, as amended, by deleting the pages for City Development Department – Planning, and substituting the updated pages for City Development Department – Planning, as set out in Schedule “I” to the Draft By-law provided as Appendix I to Report PLN 26-23, be approved; and 3.That the revised Draft By-law to amend Schedule “I” to the General Municipal Fees and Charges By-law 6191/03, as set out in Appendix I to Report PLN 26-23, be enacted. Executive Summary: The General Municipal Fees and Charges By-law 6191/03, was recently amended on May 23, 2023, through PLN 12-23. Following the approval, it was discovered that the new fee schedule included unintentional errors and omissions. A revised amendment to the General Municipal Fees and Charges By-law 6191/03 is included in Appendix I to this report. Financial Implications: The proposed changes to the General Municipal Fees and Charges By-law are in keeping with changes already approved on May 23, 2023 that more accurately reflect the amount of effort required from City staff during each stage of the review process. 1.Background At the May 1, 2023 Planning & Development Committee, Report PLN 12-23 provided an amendment to the General Municipal Fees and Charges By-law – City Development Department – Planning. The revised fees were then approved by Council on May 23, 2023 through Resolution #202/23. The revised fees support the City’s new development review process that was created in response to Bill 109 and are intended to prevent the City from refunding application fees. Staff are now preparing to implement the new procedures for July 1, 2023. As part of that ongoing work, staff became aware of a number of minor errors and omissions contained within the newly revised General Municipal Fees and Charges By-law. - 131 - PLN 26-23 June 26, 2023 Subject: Amendment to General Municipal Fees – Planning Applications Page 2 Report PLN 26-23 provides a brief outline of the corrections to be made, and includes an updated General Municipal Fees and Charges By-law in Appendix I. 2. Corrections to General Municipal Fees and Charges By-law 2.1 Minor and Major Revisions to an approved Site Plan After Site Plan Approval has been granted, a proponent may wish to make modifications to their original approval to accommodate new uses. Revisions to an approved Site Plan may involve the construction of additional floor space that does not require a wholesale redevelopment of the entire site. The Schedule of Fees approved on May 23, 2023, inadvertently left out fees for both major and minor revisions to an approved Site Plan. It is proposed that these fees be reintroduced. Table 1: Minor Revisions to an Approved Site Plan Minor Revision to an Approved Site Plan Fees previously approved on January 23, 2023 Fees previously approved on May 23, 2023 Proposed Fee Original Process $2,415.00 N/A N/A New Process Step 1 (Pre-submission) N/A N/A $1,610.00 New Process Step 2 (Application) N/A N/A $805.00 Total Fee $2,415.00 N/A $2,415.00 Table 2: Major Revisions to an Approved Site Plan Major Revision to an Approved Site Plan Fees previously approved on January 23, 2023 Fees previously approved on May 23, 2023 Proposed Fee Original Process $9,675.00 N/A N/A New Process Step 1 (Pre-submission) N/A N/A Application base fee plus additional units and non- residential GFA New Process Step 2 (Application) N/A N/A Application base fee plus additional units and non- residential GFA Total Fee $9,675.00 N/A Varies - 132 - PLN 26-23 June 26, 2023 Subject: Amendment to General Municipal Fees – Planning Applications Page 3 2.3 Site Plan Pre-submission and Application Review Base Fee Report PLN 12-23 described how the current development review process is being changed from one stage review to two stage review in response to changes introduced by Bill 109. The Schedule of Fees approved on May 23, 2023, distributed the total Site Plan fees across three stages of review. In reviewing the implementation of the new Site Plan procedures, it was determined that the fees only need to be distributed across the first two stages of review. The proposed fee change redistributes the fees accordingly. Table 3: Site Plan Pre-submission and Application Review Base Fee Site Plan Approval Base Fee Fees previously approved on January 23, 2023 Fees previously approved on May 23, 2023 Proposed Fee Original Process $10,475.00 N/A N/A New Process Step 1 (Pre-submission) N/A $5,300.00 $10,075.00 New Process Step 2 (Application) N/A $2,900.00 $5,425.00 New Process Step 3 (Agreement and Clearance of Conditions) N/A $7,300.00 N/A Total Base Fee $10,475.00 $15,500.00 $15,500.00 2.4 Unit Fees Several fees are calculated using a combined base fee and per unit fee. This approach ensures that developments with more units are charged a proportionately larger amount of fees for the review of their proposals. Currently, the unit fees are only calculated for up to 1,000 units. In some instances, the City has begun receiving proposals which exceed 1,000 units. To ensure that these developments continue to pay their proportional amount, the fee schedule has been revised to remove the cap on per unit fees. - 133 - PLN 26-23 June 26, 2023 Subject: Amendment to General Municipal Fees – Planning Applications Page 4 Table 4: Unit fees Fee Type Fee structure previously approved on January 23, 2023 Fee structure previously approved on May 23, 2023 Proposed Fee Structure Zoning By-law Amendment Draft Plan of Subdivision Revisions to Draft Approved Plan (redline revisions) Site Plan Next 800 Units (201-1,000) Next 800 Units (201-1,000) All additional units (201+) 2.5 Fee Consistency Proposals for Draft Plan of Subdivision currently include fees for recirculation and applicant-initiated revisions. Staff are proposing that corresponding fees also be created for the review of Revisions to Draft Approved Plans. The amount of the fee is proportional to the amount of the Pre-submission fee. Table 5: Recirculation and Applicant-Initiated Revisions Proposal Type Fee previously approved on January 23, 2023 Fee previously approved on May 23, 2023 Proposed Fee Draft Plan of Subdivision Recirculation = $2,000.00 Applicant-initiated revisions = $22,200.00 Recirculation = $2,000.00 Applicant-initiated revisions = $22,200.00 Recirculation = $2,000.00 Applicant-initiated revisions = $22,200.00 Revisions to Draft Approved Plan (redline revisions) Recirculation = N/A Applicant-initiated revisions = N/A Recirculation = N/A Applicant-initiated revisions = N/A Recirculation = $2,000.00 Applicant-initiated revisions = $9,112.00 - 134 - PLN 26-23 June 26, 2023 Subject: Amendment to General Municipal Fees – Planning Applications Page 5 3.Conclusion The proposed changes to the General Municipal Fees and Charges By-law will correct unintentional errors and omissions and will allow the City to receive appropriate payment for staff’s efforts in reviewing development applications. Staff recommends that Council approve an amendment to By-law 6191/03, General Municipal Fee and Charges By-law, as set out in Appendix I to Report PLN 26-23. Appendix: Appendix I Draft By-law to Amend By-law 6191/03 General Municipal Fees Prepared By: Original Signed By Paul Wirch, RPP Principal Planner, Policy Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO PW :ld Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By - 135 - Appendix I to Report PLN 26-23 Draft By-law to Amend By-law 6191/03 General Municipal Fees - 136 - The Corporation of the City of Pickering By-law No. 8022/23 Being a by-law to Being a by-law to amend By-law No. 6191/03 to confirm General Municipal Fees Whereas the Council of The Corporation of the City of Pickering enacted By-law 6191/03, as amended, on October 14, 2003 to confirm general municipal fees. Whereas Schedule “I” to By-law 6191/03 was updated and replaced under By-law, 6338/04, By-law 6519/05, By-law 6652/06, By-law 6677/06, By-law 6748/07 By-law 6857/08, By-law 6951/09, By-law 7032/10, By-law 7119/11, By-law 7194/12, By-law 7268/13, By-law 7339/14, By-law 7411/15, By-law 7478/16, By-law 7542/17, By-law 7605/18; By-law 7679/19; By-law 7740/20, By-law 7823/21, By-law 7918/22, By-law 7983/23, and By-law 8017/23; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Schedule “I” to By-law Number 6191/03, as amended, is hereby deleted and Schedule “I” attached hereto is substituted therefore. By-law passed this 26th day of June, 2023. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 137 - Schedule “I” to By-law 8022/23 Updated Application Fees for City Development – Planning - 138 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date These fees are imposed under the authority of the Planning Act , R.S.O. 1990, c.P.13 Planning Documents Pickering Official Plan $225.00 $225.00 Y July 1, 2023 Official Plan Compendium $50.00 $50.00 Y July 1, 2023 Seaton Sustainable Placemaking Guidelines 1 $50.00 $50.00 Y July 1, 2023 City Centre Urban Design Guidelines $50.00 $50.00 Y July 1, 2023 Kingston Mixed Corridor & Brock Mixed Node Design Guidelines $50.00 $50.00 Y July 1, 2023 Development Guidelines $5.00-$20.00 $5.00-$20.00 Y July 1, 2023 Special Studies $10.00-$20.00 $10.00-$20.00 Y July 1, 2023 July 1, 2023 Zoning By-laws July 1, 2023 3036 - Set 13 Volume $100.00 $100.00 Y July 1, 2023 3036 - By Volume $10.00 $10.00 Y July 1, 2023 2511, 2520, 3037, 7364/14 (Seaton), 7553/17 (City Centre) $40.00 $40.00 Y July 1, 2023 20 Year Household & Population $30.00 $30.00 Y July 1, 2023 Mapping $5.00-$25.00 $5.00-$25.00 Y July 1, 2023 Address Booklet $25.00-$50.00 $25.00-$50.00 Y July 1, 2023 Fiche Prints Price Varies Price Varies Y July 1, 2023 Special Mapping Requests $54.15/hr $54.15/hr Y July 1, 2023 Photocopies - 6 or more pages $0.50/ea $0.50/ea Y July 1, 2023 CD Copies of Documents $10.00/document $10.00/document Y July 1, 2023 Telecommunications Tower Approval $9,355.00 $9,355.00 N July 1, 2023 Minor Variance Applications to recognize an "as built condition" Double the regular fee Double the regular fee N July 1, 2023 Accessory buildings, structures, decks, platforms & driveway widening $820.00 $820.00 N July 1, 2023 Residential Minor (a lot for a detached dwelling unit, semi-detached dwelling unit and/or freehold townhouse dwelling unit) Single Variance $1,100.00 $1,100.00 N July 1, 2023 Multiple Variances $1,390.00 $1,390.00 N July 1, 2023 Residential Major (all other residential and mixed use buildings) Single Variance $2,400.00 $2,400.00 N July 1, 2023 Multiple Variances $2,710.00 $2,710.00 N July 1, 2023 Institutional, Commercial & Industrial Single Variance $3,040.00 $3,040.00 N July 1, 2023 Multiple Variances $3,550.00 $3,550.00 N July 1, 2023 Tabling Fee & Recirculation (applicant initiated) $760.00 $760.00 N July 1, 2023 Special Meeting $4,830.00 $4,830.00 N July 1, 2023 Application for Pre-Consultation Simple2 $350.00 $350.00 N July 1, 2023 Complex $1,200.00 $1,200.00 N July 1, 2023 Zoning By-law Amendment - Pre-submission Review Zoning By-law Amendment - Major 3 - Base Fee $9,590.00 $9,590.00 N July 1, 2023 Plus Fee per Residential Unit City Development Department - Planning - 139 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date City Development Department - Planning First 25 units (1-25)$260.00 $260.00 N July 1, 2023 Next 75 units (26-100)$190.00 $190.00 N July 1, 2023 Next 100 Units (101-200)$160.00 $160.00 N July 1, 2023 All additional units (201+)$65.00 $65.00 N July 1, 2023 Plus Fee per Non-Residential Ha (or part thereof) of Land Area 4 $910.00 $910.00 N July 1, 2023 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $330.00 $330.00 N July 1, 2023 Zoning By-law Amendment - Minor 6 $6,690.00 $6,690.00 N July 1, 2023 Zoning By-law - Recirculation 7 $2,000.00 $2,000.00 N July 1, 2023 Additional fee if within Oak Ridges Moraine or Greenbelt $1,320.00 $1,320.00 N July 1, 2023 Zoning By-law - Removal of Holding $1,980.00 $1,980.00 N July 1, 2023 Zoning By-law - Removal of Holding (Complex/Block Plan Required) $9,590.00 $9,590.00 N July 1, 2023 Zoning By-law - Extension of Temporary Use By-law $9,590.00 $9,590.00 N July 1, 2023 Zoning By-law Amendment - Application Zoning By-law Amendment - Major 3 - Base Fee $10,100.00 $10,100.00 N July 1, 2023 Plus Fee per Residential Unit First 25 units (1-25)$240.00 $240.00 N July 1, 2023 Next 75 units (26-100)$180.00 $180.00 N July 1, 2023 Next 100 Units (101-200)$145.00 $145.00 N July 1, 2023 All additional units (201+)$60.00 $60.00 N July 1, 2023 Plus Fee per Non-Residential Ha (or part thereof) Land Area 4 $485.00 $485.00 N July 1, 2023 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $305.00 $305.00 N July 1, 2023 Zoning By-law Amendment - Minor 6 $6,500.00 $6,500.00 N July 1, 2023 Additional fee if within Oak Ridges Moraine or Greenbelt $1,250.00 $1,250.00 N July 1, 2023 Zoning By-law - Removal of Holding $1,830.00 $1,830.00 N July 1, 2023 Zoning By-law - Removal of Holding (Complex/Block Plan Required) $10,100.00 $10,100.00 N July 1, 2023 Zoning By-law - Extension of Temporary Use By-law $10,100.00 $10,100.00 N July 1, 2023 Zoning By-law - Reconsideration 8 $5,230.00 $5,230.00 N July 1, 2023 Minister Zoning Order Minister Zoning Order Amendment - Major 9 $3,000.00 $3,000.00 N July 1, 2023 Minister Zoning Order Amendment - Minor 10 $2,500.00 $2,500.00 N July 1, 2023 Official Plan Amendment - Pre-submission Review Pickering Official Plan Amendment - Major 11 $45,500.00 $45,500.00 N July 1, 2023 Pickering Official Plan Amendment - Minor 12 $21,650.00 $21,650.00 N July 1, 2023 Pickering Official Plan Amendment - Recirculation 7 $2,000.00 $2,000.00 N July 1, 2023 Additional fee if within Oak Ridges Moraine or Greenbelt $3,300.00 $3,300.00 N July 1, 2023 - 140 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date City Development Department - Planning Official Plan Amendment - Application Pickering Official Plan Amendment - Major 11 $89,000.00 $43,500.00 N July 1, 2023 Pickering Official Plan Amendment - Minor 12 $42,400.00 $20,750.00 N July 1, 2023 Additional fee if within Oak Ridges Moraine or Greenbelt $6,300.00 $3,000.00 N July 1, 2023 Regional Official Plan - Amendment (not part of a Pickering OPA) $37,100.00 $37,100.00 N July 1, 2023 Neighbourhood Development Guideline Amendment 13 $4,300.00 $4,300.00 N July 1, 2023 Land Division Comments $2,600.00 $2,600.00 N July 1, 2023 Clearance of Conditions $1,300.00 $1,300.00 N July 1, 2023 Council authorization to proceed by land division instead of draft plan of subdivision 14 $8,670.00 $8,670.00 N July 1, 2023 Cash-in-Lieu of Parkland Conveyance For the creation of up to 3 additional lots (price per lot created) $6,940.00 $6,940.00 N July 1, 2023 For the creation of more than 3 additional lots See Parkland By-law See Parkland By-law N July 1, 2023 Draft Plan of Subdivision - Pre-submission Review Base Fee $32,800.00 $32,800.00 N July 1, 2023 Plus Fee per Residential Unit First 25 units (1-25)$470.00 $470.00 N July 1, 2023 Next 75 units (26-100)$380.00 $380.00 N July 1, 2023 Next 100 Units (101-200)$300.00 $300.00 N July 1, 2023 All additional units (201+)$190.00 $190.00 N July 1, 2023 Plus Fee per Non-Residential Ha (or part thereof) of Land Area 4 $150.00 $150.00 N July 1, 2023 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $95.00 $95.00 N July 1, 2023 Draft Plan of Subdivision - Recirculation 7 $2,000.00 $2,000.00 N July 1, 2023 Additional fee if within Oak Ridges Moraine or Greenbelt $1,000.00 $1,000.00 N July 1, 2023 Applicant-Initiated Revisions to Draft Plan of Subdivision Endorsed Pre-submission $22,200.00 $22,200.00 N July 1, 2023 Draft Plan of Subdivision - Application Base Fee $34,600.00 $34,600.00 N July 1, 2023 Plus Fee per Residential Unit First 25 units (1-25)$575.00 $575.00 N July 1, 2023 Next 75 units (26-100)$465.00 $465.00 N July 1, 2023 Next 100 Units (101-200)$365.00 $365.00 N July 1, 2023 All additional units (201+)$230.00 $230.00 N July 1, 2023 Plus Fee per Non-Residential Ha (or part thereof) of Land Area 4 $185.00 $185.00 N July 1, 2023 Plus Fee per Development Block Ha (or part thereof) of Land Area 5 $115.00 $115.00 N July 1, 2023 - 141 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date City Development Department - Planning Additional fee if within Oak Ridges Moraine or Greenbelt $2,500.00 $2,500.00 N July 1, 2023 Revisions to Draft Approved Plan - (redline revisions) - Pre-submission Review Base Fee $13,000.00 $13,000.00 N July 1, 2023 Plus Fee per Additional Residential Units First 25 units (1-25)$470.00 $470.00 N July 1, 2023 Next 75 units (26-100)$380.00 $380.00 N July 1, 2023 Next 100 Units (101-200)$300.00 $300.00 N July 1, 2023 All additional units (201+)$190.00 $190.00 N July 1, 2023 Plus Fee per additional Non- Residential Ha (or part thereof) of $150.00 $150.00 N July 1, 2023 Plus Fee per additional Development Block Ha (or part thereof) of Land $95.00 $95.00 N July 1, 2023 Revision to Draft Approved Plan - Recirculation 7 N/A $2,000.00 N July 1, 2023 Applicant-Initiated Revisions to Draft Approved Plan Endorsed Pre-submission N/A $9,112.00 N July 1, 2023 Revisions to Draft Approved Plan - (redline revisions) - Application Base Fee $13,600.00 $13,600.00 N July 1, 2023 Plus Fee per Additional Residential Units First 25 units (1-25)$575.00 $575.00 N July 1, 2023 Next 75 units (26-100)$465.00 $465.00 N July 1, 2023 Next 100 Units (101-200)$365.00 $365.00 N July 1, 2023 All additional units (201+)$230.00 $230.00 N July 1, 2023 Plus Fee per additional Non- Residential Ha (or part thereof) of $185.00 $185.00 N July 1, 2023 Plus Fee per additional Development Block Ha (or part thereof) of Land $115.00 $115.00 N July 1, 2023 Release of Draft Plan of Subdivision/Clearance Fee $2,000.00 $2,000.00 N July 1, 2023 Plan of Condominium - Pre-submission Review Draft Plan of Condominium $5,400.00 $5,400.00 N July 1, 2023 Common Element Condominium $7,900.00 $7,900.00 N July 1, 2023 Plan of Condominium Recirculation 7 $2,000.00 $2,000.00 N July 1, 2023 Condominium Conversion $7,900.00 $7,900.00 N July 1, 2023 Revisions to a Draft Approved Plan - (redline revisions) $3,100.00 $3,100.00 N July 1, 2023 Plan of Condominium - Application Draft Plan of Condominium $13,600.00 $13,600.00 N July 1, 2023 Common Element Condominium $19,300.00 $19,300.00 N July 1, 2023 Condominium Conversion $19,300.00 $19,300.00 N July 1, 2023 Release of Draft Plan of Condominium/Clearance Fee $2,000.00 $2,000.00 N July 1, 2023 - 142 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date City Development Department - Planning Site Plan - Pre-submission Review Residential See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N July 1, 2023 Commercial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N July 1, 2023 Industrial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N July 1, 2023 All Uses (Residential, Non-Residential, Mixed-Use) - Base Fee $5,300.00 $10,075.00 N July 1, 2023 Plus Fee per Residential Unit First 25 units (1-25)$370.00 $370.00 N July 1, 2023 Next 75 units (26-100)$300.00 $300.00 N July 1, 2023 Next 100 units (101-200)$225.00 $225.00 N July 1, 2023 All additional units (201+)$55.00 $55.00 N July 1, 2023 Plus Fee per 2,000 m2 of Non- Residential GFA $4,405.00 $4,405.00 N July 1, 2023 Site Plan Recirculation 7 $2,000.00 $2,000.00 N July 1, 2023 Applicant Initiated Revision to Site Plan Endorsed Pre-submission Base Fee Pre-submission base fee plus residential units and non-residential GFA N July 1, 2023 Minor Revision to approved Site Plan 18 N/A $1,610.00 Major Revision to approved Site Plan N/A Application base fee plus additional units and additional non-residential GFA Site Plan - Application Review Residential See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N July 1, 2023 Commercial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N July 1, 2023 Industrial See "All Uses (Residential, Non-Residential, Mixed-Use)" See "All Uses (Residential, Non-Residential, Mixed-Use)" N July 1, 2023 All Uses (Residential, Non-Residential, Mixed-Use) - Base Fee $2,900.00 $5,425.00 N July 1, 2023 Plus Fee per Residential Unit First 25 units (1-25)$145.00 $145.00 N July 1, 2023 Next 75 units (26-100)$115.00 $115.00 N July 1, 2023 Next 100 Units (101-200)$85.00 $85.00 N July 1, 2023 All additional units (201+)$20.00 $20.00 N July 1, 2023 Plus Fee per 2,000 m2 of Non- Residential GFA $1,695.00 $1,695.00 N July 1, 2023 Minor Revision to approved Site Plan 18 N/A $805.00 Major Revision to approved Site Plan N/A Application base fee plus additional units and additional non-residential GFA - 143 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date City Development Department - Planning Site Plan Agreement and Clearance of Conditions $7,300.00 $0.00 N July 1, 2023 Compliance Inspections/LC Release Report (includes 2 inspections) $960.00 $960.00 N July 1, 2023 Additional Compliance Inspections $410.00 $410.00 N July 1, 2023 Other Fees Request for Zoning Information $55.00 $55.00 N July 1, 2023 Zoning Certificate - Residential (single, semi, townhouse, accessory structure) initial review + 1 revision $150.00 $150.00 N July 1, 2023 Zoning Certificate - Development (within infill precincts, ORM, or requiring MDS calculation) initial review + 1 revision $580.00 $580.00 N July 1, 2023 Zoning Certificate - Mixed-use/Multi Residential/Non-Residential (industrial, commercial, institutional) initial review + 1 revision $695.00 $695.00 N July 1, 2023 Peer Reviews 15 Full recovery of City costs + 10% admin. fee Full recovery of City costs + 10% admin. fee Y July 1, 2023 Minor Revision to Approved Condo Site Plan (by unit owner) i.e., decks, sheds, fences $115.00 $115.00 N July 1, 2023 File Reactivation 16 $5,230.00 $5,230.00 N July 1, 2023 Opinion Letter for Complex Inquiries $1,200.00 $1,200.00 N July 1, 2023 Add Street Name to Approved List $1,070 $1,070 Y July 1, 2023 Request to Change Municipal Address $1,070 $1,070 Y July 1, 2023 Request for Exception to Council Adopted Policies on Municipal Addressing and Street Naming $6,040.00 $6,040.00 N July 1, 2023 Refund of Application Fees 17 $0 $0 Y July 1, 2023 Film Location Permit $350.00 $350.00 Y July 1, 2023 Film Location Permit and Road Closure $500.00 $500.00 Y July 1, 2023 Any other matter requiring a Report to Committee or Council $6,040.00 $6,040.00 N July 1, 2023 1. Fee applicable after Council adoption. - an application relating to more than one property - a site specific application, if considered to represent a large scale redevelopment - any change in use and/or zone category, except as identified under a minor amendment - an application involving significant changes to the development standards or general provisions of the by-law - an application which requires major technical studies and extensive consultation 4. Applies to blocks intended to be developed for commercial, industrial, and institutional uses (including school blocks). 5. Excludes lands to be conveyed for roads, parkland, natural hazards, and stormwater or other public infrastructure. - request for additional permitted use, within an existing building with no significant impact on existing development standards - changes in development standards or zone to accommodate a residential severance to create one additional lot - application for Temporary Use 6. An application for minor or small scale zoning amendment having no significant impact on adjoining lands, as determined by the Director, City Development or designate. Minor applications must be site specific and meet one or more of the following conditions: 7. Application fees include two resubmissions before re-circulation fees apply. Recirculation fees will be charged for the fourth submission and every submission thereafter. 3. An application for an amendment that is more significant in scale and scope than a minor zoning amendment, and which may have greater impact beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: 2. Oak Ridges Moraine applications, minor additions to existing bldgs (up to 20% of the current gross floor area) and inclusion of related uses. - 144 - User Fee or Charge Fees Approved on May 23, 2023 (Excluding HST) Proposed Fee (Excluding HST) HST Applicable (Y/N) Proposed Fee Effective Date City Development Department - Planning 16. Fee applies to planning applications that have been inactive over 1 year but less than 2 years. If the file has been inactive 2 or more years, the file will be closed without notice and a new application will be required with current application fees being applied. 18. Minor revisions to approved Site Plans include, but are not limited to: - accessory structures - façade changes - minor parking lot expansions (not to exceed 25% of the existing parking supply) - development of detached dwellings and accessory structures on the Oak Ridges Moraine - garden centres - restaurant patios - additions to existing buildings not exceeding, the lesser of, 1,000 square metres and 25% of the existing GFA - an application involving significant changes to the policies of the Official Plan 12. An application for a minor, site specific and small scale amendment or exception to Official Plan policies and designations, having limited impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. 13. An application to amend a Neighbourhood Development Guideline when the development proposal would necessitate an amendment to the Guideline or there is no other planning application being processed by Council. 14. Charged only if no other planning applications are being processed by Council. 15. The applicant is responsible for the City's full costs of undertaking the peer review of any studies or drawings submitted in support of the application. This requirement applies to matters such as, but not limited to, the peer review of traffic, marketing, environmental, noise, engineering drawings and reports, and architectural drawings. 17. Also subject to deduction of credit card fee if paid by credit card. 10. A minor Minister's Zoning Order application is where the proposed use or standards comply with the City's zoning by-law. 11. An application that is more significant in scale and scope than a minor amendment and which may have greater impact or policy implications beyond the subject lands, as determined by the Director, City Development or designate. Major applications must meet one or more of the following conditions: - an application which requires major technical studies and extensive consultation - an application relating to more than one property - a site specific application if considered to represent large scale redevelopment or significant change to the designations and permitted - does not change the nature of the proposal; - is minor and technical in nature and not expected to result in fundamental changes to the layout and design of the proposal; - does not involve re-engagement with the public; and - does not require recirculation of the application to external agencies. 9. A major Minister's Zoning Order application is where the proposed use or standards do not comply with the City's zoning by-law and a Report to Council is required. 8. An Application may apply for reconsideration provided that the resolution of the issue of concern: - 145 - Report to Council Report Number: PLN 27-23 Date: June 26, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Heritage Permit Application HP 03/23 - Request for Demolition - 860 Whitevale Road - File: A-3300-097 Recommendation: 1. That Heritage Permit Application HP 03/23 to demolish the existing dwelling and accessory buildings located at 860 Whitevale Road be approved; 2. That if there is the opportunity to salvage materials from the garage building for adaptive reuse or donation, should their condition allow it, the Owner make efforts to identify a project use; and 3. That a copy of the final Cultural Heritage Review Recommendations Report is filed with the Pickering Library & Archives as a record of the property’s history. Executive Summary: A Heritage Permit application has been submitted for 860 Whitevale Road to demolish the existing dwelling and accessory buildings. The owner, Infrastructure Ontario, and their agent have submitted a Cultural Heritage Review Recommendations Report in support of the Heritage Permit. While the City of Pickering Heritage Delegation By-law allows the Director, City Development & CBO to grant minor heritage permits, any requests for demolition or removal of a building within a Heritage Conservation District must be approved or denied by Council, in consultation with the Heritage Pickering Advisory Committee (Heritage Pickering). The Ontario Heritage Act, requires municipal Council to issue a decision within 90 days from the receipt of a heritage permit application. Given the required timelines to make a decision, the Heritage Permit application was presented to Heritage Pickering for consideration at a special meeting on June 14, 2023. The Committee recommended approval of the request to demolish the existing dwelling and accessory buildings. Staff recommend that the Heritage Permit be approved. While demolition is considered to be a last resort, the property is not identified as a heritage property within the Whitevale Heritage Conservation District. Additionally, the existing dwelling and one out building were constructed in the 1950s and are not original to the property. No new construction has been proposed at this time. Financial Implications: No direct cost to the City area is anticipated as a result of the recommendation of this report. - 146 - PLN 27-23 June 26, 2023 Subject: Heritage Permit Application HP 03/23 Page 2 Discussion: 1.Background The property at 860 Whitevale Road forms part of the Whitevale Heritage Conservation District (HCD) and is protected under Part V of the Ontario Heritage Act. While the property is within the Whitevale HCD, the property is not identified as a heritage property in the HCD. The property is located on the north side of Whitevale Road, west of Whites Road (see Location Map, Attachment #1). The property is known as the John Sleigh property or “Spring Grove Farm” and is believed to have been settled in 1825. There are three buildings currently located on the property. A detached dwelling, a garage building, and a storage/former pool building. The buildings are currently vacant and the property has not been occupied since 2018. The current dwelling and storage/former pool building are believed to have been constructed in the mid to late 1950s. Figure 1: Existing detached dwelling at 860 Whitevale Road. The original farmhouse was demolished after the current dwelling was constructed. There is no identified construction date for the garage building. However, it is located in the approximate location of the original driveshed on the property, shown in the 1877 Historical Atlas of the County of Ontario (see Figure 2 below). - 147 - PLN 27-23 June 26, 2023 Subject: Heritage Permit Application HP 03/23 Page 3 Figure 2: Picture from the 1877 Historical Atlas of the County of Ontario. Figure 3: South elevation of the existing garage building. - 148 - PLN 27-23 June 26, 2023 Subject: Heritage Permit Application HP 03/23 Page 4 2.Heritage Permit Application In April 2023, a Heritage Permit application was submitted for 860 Whitevale Road. The scope of the permit application includes the demolition of the existing residential dwelling and accessory buildings. A Cultural Heritage Review Recommendations Report (CHERR) was submitted in support of the Heritage Permit. The City’s Heritage Delegation By-law 7651/18 does not permit the Director, City Development & CBO to grant a Heritage Permit for the demolition or removal of a building that is part of a Heritage Conservation District. Therefore, as required by the Ontario Heritage Act, the status of this heritage permit application is to be decided by Council, in consultation with its Municipal Heritage Committee. 2.1 Cultural Heritage Evaluation Recommendations Report (CHERR) The applicant has submitted a CHERR, prepared by TMHC Inc., in support of the heritage permit application. The CHERR provides background information on the property and existing buildings. The CHERR also documents the condition of the existing structures. The CHERR notes limitations due to no access to the interior of the buildings being available during the site visit. As such, no assessment, or pictures, of the interiors of the buildings are provided in the inventory sheets of the CHERR. Since the report was submitted, the applicant has conducted additional research and investigation of the interior of the garage building. The additional research has not provided any additional conclusions from those reported in the CHERR. If the garage building does have an association with the driveshed depicted in the Historical Atlas of the County of Ontario, the modifications and renovations that have occurred over the years have erased any discernable connections. The additional investigation of the interior of the building documented more modern construction materials and methods. The CHERR concludes that the property does not meet the criteria of Ontario Regulation’s 9/06 or 10/06. The report indicates no further assessment of the property is recommended and recommends that the applicant apply for a heritage permit before any demolition, as the property is located within the Whitevale HCD. 2.2 The Ontario Heritage Act Section 42 of the Ontario Heritage Act states that no owner of a property designated under Part V, Section 41 shall demolish, alter or erect a building or structure on the property unless the owner applies to the Council of the municipality in which the property is situated and receives consent in writing to the demolition or erection of buildings. Within 90 days after the notice of receipt is served on the applicant, the Council, after consultation with its municipal heritage committee, may consent to the application, consent to the application subject to such terms and conditions as may be specified by the Council, or refuse the application. If the Council fails to notify the owner of its decision within the 90 day time period, Council shall be deemed to have consented to the application. - 149 - PLN 27-23 June 26, 2023 Subject: Heritage Permit Application HP 03/23 Page 5 If Council refuses the application, or if Council consents to the application with terms and conditions, then the owner of the property may appeal to the Ontario Land Tribunal within 30 days of the owner receiving notice of Council’s decision. 2.3 Whitevale Heritage Conservation District On June 7, 1993, By-law 4074/92 was passed by Council, designating the entire Hamlet of Whitevale as a Conservation District under the Ontario Heritage Act. The HCD was created to encourage the maintenance and conservation of heritage buildings, provide guidelines on conservation practices, and maintain and protect the rural and unique character of the hamlet. Whitevale is a mixture of rural Ontario vernacular architecture that has a distinctive scale, mass, decorative detailing, and building materials. Although many individual buildings and properties have been altered over the decades, the overall nineteenth century village character has been retained. 860 Whitevale Road is not identified as a heritage building within the Whitevale HCD. 3. Analysis 3.1 Heritage Pickering Advisory Committee Recommendation On June 14, 2023, the request for demolition of the existing residential dwelling and accessory buildings was presented to the Heritage Pickering Advisory Committee (Heritage Pickering). The applicant and their heritage consultant, TMHC Inc., presented the findings of the CHERR to the committee, highlighting the additional research of the garage building. The consultant identified that the dwelling and storage/former pool building are not original to the property. The garage building, while possibly older, does not show any clear evidence, through materials or construction methods, that would be able to confirm the date of construction or connection to the driveshed depicted in the Historical Atlas of the County of Ontario. The committee discussed several items with the heritage consultant regarding the existing structures, possible alterations that have occurred, and future plans for the property. The committee noted that the applicant and their consultants provided clear and detailed information regarding the existing structures on the property. Heritage Pickering passed the following motion: 1.That the Heritage Pickering Advisory Committee support the Heritage Permit Application for the demolition of the existing structures, including the detached dwelling and accessory buildings as requested; 2.That a copy of the final CHERR and inventory sheets be filed with the Pickering Library & Archives as a record of the property’s history and documentation of changes; and - 150 - PLN 27-23 June 26, 2023 Subject: Heritage Permit Application HP 03/23 Page 6 3. That if there is the opportunity to salvage materials for adaptive reuse or donation, should their condition allow it, the applicant shall work with staff to achieve that outcome. 3.2 Heritage Consultant Comments The firm Heritage Studio was retained by the City to assist in the review of the heritage permit application. Heritage Studio has advised that the CHERR is complete and accurate. Further, Heritage Studio agrees with the evaluations provided in the CHERR, which concludes that the property does not meet the criteria of either Ontario Regulation 9/06 and 10/06 for cultural heritage value and interest. 3.3 Staff Comments Staff encourage the preservation and adaptive reuse of heritage structures where possible and demolition should be a last resort. While staff encourages this approach, 860 Whitevale Road is not identified as a heritage property in the Whitevale HCD. The CHERR, prepared by TMHC Inc., and comments from Heritage Studio, have established that the existing dwelling and the storage/former pool building are not original to the property, were constructed during the 1950s, and do not meet the criteria for cultural heritage value and interest. Staff had identified that the existing garage building on the property could be associated with a driveshed that was depicted in the 1877 Historical Atlas of the County of Ontario. The applicant has conducted an additional investigation since the CHERR was submitted. The additional investigation did not provide any further conclusions that would link the garage building to the original structure on the John Sleigh farm. The updated information will be included in the final CHERR report. The applicant has not provided a plan for new development on the lands at this time. Should a new development be proposed in the future, the owner of the property will be required to submit a heritage permit as required by the Whitevale HCD. Staff has no objection to the request to demolish existing dwelling and accessory buildings located at 860 Whitevale Road. Attachments: 1. Location Map - 151 - PLN 27-23 June 26, 2023 Subject: Heritage Permit Application HP 03/23 Page 7 Prepared By: Original Signed By Brandon Weiler, MCIP, RPP Principal Planner, Policy Original Signed By Nilesh Surti, MCIP, RPP Division Head, Development Review & Urban Design Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO BW :ld Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By - 152 - Attachment #1 to Report PLN 27-23 Whitevale Road W h i t e s R o a d City Development Department Location MapFile:Municipal Address:HP 03/23 Date: May. 15, 2023 ¯ 860 Whitevale Road L:\PLANNING\01-MapFiles\Other\Heritage\HP03-23 860 Whitevale Road\HP03-23_860WhitevaleRoad_LocationMap.mxd 1:6,000 SCALE: THIS IS NOT A PLAN OF SURVEY. © The Corporation of the City of Pickering Produced (in part) under license from: © Kings Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department ofNatural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal PropertyAssessment Corporation and its suppliers. All rights reserved. E SubjectLands - 153 - Report to Council Report Number: SUS 06-23 Date: June 26, 2023 From: Kyle Bentley Director, City Development & CBO Subject: Diabetes Canada Textile Drop Box License Agreement -Council Resolution #121/23 -File: D-7001-027 Recommendation: 1.That the Mayor and City Clerk be authorized to execute a Textile Recycling Bin License Agreement between the City of Pickering and National Diabetes Trust Corp., in its capacity as Trustee for the National Diabetes Trust, to install textile drop boxes on three City of Pickering properties, for a term of one-year, as set out in the draft License Agreement contained in Appendix I to this report, subject to minor revisions as may be required by the Director, Corporate Services & City Solicitor, Director, Finance & Treasurer, and/or Chief Administrative Officer; and 2.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: At the Council meeting of March 27, 2023, Council approved Report SUS 03-23 which directed staff to take the necessary actions to prepare a License Agreement for Council’s consideration that would enable the City of Pickering to enter into a one-year pilot project with Diabetes Canada to install textile drop boxes on municipally-owned properties (see Attachment #1, Resolution #121/23). The three City of Pickering properties identified as locations for the pilot project are listed below: i)the southeast corner of the South Esplanade municipal parking lot; ii)the southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex; and iii)Dunmoore Park. As requested, staff from City Development, Community Services, Operations, Finance and Legislative Services have reviewed and revised the draft License Agreement provided by Diabetes Canada. (Note that the License Agreement will be executed by the National Diabetes Trust Corp., in its capacity as Trustee for the National Diabetes Trust. The Diabetes National Trust operates a textile recycling program throughout Canada for the sole benefit of Diabetes Canada.) The purpose of this report is to seek Council’s authorization for the Mayor and City Clerk to execute the attached one-year License Agreement, provided in Appendix I to this report. - 154 - SUS 06-23 June 26, 2023 Subject: Diabetes Canada Textile Drop Box License Agreement Page 2 As per Resolution #121/23 staff will report back to Council in Q2 2024 with the results of the 2023 pilot project, and provide recommendations for next steps. The merits of whether or not to extend the License Agreement will form part of staff’s recommendations to Council. In addition, as per Resolution #121/23, staff will implement a community education and outreach program pertaining to textile diversion within the City of Pickering. Financial Implications: Not applicable to this report. Discussion: At the Council meeting of March 27, 2023 (Resolution #121/23), staff were directed to prepare a License Agreement for Council’s consideration, through which the City of Pickering would enter into a one-year pilot project with Diabetes Canada to install textile drop boxes in the following three City of Pickering properties: i)the southeast corner of the South Esplanade municipal parking lot; ii)the southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex; and iii)Dunmoore Park. The draft License Agreement is provided as Appendix I to this report. Schedule “A” to the agreement illustrates the specific locations for the textile drop boxes. Operationally, the draft License Agreement reflects considerations that were detailed in Report SUS 03-23, including that: •The units be serviced seven days a week and that servicing includes the removal of all debris and materials inside and outside of the bin, and that the area around the bin is left free of any materials or debris. Over time, the number of service days may be adjusted to reflect the actual need. •Language is embedded to enable the municipality to remove units at no expense to the City, should Diabetes Canada neglect to provide adequate servicing of their bins. Should a site be regularly problematic, an alternate arrangement or removal of the units may need to be explored. •The City is to work with Diabetes Canada to revise bin branding to include Diabetes Canada contact information that residents can use to report an issue directly, without needing to contact the municipality. As per Resolution #121/23, staff undertook steps to prepare a draft License Agreement, for Council’s consideration, to participate in the Diabetes Canada Textile Drop Box Initiative. Subject to Council’s endorsement of Report SUS 06-23, staff will take the necessary steps to execute the License Agreement and initiate the program. Further, staff will undertake the required community education and outreach program regarding the use of the textile drop boxes. In Q2 2024, staff will report back to Council with the results of the 2023 Pilot Project and provide recommendations regarding next steps. - 155 - SUS 06-23 June 26, 2023 Subject: Diabetes Canada Textile Drop Box License Agreement Page 3 Appendix: Appendix I Draft License Agreement Attachment: 1.Resolution #121/23 Prepared By: Original Signed By Kristy Gagen Coordinator, Environmental Engagement Original Signed By Chantal W hitaker, BESc (Hons), CSR-P Manager, Sustainability & Strategic Environmental Initiatives CW :ld Approved/Endorsed By: Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By - 156 - Appendix I to Report SUS 06-23 Draft Licence Agreement - 157 - 1 RECYCLING BIN LICENSE AGREEMENT THIS LICENCE AGREEMENT made as of the 10th day of July 2023 BETWEEN The City of Pickering (the “Licensor”) AND NATIONAL DIABETES TRUSTEE CORP. In its capacity as Trustee for NATIONAL DIABETES TRUST (the “Licensee”) WHEREAS the Licensor is the owner of certain properties on which the Licensee proposes to place textile recycling bins (the “Bins”): AND WHEREAS the Licensee operates a textile recycling program throughout Canada for the sole benefit of Diabetes Canada; AND WHEREAS the Licensor encourages textile recycling programs in order to divert these items from the waste stream and to benefit from any applicable diversion credit programs; AND WHEREAS the Licensor has accordingly agreed to grant the Licensee a licence to place Bins in the location or locations described in greater detail in Schedule “A” on the terms and conditions contained herein (the “Licensed Space”). NOW THEREFORE, in consideration of the mutual covenants and agreements herein and other good and valuable consideration, the Licensor and the Licensee agree as follows: ARTICLE 1 GRANT OF LICENCE 1.1 The Licensor hereby grants to the Licensee a licence to use the Licensed Space for the purpose of placing, accessing and maintaining its Bins. 1.2 The Licensee acknowledges that it has inspected the Licensed Space and agrees to accept same on an “as is-where is” basis. - 158 - 2 ARTICLE 2 TERM 2.1 Subject to earlier termination as forth herein, the term of this agreement (the “Term”) shall be for one year commencing on the date of this agreement (the "Commencement Date"), with automatic one-year renewals thereafter. Notwithstanding the foregoing, this agreement may be terminated by either party on 30 days’ notice at any time after the first year of the Term. The Licensor shall not be liable for any liabilities, losses or expenses of the Licensee arising out of the termination of this Licence. ARTICLE 3 LICENCE FEE 3.1 The Licensor agrees not to charge any fee for the Licensed Space so long as the Licensee continues to operate its Bins for the benefit of Diabetes Canada and pays for any costs associated with the placement of the Bins on the Licensed Space. ARTICLE 4 LICENSEE’S COVENANTS 4.1 The Licensee covenants and agrees with the Licensor as follows: 4.1.1 to secure, at the expense of the Licensee, all license, permits and authorizations required by any competent governmental body; 4.1.2 to abide by and ensure its agents, contractors and employees abide by all applicable laws and regulations, and to conduct its affairs in conformity with the law; 4.1.3 not to assign or transfer this Licence or in any way part with or share possession of the Licensed Space; 4.1.4 to maintain and keep the Licensed Space in good order and condition and free of garbage and debris on a regular basis and, to this end, to check and empty the Bins daily, seven days a week (over time, the number of service days may be adjusted to reflect actual need), and ensure that there is no overflow of recycled items in the Licensed Space; servicing must include, but not be limited to, removal of all debris and materials inside and outside of the bin, such that the area around the bin is left free of any materials or debris. 4.1.5 the licensee agrees to maintain the bin at all times, including making certain that the bin has the proper signage, has no rust, graffiti or other forms of damage. Should damage occur, the licensee will either have the bin fixed and or replaced in a timely manner. 4.1.6 in an effort to address security concerns, the licensee shall put forth best efforts in providing additional security, by administering regular bin checks for any harmful materials and remove those materials should they be found. - 159 - 3 4.1.7 After a snow fall or in icy conditions the licensor will make sure the approach to the bins on the licensor’s premises /site(s) listed in “Schedule A” are clear and safe. Any bin which is completely snowed under should be reported by the licensor to the licensee’s local operations via phone or email. The licensor will ensure snowed under bin will be cleared within 48 hours (or agreed upon timeframe by both the licensor and licensee), so the licensee can access the bin for service. See “Schedule B” for operation and organization contact information. 4.1.8 to maintain commercial liability insurance throughout the Term in an amount of not less than $5,000,000 per occurrence and, upon request, to provide evidence of such insurance coverage to the Licensor. The Licensor must also be added as “an Additional Insured” with respect to the commercial liability insurance. 4.1.9 The Licensee acknowledges that the Licensor shall not bear any responsibility for any damage occurring to any property on the Licensed Space during any maintenance activity undertaken by the Licensor on or in the vicinity of the Licensed Space. 4.2 The Licensee will provide all necessary contact details to the licensor, including the direct line to appropriate staff, should a pickup of materials be required. The licensee will respond to a service call within 24 hours. See “Schedule B” for necessary contact details for direct line to staff for service bin service and maintenance related inquiries. Should a site be found by the Licensor’s staff to be repeatedly left in a condition which violates this Agreement, then the City may, in its sole and unfettered discretion, terminate this Agreement. 4.2.1 The Licensor will work with the Licensee to revise bin branding to include Diabetes Canada contact information that residents can use to report an issue at a site. 4.2.2 In the event that the condition of any one or more Bins, or of the area around any one or more Bins violates this Agreement then the Licensor may provide to the Licensee written notice to bring the Bin(s) into compliance with this Agreement within three (3) days, failing which the Licensor may remove such Bin(s). In such event, the Licensee forfeits all rights to the Bin(s) and is responsible for, and shall pay on demand, all costs incurred by the City in removing the Bin(s). 4.2.3 In the event the Licensor requires use of or access to the Licensed Space, then the Licensee shall on three (3) days written notice and at is own expense, move such Bin(s) as and for such time as reasonably required by the Licensor. ARTICLE 5 INDEMNITY 5.1 The Licensee shall indemnify and save the Licensor harmless, including the Licensor's elected officials, officers, employees, agents and contractors, from and against any loss, cost, demand, action or claim brought against the Licensor as a result of any loss of or damage to property, personal injury or death, or any other losses or damages, both direct or indirect, including such other costs and expenses, howsoever and whatsoever incurred, arising from or in - 160 - 4 relation to the Licensee’s use of the Licensed Space, except to the extent any of the foregoing result from the Licensor’s negligence or deliberate actions. 5.2 The Licensee, including its officers, directors, members, guests, servants, employees, agents and contractors and all others having access to the Licensed Space by reason of this License, shall do so at his, her and their own risk and under no circumstances shall the Licensor be liable for any personal injury (including personal injury causing death or psychological trauma) and for any property damage, loss or theft suffered by any person, firm or corporation while upon the Licensed Space or the approaches or appurtenances thereto, it being understood and acknowledged that all such liability, if any, is assumed by the Licensee. 5.3 The Licensor shall indemnify and save the Licensee harmless, including the Licensee’s officers, employees, agents and contractors, from and against any loss, cost, demand, action or claim brought against the Licensee as a result of any loss of or damage to property, personal injury or death, or any other losses or damages, both direct or indirect, including such other costs and expenses, howsoever and whatsoever incurred, arising from or in relation to the Licensee’s use of the Licensed Space to the extent any of the foregoing result from the Licensor’s negligence or deliberate actions. ARTICLE 6 TERMINATION 6.1 If the Licensee breaches the terms of this Agreement and fails to correct such breach within 30 days of notice from the Licensor, this Licence may be immediately cancelled by written notice from the Licensor to the Licensee. 6.2 This Agreement may be terminated by either party on 90 days’ notice if material change in the market economics make the continuation of the Agreement impractical. ARTICLE 7 MISCELLANEOUS PROVISIONS 7.1 The parties agree to take all necessary precautions to maintain the confidentiality of the terms and conditions contained herein. The parties each acknowledge that this Licence and any information or documents that are provided to the other party may be released pursuant to the provisions of the Municipal Freedom of Information and Protection of Privacy Act. This acknowledgment shall not be construed as a waiver of any right to object to the release of this agreement or of any information or documents. 7.2 Any notice required or permitted to be given hereunder may be given by personal delivery, delivered by courier, mailed by registered prepaid post, electronic mail (e-mail), or by facsimile transmission (“fax”) to the parties at the following addresses: (a) if to the Licensor: One The Esplanade, Pickering, ON L1V6K7 (b) if to the Licensee: 1300-522 University Avenue, Toronto ON M5G 2R5 - 161 - 5 or to such other address or fax number as any party may from time to time notify the other. Any such notice given in accordance with the above requirements shall be deemed to have been given, if mailed, on the fifth day following the date of such mailing or, if delivered or e-mailed, on the day on which it was delivered or e-mailed so long as such delivery was prior to 4:30 p.m. on a business day (and, if after 4:30 p.m. or if any such day is not a business day, then it shall be deemed to have been delivered on the next business day). Either party may from time to time by notice change the address to which notices to it are to be given. Notwithstanding the foregoing, during any interruption or threatened interruption in postal services, any notice shall be personally delivered or delivered by courier. 7.3 No waiver by any party hereto of any breach by any other party of any of its covenants, agreements or obligations contained in this License shall be or be deemed to be a waiver of any subsequent breach thereof or the breach of any other covenants, agreements or obligations and, notwithstanding any statute to the contrary, any forbearance by any party hereto to seek a remedy for any breach by any other party be a waiver by the party so forbearing of its rights and remedies with respect to such breach or any subsequent breach. 7.4 This agreement shall ensure to the benefit of and be binding upon the parties and their respective heirs, executors, successors and permitted assigns. The Licensee may not assign its rights or obligations under this agreement without the prior written consent of the Licensor. 7.5 This agreement shall be governed by the laws of the Province of Ontario and the laws of Canada applicable therein. 7.6 This agreement and any schedules hereto contain the entire understanding between the parties relating to the subject matter hereof. No amendment to this Licence shall be valid unless in writing and signed by each of the parties hereto. 7.7 If any section or sections or part or parts of a section or sections in this agreement are determined by any court or tribunal of competent jurisdiction to be illegal or unenforceable, it or they shall be considered separate and severable from this agreement and the remaining provisions of this agreement shall remain in full force and effect and shall be binding upon the parties hereto as though the said section or sections or part or parts of a section or sections had never been included. 7.8 The Licensee agrees that it shall not register this license or any notice or reference in respect of this Licence against the title to the Licensed Space. - 162 - 6 IN WITNESS WHEREOF the parties have duly executed this agreement. NATIONAL DIABETES TRUSTEE CORP. In its capacity as Trustee for NATIONAL DIABETES TRUST The City of Pickering per: per: _________________________ ___________________________ Name: Naeem Mahmood Name: Kevin Ashe: Title: Executive Director Title: Mayor (I have the authority to bind the Corporation) (I have the authority to bind the Corporation) ___________________________ Name: Susan Cassel Title: Clerk (I have the authority to bind the Corporation) - 163 - 7 SCHEDULE “A” DESCRIPTION OF LICENSED SPACE 1. southeast corner of the South Esplanade municipal parking lot (adjacent to One The Esplanade); 2. southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex (adjacent to 1867 Valley Farm Road), and 3. Dunmoore Park (680P Callahan Street). See below images for each site Site 1 Site 2 Site 3 - 164 - 8 SCHEDULE “B” CONTACT DETAILS City of Pickering Contact information: Kristy Gagen Coordinator, Environmental Engagement Phone: 905.420.4660 ext. 2043 Email: kgagen@pickering.ca Kevin Hayes Manager, Facilities Maintenance, Community Services Phone: 905.420.4660 ext. 3250 Email: khayes@pickering.ca Diabetes Canada Contact information: Ailish Dunn Associate, Government and Strategic Partnerships M: 416-834-0171 E: ailish.dunn@diabetes.ca Simon Langer National Manager, Government and Strategic Partnerships M: 416-315-9936 E: simon.langer@diabetes.ca Gail Chapman Market Director, Operations M: 905-259-8277 E: gail.chapman@diabetes.ca - 165 - $WWDFKPHQWWR5HSRUW686 Legislative Services Division Clerk’s Office Directive Memorandum March 30, 2023 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on March 27, 2023 Director, City Development & CBO, Report SUS 03-23 Re-examination of Diabetes Canada Textile Drop Box Initiative - Council Resolution #223/20 Council Decision Resolution #121/23 Please take any action deemed necessary. Susan Cassel Copy: Chief Administrative Officer 1. That Report SUS 03-23 regarding the Diabetes Canada Textile Drop Box Initiative be received; 2. That the City of Pickering does enter into a partnership agreement with Diabetes Canada for a Textile Drop Box Initiative and that staff be directed to draft a partnership agreement for Council’s consideration that includes: i. a one-year pilot project whereby Diabetes Canada Textile Drop Boxes will be installed on the following three City of Pickering properties: i) the southeast corner of the South Esplanade municipal parking lot; ii) the southwest side of the gravel arena parking lot at Chestnut Hill Developments Recreation Complex; and iii) Dunmoore Park; and, ii. that staff be directed to report back to Council in Q2 2024 with results of the pilot project and provide recommendations for next steps; 3. That staff be directed to develop and implement a community education and outreach program pertaining to textile diversion within the City of Pickering; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. - 166 - Report to Council Report Number: SUS 07-23 Date: June 26, 2023 From: Kyle Bentley Director, City Development and CBO Subject: Enhanced Blue Box and Green Bin Availability -Council Resolution #143/23 -File: D-7001-024 Recommendation: 1.That the City of Pickering staff continue to work with the Region of Durham, and be authorized to take the necessary actions to enhance residents’ access to blue and green bins as outlined in this report, including to enable the sale of blue boxes, blue box lids, kitchen containers for food waste, and curbside green bins from the Chestnut Hill Developments Recreation Complex; and 2.That staff be directed to report back to Council in Q2 2024 with an update on actions taken to address blue box and green bin availability. Executive Summary: At the Council Meeting of March 27, 2023, staff were directed to meet with the Region of Durham’s Waste Management Services staff to explore opportunities for more local and convenient locations for residents to have access to new blue and green bins for purchase, as well as to exchange old broken bins (Resolution #143/23, Attachment #1). Accordingly, Regional and City staff discussed options to advance this initiative including viability of using Regional or City facilities for bin sales/exchange; Regional attendance at City/community events; use of the Region’s 311 phone service; and, partnering with commercial/retailers. Subsequently, City staff from City Development, Community Services and the Operations Departments met to discuss these opportunities and identified various potential short, medium, and long-term actions that would improve resident access to recycling and green bins. Subject to Council’s approval of Report SUS 07-23, staff will work with the Region of Durham to facilitate the sale of new bins from the Chestnut Hill Developments Recreation Complex (CHDRC) on a cost recovery basis. CHDRC has convenient operating hours for residents, and the ability to store a small inventory of bins. Regional staff were also invited to attend City events to sell/exchange bins and/or to coordinate a standalone event in a municipal parking lot but have since advised that they have insufficient Regional staff resources to participate. That said, Regional staff indicated that they will review the matter in an effort to identify medium- term solutions to address this gap. Financial Implications: There is no net cost to the City of Pickering. The City of Pickering would purchase blue and green bins from the Region of Durham and sell them to residents on a cost recovery basis. Any unsold units would be returned to the Region of Durham and therefore there is no cost to the City. - 167 - SUS 07-23 June 26, 2023 Subject: Enhanced Green Bin and Blue Box Availability Page 2 Discussion: As per Resolution #143-23, staff have investigated more local and convenient locations for residents to access new blue and green bins (see Resolution #143/23, Attachment #1). Based on discussions with City of Pickering staff from City Development, Community Services, and the Operations Departments, and staff from the Region of Durham, a number of short, medium, and long-term actions were identified and explored. Short-term Actions: 1. Pending Council approval of this report, staff will facilitate the sale of blue boxes, blue box lids, kitchen containers for food waste, and curbside green bins, at CHDRC. CHDRC offers residents convenient operating hours, cashless (credit/debit) purchasing options, and there is an ability to store a small inventory of new bins on site. The opportunity to purchase bins at this facility would be promoted on Regional and City websites. This service is not expected to impact City staff resources to a great extent. At the onset, staff would purchase 30 of each unit, and reorder from the Region of Durham as the supply is depleted. The units would be sold on a cost recovery basis so there is no net cost to the City of Pickering. All sales would be subject to a 3 percent charge to cover processing/transaction fees. Per unit pricing as of 2023 (HST included): i) 23.5-gallon Blue Box (for containers or papers) - $11.00 each ii) Blue Box lid made from recycled tires - $13.00 each iii) Kitchen container for food waste - $4.00 each iv) Curbside green bin - $19.00 each Due to safety concerns associated with handling broken used bins and storage constraints, staff determined that it is not feasible to offer an exchange program to collect broken used bins. 2. The City of Pickering will continue to host the Region of Durham’s Annual Community Compost Giveaway event, at which residents can purchase new, and exchange broken, bins. Over 800 guests (vehicles) attended the recent drive-through event on May 27, 2023. Medium-term Actions: 1. The Region of Durham staff were asked to investigate using a closer Regional facility to offer bins sales/exchanges than the 600 Garrard Road North site in the Town of Whitby. One particular location City staff requested be considered is the Regional Depot at 2020 Salem Road in Ajax, which is closer for Pickering residents. Regional staff will review and advise. 2. Regional staff were invited to attend future City events, and/or to set up a pop-up event in a municipal parking lot or facility to sell/exchange bins. At this time, limited Regional staff resources restrict the number of events they can attend outside of the Community Compost Giveaway. However, Regional staff indicated they would review this opportunity and advise. - 168 - SUS 07-23 June 26, 2023 Subject: Enhanced Green Bin and Blue Box Availability Page 3 Long-term Actions: 1. Region of Durham staff advised they were currently exploring the opportunity to sell bins through an E-Commerce platform, on which residents would be able to purchase and have bins delivered to their home. Long-term, Regional staff committed to reviewing how their 311 phone service platform could benefit this objective, as well as the potential to collaborate with commercial retailers to sell/exchange bins. 2. Durham Region is set to transition to Extended Producer Responsibility for residential collection as of July 1, 2024, and will no longer be responsible for blue box services. Regional staff noted that this process is still in development, and as such, how residents will access bins in the future has not been finalized. Nevertheless, the Region of Durham will still be developing a long-term plan to address resident access to green bins and kitchen catchers. As directed by Council, Regional and City staff undertook steps to explore opportunities for more local and convenient locations for residents to have access to new blue and green bins. Subject to Council’s endorsement of Report 07-23, staff will take the necessary steps to enable the sale of blue boxes, blue box lids, kitchen containers for food waste, and curbside green bins from CHDRC. Attachment: 1. Resolution #143/23 - 169 - SUS 07-23 June 26, 2023 Subject: Enhanced Green Bin and Blue Box Availability Page 4 Prepared By: Original Signed By Kristy Gagen Coordinator, Environmental Engagement Original Signed By Chantal Whitaker, BESc (Hons), CSR-P Manager, Sustainability & Strategic Environmental Initiatives Approved/Endorsed By: Original Signed By Kyle Bentley, P. Eng Director, City Development & CBO KG:CW :ld Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By - 170 - Attachment #1 to Report SUS 07-23 Legislative Services Division Clerk’s Office Directive Memorandum March 30, 2023 To: Kyle Bentley Director, City Development & CBO From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on March 27, 2023 Enhanced Blue Box and Green Bin Availability Council Decision Resolution #143/23 Please take any action deemed necessary. WHEREAS, the current closest blue and green bin exchange/purchase location is the Durham Region Depot in Whitby; And Whereas, the blue and green bin exchange in Pickering has been limited to the compost pick up day at the Chestnut Hill Development Recreation Complex; And Whereas, Pickering residents have expressed that more convenient arrangements for blue and green bin exchange/purchase would be desirable; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs City staff through the Office of the CAO to: 1.Further work with the Region of Durham Waste Management staff to explore opportunities for more local and convenient locations for Pickering residents to have access to the blue and green bin replacements; 2.That staff consider options that include but are not limited to the following: i.introducing local pick up location(s) such as a Region or City facility, ii.coordinate with City/community events, such as compost giveaway, Artfest, etc., iii.use of 311 to arrange drop off, and, iv.arrangements with commercial/retail partners; 3.That staff report back to Council by end of second quarter 2023; 4.That this motion be forwarded to the Commissioner of Works, Region of Durham. - 171 - Susan Cassel Copy: Chief Administrative Officer - 172 - Memo To: Susan Cassel June 21, 2023 City Clerk From: Catherine Rose Chief Planner Copy: Division Head, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 07/22 Wildav International Developments Limited 1786 and 1790 Liverpool Road Amending By-law 8023/23 Statutory Public Meeting Date February 6, 2023 Planning & Development Committee Date June 5, 2023 Purpose and Effect of By-law To permit a high-density, mixed-use development consisting of a 48-storey residential condominium building, containing 594 residential units and 190 square metres of commercial space at-grade, on the lands municipally known as 1786 and 1790 Liverpool Road. Council Meeting Date June 26, 2023 Note On June 5, 2023, the Planning & Development Committee endorsed staff’s recommendation that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 23-23, be finalized and forwarded to Council for enactment. A minor housekeeping edit to the by-law has been made, which was inadvertently excluded in the draft Zoning By-law Amendment attached to Report PLN 23-23. The amendment is to allow air vents constructed in association with an underground parking structure to be setback 0.0 metres from a street line, provided the air vents do not exceed a maximum height of 1.2 metres above established grade. Through the Site Plan Approval process, staff - 173 - Page 2 of 2 June 21, 2023 Zoning By-law Amendment Application A 07/22 will ensure any infrastructure necessary for the underground parking garage is appropriately designed and screened to minimize views from Liverpool Road. IL:ld J:\Documents\Development\D-3300\2022\A 07-22\12. By-law\Memo to Clerks Attachments By-law Text Schedules I & II Original Signed By Catherine Rose - 174 - The Corporation of the City of Pickering By-law No. 8023/23 Being a By-law to amend Zoning By-law 7553/17, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 23, Concession 1, Now Parts 1 and 2, 40R-27085, in the City of Pickering (A 07/22) Whereas the Council of The Corporation of the City of Pickering deems it desirable to permit a high-density, mixed-use development on lands being Part of Lot 23, Concession 1, Now Parts 1 and 2, 40R-27085, City of Pickering; And whereas an amendment to By-law 7553/17, as amended, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Section 6, Exceptions, and Schedule 7 of Zoning By-law 7553/17, as amended, is further amended by adding a new Exception E21 as follows: 6.21.1 Zone Provisions The following regulations apply: a) Notwithstanding Section 3.1, Table 1, related to Parking Space Requirements, the minimum parking ratio shall be 0.55 parking spaces per apartment dwelling unit for residents, and 0.15 parking spaces per apartment dwelling unit for visitors. b) Notwithstanding Section 3.1, Table 1, related to Parking Space Requirements, the minimum parking ratio for a Financial Institution wholly located within the area identified by the cross hatching as shown on Figure 6.21.2 (c), shall be 3.3 spaces per 100 square metres gross leasable floor area (GLFA). c) Notwithstanding Section 3.7 b), related to Surface Parking Spaces, a landscaped area shall not be required between any existing residential development and the parking spaces or aisles. d) Notwithstanding Section 3.8 c) related to Parking Structures, air vents associated with a parking structure are permitted in a front yard. e) Notwithstanding Section 3.8 d) related to Parking Structures, air vents constructed in association with an underground parking structure, which are located within a front yard, are permitted to be setback 0.0 metres from a street line, provided the air vents do not exceed a maximum height of 1.2 metres above established grade. f) Notwithstanding Section 4.2 a), related to Floor Space Index (FSI), the total land area of the lot, including lands conveyed to public ownership for a public park, shall be deemed to be a lot for the purposes of calculating Floor Space Index (FSI), as shown on Figure 6.21.2 (a). - 175 - By-law No. 8023/23 Page 2 g) Notwithstanding Section 4.2 b) ii) and Schedule 5, related to Maximum Building Height, the height of a building or structure wholly located within the area identified by the dashed lines as shown on Figure 6.21.2 (b) is specified by the number following the HT symbol as shown on Figure 6.21.2 (b). h) Notwithstanding Section 4.2 f) i) and ii) related to Podium Requirements for Buildings greater than 37.5 metres, the minimum height of a podium shall be 5.0 metres and the maximum height of a podium shall be 22.5 metres. i) For the purposes of measuring the height of a podium for Section 4.2 f) and measuring Building Height for Section 4.2 b) and Schedule 5 related to Maximum Building Height, established grade shall mean the average elevation of the finished level of the ground measured along the east exterior wall at grade of a building fronting Liverpool Road. j) Notwithstanding Section 4.2 j) i) and ii) related to Minimum Main Wall Stepback for Buildings greater than 37.5 metres and buildings equal to and greater than 73.5 metres, the minimum main wall stepback shall not apply. k) Notwithstanding Section 4.2 l), related to Continuous Length of Buildings along a Street Line, a minimum 53 percent of the street frontage of a lot along Liverpool Road must be occupied by a building wholly located within the area identified by the cross hatching as shown on Figure 6.21.2 (c). 6.21.2 Special Site Figures Figure 6.21.2 (a) - 176 - By-law No. 8023/23 Page 3 Figure 6.21.2 (b) Figure 6.21.2 (c) - 177 - By-law No. 8023/23 Page 4 2. Section 7, Holding Provisions, and Schedule 8 of Zoning By-law 7553/17, as amended, is further amended by adding a new (H) Holding Symbol as follows: H10 Part of Lot 23, Concession 1, Now Parts 1 and 2, 40R-27085 in the City of Pickering (1786 and 1790 Liverpool Road) Parent Zone: CC1 Schedule 8 Amending By-law: N/A 7.10 Conditions for Removal of the “H” The “H” symbol shall, upon application by the landowner, be removed by City Council passing a By-law under Section 34 of the Planning Act. The following conditions shall first be completed to the satisfaction of the Regional Municipality of Durham and the City of Pickering: a) The owner has entered into a site servicing agreement with the Regional Municipality of Durham that demonstrates that there is sufficient sanitary servicing capacity available to enable the full development of the site. 3. Schedule 7, Exceptions, of Zoning By-law 7553/17, as amended, is further amended by adding an E21 notation as depicted on Schedule I to this By-law. 4. Schedule 8, Holding Provisions, of Zoning By-law 7553/17, as amended, is further amended by adding an H10 notation as depicted on Schedule II to this By-law. 5. That By-law 7553/17, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 7553/17, as amended. 6. That this By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 26th day of June, 2023. ___________________________________ Kevin Ashe, Mayor ___________________________________ Susan Cassel, City Clerk - 178 - F u t u r e W a l n u t L a n e R o a d E x t e n s i o n Li v e r p o o l R o a d Pickering Parkway Clerk Mayor i N 8023/23Schedule I to By-Law Passed This 26th Day of June 2023 E21 24 . 3 m 11.9 m 52.7m 51.0m 46 . 3 m 80 . 7 m 8 0 . 2 m 17.1 m - 179 - F u t u r e W a l n u t L a n e R o a d E x t e n s i o n Li v e r p o o l R o a d Pickering Parkway i N Clerk Mayor 8023/23Schedule II to By-Law Passed This 26th Day of June 2023 24 . 3 m 11.9 m 52.7m 51.0m 46 . 3 m 80 . 7 m 8 0 . 2 m 17.1 m 60.4m H10 - 180 - Memo To: Susan Cassel June 19, 2023 City Clerk From: Catherine Rose Chief Planner Copy: Division Head, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 03/16 Pickering Islamic Centre 2065 and 2071 Brock Road Amending By-law 8024/23 Statutory Public Meeting Date October 2, 2017 Planning & Development Committee Date June 5, 2023 Purpose and Effect of By-law To permit a place of worship and a private school, and to facilitate the construction of a three-storey addition, on the lands municipally known as 2065 and 2071 Brock Road. Council Meeting Date June 26, 2023 Note On June 5, 2023, the Planning & Development Committee endorsed staff’s recommendation that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 20-23, be finalized and forwarded to Council for enactment, save and except for Section 5(3)b), Overflow Parking Requirement, be revised to read as: “In addition to the minimum parking requirement in Section (3) a) above, a minimum of 25 parking spaces shall be provided on the lands, as shown on Schedule I to this By-law, or may be provided on another lot, where a legal easement or agreement exists.” The above-noted revision has been reflected in the by-law. IL:ld J:\Documents\Development\D-3300\2011-2019\2016\A 03-16\By-law\Memo to Clerks Attachments By-law Text Schedules I & II Original Signed By Catherine Rose - 181 - The Corporation of the City of Pickering By-law No. 8024/23 Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Part of Lot 18, Concession 2, and Part 3, 40R-9710, City of Pickering (A 03/16) Whereas the Council of The Corporation of the City of Pickering received an application to rezone the subject lands being Part of Lot 18, Concession 2, and Part 3, 40R-9710 in the City of Pickering, to permit a place of worship and a private school, and to facilitate the construction of a three-storey addition; And whereas an amendment to Zoning By-law 3036, as amended by By-law 6578/05, is therefore deemed necessary; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Schedules I and II Schedules I and II to this By-law with notations and references shown thereon are hereby declared to be part of this By-law. 2.Area Restricted The provisions of this By-law shall apply to those lands being Part of Lot 18, Concession 2, and Part 3, 40R-9710, in the City of Pickering, designated “PW -PS” on Schedule I to this By-law. 3.General Provisions No building, structure, land or part thereof shall hereafter be used, occupied, erected, moved or structurally altered except in conformity with the provisions of this By-law. 4.Definitions In this By-law, (1)“Building Height” means the vertical distance between the average grade as measured along the front wall, and in the case of a flat roof, the highest point of the roof surface or parapet wall, or in the case of a mansard roof the deck line, or in the case of a gabled, hip or gambrel roof, the mean height level between eaves and ridge. Ornamental fixtures such as a cupola or antenna shall not be included in calculating the height of a building. (2)“Build-to-Zone” means an area of a property within which all or part of one (1) or more buildings or structure is to be located. - 182 - By-law No. 8024/23 Page 2 (3)“Day Care Centre” means: (a)Indoor and outdoor premises where more than five (5) children are provided with temporary care and/or guidance for a continuous period but does not provide overnight accommodation and are licensed in accordance with the applicable Provincial Act; or (b)Indoor and outdoor premises in which care is offered or supplied on a regular schedule to adults for a portion of a day but does not provide overnight accommodation. (4)“Gross Floor Area” means the total area, expressed in square metres (m2) of each floor whether located above, at or below grade, measured between the exterior faces of the exterior walls of the building at each floor level but excluding any porch, veranda, cellar, mechanical room or penthouse, or areas dedicated to parking within the building. For the purposes of this definition, the walls of an inner court shall be deemed to be exterior walls. (5)“Lot” means a parcel of land fronting on a street, whether or not occupied by a building or structure. (6)“Lot Frontage” means the horizontal distance between the side lot lines of a lot measured along a line parallel to and 6.0 metre distant from the front lot line. (7)“Lot Line” means a line delineating any boundary of a lot. (8)“Lot Line, Flankage Side” means the side lot line, which separated a lot from the street adjacent to it. (9)“Lot Line, Front” means the lot line, which separates a lot from the street in front of it. Where more than one (1) lot line separates a lot from the street, the front lot line shall be the shorter lot line. Where a lot is a through lot, the lot line abutting the wider street right-of-way shall be the front lot line. In the case of a through lot, where both streets are of the same width, the City may designate either street line as the front lot line. (10)“Lot Line, Interior Side” means a side lot line, which is not adjacent to a street. (11)“Lot Line, Rear” means the lot line opposite to, and most distant from, the front lot line, but where the side lot lines intersect, as in the case of a triangular lot, the rear lot line shall be represented by the point of intersection. (12)“Lot Line, Side” means all lot lines, which join both a front lot line and a rear lot line. (13)“Office” means a building or part thereof, where administrative and clerical functions are carried out in the management of a business, profession, organization or public administration, but shall not include a medical office. - 183 - By-law No. 8024/23 Page 3 (14)“Outdoor Storage” means the occasional or continuous keeping of goods, inventory, materials or machinery or equipment outside, but does not include damaged, impounded or inoperative vehicles. (15)“Parking Structure” means a building or portion thereof, containing one (1) or more parking spaces. (16)“Place of Worship” means a facility the principal use of which is the practice of religion, but which may include accessory uses subordinate and incidental to the principal use such as classrooms for religious instruction, programs for community social benefit, assembly areas, kitchens, offices and a residence for the faith group leader. Other than a day care centre which shall be permitted, a place of worship shall not include a private school or residential or commercial uses. (17)“School, Private” means a place of instruction (excepting a commercial school or private career college) offering curriculum equivalent to those customarily offered in an elementary school or secondary school, and may include a day care centre. (18)“Yard” means any open, uncovered, unoccupied space appurtenant to a building. (19)“Yard, Flankage Side” means a side yard adjacent to a street. (20)“Yard, Front” means a yard extending across the full width of the lot between the front lot line and the nearest wall of any main building on the lot for which the yard is required. (21)“Yard, Interior Side” means a side yard not adjacent to a street. (22)“Yard, Rear” means a yard extending across the full width of the lot between the rear lot line and the nearest wall of any main building on the lot for which the yard is required. (23)“Yard, Side” means a yard extending from the front yard to the rear yard between the side lot line and the nearest wall of any building or structure on the lot for which the yard is required. 5.Permitted Uses and Zone Regulations (“PW-PS” Zone) (1)Permitted Uses (“PW -PS Zone) No person shall, within the lands zoned “PW-PS” on Schedule I to this By-law, use any lot or erect, alter, or use any building or structure for any purpose except for the following: a)Place of Worship b)Private School - 184 - By-law No. 8024/23 Page 4 (2)Zone Regulations (“PW-PS” Zone) No person shall, within the lands zoned “PW-PS” on Schedule I to this By-law, use any lot or erect, alter, or use any building or structure except in accordance with the following provisions: a)Lot Frontage i)minimum – 60.0 metres b)Lot Area i)minimum – 0.6 of a hectare c)Building Setbacks i)no building or part of a building or structure shall be erected outside of the building envelope, as shown on Schedule II to this By-law; and ii)no building or part of a building or structure shall be erected within the building envelope, unless a minimum of 20 percent of the length of the build-to-zone, as shown on Schedule II to this By-law, contains a building or part of a building d)Gross Floor Area (GFA)i)maximum – 7,000 square metres e)Landscaped Area i)minimum – 20 percent of the lot f)Special Provisions i)the lands zoned “PW-PS”, as shown on Schedule I to this By-law, shall be deemed to be one lot and the provisions of this By-law shall apply to the whole of the lot (3)Vehicular Parking Regulations a)Minimum Parking Requirements Place of Worship i)1 space per 4 persons capacity Private School i)1 space for each staff member; and ii)1 space per 10 students b)Overflow Parking Requirement In addition to the minimum parking requirements in Section (3) a) above, a minimum of 25 parking spaces shall be provided on the lands, as shown on Schedule I to this By-law, or may be provided on another lot, where a legal easement or agreement exists. c)Surface Parking Spaces All surface parking shall be setback a minimum of 3.0 metres from all lot lines. - 185 - By-law No. 8024/23 Page 5 (4)Outdoor Storage a)No outdoor storage is permitted on the lot. (5)Garbage Facilities a)All garage facilities shall be contained within a fully enclosed structure attached or integrated into a building. 6.By-law 3036 By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036. 7.Effective Date This By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 26th day of June, 2023. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 186 - PW-PS Br o c k R o a d Usman Road Ra y l e e n C r e s c e n t Jade Street Az u r e M e w s Saffron Drive Clerk Mayor i N Schedule I to By-Law 8024/23 Passed This 26th Day of June 2023 97.9m 38 . 6 m 36 . 8 m 72 . 7 m 93.0m 5.0m - 187 - Usman Road Br o c k R o a d Jade Street Az u r e M e w s Saffron Drive i N Clerk Mayor Schedule II to By-Law 8024/23 Passed This 26th Day of June 2023 Building Envelope Build-to-Zone 3.0m 3.0m 10.5m 3. 5 m 12.0m 10.0m 3.0m - 188 - Memo To: Susan Cassel June 20, 2023 City Clerk From: Catherine Rose Chief Planner Copy: Division Head, Development Review & Urban Design Subject: Amending By-law for Zoning By-law Amendment Application A 03/23 Tribute (Liverpool) Limited Northwest corner of Highway 401 and Liverpool Road (Part of Lot 23, Concession 1, Parts 3 to 16 40R-21642, Part 2 40R-27540, and Parts 2 and 3 40R-30718) Amending By-law 8025/23 Statutory Public Meeting Date Not Applicable (By-law to remove “H3” Holding Symbol) Planning & Development Committee Date Not Applicable (By-law to remove “H3” Holding Symbol) Purpose and Effect of By-law To remove the “H3” Holding Symbol on the subject lands (see Location Map) to permit the construction of a high-density, mixed-use development, consisting of 3 residential towers having heights of 46, 49, and 53 storeys, containing a total of 1,756 dwelling units and approximately 1,170 square metres of commercial space at grade. Council Meeting Date June 26, 2023 Notes: In June of 2022, Council approved an application for Zoning By-law Amendment (File A 08/21 (R1)), submitted by Tribute (Liverpool) Limited, to develop a portion of the subject lands for a high-density, mixed-use development, as noted above. The portion of the subject property is zoned “City Centre One – CC1” within City Centre Zoning By-law 7553/17, as amended, subject to an “E18” Exception Zone and “H3” Holding Symbol. The applicant did not request to remove the “H3” Holding Symbol as part of the zoning by-law amendment application. - 189 - June 20, 2023 Page 2 of 2 Zoning By-law Amendment Application A 03/23 In December of 2021, Tribute (Liverpool) Limited submitted an application for Site Plan Approval (File S 01/22), to facilitate the proposed development. The applicant has been working with City departments and external agencies to address detailed design matters through the site plan approval process. The review of the site plan application is now complete and staff are finalizing the site plan agreement, to be executed by the applicant shortly. As such, the applicant is requesting the removal of the “H3” Holding Symbol from the subject lands. As noted in the City Centre By-law, the “H3” symbol shall, upon application by the landowner, be removed by City Council passing a By-law under Section 34 of the Planning Act, subject to the applicant fulfilling the conditions of the hold, to the satisfaction of the City of Pickering. The attached table notes the required conditions to be satisfied by the applicant and how each condition has been addressed, to the satisfaction of the City of Pickering. The City has received letters from the Region of Durham and the Toronto and Region Conservation Authority stating that they have no objections to the removal of the holding Symbol. Staff recommend that Council enact the By-law to remove the “H3” Holding Symbol from the portion of the subject lands. IL:ld J:\Documents\Development\D-3300\2023\A 03-23 H Removal - Tribute (Liverpool)\5. Memo, By-law Attachments Location Map Conditions of the “H3” Holding Symbol By-law Text Schedule I Original Signed By Catherine Rose - 190 - Li v e r p o o l R o a d Kingst o n R o a d St Martins Dri ve B a y l y Street Highway 40 1 Pickering Parkway Storrin g t o n S t r e e t Douglas Ravine South Pine Creek Ravine Future Walnut Lane R o a d E x t e n s i o n City Development Department Location MapFile:Applicant:Municipal Address: A 03/23 Date: Feb. 24, 2023 ¯ E Tribute (Liverpool) Limited Northwest corner of Liverpool Road and Hwy 401 Lands Owned by Tribute (Liverpool) Limited L:\PLANNING\01-MapFiles\A\2023\A 03-23 Tribute (Liverpool) Limited\A03_23_LocationMap_V2.mxd 1:4,000 SCALE: THIS IS NOT A PLAN OF SURVEY. © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.; © Her Majesty the Queen in Right of Canada, Departmentof Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal PropertyAssessment Corporation and its suppliers. All rights reserved. Portion of Lands Subject to H3 Holding Provision E - 191 - Conditions for Removal of the “H3” Holding Symbol The following is a breakdown of the conditions for removal of the “H3” Holding Symbol, and how each condition has been addressed, to the satisfaction of the City of Pickering. Condition Resolution a) appropriate public road infrastructure is in place or will be provided in conjunction with the development In 2017, the City initiated a Municipal Class Environmental Assessment (EA) Study to extend Walnut Lane from the section presently constructed south of Kingston Road, eastward to connect to Liverpool Road. As part of the study, the potential environmental effects, mitigation measures and monitoring of the road extension on the Pine Creek valley corridor were assessed. On March 23, 2023, the study was deemed complete. The Toronto and Region Conservation Authority (TRCA) has reviewed the Municipal Class EA Study and has stated that they are satisfied with the findings. An agreement between the City and WSP for the detailed design of the road extension has been executed and is currently ongoing. As of May 2023, approximately 60 percent of the detailed road design has been completed, and has been reviewed by the City. Construction of the Walnut Lane road extension is required to provide access to the proposed development. At the April 24, 2023 City Council meeting, Council approved the City to enter into a Road Servicing Agreement with Tribute (Liverpool) Limited, to construct the Walnut Lane road extension and install applicable municipal services, to the satisfaction of the City. Before the City executes a Road Servicing Agreement, the applicant must ensure that all existing easements affecting the lands for the road extension are removed. The City will not issue Site Plan Approval until the Road Servicing Agreement is executed. Construction of the Walnut Lane road extension is tentatively scheduled to begin in late 2023. b) an Environmental Assessment or equivalent comprehensive evaluation of alternatives for flood remediation and a road crossing of the Pine Creek valley corridor has been completed to the satisfaction of the City of Pickering and the Toronto and Region Conservation Authority c) an Environmental Impact Study and a detailed engineering design and restoration plan for the rehabilitation of the Pine Creek valley corridor have been completed to the satisfaction of the City of Pickering and the Toronto and Region Conservation Authority In support of the applications for zoning by-law amendment and site plan approval, the applicant has submitted an Environmental Impact Study (EIS) and restoration plan for the rehabilitation of the Pine Creek valley corridor. On April 25, 2023, the City received a letter from the TRCA stating that they have reviewed and have no objections to the submitted EIS and restoration plan. - 192 - Condition Resolution d) the execution of an Agreement to ensure that the Pine Creek valley corridor will be conveyed into public ownership upon completion of the works to the satisfaction of the City of Pickering and the Toronto and Region Conservation Authority An agreement between the City of Pickering and Tribute (Liverpool) Limited for the future conveyance of the Pine Creek valley lands, dated June 15, 2023, has been executed by the applicant. The agreement requires Tribute (Liverpool) Limited to convey the Pine Creek valley corridor lands to the City, upon completion of restoration works, to the satisfaction of the City and the TRCA. As noted above, the City will enter into a Road Servicing Agreement with Tribute (Liverpool) Limited, to construct the Walnut Lane road extension and install applicable municipal services. Within this agreement, any works to be completed by the applicant for the restoration of the Pine Creek valley corridor will be secured. The construction of the road and the restoration of Pine Creek will be completed in conjunction. e) appropriate arrangements have been made to the satisfaction of the City of Pickering and the Toronto and Region Conservation Authority to implement the recommendations of the Environmental Assessment or equivalent comprehensive evaluation As noted above, an agreement between the City and WSP for the detailed design of the road extension has been executed and is currently ongoing. A number of commitments made in the Municipal Class EA Study have been secured through this agreement, which requires the detailed design of the road to conform to the study and the commitments included therein. - 193 - The Corporation of the City of Pickering By-law No. 8025/23 Being a By-law to amend Zoning By-law 7553/17, as amended, to remove the holding provision “H3” (A 03/23) Whereas Section 34 of the Planning Act, R.S.O. 1990, c.P.13, as amended, permits a Council to pass a by-law prohibiting the use of land, buildings or structures within a defined area or areas; Whereas Section 36 of the Planning Act, R.S.O. 1990, c.P.13, as amended, permits a Council to pass a by-law to specify the use to which lands, buildings or structures may be put at such time in the future as the hold symbol is removed by amendment to the by-law; Whereas Zoning By-law 7553/17 is the governing By-law of The Corporation of the City of Pickering pertaining to the subject lands; Whereas the Council of The Corporation of the City of Pickering has deemed it advisable to amend Zoning By-law 7553/17; Whereas it has been confirmed to Council that all of the conditions required for the removal of the “H3” Holding Symbol from a portion of the subject lands have been addressed to the satisfaction of the City; and Now therefore the Council of The Corporation of the City of Pickering enacts as follows: 1.That By-law 7553/17 is hereby further amended as follows: 1.1 Schedule 8, Holding Provisions, of Zoning By-law 7553/17, as amended, is further amended by removing the “H3” Holding Symbol on the lands outlined on Schedule I to this By-law. 2.That By-law 7553/17, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I to this By-law. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 7553/17, as amended. 3.That this By-law shall come into force in accordance with the provisions of the Planning Act. By-law passed this 26th day of June, 2023. ___________________________________ Kevin Ashe, Mayor ___________________________________ Susan Cassel, City Clerk - 194 - Future Waln ut L a n e R o a d E x t e n s i o n Highway 4 0 1 Li v e r p o o l R o a d Pickering Parkway Clerk Mayor i N Schedule I to By-Law 8025/23 Passed This 26th Day of June 2023 RemoveH3HoldSymbol 238.7m 76 . 5 m 4 6 . 4 m 2 9 . 5 m 3 0 . 3 m 133.3m 30.7m 2 6 . 2 m 34 . 6 m 29 . 3 m 20. 4 m 35 . 0 m - 195 - Memo To: Susan Cassel June 19, 2023 City Clerk From: Kyle Bentley Director, City Development & CBO Copy: Manager, Building Services & Deputy CBO Supervisor, Building Permits Subject: Amendment to Schedule of By-law 7362/14 appointing Inspectors File: L-2000-021 Council currently has in place By-law 7362/14, which is required to provide for the administration and enforcement of the Building Code Act within the City. This By-law includes a schedule of persons appointed pursuant to that Act. As a matter of housekeeping, with the retirement of Andy Westcott and appointment of Fire Inspector Julie Ineson requires Schedule A to be updated. Please find attached the amending By-law, which reflects the above-noted permanent appointments. If you have any questions, please contact me at extension 2070. Original Signed By Kyle Bentley KB:ld Attachment Schedule A – Appointments - 196 - The Corporation of the City of Pickering By-law No. 8026/23 Being a By-law to amend Schedule A of By-law 7362/14 appointing Inspectors Whereas, pursuant to the provisions of subsection 3(1) of the Building Code Act, 1992, S.O. 1992, chapter 23, the Council of The Corporation of the City of Pickering is responsible for the enforcement of the Act within the City of Pickering; Whereas, pursuant to By-law 7362/14, Council appointed a Chief Building Official and such Inspectors as are necessary for the enforcement of the Act within the City of Pickering; Whereas, as a result of recent staff changes, the By-law to appoint these individuals must be amended to reflect the change in staffing; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Schedule A of By-law 7362/14, as amended, is hereby deleted and replaced with Schedule A attached hereto; By-law passed this 26th day of June 2023. __________________________________ Kevin Ashe, Mayor __________________________________ Susan Cassel, City Clerk - 197 - Schedule A Appointments Item Column Column 1. Chief Building Official Kyle Bentley 2. Deputy Chief Building Official/Inspector Carl Kolbe 3. Inspector Steven Amaral 4. Inspector Stuart Caulfield 5. Inspector Joseph Domanski 6. Inspector David Escudero 7. Inspector Adam Fowler 8. Inspector Peter Furnell 9. Inspector Rachelle Gravel 10. Inspector Donald Guo 11. Inspector Steven Heidebrecht 12. Inspector Julie Ineson 13. Inspector Nicole Maurer 14. Inspector Steven Smythe 15. Inspector David Stawowczyk 16. Inspector Ardalan Tanha 17. Inspector Robert Watson 18. Inspector Litian Wei - 198 - Memo To: Susan Cassel City Clerk June 21, 2023 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: 1133373 Ontario Inc. -Block 173, Plan 40M-2671 File: PLC.40M-2671.12 Block 173, Plan 40M-2671 is being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 8 townhouse dwelling units. On February 28, 2022, Council passed By-law 7911/22, enactment of which exempted the subject lands from the part lot control provisions of the Planning Act, R.S.O. 1990. We have been advised that, due to a delay in the Owner’s construction schedule, some of the townhouse dwelling units will not be completed and ready for private conveyance by the expiry date set out in By-law 7911/22 (February 28, 2024). Accordingly, a further by-law should be enacted, extending the expiry date to August 26, 2024. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act. This draft by-law is attached for the consideration of City Council at its meeting scheduled for June 26, 2023. PB:ca Attachments Location Map Draft By-law - 199 - Skyridge B o u l e v a r d Marathon Aven u e Pe t e r M a t t h e w s D r i v e Azalea Avenue Egan Mews De l p h i n i u m T r a i l CeriseManor C h a t e a u Court Cac tus Crescent Sp i n d l e M e w s Aquarius T r a i l At h e n a P a t h Ap r i c o t L a n e So l s t i c e M e w s 1:2,500 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; City Development Department Location MapFile:Property Description:Part Lot Control THIS IS NOT A PLAN OF SURVEY. Date: Jun. 12, 2023 ¯ Block 173, 40M-2671 L:\PLANNING\01-MapFiles\Legal\Part Lot Control\PartLotControl_40M2671.mxd Block 173,40M2671 E - 200 - The Corporation of the City of Pickering By-law No. 8027/23 Being a by-law to exempt Block 173, Plan 40M-2671, from the part lot control provisions of the Planning Act Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Block 173, Plan 40M-2671. 2.This by-law shall remain in force and effect for a period of six months from the date of the passing of this by-law and shall expire on August 26, 2024. By-law passed this 26th day of June, 2023. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 201 - Memo To: Susan Cassel City Clerk June 21, 2023 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: Mattamy (Seaton) Limited – Phase 2 -Block 116, Plan 40M-2632 File: PLC.40M-2632.6 Block 116, Plan 40M-2632 is being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 7 townhouse dwelling units. On June 28, 2021, Council passed By-law 7861/21, enactment of which exempted the subject lands from the part lot control provisions of the Planning Act, R.S.O. 1990. We have been advised that, due to a delay in the Owner’s construction schedule, some of the townhouse dwelling units will not be completed and ready for private conveyance by the expiry date set out in By-law 7861/21 (June 28, 2023). Accordingly, a further by-law should be enacted, extending the expiry date to June 26, 2024. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act. This draft by-law is attached for the consideration of City Council at its meeting scheduled for June 26, 2023. PB:ca Attachments Location Map Draft By-law - 202 - Sa p p h i r e D r i v e Azale a A v e n u e Bu r k h o l d e r D r i v e Cameo Street Belcourt S t r e e t Dragonfly A v e n u e T i g e r l i l y T r a i l Skyridge Bou l e v a r d Ke y s t o n e M e w s F a s h i o n L a n e Fa l l H a r v e s t C r e s c e n t Ho l l o w O a k M e w s Marathon Avenue Orenda Stree t 1:2,500 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; Location MapFile:Applicant:Property Description: Part Lot Control THIS IS NOT A PLAN OF SURVEY. Date: Jun. 06, 2023 ¯ Mattamy (Seaton) Phase 2 Block 116, 40M-2632 L:\PLANNING\01-MapFiles\Legal\Part Lot Control\PartLotControl_40M2632_blk116.mxd PN-6 City Development Department E SubjectLands - 203 - The Corporation of the City of Pickering By-law No. 8028/23 Being a by-law to exempt Block 116, Plan 40M- 2632, from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Block 116, Plan 40M-2632. 2.This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on June 26, 2024. By-law passed this 26th day of June, 2023. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 204 -