HomeMy WebLinkAboutOPS 14-23Report to Council
Report Number: OPS 14-23
Date: April 24, 2023
From: Brian Duffield
Director, Operations
Subject: Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works
- Tender T2023-3
- File: A-1440
Recommendation:
1. That Tender T2023-3 for Dunmoore Park Tennis LED Lights & Additional Drainage and
Earth Works, as submitted by Mianco Group Inc. in the amount of $707,323.50 (HST
included), be accepted;
2. That the total gross project cost of $861,004.00 (HST included), including the amount of
the tender, contingency, consulting and other associated costs, and the total net project
cost of $775,361.00 (net of HST rebate), be approved;
3. That the Director, Finance & Treasurer be authorized to finance the net project cost of
$775,361.00 as approved in the 2020, 2021 and 2023 Capital Budgets as follows:
a) The sum of $515.361.00 from the Tennis Reserve Fund as approved in the 2020,
2021 and 2023 Capital Budgets;
b) The sum of $50,000.00 from the Rate Stabilization Reserve Fund as approved in
the 2020 Capital Budget;
c) The sum of $200,000.00 from the Federal Gas Tax Reserve Fund as approved in
the 2021 Capital Budget;
d) The sum of $10,000.00 from donations received and included in the 2021 Capital
Budget; and,
4. That the appropriate City of Pickering officials be authorized to take the necessary
action to give effect hereto.
Executive Summary: The four existing tennis courts at Dunmoore Park, located at 698
Callahan Street, were installed in 2004 and are in need of replacement. The scope of work will
require removal and reconstruction, including replacement of the full courts, fencing and
lighting, as well as earth works and repairs to an adjacent retaining wall and related
landscaping.
Tender No. T2023-3 was issued on February 22, 2023 and closed on March 16, 2023. Seven
bids were received. All required pre-conditions of award have been received and approved;
therefore, the lowest compliant bid submitted by Mianco Group Inc. in the amount of
OPS 14-23 April 24, 2023
Subject: Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works
$707,323.50.00 (HST included) is recommended for approval. The total gross project cost is
estimated to be $861,004.00 and the total net project cost is estimated at $775,361.00 (net of
HST rebate).
Financial Implications:
1. Tender Amount
Tender T2023-3 $625,950.00
HST (13%) 81,373.50
Total Gross Tender Cost $707,323.50
2. Estimated Project Costing Summary
Tender T2023-3 $625,950.00
Consulting 52,000.00
Contingency 84,000.00
Total Project Cost $761,950.00
HST (13%) 99,054.00
Total Gross Project Costs $861,004.00
HST Rebate (11.24%) (85,643.00)
Total Net Project Cost $775,361.00
3. Approved Source of Funds – Parks’ Capital Budget
Approved Code Source of Funds Funds Available Funds Required
C10320.2019 Tennis Reserve $800,000.00 $425,361.00
C10320.2019 Rate Stabilization 50,000.00 50,000.00
C10320.2101 Tennis Reserve 90,000.00 90,000.00
C10320.2101 Federal Gas Tax 200,000.00 200,000.00
C10320.2101 Donations 10,000.00 10,000.00
$1,150,000.00
$775,361.00
Project Cost under (over) approved funds by $374,639.00
Costs shown above include previously committed and separately awarded consulting and
related project fees. They are funded from the same accounts and have been included for
clarity regarding the total cost of the project.
OPS 14-23 April 24, 2023
Subject: Dunmoore Park Tennis LED Lights & Additional Drainage and Earth Works
Discussion: Dunmoore Park includes four existing tennis courts at the southwest end of the
site, located at 698 Callahan Street. The courts are located immediately to the west of the
existing public washrooms, and have deteriorated with age. Originally constructed in 2004, the
court surfaces and sub-base have also been affected by shifting soils and erosion where the
grades drop off to the ravine on the west and south sides. Drainage and earth works are
required to re-stabilize the western edges of the playing surface and manage water flows to
help offset risks for future erosion.
New pole-mounted LED lighting fixtures will also be installed around the perimeter of the
courts. Concrete walkways around the existing washroom facility and adjoining the courts will
be replaced and extended for easier access and maintenance. Full replacement of the
perimeter fence surrounding the courts is included in the project scope. The work is scheduled
to commence in September 2023 and be completed before the end of this calendar year.
Tender No. T2023-3 was issued on February 22, 2023 and closed on March 16, 2023. Seven
bids were received. All required pre-conditions of award have been received and approved;
therefore, the lowest compliant bid submitted by Mianco Group Inc. in the amount of
$707,323.50.00 (HST included) is recommended for approval. The total gross project cost is
estimated to be $861,004.00 and the total net project cost is estimated at $775,361.00 (net of
HST rebate).
Attachment: None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Rob Gagen Stan Karwowski, MBA, CPA, CMA
Manager, Parks & Property Director, Finance & Treasurer
Original Signed By: Original Signed By:
Vince Plouffe, OAA, MRAIC Brian Duffield
Division Head, Operations Services Director, Operations
VP:nm
Recommended for the consideration
of Pickering City Council
Original Signed By:
Marisa Carpino, M.A.
Chief Administrative Officer